STATE OF ARKANSAS POLL WORKERS TRAINING

STATE OF ARKANSAS POLL WORKERS TRAINING Provided by the: State Board of Election Commissioners 501 Woodlane, Suite 401N Little Rock, AR 72201 501-682-1834 1-800-411-6996 1

JOB DESCRIPTIONS (SUNDRA) Employees working elections are Election Officials. Election Officials include Election Clerks, Sheriffs, and Chief Judges. [A.C.A. 7-5-305] Garland County also has Assistant Chief Judges. Election Officials are assigned to one of these positions. That person will stay in that position throughout the election day. 2

ELECTION CLERK Assist the Chief Judge in: 1. Arranging the polling room. 2. Accounting for delivery of all required equipment and forms. 3. Posting required forms. 4. Closing the polling room. 5. Process Voters in accordance with Arkansas Election laws. 3

WHAT THE IS A.C.A.? THROUGHOUT THIS TRAINING, YOU WILL SEE A.C.A. ARKANSAS CODE ANNOTATED IN OTHER WORDS: THE LAW! 4

ELECTION OFFICIALS Only SBEC Certified Trainers may train Election Officials. [A.C.A. 7-4-109(e)(1)] Garland County Certified Trainers: Commissioner Gene Haley, Chairman Commissioner Dennis Bosch Commissioner Ginna Watson, Secretary Executive Secretary Sundra Mallory 5 5

WRITE THESE NUMBERS IN YOUR POLL WORKER TRAINING GUIDE CELL PHONES Gene Haley 501-276-2132 Dennis Bosch 501-617-2557 Ginna Watson 501-984-3405 Call Sundra at the OFFICE Sundra Mallory 501-622-3622 6 GCEC 048-A

HOW DID WE GET HERE? Arkansas has 75 counties. Each county has 3 election commissioners. Two (2) from the MAJORITY party and one (1) from the MINORITY party. Garland County has thirteen (13) Justice of the Peace Districts. The population of Garland County was divided in accordance with State Law. No District was allowed to be 5%+/- in population than other Districts, with one District designated as the majority minority district. 7

ELECTION COMMISSIONERS WHAT ARE THE MAJOR DUTIES OF YOUR 3 COMMISSIONERS? [A.C.A. 7-4-107] Enforce and Abide by Election Laws Establish polling sites Hire and train Election Officials Draw for ballot position [A.C.A. 7-5-207] Prepare and print ballots [A.C.A. 7-5-208] Publish election notices [A.C.A. 7-5-202] 8

Commissioner Duties (Con t.) Distribute materials, ballots and voting equipment to and from the polling sites [A.C.A. 7-5-211] Oversee vote counting Conduct recounts when required Certify elections Redistrict Justice of the Peace districts (every 10 years after census or by court order) [A.C.A. 7-4-107] 9

OTHER CONTACTS HOT SPRINGS POLICE NON-EMERGENCY 501-321-6789 GARLAND COUNTY SHERIFF ` NON-EMERGENCY 501-622-3660 HOT SPRINGS VILLAGE POLICE NON-EMERGENCY 501-922-0011 EMERGENCY CALL 911 GCED 048-B 10

ELECTIONS TRAINING GUIDE The State Board of Election Commissioners (SBEC) provided your Training Guide. The Training Guide identifies tasks legally required of Election Officials (all of us). The Training Guide provides a check-off list of tasks to be completed and sample data Forms required for documentation. Quick Guides are provided for handling complicated election procedures. 11

Processing INFORMATION Voter Registration Questions: Call County Clerk 622-3616 or 622-3618 for voter registration information. All other Questions: Call Election Commissioner or Sundra at 622-3622 (See Page 3 in your PW Training Guide for telephone numbers for Commissioners.) 12

BEFORE BEGINNING OFFICIAL DUTIES 13

DECORUM Voting is a serious business. You are Election Officials representing Garland County and the State of Arkansas No apparel with inappropriate wording. Slacks or Jeans, skirt and blouse or shirt, etc. We don t ask that you wear a suit, tie and high heels. However, believe it or not, the Election Official who reported for work wearing SHORT shorts and a very small halter top (actually a small bra), was not acceptable to voters or fellow Election Officials. 14

