ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Patty Kennedy, President Don DeBusk, Clerk Glendale, AZ 85301-1661 Rick Fields Vicki L. Johnson Pam Reicks Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Eugene E. Dudo RECOGNITION RECEPTION BOARD PATIO GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.02, NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED AGENDA Wednesday, December 17, 2014 REGULAR MEETING BOARD ROOM 7:00 P.M. 7:30 P.M. PUBLIC RESPONSE TO AGENDA ITEMS PLEASE REFER TO SECTION I.F. OF THE AGENDA I. REGULAR MEETING A. Call to order The meeting was called to order at. B. Roll call C. Pledge of Allegiance The Governing Board President will lead the Pledge of Allegiance. D. Adoption of agenda Policy Ref. B-1700 Adoption of the agenda as the order of business is requested. Motion Second Vote E. Special recognitions 1. Presentation of Achievement Above All award to Thunderbird High School teacher Nadeen Boykin. 2. Presentation of Achievement Above All award to Thunderbird High School student Ethan Bolze. 3. Presentation of Certificate of Achievement to Thunderbird High School s Golf team, Matt Schurman, coach. 4. Presentation of Achievement Above All award to Thunderbird High School support staff employee Jennifer Kekic. 5. Presentation of Volunteer Recognition award to Thunderbird High School volunteer Sharon Haynes. Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board members receive the agenda along with the extensive background material which they study individually before action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any member of the Governing Board may remove items from the consent agenda. Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo Cortez Glendale Greenway Independence Moon Valley Sunnyslope Thunderbird Washington Online Learning Academy
GOVERNING BOARD AGENDA December 17, 2014 Page 2 F. Public participation at Board meetings Members of the public wishing to appear before the Governing Board concerning an item on the agenda must fill out a request form located on the counter just inside the entrance to the board room and give it to the board secretary. Presentations are limited to a maximum of three (3) minutes. At the discretion of the Governing Board President, the number of presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda. II. CONSENT ITEMS *A. Approval of minutes Policy Ref. B-2100 (Enclosure) It is requested that the Governing Board approve the minutes of the meeting held on December 3, 2014. *B. Ratification of vouchers Policy Ref. D-2950 (Enclosure) For the information of the audience, a closely controlled procedure for processing vouchers is followed when expending district monies. Vouchers (schedules of payments to vendors and/or employees), along with the supporting documentation, are prepared for review and signature by the Governing Board Clerk. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 12/01/2014 1,541,521.77 N/A 7,691.37 12/08/2014 672,521.40 3,658,944.83 12,613.90 Approval is requested for the vouchers listed on the enclosure. *C. Purchase orders Policy Ref. D-2500 (Enclosure) As a matter of information to the audience, the procurement of materials and services in the district is controlled by the use of a purchase order system. The Board s approval of the detailed annual budget provides authority for the processing of purchase orders through the Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing Board reviews each of them before making a recommendation to the Governing Board. Approval is requested for the purchase orders listed on the enclosure. *D. Authorization for Executive Session Policy Ref. B-1550 It is requested that the Governing Board authorize an executive session consistent with the requirements set forth in ARS 38-431-03. Notices of this meeting as required by ARS 38-431.02 were posted. Reference: Executive session agenda is included. *E. Acceptance of gifts Policy Ref. K-0850 It is requested that the Governing Board accept the following gift: 1. A donation of a golf cart from Heather and Michael Lyons upon recommendation of the Sun City Rotary to Washington High School.
