Date : 28/09/2017 Dear Members/Directors/Auditors, You are cordially invited to attend the 6 th Annual General Meeting (the AGM ) of the members of EMTEX ENGINEERING PRIVATE LIMITED (the Company ) to be held on Friday, 29 th September, 2017 at 5:30 P.M. at Registered Office at Khasra No. 401 & 402, 1st Floor Near Kaluram Market, Ghitorni New Delhi South West Delhi - 110030 The Notice of the meeting, containing the business to be transacted, is enclosed. Thanking You, For EMTEX ENGINEERING PRIVATE LIMITED Enclosures : 1. Notice of 6 th Annual General Meeting 2. Notes 3. Proxy form 4. Attendance slip 5. Route Map Swati Gupta (Whole-Time Director) DIN 00231260 Address - 5/3, Sarvpriya Vihar, IInd Floor, New Delhi- 110017
TO THE MEMBERS OF THE COMPANY NOTICE NOTICE is hereby given that the 6 th Annual General Meeting (AGM) of the members of the EMTEX ENGINEERING PRIVATE LIMITED will be called at shorter held as under: Day : Friday Date : 29 th September, 2017 Time : 5:30 P. M. Venue : Khasra No. 401 & 402, 1st Floor Near Kaluram Market, Ghitorni New Delhi South West Delhi - 110030 To transact the following business/(s) Ordinary Business: 1. To receive, consider and adopt: a) The Standalone Audited Financial Statements of the Company for the Financial Year ended March 31, 2017 and the Reports of Directors and Auditors thereon. 2. To appoint M/s. S.R BATLIBOI & ASSOCIATES LLP, Chartered Accountants, (Firm Registration No. 101049W/E300004), Chartered Accountants, who have offered themselves for appointment and has confirmed his eligibility in terms of the provisions of Section 141 of the Companies Act, 2013, and Rules made thereunder, as the Statutory Auditors of the Company for a period of five years starting from the conclusion of the 6 th Annual General Meeting upto the conclusion of 11 th Annual General Meeting (subject to the ratification by the members of the Company at every AGM), and fix their remuneration. For EMTEX ENGINEERING PRIVATE LIMITED Date : 28/09/2017 Place : New Delhi Swati Gupta (Whole-Time Director) DIN 00231260 Address - 5/3, Sarvpriya Vihar, IInd Floor, New Delhi- 110017
NOTES: 1. A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote instead of himself. Member of the company shall be entitled to appoint any other person as his proxy and such other person need not be a member of a company. 2. A person can act as proxy on behalf of members not exceeding fifty (50) and holding in the aggregate not more than ten percent of the total share capital of the company. 3. A member holding more than ten percent of the total share capital of the company carrying voting rights may appoint a single person as proxy and such person shall not act as a proxy for any other person or shareholder. 4. Proxies in order to be effective must be received at the Registered Office of the Company at Khasra No. 401 & 402, 1st Floor Near Kaluram Market, Ghitorni New Delhi South West Delhi- 110030at any time but not less than 48 hours before the meeting. A format of proxy form is enclosed. 5. Corporate Members intending to send their authorized representatives to attend the AGM are requested to send a duly certified copy of their Board Resolution authorizing their representatives to attend and vote at the AGM. 6. The Register of Directors and KMP and their shareholding maintained under Section 170 of the Act, the Register of Contracts or Arrangements in which the Directors are interested, under Section 189 of the Act, will be available for inspection at this Annual General Meeting. 7. Members/proxies should bring the enclosed attendance slip duly filed in, for attending the meeting.
FORM NO. MGT 11 PROXY FORM [Pursuant to Section 105(6) of the Companies Act, 2013 and Rule 19(3) of the Companies (Management and Administration), Rules, 2014 CIN : U29100DL2011PTC226038 Name of the Company : EMTEX ENGINEERING PRIVATE LIMITED Registered Office : Khasra No. 401 & 402, 1st Floor Near Kaluram Market, Ghitorni New Delhi South West Delhi -110030 Name of the Member(s):- Registered Address:- E-mail ID:- Folio No/Client Id: DP ID:- I/We, being the member (s) of...shares of the above named Company, hereby appoint 1. Name: Address: E-mail id: Signature... or failing him 2. Name: Address: E-mail id: Signature... or failing him 3. Name: Address: E-mail id: Signature... or failing him As my/our proxy to attend and vote (on a poll) for me /us and on my/ our behalf at the Annual General Meeting of the Company to be held on the Friday of September 29, 2017 at 5:30 P.M. at Khasra No. 401 & 402, 1st Floor Near Kaluram Market, Ghitorni New Delhi South
West Delhi- 110030 and at any adjournment thereof in respect of such resolutions as are indicated below: Resolution:- 1. To receive, consider and adopt the Standalone Audited Financial Statements of the Company for the Financial Year ended March 31, 2017 and the Reports of Directors and Auditors thereon. 2. To appoint M/s. S.R BATLIBOI & ASSOCIATES LLP, Chartered Accountants, (Firm Registration No. 101049W/E300004), Chartered Accountants, who have offered themselves for appointment and has confirmed his eligibility in terms of the provisions of Section 141 of the Companies Act, 2013, and Rules made thereunder, as the Statutory Auditors of the Company for a period of five years starting from the conclusion of the 6 th Annual General Meeting upto the conclusion of 11 th Annual General Meeting (subject to the ratification by the members of the Company at every AGM), and fix their remuneration. Signed this day of.. 2017 Affix Revenue Stamp Signature of Shareholder : Signature of Proxy holder(s) : Note: This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the Meeting.
ATTENDANCE SLIP ANNUAL GENERAL MEETING I /we hereby record my/our presence at the ANNUAL GENERAL MEETNG of the Company being held on Friday, the 29 th day of September, 2017 at 5:30 P.M. at Khasra No. 401 & 402, 1st Floor Near Kaluram Market, Ghitorni New Delhi South West Delhi- 110030 Member s Folio Members s/ Proxy s name Member s/proxy s Signature Notes : 1. Sign this attendance slip and hand it over at the attendance verification counter at the entrance of meeting hall. 2. Bodies Corporate, whether a company or not, who are members, may attend through their authorised representatives appointed under Section 113 of the Companies Act, 2013. A copy of authorization should be deposited with the Company.
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