CITY OF SOUTH GATE SPECIAL CITY COUNCIL MEETING MINUTES TUESDAY, DECEMBER 16, 2014 CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENT ABSENT/EXCUSED ROLL CALL Mayor Henry C. Gonzalez called a Special City Council meeting to order at 6:35 p.m. Council Member W.H. (Bill) De Witt led the Pledge of Allegiance. Mayor Henry C. Gonzalez, Council Member Bill De Witt and Council Member Gil Hurtado; City Treasurer Maria Belen Bernal, City Manager Michael Flad, City Attorney Raul F. Salinas Vice Mayor Jorge Morales and Council Member Maria Davila Carmen Avalos, City Clerk DEVIATE FROM THE AGENDA 17 ELECTION ADMIN At this time, there being no objections, Mayor Gonzalez stated that item 17 would be considered out of its regular agenda order. The City Council considered: a. Adopting a Resolution - providing for the appointment of three members to the Offices of the City Council that were to be elected on Tuesday, March 3, 2015 and cancelling the March 3, 2015 General Municipal Election; OR b. Adopting a Resolution - confirming the holding of a General Municipal Election to be held on Tuesday, March 3, 2015 for the election of three members of City Council. c. Directing the City Clerk to file a certified copy of the resolution with the County of Los Angeles Registrar of Voters and to forward a copy to City of Los Angeles for non-consolidation for LACCD and LAUSD district elections. Mayor Gonzalez asked if anyone in the audience wishes to speak on this item. Mary De Witt, 5485 Gardendale Street is concerned about not having an election. She is aware of the cost. Mayor Gonzalez agrees with Mrs. De Witt, and explained that only three individuals qualified.
SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2014 17 ELECTION ADMIN CONTINUED Virginia Johnson, 5751 McKinley Avenue is in support of an appointment by the new Council of the next two years of the Treasurers term. She also hopes for the future the elimination of the Treasurer position. Mary Castillo, 10036 San Antonio Avenue asked that the residents are well informed of this item. Having no one else come forward, Mayor Gonzalez closed the audience portion. Carmen Avalos, City Clerk stated that the residents will have an opportunity to vote due to the fact that the City of South Gate has consolidated with the City of Los Angeles. She also hopes the residents will trust that she would run a fair election. Council Member Hurtado stated feeling uncomfortable spending $121,000 on an election for only three candidates. Council Member De Witt asked for a clarification on the resolution. Raul F. Salinas, City Attorney stated that the Election Code Section 10229 gives Council two options; Option 1 is to move forward with the appointment of those people being nominated in situations where there are three vacancies and only three candidates have been qualified. Option 2 not moves forward with the appointment and hold the election. Council Member De Wilt stated being in favor of having an election. He is in support of item b. The City Council approved items 17(a) by motion of Council Member Hurtado and seconded by Mayor Gonzalez. a. Adopting Resolution No. 7646 entitled A Resolution of the City Council of the City of South Gate providing for the appointment of three members to the Offices of the City Council that were to be elected on Tuesday, March 3, 2015 and cancelling the March 3, 2015 General Municipal Election; ROLL CALL: Mayor Gonzalez, yes; Council Member Hurtado, yes; Council Member De Witt, no; Vice Mayor Morales, absent; Council Member Davila, absent. b. Adopting a Resolution - confirming the holding of a General Municipal Election to be held on Tuesday, March 3, 2015 for the election of three members of City Council. Page 2 of 9
SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16,2014 17 ELECTION ADMIN CONTINUED The City Council approved items 17(c) by motion of Council Member Hurtado and seconded by Council Member De Witt. c. Directing the City Clerk to file a certified copy of the resolution with the County of Los Angeles Registrar of Voters and to forward a copy to City of Los Angeles for non-consolidation for LACCD and LAUSD district elections. ROLL CALL: Mayor Gonzalez, yes; Council Member Hurtado, yes; Council Member De Witt, yes; Vice Mayor Morales, absent; Council Member Davila, absent. 1 PUBLIC WORKS! ENGINEERING ADMIN The City Council considered receiving and filing a presentation of the City s Fiscal Year 2014-2015 Capital Improvement Program from the Public Works Department. Arturo Cervantes, Director of Public Works thanked Council for allowing him to present the City s Capital Improvement Program. He also introduced the engineering division; Clint Herrera, Assistant Engineer; Hany Henein, Senior Civil Engineer; Will Hamilton, Management Analyst; Fabio Macias, Engineering Aide; Candice Espinoza, Assistant Engineer; Kenneth Tang, Senior Civil Engineer; Guillermo Petra, Assistant Engineer RECESS Prior to the conclusion of item 1, the City Council recessed at 8:03 p.m., and reconvened at 8:15p.m., with all three (3) Members of Council present. Mayor Gonzalez asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor Gonzalez closed the audience portion. Council Member Hurtado asked when the signal lights by the azalea will be operational. Arturo Cervantes, Director of Public Works stated that the Firestone/Atlantic intersection project is one phase, but it s a two part project. One part is being implemented by the City and the second is being implemented by UPRR. The City will be installing traffic signals. The UPRR s design and construction should begin in April; so the traffic signals should be activated in May or June 2015. The City Council received and filed a presentation of the City s Fiscal Year 2014-2015 Capital Improvement Program from the Public Works Department, by motion of Council Member Hurtado and seconded by Mayor Gonzalez. Page 3 of 9
SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2014 CONSENT CALEN1AR Agenda Items 2,4,7, 8, 9, 11, 12, 13, 14, 15 and 16 were approved during Consent Calendar by motion of Council Member Hurtado and seconded by Council Member De Witt. Items 3, 5, 6 and 10 were pulled and continued to the City Council meeting of January 13, 2015, by motion of Council Member Hurtado and seconded by Mayor Gonzalez. Mayor Gonzalez asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor Gonzalez closed the audience portion. 2 PUBLIC WORKS/ ENGINEERING ADMIN The City Council approving Agreement (Contract No. 3067) with Arellano Associates (AA), for the preparation and management of a public outreach program to assist residents and other stakeholders in the potential short-term negative impacts and the long-term benefits of the City s Capital Improvements Projects (C1P) Program, in an amount not to exceed $150,025, during consideration of the Consent Calendar; and a. Authorized the Mayor to execute the Agreement for Professional Services in a form approved by the City Attorney. 3 STREETS/SIDEWALKS/ LANDSCAPING The City Council considered: a. Approving an Agreement with Harris & Associates, to provide engineering design services for the Highway Safety Improvements Program, Cycle 5, Firestone Boulevard and Otis Street Improvements and Imperial Highway Center Median, City Project No. 496-ST, Federal Project No. HSIPL-5257(032), in an amount not to exceed $193,216; and b. Authorizing the Mayor to execute the Agreement in a form acceptable c. Authorizing the Director of Finance to appropriate $887,400 in Highway Safety Improvement Program (HSIP) Grant Funds to Account No. 311-790-31-9457 upon the receipt of authorization (known as an E-76) from the Caltrans; and d. Appropriating $210,000 in Prop C Local Return Funds to Account No. 311-790-31-9457, to fund a portion of the required local match contribution. Item 3 was continued to the City Council meeting of January 13, 2015, by motion of Council Member Hurtado and seconded by Mayor Gonzalez. Page 4 of 9