AND, MORE..DECORUM KNOW THE RULES FOR YOUR POLL! Whether voters are present or not, DO NOT DISCUSS or JOKE ABOUT POLITICS! Look/learn the building evacuation route Where Election Officials must park NO food or drink near election machines NO food or drink in voting area Know where food and drinks are allowed No smoking in poll No cell phones (emergencies are the exception) 15

ADMINISTER & SIGN OATH Take the Oath BEFORE signing Payroll (GCEC- 009) Current GCEC Policy: Take the Oath every day that you work any election. Any Election Official may administer the Oath. If an Election Official is absent: Contact SUNDRA @ 622-3622 ASAP. [A.C.A. 7-4-110 (a)] 16

PAYROLL SHEET The Oath is printed on the Payroll Sheet. The County only pays every 2 weeks. If you have a different address from your last election pay check, SEE SUNDRA TODAY OR CALL SUNDRA @ 622-3622! 17

Sign the Oath Stand, raise your right hand, and repeat the Oath: I (state your name), do swear that I will perform the duties of Election Official of this election according to law and to the best of my abilities, and that I will studiously endeavor to prevent fraud, deceit, and abuse in conducting the same, and I will not disclose how any voter shall have voted, unless required to do so as a witness in a judicial proceeding or a proceeding to contest an election. [A.C.A. 7-4-110 (a)] 18

All Election Officials Be Team Players working together to assist the Chief Judge. Regardless of duties assigned to you, OPENING and CLOSING the polls is EVERYONE S job, along with the Chief Judge. All Election Officials are on duty and remain at the polling site until the Chief Judge releases all Election Officials. 19

BEFORE OPENING THE POLL 20

MACHINE ASSIGNMENT & SEAL LOG Machine Assignment / Seal Log (GCEC-046) MUST be completed. VERIFY serial numbers and seals. Log any seals replaced. VERIFY number of votes PER DAY on Public Count and balance with number of voters on Voter Appearance List. Numbers should be the same. [A.C.A. 7-5-317] 21

ACCOUNT FOR VOTING EQUIPMENT Were correct voting machines delivered? Help VERIFY machine serial numbers. Who has the MACHINE FLASH DRIVES? DS 200 SCANNER here? VERIFY serial number. MICRO SD CARD IN ELECTRONIC POLL BOOK? EXPRESS VOTE ADA here? 22

DS200 SPIKECUBE NOTICE ALL ELECTION OFFICIALS THIS IS A SPIKECUBE To maintain certified hardware configuration, this DS200 hardware version 1.3 includes a Tripp Life SPIKECUBE surge suppressor. 1. Plug the SPIKECUBE surge suppressor into a grounded outlet. If adequate surge protection is available, both green (Protected) and red (Grounded) LEDs illuminate. 2. Plug the DS200 power supply into the SPIKECUBE surge suppressor. 23

ACTIVATE VOTING EQUIPMENT Generate zero tape for all voting machines. ALL Election Officials sign the tape(s). Post signed ZERO tape(s) for public view. Confirm that VOTE Counters on voting machines register zero (0) Immediately Contact SUNDRA (622-3622) if you are unable to activate equipment and if votes are on the Zero tape(s). [A.C.A. 7-4-110 (a)] 24

ARRANGE THE POLL Arrange voting machines & booths for ultimate voter privacy, and easy access for handicapped voters, wheelchairs, service animals, etc. Ensure orderly flow of voters. Avoid voting in hallways and high traffic areas. Do not allow UNAUTHORIZED PERSONS within 6 feet of voting machines AND voting booths. [A.C.A. 7-5-310 (C )] 25

POST REQUIRED INFORMATION Notice of Election (GCEC- 013) Sample Ballots Instructions for using voting machine Text of Measures Zero Tapes Voting Rights Poster State and Federal Elections Law Poster Poll Watcher Rights and Responsibilities (GCEC 027) Americans with Disabilities Act (ADA) Signs VOTE HERE signs to be placed near each main driveway entrance on streets bordering site and must be visible to approaching traffic. [A.C.A. 7-5-202 (7)(A)(B)(C)(D)] 26

REQUIRED INFORMATION Missing required postings? Immediately contact Election Commission 622-3622 27