GOVERNING BOARD AGENDA December 17, 2014 Page 3 *F. Professional visits Policy Ref. G-3000 It is requested that the Governing Board approve the following professional visits: 1. Meeting Arizona s College & Career Ready Standards for Special Educators Where: Phoenix, AZ When: March 4-5, 2015 Persons involved: Rebecca Vega (A); Pam Wendt (G); Barbara Carlson (GW); Eric Scafone (MV); Michael Sidebottom (T); Wendy Collison, Craig Mussi, Cory Shinkle (DO) Purpose: Increase understanding of AZCCRS and IDEA/IEP Alignment Cost to Special Education funds: Registration = $1,138; Substitute = $800 *G. Student trips Policy Ref. I-6500 It is requested that the Governing Board approve the following student trips: 1. GHS NJROTC Where: Waddell, AZ When: January 9-10, 2015 Persons involved: 39 students and 4 chaperones Arrangements: District bus departing 1/9/15, 4 pm-returning 1/10/15, 11:30 am Purpose: Desert survival, physical training, orienteering, and map reading No loss of school days Cost to District funds: Transportation = $115 2. MVHS Distributive Education Clubs of America (DECA) Where: Orlando, FL When: February 3-8, 2015 Persons involved: 14 students and 2 chaperones Arrangements: Commercial carrier departing 2/3/15, 9:30 pm-returning 2/8/15, 8:30 pm Purpose: Marketing sports and entertainment conference Students will miss 3 school days Cost to Club funds: Transportation = $5,950; Registration = $5,280; Lodging = $1,600; Substitute = $300 3. AHS Student Council Where: Apache Junction, AZ When: February 5-7, 2015 Persons involved: 12 students and 2 chaperones Arrangements: District van departing 2/5/15, 1 pm-returning 2/7/15, 1 pm Purpose: State convention Students will miss 1 school day Cost to District funds: Transportation = $110; Substitute = $150 Cost to Club funds: Registration = $1,105; Lodging = $1,300
GOVERNING BOARD AGENDA December 17, 2014 Page 4 Student trips (continued) 4. GWHS Vocal Ensemble Where: Flagstaff, AZ When: February 12-14, 2015 Persons involved: 21 students and 3 chaperones Arrangements: District bus departing 2/12/15, 3 pm-returning 2/14/15, 12 pm Purpose: NAU Jazz/Madrigal Festival Students will miss 1 school day Cost to District funds: Transportation = $195 Cost to Club funds: Transportation = $120; Registration = $380; Lodging = $1,342; Substitute = $100 5. AHS Dance Where: Chicago, IL When: March 13-16, 2015 Persons involved: 4 students and 1 chaperone Arrangements: Commercial carrier departing 3/13/15, 4 pm-returning 3/16/15, 10 pm Purpose: Career exploration in professional dance No loss of school days Cost to Club funds: Transportation/Lodging = $4,800 6. GWHS Choir Where: Anaheim, CA When: April 23-26, 2015 Persons involved: 48 students and 5 chaperones Arrangements: Commercial carrier departing 4/23/15, 3 pm-returning 4/26/15, 6 am Purpose: Perform at Universal Studios and Disneyland recording session Students will miss 1 school day Cost to Club funds: Transportation = $3,175; Lodging = $3,263; Substitute = $100 *H. Personnel 1. Support Staff a. Reclassification Policy Ref. G-9050 DO - Daisy Perez, from Bus Assistant to Dispatcher/Router/Trainer Effective 1/5/15 SHS - Kim Gingerich from Maintenance III to Maintenance I Effective 12/1/14 b. Employment Policy Ref. G-7650 The following employees are recommended for employment and are assigned for the 2014-2015 school year as listed: AHS - Michael Clark, Maintenance III Effective 8/18/14 CHS - McKinsey Noblet, Special Ed Instructional Assistant Effective 8/4/14 Elizabeth Shumway, Sign Language Interpreter Effective 8/11/14 DO - Christine Kasel, Bus Driver Effective 8/20/14 Stephany Manygoats, Bus Assistant Effective 8/18/14 Sandra Tefertiller, Bus Assistant Effective 8/18/14 GHS - Mariana Reyes, Cafeteria Assistant Effective 8/21/14 Anna Rudd, Title I Instructional Assistant Effective 8/25/14