c. Appropriating $100,000 in Measure R funds to Account No. 311-790- 39-9430 to fully fund the project; and d. Authorizing the Director of Finance to appropriate $5,000 of funds received from the Los Angeles Unified School District (LAUSD) to project Account No. 311-790-39-9430, upon the execution of a Letter Agreement between the City and LAUSD. Page 5 of 9 SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2014 4 STREETS/SIDEWALKS/ LANDSCAPING The City Council approved Agreement (Contract No. 3068) with Harris & Associates, to provide engineering design services for Garfield Avenue and Imperial Highway Street Improvements, City Project No. 413-ST, Federal Project No. STPL-5257(030), for an amount not to exceed $207,290, during consideration of the Consent Calendar; and a. Authorized the Mayor to execute the Agreement in a form acceptable 5 PARKING & TRAFFIC The City Council considered: a. Approving an Agreement with Harris & Associates, to provide engineering design services for the Safe Route to School, Cycle 10 in the Vicinity of South Gate Middle School City Project No. 481-TR, State Project No. SR2SL-5257(031), in an amount not to exceed $99,555; and b. Appropriating $150,000 from Measure R to Account No. 3 11-790-39-9454; and c. Authorizing the Mayor to execute the Agreement in a form acceptable Item 5 was continued to the City Council meeting of January 13, 2015, by motion of Council Member Hurtado and seconded by Mayor Gonzalez. 6 PARKING & TRAFFIC The City Council considered: a. Approving an Agreement with Vali Cooper & Associates, Inc., to provide construction management services for the Highway Safety Improvements Program, Cycle 2 at Various Locations, Federal Project No. HSIP-5257(025), City Project No. 448-TRF, in an amount not to exceed $58,690; and b. Authorizing the Mayor to execute the Agreement in a form acceptable
SPECIAL CITY COUNCIL MEETING MiNUTES OF DECEMBER 16, 2014 6 PARKING & TRAFFIC CONTINUED Item 6 was continued to the City Council meeting of January 13, 2015, by motion of Council Member Hurtado and seconded by Mayor Gonzalez. 7 PARKING & TRAFFIC The City Council approved an Agreement (Contract No. 3069) with Vali Cooper & Associates, Inc., to provide construction management services for the Highway Safety Improvements Program (HSIP) Cycle 4, Two Protected Left Turns, City Project No. 468-TRF, Federal Project No. HSJP-5257(029), in an amount not to exceed $42,361 during consideration of the Consent Calendar; and a. Authorizing the Mayor to execute the Agreement in a form acceptable 8 PARKING & TRAFFIC The City Council approved an Agreement (Contract No. 3070) with Vali Cooper & Associates, Inc. (Vali Cooper), to provide construction management services for the Truck Impacted Intersection Improvements at Firestone BoulevardlRayo Avenue, City Project No. 403-ST. in an amount not to exceed $135,639, during consideration of the Consent Calendar; and a. Authorized the Mayor to execute the Agreement in a form acceptable 9 PARKING & TRAFFIC The City Council approved an Agreement (Contract No. 3071) with Sialic Contractors Corporation dba Shawnan for the construction of the Truck Avenue, City Project No. 403-ST (Intersection Project), in the amount of $1,756,785, consisting of a $1,398,300 Base Bid and $358,485 Additive Alternate Bid, during consideration of the Consent Calendar; and a. Authorized the Mayor to execute the Agreement in a form acceptable b. Appropriated $785,000 in Proposition C Local Return Funds and $180,000 in Gas Tax Funds to Account No. 3 11-790-31-9432; and c. Authorized the Director of Finance to transfer $215,000 in Gas Tax Funds from Street Lighting Account No. 245-714-25-9600 to Account No. 311-790-31-9432 to fund street lighting improvements. Page 6 of 9 Impacted Intersection Improvements Project at Firestone BoulevarcllRayo
SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2014 10 TRANSPORTATION PLANNING/ADMEN The City Council considered: a. Approving an Agreement with Wilidan Engineering, to provide engineering design services for the Firestone Boulevard Regional Corridor Capacity Enhancements, Alameda Street to Hunt Avenue, City Project No. 476-TRF, in an amount not to exceed $847,813; and b. Authorizing the Mayor to execute the Agreement in a form acceptable c. Appropriating $468,450 from the 2009 Call for Projects Grant Prop C Funds to Account No. 3 11-790-31-9447 to fund design services and other miscellaneous project costs; and d. Authorizing the Mayor to approve Amendment No. 1 to the Memorandum of Understanding (MOU) with Metropolitan Transportation Authority (METRO) MOU ID# F3 124 necessary to extend the dates by which the grant funds must be used, in a form acceptable Item 10 was continued to the City Council meeting of January 13, 2015, by motion of Council Member Hurtado and seconded by Mayor Gonzalez. 