CITY OF ALISO VIEJO MINUTES DEVELOPMENT REVIEW COMMITTEE MEETING CALL TO ORDER A meeting of the Development Review Committee of the City of Aliso Viejo was called to order by Chair Garcia at 4:12 p.m. on Tuesday, at the Aliso Viejo City Hall Conference Room, 12 Journey, Aliso Viejo, California. A complete copy of the agenda for the meeting containing all items as shown herein was posted by 5:00 p.m. on May 12, 2005, on the outdoor bulletin board at City Hall. Copies were also posted at the Aliso Viejo Library, 1 Journey, and the Aliso Viejo Sheriff s Substation, 11 Journey. ROLL CALL Present: Absent: Committee Members: Mark Hiller; Joseph Koszarek (Alternate); Lt. Rich Paddock; Lynne Pivaroff; Lori Trottier; John Whitman; and Chair Eugenia Garcia. Committee Member: Stewart Winkler. ITEM 1: APPROVAL OF MAY 3, 2005 MINUTES A MOTION was made by Committee Member Whitman and seconded by Committee Member Paddock, that the Committee defer approval of the Minutes of May 3, 2005 to the next Development Review Committee meeting. The motion carried as follows: AYES: NOES: ABSTAIN: ABSENT: Committee Members: Koszarek (Alternate); Paddock; Whitman; and Chair Garcia. Committee Members: Hiller; Pivaroff; and Trottier. Committee Member Trottier arrived at 3:37 p.m. ITEM 2: TOMRA PACIFIC SITE DEVELOPMENT PERMIT SDP05-03 Review of Site Development Permit application SDP05-03 application to establish a California Beverage Recycling and Collection Center in the side parking lot next to the Ralph s supermarket, located at 26901 Aliso Creek Road. Committee Member Hiller arrived at 3:41 p.m. Case Planning Consultant Lawrence gave a brief overview from the staff report adding Page 1 of 6
that a recycling center was required within at least one-half mile of a store and no such center exists. He added that the bins would be visible to pedestrians, but not to the motorists at Ralphs. Chair Garcia opened Committee comments by stating the importance of the facility to be aesthetically pleasing. She suggested the idea of moving the bins forward from their proposed location in order to allow needed space for the trucks to maneuver and to put No Parking signs in place for periods of time when bin pick-up would occur. Applicant Kevin Bryant, of Tomra Pacific, responded that frequency of pick-ups was approximately once a week depending on usage, and that bin pick-up takes approximately 15 to 30 minutes. After discussion, Applicant Bryant preferred the use of cones, which would be placed by store employees prior to the anticipated arrival of the trucks. He added that No Parking signs typically are not taken seriously. Committee Member Whitman asked if they considered relocating the bins along the curb. Applicant Bryant responded that this was considered, but safety concerns about ingress and egress traffic prevented further consideration. Committee Member Paddock reported that early morning deliveries behind stores generate noise calls to the Sheriff s Department from neighboring residents; and, therefore, asked about their operational hours and the level of noise produced. Applicant Bryant responded that the Hours of Operation are 10:00 a.m. to 5:00 p.m. with an attendant on duty and bin pick-up occurs between 7:00 a.m. and 10:00 p.m. Committee Member Paddock stated that a pick-up time should be no earlier than 8:00 a.m. Applicant Bryant agreed to work with the condition, and added that a timer for selfservice was installed to shut off after a certain hour. Committee Member Trottier expressed concern about the number of cars queuing up for recyclable drop-offs and questioned if there were other areas better suited for this function. Applicant Bryant responded that owner approval was needed, and only this site currently had owner approval. During discussion regarding bin relocation, Chair Garcia mentioned the difficulties with the location near Del Taco where drive-through queuing and visibility from Pacific Park were problems. Committee Member Whitman suggested a landscaped island between Ralphs and Hollywood Video had availability of parking and the least amount of traffic in the parking lot. Committee Member Trottier felt that a location in front of the store would be safer and suggested designating two parking spaces for drop-off use. Chair Garcia agreed, and further suggested that the landscaped island be reviewed in order to ascertain whether there were sight issues with this location. Applicant Bryant felt confident that an alternate location could be agreed upon. Committee Member Trottier asked if vouchers received for returned recyclables were good for both groceries and cash, which the Applicant confirmed. Page 2 of 6
A MOTION was made by Committee Member Whitman and seconded by Committee Member Trottier, that the Committee continue this item pending additional information and locations. The motion carried, unanimously, 6-0. Committee Member Pivaroff arrived at 3:55 p.m. ITEM 3: CINGULAR WIRELESS ANTENNA SITE DEVELOPMENT PERMIT ASDP05-01 Review of an Antenna Site Development Permit to install a Cellular Communications facility, including antennas and support equipment on the Soka University Library building, located at 27801 Wood Canyon Drive. Applicant Mark Johns introduced Tim Miller of Cingular, who summarized the project as stated in the Staff Report. Chair Garcia opened Committee comments by stating that another antenna project has provided education on the subject, resulting in additional conditions needed to prevent interference with the Sheriff Department s safety communications system (800 MHz). Committee Member Paddock instructed the Applicant to contact Orange County Sheriff Department s Senior Telecommunications Engineer Saddler, and make certain that there were no conflicts with the Sheriff s Public Safety System (800 MHz). Chair Garcia commended the Applicant on the good effort made to conceal the antenna. A MOTION was made by Committee Member Whitman, and seconded by Committee Member Paddock, that the Committee recommend approval to Council of the item subject to conditions in the staff report and confirming that no conflicts occur with the Sheriff s Public Safety System (800 MHz). The motion carried unanimously, 7-0. Chair Garcia stated that she will make an administrative approval. Committee Member Paddock left the dais at 4:16 p.m. ITEM 4: OCEAN VIEW NON-PUBLIC SCHOOL USE PERMIT UPAV05-04 Review of an application submitted for a Use Permit to establish a non-public school in a portion of the existing First Baptist Church, located at 25421 Moulton Parkway, utilizing 4 classrooms and an office area. The school would provide education for up to 24 students, with 6 to 8 Staff Members. Applicant Helen Condas provided an overview of the staff report and introduced the interested parties from Ocean View School and the First Baptist Church. Chair Garcia opened Committee comments stating the potential problems with the lack of physical recreation areas and noise to surrounding residents. Page 3 of 6