SBEC REMINDER Post a Notice of Electioneering [A.C.A. 7-1-103 and 7-1-104] (GCEC - 013) Post Wrong Ballot Warning on voting machines (GCEC-011) For Primary and Runoff Elections, post the Cross-Over Voting Warning near the area where voters check-in to vote (GCEC-016) [A.C.A. 7-1-103(a)(19)(B)and 7-1-104(A)(13, (14)] Mark the 100 foot from poll entrance prohibiting electioneering. If available, place a trash can near the primary entrance into the poll for disposal of campaign literature or articles 28

FORMS Locate required Forms: Paper Ballot Accounting Form GCEC - 036 Voter Appearance List GCEC-017 Provisional Voters List GCEC-020 Notice to Provisional Voters GCEC-024 List of Persons Assisting Voters GCEC-018 Change in Polling Site Authorization GCEC-025 Spoiled Ballot Affidavit GCEC-021 Voter Complaint GCEC-014 Abandoned Ballot Log GCEC-023 Poll Workers Certificate GCEC-012 Review how each form is used. (OPEN Discussion of forms usage) 29

FORMS Missing required forms? Immediately contact Sundra @ 622-3622 Or One of the Commissioners listed on the THIRD page of your Training Guide 30

REVIEW QUICK GUIDES 31

PVR = Precinct Voter Register PVR = Electronic Poll Book List where voters check-in VERIFY VOTER S STATEMENT ON PVR LIST (Electronic Poll Book list of registered voters) DO NOT VERIFY TO VOTER S ID! LISTEN to name, address and date of birth. Compare what you heard to the PVR List. 32

CURRENT PRECINCT NUMBERS 12E JP 12, Precinct E IS NOW 122-12E VOTER BOOK WILL HAVE A FIVE (5) CHARACTER PRECINCT NUMBER. JP 12 Pct. 2 33

NEW PRECINCT NUMBERS! JUST WHAT YOU NEED WITH NEW EQUIPMENT NEW PRECINCT NUMBERS. +++++++++++++++++++++++++++++++++++++++++++++ Here s how it works JP District 1: OLD NEW 1A, 1B, 1D, 1E, 1F, 1G, 1H, 1J, 1K is now 011-1A 1C is now 012-1C 1S, 1T, 1U, 1V is now 013-1S 34

SBEC REMINDER NO VOTERS TURNED AWAY! UNDER NO CIRCUMSTANCES REFUSE ANYONE THE RIGHT TO VOTE. IF YOU CANNOT DETERMINE A VOTER S ELIGIBILITY, TURN THE VOTER OVER TO THE CHIEF JUDGE EVERY VOTER IS ALLOWED TO VOTE REGARDLESS OF CIRCUMSTANCES 35

Your Electronic Poll Book Tablet What your Electronic Poll Book Tablet allows you to accomplish: Look up each registered voter by name, address, or other voter identification data. Scan MOST voter s bar coded ID. Identifies whether voter has already voted or received an Absentee Ballot. Display voter s registration signature and allows voter to sign in on the tablet screen so you can compare both signatures. Prints a bar coded Voter Card for voting on (Express Vote). When electronically assigning ballot by using the electronic poll book to read voter s bar coded ID, errors of giving the voter the wrong ballot should be eliminated. 36

ELECTRONIC POLL BOOK Tablet Step 1: Arkansas law requires that you ask the voter to state his/her: NAME ADDRESS DATE OF BIRTH Step 2: Arkansas law requires Election Officials to ask the voter for identification. However, most voters DO NOT have to provide ID. ONLY those voters with a MUST SHOW ID notation on the PVR list are required to provide ID. [A.C.A. 7-5-201 (b)(1)] 37

ELECTRONIC POLL BOOK Tablet 1. Last Name: enter first three (3) letters of the last name; (If this does not bring up the voter go to step 2). 2. First Name: enter first letter of the first name. If this does not bring up the voter, enter the voter s middle initial in the proper place titled Middle Init. (If this does not work, go to step 3) 3. Birth Date: enter voter s month, date and four digit year of birth. Single digit numbers are not accepted. The birth date must have not less than eight (8) numbers, i.e., July 7, 1989 will be entered as 07071989. January 1, 1930 will be entered as 01011930. 4. Scroll through names until voter is located. Select the voter s name to bring up the Voter Record screen. 5. If prompted on the screen for more information, you may need to enter more information such as the voter s Registration Number, etc. 6. IF YOU CANNOT FIND VOTER, send voter to the Chief Judge. 38