GOVERNING BOARD AGENDA December 17, 2014 Page 5 Personnel Employment (continued) GWHS - Brian Forthun, Title I Instructional Assistant Effective 9/8/14 Timothy Tarr, Custodian Effective 8/25/14 IHS - Brenda Orellana, Cafeteria Assistant Effective 8/13/14 SHS - Gilbert Holguin, Maintenance III Effective 8/25/14 Peggy McClure, Special Ed Instructional Assistant Effective 9/2/14 THS - Carly Price, Title I Instructional Assistant Effective 8/4/14 c. Resignation Policy Ref. G-9200 (Enclosure) It is requested that the Governing Board accept the following resignations: CHS - Martina Lively, Special Ed Instructional Assistant Effective 12/12/2014 GHS - Charlie Castillo, Maintenance I Effective 1/2/15 IHS - Elizabeth Castrillo, Cafeteria Assistant Effective 11/19/14 Carrie Dewey, School Nurse Effective 12/8/14 Debora Grays, Cafeteria Production Lead Effective 11/26/14 Teresa Valdez Hurtado, Special Ed Instructional Assistant Effective 12/18/14 DO - Denis Alcock, Computer Programmer Effective 1/2/15 MVHS - Maria Olmedo, Cafeteria Assistant Effective 11/17/14 d. Termination Policy Ref. G-9300 The following employee is recommended for termination: GWHS - Wesley Welter, Special Ed Instructional Assistant Effective 12/9/14 RECOMMENDATION: That the Governing Board approve the recommendations for Consent agenda items II. *A through II. *H. Motion Second Vote III. NEW BUSINESS A. Intergovernmental Agreement (IGA) with the University of Arizona for the 2014-2015 school year. (Enclosure) The University of Arizona through the Department of Agricultural Education will coordinate with GUHSD and the Arizona Department of Education (ADE) / Career and Technical Education (CTE) staff activities, timelines, and deliverables related to the ongoing support and advancement of Arizona's CTE Skill Standards Assessment System, program standards, and teacher professional development and in support of the objectives and goals of CTE leadership. RECOMMENDATION: That the Governing Board authorize the Governing Board President to sign the IGA with the U of A for CTE Assessment services through the U.S. Department of Education CTE Grant for the 2014-2015 school year and allocate up to $650,434.40. Motion Second Vote
GOVERNING BOARD AGENDA December 17, 2014 Page 6 IV. INFORMATION AND REPORTS A. Suspension reports (Enclosure) B. Financial reports (Enclosure) C. Bid specifications (Enclosures) 1. RFQ 15-08 Network Infrastructure Equipment 2. RFQ 15-09 Wireless LAN Equipment 3. RFQ 15-10 Internal Connections: Structured Cabling RECOMMENDATION: It is requested that the Governing Board accept the Information and Reports as presented. Motion Second Vote V. CURRENT EVENTS A. Authorization for Principals, District Administrators & Superintendent to present information B. Board comments RECOMMENDATION: It is requested that the Governing Board accept the Current Events as presented. Motion Second Vote VI. FUTURE MEETINGS AND DATES TO REMEMBER Dec 18 Mid-Year Graduation Online Learning Academy Cortez Auditorium 7:30 pm Dec 19 1 st semester ends Dec 23-Jan 3 Winter recess - District office and all schools closed Jan 5 Professional Development Day No students on campus Jan 6 2 nd semester begins Jan 7 Organizational and Regular meeting Administrative Center/Board room 7:30 pm Jan 15 Future Freshman Night All Schools Jan 19 Martin L. King Jr. Day District office and all schools closed Jan 21 Reception AAA Washington Administrative Center/Board patio 7:00 pm Regular Meeting Administrative Center 7:30 pm Jan 24 Mid-Year Study Session Administrative Center/Board room 8:00 am VII. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS 38-431.03) Executive sessions require the confidentiality of the participants. The information discussed in executive session cannot be, and is prohibited from being, subjects of discussion outside this executive session, with the exception of what is reported in the general meeting. Board members are also reminded that they cannot state how he or she intends to vote or the action he or she intends to take on a subject that is discussed in the executive session. A. Call to order B. Minutes Review the minutes of the executive session held on December 3, 2014.
GOVERNING BOARD AGENDA December 17, 2014 Page 7 C. Student discipline matters ARS 15-843 1. Hear recommendations for long-term suspensions at Independence and Thunderbird High Schools. D. Discussion/consideration of confidential information pursuant to ARS 38-431.03(2) 1. Receipt of confidential matters subsequent to the posting of the agenda. VIII. RECONVENE INTO PUBLIC MEETING X. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE SESSION (Each item will be identified and voted on separately.) IX. ADJOURNMENT The meeting adjourned at.