BEAR BRAND RANCH COMMUNITY ASSOCIATION MEETING OF THE BOARD OF DIRECTORS TUESDAY, MAY 2, 2017 * * * MINUTES * * * NOTICE Upon due notice given and received, the members of the Board of Directors for the Bear Brand Ranch Community Association held a Board Meeting on Tuesday, May 2, 2017 at 9:00 a.m. at the offices of Progressive Community Management, 27405 Puerta Real, Suite 300, Mission Viejo, California. CALL TO ORDER Ed Zalta, President, called the meeting to order at 9:00 a.m. ATTENDANCE Present: Ed Zalta, President Wayne Mertes, Treasurer Fred Burbank, Secretary Tom Newell, Director at Large Management Management: Glenda L. Reid, CCAM, Progressive Community Absent: Chad Covington, Vice President ADOPT AGENDA The Board of Directors reviewed the agenda as presented. Upon motion duly Association approved the meeting agenda as presented by Management with no urgent matters requiring agenda amendment. Approved: Unanimous. HOMEOWNER FORUM There was no discussion during Homeowner Forum.
Page 2 GUARD SERVICES/ SECURITAS SECURITY Tom Newell, Security Chair, provided a report regarding guard services and the RFID access system. There was no action required by the Board at this time. The Board of Directors discussed the access concerns at the Upper Gate/Golden Lantern due to a recent burglary on Jencourt. Upon motion duly Association appointed Wayne Mertes, Treasurer and Fred Burbank, Secretary, to meet with the lighting maintenance contractor to discuss lighting upgrades for the Upper Gate. Approved: Unanimous. The Board of Directors discussed the random patrol for the evening of the Fourth of July. Upon motion duly Association approved a random patrol on the evening of the Fourth of July from 6:30 p.m. to Midnight. Approved: Unanimous. LANDSCAPE INSPECTION REPORTS There was no action required by the Board of Directors at this time. The Board of Directors reviewed the inspection reports as provided by Management. Upon motion duly Association approved the inspection reports as provided by Management to file. Approved: Unanimous. ARCHITECTURAL There was no action required by the Board at this time.
Page 3 FACILITIES ANNUAL STREET INSPECTION The Board of Directors discussed the annual street inspection of the common area streets. Upon motion duly Association approved to defer maintenance to the common area streets for two years, based on the recent inspection and condition of the asphalt being in good condition. Approved: Unanimous. CONSENT CALENDAR The Board of Directors reviewed the Consent Calendar as presented. Upon motion duly Association approved the Consent Calendar Items A, B, and D as presented and attached hereto as Exhibit A. To further discuss Item C separately. Approved: Unanimous. CONSENT CALENDAR ITEM C PROPOSAL/ ACCURATE VOTING The Board of Directors reviewed the proposal as provided by Accurate Voting for the annual meeting services in October 2017. Upon motion duly Association denied the proposal as provided by Accurate Voting for the annual meeting services in October 2017 and requested that Management research into performing the services. Approved: Unanimous. COLLECTION ACTION There was no new collection matter requiring Board action at this time.
Page 4 PROPOSAL/ ANNUAL AUDIT The Board of Directors reviewed proposals for the annual audit and tax return preparation. Upon motion duly Association approved the proposal as provided by Inouye, Shively & Klatt for the annual audit and tax return preparation for a total operating cost of $925.00. Approved: Unanimous. DRONE POLICY The Board of Directors reviewed the draft Drone Policy as provided by Jake Harle, Attorney. Upon motion duly Association approved the Drone Policy as provided by legal counsel and authorized Management to send to the membership for the required 30-day owner comment period. Approved: Unanimous. ADJOURNMENT RECONVENED The meeting was adjourned at 10:00 a.m. to go into a brief Executive Session Meeting for the purpose of discussing compliance and collection matters. The Regular Business Meeting was reconvened at 10:15 a.m. Upon motion duly Association authorized Management to continue with the compliance enforcement as needed in accordance with the Association Compliance Policy. To further approve and authorize Management to continue monitoring the collection matter with Association Lien Services (ALS) for Account BB8395 as needed. Approved: Unanimous. ADJOURN ATTEST There being no further business to discuss, the meeting adjourned at 10:30 a.m. The next regularly scheduled meeting will be held on Tuesday, June 6, 2017 at 9:00 a.m. at the Office of Progressive Community Management. Signature Date
BEAR BRAND RANCH COMMUNITY ASSOCIATION CONSENT CALENDAR MAY 2, 2017 A. Minutes - Resolved: To approve the Regular Session Meeting Minutes from the January 24, 2017 Board of Directors Meeting as presented. B. Financials - Resolved: To approve the financial statements for the periods ending January 31, 2017, February 28, 2017 and March 31, 2017 with a positive year to date $45,519.15. D. Financial Purge 2017 Resolved: To approve to purge Financial Box BB67 580596 as irrelevant and in accordance with the 7-year retention to avoid storage fees.