ELECTRONIC POLL BOOK Tablet When information is correct on the PVR list, choose Issue Regular Ballot then turn the screen toward the voter and ask the voter to use the stylus to sign in the box on screen. Turn tablet back around so the screen faces you and compare the signature to the signature on the screen. Press the Accept Signature bar which is the middle bar directly above the signature. (Insert new information on new slide) 39

ELECTRONIC POLL BOOK Tablet The Select Ballot screen is where you ask the voter, In which election do you wish to vote? If the voter does not understand, state that three elections are being held today and the voter may select a ballot for one of these three elections Democratic, Republican or Non-Partisan Judicial. Ballot content is as follows: Democratic Ballot has Democratic candidates and the Non-Partisan Judicial candidates. Republican Ballot has Republican candidates and the Non-Partisan Judicial candidates. Non-Partisan Judicial Ballot has only Non-Partisan Judicial candidates. 40

PROCESSING VOTERS Checking in voters at the polls. 41

SBEC REMINDER VOTER IDENTIFICATION (ID) UNDER NO CIRCUMSTANCES DEMAND A DRIVER S LICENSE FROM A VOTER. ASK FOR ID. DO NOT ASK FOR A PARTICULAR FORM OF ID. 42

SBEC REMINDER YOU MUST ASK THE VOTER FOR IDENTIFICATION VOTERS ARE NOT REQUIRED TO SHOW ID UNLESS THE VOTER BOOK OR ipower has a notation by the voter s name, Must Show ID 43

THE DREADED PRIMARY ELECTION! 44

State Board of Election Commissioners Reminder PREFERENTIAL PRIMARY IT IS A VIOLATION OF STATE LAW TO TELL A VOTER WHICH BALLOT STYLE HE/SHE MUST VOTE BE CAREFUL! DON T HINT, DON T SWAY, DON T MAKE A SUGGESTION. 45

SBEC REMINDER WHAT IN THE $#%^*()* DO YOU MEAN? WHAT IS A BALLOT STYLE? YOUR REPLY: We are holding 3 different elections today. A Democratic Primary, a Republican Primary, and a Nonpartisan Judicial Election. Which Ballot do you want? Please pick one of these three you want to vote in today. 46

12 E IS NOW 122-12E USE BLUE INK ONLY ON THIS FORM. 47

PROCESSING VOTERS Ballot choices include: A Democratic ballot contains Democrat party candidates, non-partisan judicial candidates, nonpartisan prosecutorial candidates, and any special election issues A Republican ballot contains Republican party candidates, non-partisan judicial candidates, nonpartisan prosecutorial candidates, and any special election issues A Nonpartisan ballot contains nonpartisan judicial candidates, non-partisan prosecutorial candidates, and any special election issues 48

SBEC REMINDER PREFERENTIAL PRIMARY ONLY FEBRUARY 16 29, 2016 ASK THE VOTER WHICH PRIMARY BALLOT DO YOU WANT? UNDER NO CIRCUMSTANCES ASK THE VOTER IF THEY ARE DEMOCRAT, REPUBLICAN, GREEN, OR SOME OTHER POLITICAL PARTY MEMBER. 49

PROCESSING VOTERS Step 1: Ask voter to state his/her: NAME ADDRESS DATE OF BIRTH Step 2: Arkansas law requires Election Officials to ask the voter for identification. However, most voters DO NOT have to provide ID. ONLY those voters with a MUST SHOW ID notation on the PVR list are required to provide ID. [A.C.A. 7-5-201 (b)(1)] 50

PROCESSING VOTERS Current and valid Arkansas driver s license. Current utility bill showing voter s name and address. Bank statement showing voter s name and address. Public assistance ID card. Voter ID card issued by the county clerk. Government check or paycheck showing voter s name and address. Other government documents showing voter s name and address, such as military retirement card. DO NOT ASK FOR A SPECIFIC FORM OF ID! 51

PROCESSING VOTERS 52

PROCESSING VOTERS Turn voter over to Chief Judge: Name is NOT on PVR list. Registration CANNOT be verified. ABS notated by name on PVR list. EA notated by name. 53

PROCESSING VOTERS Check PVR List for any ID Notation MUST SHOW ID notation requires that the voter must show identification. When voter provides ID, the Election Official checks the ID Provided box on the PVR List and gives the voter a regular ballot. If the MUST SHOW ID VOTER REFUSES TO SHOW ID, turn the voter over to the Chief Judge or Assistant Chief Judge. 54