11 STREETS/SIDEWALKS/ LANDSCAPING The City Council approved an Agreement (Contract No. 3072) with 12 PARKS! PARKING & TRAFFIC The City Council approved an Agreement (Contract No. 3073) with APA Engineering, Inc., to provide Construction Management Services for the State Street Park and Safe Route to School (SR2S) Cycle 8 and 9, City Project Nos. 487-PRK and 449-TRF, in an amount not to exceed $222,360, during consideration of the Consent Calendar; and Page 7 of 9 Joseph C. Truxaw and Associates, Inc., to provide engineering design services for Miller Way Street Rehabilitation, from Garfield Avenue to West Frontage Road, City Project No. 454-ST, in an amount not to exceed $69,710, during consideration of the Consent Calendar; and a. Authorized the Director of Finance to appropriate $200,000 of funds received as the Advance Host Fee Payment from Green Wise Soil Technologies, LLC (GWS) to project Account No. 311-790-31-9440, upon the execution of a Letter Agreement between the City and GWS; and b. Authorized the Mayor to execute the Agreement for Professional Services on a form acceptable
SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2014 12 PARKS/ PARKING & TRAFFIC CONT D a. Authorized the Mayor to execute the Agreement in a form acceptable 13 PUBLIC WORKS/ ENGINEERING ADMIN The City Council approved an Agreement (Contract No. 3074) with JMDiaz, Inc., to provide as-needed traffic engineering services from January 5, 2015 to June 30, 2016, in an amount not to exceed $230,000, during consideration of the Consent Calendar; and a. Authorized the Mayor to execute the Agreement for Professional Services in a form acceptable 14 PARKING & TRAFFIC The City Council approved a Signal Interconnect Agreement (Contract No. 3075) with Union Pacific Railroad Company (UPRR) for the construction, maintenance and operation of the Atlantic Avenue-San Pedro Subdivision and Atlantic Avenue-Patata Industrial Lead at-grade highway-rail crossings, United States Department of Transportation (US DOT) Crossing Nos. 810956W and 748095E, respectively, during consideration of the Consent Calendar; and a. Approving a Signal Interconnect Agreement (Contract No. 3076) with UPRR covering the construction, maintenance and operation of the Firestone Boulevard-San Pedro Subdivision at-grade highway-rail crossing, US DOT Crossing No. 8 10958K; and b. Authorizing the Mayor to execute the Agreements in a form acceptable c. Appropriating $2.68 million from proceeds of 2012 Water Revenue Bond to Account No. 311-790-31-9458 to fund the railroad improvements necessary to interconnect City traffic signals to UPRR railroad signals in accordance with said Agreements. 15 PARKS/ PARKING & TRAFFIC The City Council approved Amendment No. 1 to Contract No. 2825 with David Volz Design Landscape Architects, Inc. (DVD) for additional engineering design services for the State Street Park and Safe Route to School (SR2S) Cycle 8 and 9, City Project Nos. 487-PRK and 449-TRF, in the amount of $71,861, during consideration of the Consent Calendar; and a. Authorized the Mayor to execute Amendment No. 1 in a form acceptable Page 8 of 9
Page 9 of 9 SPECIAL CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2014 16 PARKiNG & TRAFFIC The City Council approved Purchase Order 2806 authorizing the purchase from Ameron International of traffic signal poles associated with the Firestone Boulevard and Atlantic Avenue Intersection Phase II Railroad Crossings Improvements, City Project No. 364-ST, in the amount of $64,346, during consideration of the Consent Calendar; and a. Approved the purchase of traffic signal cabinets associated with said project, in the amount of $229,582 from Econolite Group, Inc.; and b. Appropriated $230,000 from proceeds of 2012 Water Revenue Bond to Account No. 311-790-31-9458 to fund the purchase of traffic signal cabinets for said project. ADJ0uRNMEN r Mayor Gonzalez adjourned the meeting at 8:22 p.m. and seconded by Council Member Hurtado. th day of January, 2015. PASSED and APPROVED this 27 ATTEST: Henry C. Gonzalez, Mayor Carmen Avalos, City Clerk