Applicant Condas stated that Ocean View School is considered to be a non-public school, and presented letters from educational agencies supporting the fact that outdoor activity was not required. However, they offered to provide a level of recreational activity and conduct President s Physical Fitness Testing on the property, if required. She added that the students were members of the YMCA, and get physical activity at that facility. They did not intend to utilize the parking lot for recreational activities due to liability. Committee Member Paddock returned to the dais at 4:26 p.m. Committee Member Trottier questioned if parents had the choice and opportunity to determine if the school s services were appropriate for their children. Applicant Condas confirmed that the parents were welcome to do so, and that they signed liability waivers. Dr. George Condas spoke about the history of the school and the quality of the services they provide. He added that they have contracts with several school districts, who value the service they provide. Committee Member Hiller asked if playground facilities were the only concern of the Committee, which Chair Garcia confirmed. Committee Member Hiller questioned the concern for this type of school, and felt that they did not need much recreational area. Committee Member Trottier questioned the potential noise produced by student activities, to which George Webster replied that the Church never had complaints regarding noise. Committee Member Hiller asked if there were leasing issues. The Applicant responded that they were in agreement with the landlord. Committee Member Pivaroff questioned if there were any plans to add on to the existing building and if there was an alarm system. Applicant Condas replied that the facility has been approved for safety and there were no plans to add on to the building. Committee Member Trottier recommended that the Applicant produce a more developed site plan for Council to review, which included the basics of student drop-off and pick-up in the parking lot. Applicant Condas responded that they were happy to provide this information. She added that Ocean View School would probably utilize parking area for a maximum of six staff cars and a pick-up van. Committee Member Paddock asked how far the play area was from the roadway. The Applicant responded 70 to 80 feet, adding that the play area was fenced in and that the School had one attendant for every two students. Chair Garcia questioned the safety aspects of the parking lot, suggesting the use of cones in the parking lot to prevent any non-church or school vehicles from entering the area. Pastor Johnson responded that the Church used cones previously for a volleyball Page 4 of 6
tournament. A MOTION was made by Committee Member Trottier and seconded by Committee Member Paddock, that the Committee recommend approval to Council on the item subject to submitting a more developed site plan for the Council meeting. The motion carried, 5-2. AYES: NOES: ABSTAIN: ABSENT: Committee Members: Hiller; Koszarek (Alternate); Paddock; Pivaroff; and Trottier. Committee Member Whitman, and Chair Garcia. Committee Member Pivaroff left the dais at 5:01 p.m. ITEM 5: POLARIS PLACE SIGN PROGRAM PERMIT SPP04-01 Review of an application for a sign program permit submitted by JB3D for Fluor Enterprises to install one (1) monument sign 8 4 x30 on the Polaris Place property, adjacent to the 73 Toll Road, and four (4) building wall signs. Chair Garcia summarized the application stating that all signs were approved except for the monument sign. She stated that Council wanted a 73 Corridor Enhancement Plan and Staff would be looking at linkages and areas of improvement such as master trails, trail heads, fountains, street furniture, and corridor improvements. Committee Member Whitman stated that the timing on the corridor plan was estimated to be in the next fiscal year, and that there is some assurance this projection would be accomplished, since it was being budgeted. Chair Garcia also reminded that the Applicant does have a presence due to the previously approved signs. Applicant John Bishop of JP3D stated that he believed the sign would be something the City would be proud of and the 30-foot height of the sign was appropriate. He stated that a corridor beautification plan may take ten to fifteen years and recommended approval of this item. Committee Member Hiller responded that the Committee could only recommend, and not approve, due to their limited powers. Chair Garcia added that the Committee could deny the application and the application would then be appealed to the City Council; however, she cautioned about setting precedence before establishing policy. Committee Member Pivaroff returned to the dais at 5:12 p.m. A MOTION was made by Committee Member Whitman, and seconded by Committee Member Hiller, that the Committee deny the application without prejudice. Motion carried unanimously, 7-0. Chair Garcia announced that future Development Review Committee meetings would be held on the second or fourth Tuesday of each month. She clarified that materials Page 5 of 6
received after the fourth Tuesday would not be heard until the fourth Tuesday of the following month, not the second Tuesday. The meetings would be scheduled at 3:00 p.m. unless there was a shortage of items, in which case the time would be set later in the day in order to accommodate Committee s schedules. Packets will be delivered the Friday prior to meetings, as previously arranged. COMMUNITY INPUT ADJOURNMENT at 5:25 p.m. Submitted By: Approved By: Paula Garrow Staff Assistant Eugenia Garcia, AICP Chair Page 6 of 6