WHEN DO WE OPEN THE POLL ON ELECTION DAY? Early voting days? 55

EARLY VOTING ONLY SOME POLLS OPEN FROM 8:00 A.M. UNTIL 6:00 P.M. MONDAY FRIDAY SOME POLLS OPEN ON SATURDAY FROM 10:00 A.M. UNTIL 4:00 P.M. SOME POLLS OPEN FROM 8:00 A.M. UNTIL 5:00 P.M. Monday Friday SOME POLLS OPEN ON WEDNESDAY, ONLY FROM NOON UNTIL 5:00 P.M. WHAT DO YOU DO?????????? [A.C.A. 7-5-418 (a)(1)(a)] 56

PROCESSING VOTERS EARLY VOTING POLLS DO NOT ALL OPEN AND CLOSE AT THE SAME TIME! CHECK WITH SUNDRA ABOUT WHEN EARLY VOTING STARTS AT THE POLL WHERE YOU WORK. 57

ELECTION DAY Begin processing voters promptly at 7:30 a.m. [A.C.A. 7-5-304 (a)] Keep polls open continuously until all voters in line at 7:30 p.m. have voted. [A.C.A. 7-5-304 (b)] 58

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PROCESSING VOTERS Electronic Poll books are capable of reading certain bar coded IDs. This method of checking in a voter brings up registration information on the voter but you still must ask the voter to state their NAME - ADDRESS and DATE OF BIRTH COMPARE VOTER S REPLY to INFORMATION ON THE SCREEN, not on ID they hand you. 60

THE VOTER DID NOT BRING A BAR CODED ID CARD. Do it the old fashion way ENTER ONE IDENTIFYING PIECE OF INFORMATION ONTO THE LARGE, EASY-TO-READ TOUCH SCREEN AND, REGISTRATION INFORMATION APPEARS! 61

PROCESSING VOTERS Ask the voter to state his/her: (1) Name *(2) Address (3) Date of birth Confirm information from voter to the Precinct Voter Registration (PVR) list. *(Address must be the a voter s domicile in which his/her habitation is fixed to which he/she has intentions to return to whenever he/she is absent.) [A.C.A. 7-5-201 (b)(1)] 62

PROCESSING VOTERS IF: Name differs with PVR List Birth date differs with PVR List Address differs with PVR List Voter not on PVR List Send voter to Chief Judge for processing. See Fail-Safe Voting [A.C.A. 7-1-101] 63

PROCESSING VOTERS AB Notation on the PVR List: SEND VOTER TO CHIEF JUDGE EA Notation on the PVR List: SEND VOTER TO CHIEF JUDGE 64

PROCESSING VOTERS If the voter is a resident of a long term care or residential care facility, he or she may provide a letter on facility letterhead, dated and signed by the administrator, which specifically identifies the full name of the VOTER in the body of the letter and is valid for one year after the date it is signed and issued. [A.C.A. 7-5-305 and 7-5-321] 65

PROCESSING VOTERS VOTERS who present ID: Check the ID Provided box in the PVR book or on Voters who do not provide ID: Write No ID next to the voter s name on the PVR Book [A.C.A. 7-5-321(A)(1)(2)] 66

PROCESSING VOTERS (FOR PRIMARY ELECTION) Mark the voter s ballot choice on PVR List D for Democratic ballot style R for Republican ballot style NP for Nonpartisan Judicial ballot style IMPORTANT: Notations will determine which voters are eligible to vote in a party s runoff election Be neutral when answering a voter s question about who is on what ballot. Refer voters to sample ballots 67

PROCESSING VOTERS FOR RUNOFF D allows voter to vote in Democrat runoff R allows voter to vote in Republican runoff No Notation: Ask the voter in which party primary he or she voted in the Primary. Issue a ballot accordingly as outlined above Voter did not Vote in the Primary: Voter may vote in the Democrat or Republican runoff. (Judicial runoff is the Nov. election) 68

PROCESSING VOTERS RUNOFF ELECTION CROSS-OVER VOTING IS A CRIME VOTERS: It is a misdemeanor, punishable by up to one year incarceration and a fine of up to $2,500, for a person to vote in the preferential primary of one political party and the general primary (runoff) of another. Example: A voter who voted in the Democratic primary election cannot then vote in the Republican party s runoff election. [A.C.A. 7-1-103(a)(19)(B), (b)] 69

PROCESSING VOTERS ELECTION OFFICIAL: If YOU knowingly allow a voter to vote other than his/her legal ballot: YOU have committed a felony. YOU can spend six years in JAIL. YOU may be fined up to $10,000 [A.C.A. 7-1-104(a)(13), (14), (b)] 70

PROCESSING VOTERS Ask the voter to sign: Electronic PVR LIST. Turn the electronic poll book around and ask the voter to sign with the stylus. If voter is unable to sign or make a any kind of mark: Record the voter s date of birth on the signature line Record poll worker s initials on the signature line 71

USE BLUE INK ONLY ON THIS FORM IF POSSIBLE. 72

PROCESSING VOTERS Print voter s name on Voter Appearance List EXACTLTLY as it appears on the PVR list when voter is voting a regular ballot. (GCEC-017) CHECK ID PROVIDED in voter book WHEN VOTER SHOWS ID PRIMARY ELECTION WRITE D, R, OR NP in LAST COLUMN ON RIGHT TO DOCUMENT VOTER S BALLOT STYLE. 73

PROCESSING VOTERS VOTER APPEARANCE LIST (GCEC-017) DOCUMENT VOTERS LAST NAME, FIRST NAME & MIDDLE INITIAL IF AVAILABLE DOCUMENT VOTER S PRECINCT & BALLOT STYLE! We must have correct information on the Voter Appearance List for balancing with the County Clerk s voter information. This is crucial. 74

PROCESSING VOTERS PAPER BALLOTS VOTER APPEARANCE LIST (GCEC-017) WRITE VOTER S PRECINCT! WRITE VOTER S BALLOT STYLE! Issue CORRECT BALLOT! Check the precinct, check to be sure you are giving the voter an R, or D, or NP ballot as the voter requested. 75

PROCESSING VOTERS Voter has 5 minutes to vote the ballot [A.C.A. 7-5-309(B)] Be reasonable for a long ballot ########################################################## When voting by ELECTRONIC machine: Voter cannot return to voting machine, except to complete the voting process. Voter leaves poll immediately 76

PROCESSING VOTERS Do not SUGGEST that the voter needs assistance! VOTER is required to ASK for ASSISTANCE [A.C.A. 7-5-310 (j)(b)(1)] 77

PROCESSING VOTERS Unless requested by the voter, no one is allowed to assist the voter. Voter unable to stand in line: Assist voter to head of the line and provide chair if possible. Voter may stay seated until his/her turn to vote. (This is not used to allow the voter to break in line before others.) If voter does not request assistance and is voting a regular ballot, direct voter to voting machine. 78

PROCESSING VOTERS Voter asks for help Chief Judge assigns: Two Election Official to assist the voter. One Election Official assists and the OTHER observes without comment. [A.C.A. 7-5-310(A)] Voter wants to select assistant: Voter selects and names the person. Person helps without commenting on the ballot. 79

PROCESSING VOTERS NO PERSON may assist more than six (6) voters except Election Officials at the polls. Violations are Class A misdemeanors punishable by fine or confinement. [A.C.A. 7-5-310 (B)(i)(ii)(iii)] 80

PROCESSING VOTERS A voter must personally request help. NO ONE IS TO suggest to a voter or an Election Official that the voter needs assistance. Ballots cannot be taken out of the polling room. A person assisting a voter may not change or mark the ballot, except as requested or instructed to do so by the voter. 81

VOTER COMPLAINTS 82

AN UNPLEASANT BEGINNING. This complaint began when the voter walked into the poll and THEN got worse.. 1. Ms Poll Worker asked me to state my name as I entered not even close to her. (My idea of civilized conversation includes that it ought to be conducted from near each other.) 2. Two voters were leaving, Ms PW and Mr. Man in Charge, quickly headed my way. I did not need their help to move me over so the people could pass. (If I need help, I will ASK.) 83

BLUE INK COMPLAINT 1. Mr. Poll Worker gives me a blue pen to sign the book. I prefer to use my own pen. I m told writing in the book must be in blue ink as decreed by some Public Servant at the courthouse. 2. We have asked that blue ink be used in the book to accommodate the county clerk. If the voter wants to use his/her own pen, allow them to do so. You may later circle their signature in blue. 84

BOOK SIGNATURE LINE TOO SMALL! 1. How any one can sign on a 2 or 3 inch line? So now, I have to wear myself out announcing to all poll workers that I figure the entire line belongs to me, is mine, all mine. I am the voter non-grata as Ms. Poll Worker glares at me. 2. You may allow the voter to sign at the bottom of the sheet or on the back of the sheet before the signature. Notate that the signature is above or below. 85

POLL WATCHERS 86

POLL WATCHERS What documentation is required of the poll watcher? Poll Watcher Authorization Form Must be presented to the Chief Judge immediately upon entering the poll 87

POLL WATCHERS Poll Watchers allowed per site: Each Candidate (allowed one Watcher) Each Group (allowed one Watcher) Each Party (allowed one Watcher) If we have 75 candidates on the ballot, 75 Candidate Poll Watchers are authorized. If we have 25 political groups appointing one Poll Watcher per each group, you re up to 100 Poll Watchers. If we have 7 political parties, add another 7 Poll Watchers. There is no limit! 88

POLL WATCHER RIGHTS Poll watchers at a poll may: Observe the election process. Stand close enough to voter check-in to hear a voter s name. Make a list of voters. Challenge voter s eligibility to vote before the voter signs PVR List or Poll Book. Call to the attention of the Election Sheriff, but not discuss, any occurrence believed to be an irregularity or violation of election law. 7-5-312(1)(2)(3)(4)(5) 89

POLL WATCHERS MAY ALSO Be present at the opening, processing, and canvassing of absentee ballots for the purpose of challenging absentee votes. When representing a candidate or political party, remain at the polling site after the poll closes if ballots are counted at the poll; Be present at the counting of votes by hand or by electronic vote tabulating device at a central location. Be present at the counting of absentee ballots for the purpose of witnessing the counting of ballots by Election Officials and determining whether ballots are fairly and accurately counted. Call any perceived irregularity or election law violation to the attention of an the Election Sheriff. [ 7-5-312(6)(1)(2)(3)(4)] 90

Poll watchers may not: POLL WATCHERS 1. Be within 6 feet of any voting machines or voting booths. [ 7-5-312(1)(2)(3)(4)(5)] 2. Speak to any voter. [ 7-5-312(1)(2)(3)(4)(5)] 3. Talk with Election Officials except the Chief Judge. 4. Try to influence voters. 5. Disrupt the election process. 6. Call any perceived irregularity or election law violation to the attention of an the Election Sheriff. 91

POLL WATCHER CHALLENGES On what grounds may a poll watcher challenge a voter? Only on the grounds that: 1. The voter is not eligible to vote in this precinct, OR 2. The voter has previously voted in this election. 92

POLL WATCHER CHALLENGES What is the procedure when a poll watcher challenges a ballot? The poll watcher must: 1. Notify an Election Official of the challenge before the voter signs PVR List 2. Complete the Challenged Ballot Form on a Provisional Voter Envelope 93

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POLLS ARE OPEN What time do the polls open on Election Day? a) 7:00 a.m. b) Whenever the poll workers are ready and a voter is in line c) 7:30 a.m. 95

TAKE THE OATH Who should administer the oath to poll workers at the polling site? a) The County Judge b) Other poll workers at the poll c) A Notary 96

PROVIDE ID Which of the following voters should be asked by a poll worker to provide ID? a) All voters b) Only voters that the poll workers do not know c) Only voters with a MUST SHOW ID notation on the Precinct Voter Registration (PVR) List 97

REVIEW A voter who DOES NOT have a NOTATION OF ID REQUIRED, AND DOES NOT SHOW ID, should: a) Not be allowed to vote b) Be allowed to vote only a PROVISIONAL ballot c) Be allowed to vote a REGULAR ballot, after the poll worker writes No ID on the PVR List/Poll Book. 98

WHICH PRIMARY? In a primary election, the voter must state: a) Whether he or she is a Democrat or Republican or Green Party voter. b) If he or she is an Independent voter. c) In which party s primary or other election he or she wants to vote 99

I SEE YOU ARE DISABLED If a voter with an apparent disability requests to vote unassisted, he or she should be: a) Directed to a voting machine. b) Assisted by 2 poll workers. c) Assisted by any person selected and named by the voter. 100

Voter, your address is wrong! IF A VOTER STATES AN ADDRESS THAT DIFFERS FROM THE ADDRESS ON THE PVR LIST, YOU MUST: a) CHECK THE TELEPHONE BOOK TO FIND THE VOTER S CORRECT ADDRESS. b) CALL THE ELECTION COMMISSION. c) TURN VOTER OVER TO CHIEF JUDGE. 101

VOTER, MOVE YOUR PRECINCT! If a voter s current address is not in the ELECTRONIC POLL BOOK, you must: a) Give the voter a PROVISIONAL ballot. b) Give the voter a REGULAR ballot. c) Send the voter to the Chief Judge. 102

WHO ARE YOU? If a voter s name is NOT on the electronic poll book PVR List you are to: a) Write the voter s name on a Post-It note and give to Sundra in the office. b) Inform the voter that he/she is not allowed to vote. c) Send voter to Chief Judge. 103

Here s my Absentee Ballot. A VOTER ATTEMPTS TO HAND YOU HIS/HER ABSENTEE BALLOT, SHOWING THAT IT HAS NOT BEEN OPENED OR VOTED. You are to: a) Accept the AB Ballot and give the voter a regular ballot. b) Send the voter and ballot to the Chief Judge. c) Report the voter for attempting to vote twice. 104

I AM A CANDIDATE A CANDIDATE who is present while Absentee Ballots are being counted: a) MUST show identification to the Chief Judge. b) MUST show Poll Watchers Authorization Form to Chief Judge. c) May help count the ballots. 105

CAMPAIGN WORKERS CAMPAIGN WORKERS MAY: a) Stand just outside the door to VOTE FOR ME! the polling room. b) Stand anywhere outside 100 feet from the polling site door. c) Stand less than 100 feet from the polling site door. 106

ABANDONED BALLOT Voter left a voted ballot on the Electronic Voting Machine screen. YOU MUST: a) Lock the machine and do not use it until the election is over. b) Go over and cast the vote yourself. c) Go over and cancel the vote yourself. d) Let the Chief Judge know and make sure that no one goes to the machine before the Chief Judge does. 107

7:45 P.M. It is 7:45 P.M. and people are still voting! WHY? a) They were standing in line to vote at 7:30 p.m. b) They had to work late and didn t get to the polls until 7:32. 108

COUNTING THE VOTE While counting Absentee Ballots, who is allowed to be present? a) Only candidates who are on the ballot. b) Only approved poll watchers. c) Only Election Officials. d) Everyone may attend. It is open to the public. 109

PRIMARY RUNOFF ELECTION WHY IS IT CRUCIAL for Election Officials to check the D, R, or NP on the PVR List? a) To ensure that voter is not attempting to cross-over vote. b) Determine if voter is eligible to vote the Ballot she/he is requesting. c) Determine the voter s party affiliation. d) a & b e) b & c 110

(HELP AMERICA VOTE ACT) HAVA Federal law requires that every poll have at least one voting machine for use by voters with disabilities. These electronic voting machines are commonly called: a) Scanners b) Touch screen machines c) Easy Voting for Disabled People. (EVDP) 111

ARRANGE THE POLL TRUE or FALSE 1. Place voting machines in plain view of Election Officials 2. Arrange room for easy access for voters using wheelchairs or walkers 3. Some polls are small. In that case, you are allowed to put machines in two different rooms 4. Place voting machines in plain view of Election Officials but Voting Booths can be placed in another room 112

VOTER ATTITUDE! A voter comes to you to check-in and loudly announces, I m NOT showing ID and you can t make me! You should: a)smile and nicely agree with the voter. b)tell the voter you know the law better than he/she. c) Demand that the voter show ID before looking the name, address and birthday on the PVR. d)call the Chief Judge and say, This voter is a real monkey! 113

Requirements to be an Election Official a) Be a qualified elector of the state who is able to read and write English. b) Be a resident of the precinct that you will serve in at the time of your appointment, unless otherwise determined by the county election commission. c) Be a paid employee of a political party. d) Be married to or related to a candidate. e) All the above. f) Only (a) and (b). 114

ELECTIONEERING As an Election Official, you are to watch for voters Electioneering. This happens: a)when a voter is wearing an animal pin. b)when the voter carries a small campaign card literature in plain view for other voters. c) When a voter carries a copy of the ballot from the newspaper marked with their choice to vote. is correct. all of the above. 115

Thank You for Your Service As an Election Official for For Garland County, AR Good Luck on Election Day! 116