Minutes of the St. Charles Park District Board Meeting Held on March 13, 2018 The St. Charles Park District Board met at the Pottawatomie Community Center on Tuesday, March 13, 2018 at 6:31 pm President Bob Carne called the meeting to order, and the Secretary called the roll. Members Present were: Members Absent were: Others Present were: Trish Beckjord, Bob Carne, James F. Cooke, Karrsten Goettel, and Michael Hoscheit Brian Charles and Bob Thomson Director of Parks and Recreation Holly Cabel, Superintendent of Parks and Planning, Deputy Director Laura Rudow, Superintendent of Recreation Jeff Greenwald, Superintendent of Finance and Administration Cathy Camm, Pottawatomie Golf Course Manager Ron Skubisz, Golf Course Superintendent Denise Gillett-Parchert, Marketing Manager Erika Young, Assistant Superintendent of Recreation Jennifer Bruggeman, Adult Activity Center Supervisor Taylor Krawczyk, Community Center Supervisor Cayla Greenfield, Assistant Superintendent of Recreation Katie Miller, Assistant Superintendent of Recreation Andrea Masoncup, Speer Financial Consultant Anthony Miceli, WBK Engineering Consultants Pat Kelsey and Scott Randall, ASGCA Greg Martin, Swim City Board Member Jack Yetter, and Anna Pierce. Guests: Carol Glemza. Consent Agenda Mr. Cooke motioned and Ms. Beckjord seconded that the St. Charles Park District Board approve Consent Agenda Items and the minutes of the Regular Board Meeting and Executive Session Meeting of February 27, 2018. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Goettel, and Hoscheit, Nays: None. Public Appearances None Bond Sale for Sportsplex Ordinance 2018-03-01 Anthony Miceli, Speer Financial, presented the bond sale information. Consideration and action on an ordinance authorizing the issue of not to exceed $4,600,000 General Obligation Bonds (Alternate Revenue Source) for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of the District, including, but not limited to, the District s purchase of
St. Charles Park District-Board Meeting Minutes March 13, 2018- Page 2 The Sportsplex of St. Charles, providing for the levy of taxes to pay the Bonds, and authorizing the sale of said Bonds to the purchaser thereof. Five bidders submitted a total of 20 bids with Northland Securities, Minneapolis, MN being awarded bid at a revised price of $4,375,726.75 at true interest rate of 3.3622%. Mr. Cooke motioned and Mr. Hoscheit seconded motion to approve the bond sale for Sportsplex- Ordinance 2018-03-01 for $4,265,000. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Goettel, Hoscheit; Nays- None. Speer Financial Consultant Anthony Miceli left the meeting at 6:36 pm. 2017 Year-End Report - Preliminary and Unaudited Director Cabel introduced the changes to this year s report. Staff presented a 3 year comparison for large revenue sources and expenses. Cathy Camm highlighted the 2017 year-end report including budgets vs. actual, revenue sources, picnic shelter revenue, overview of general funds, recreation fund and non-major funds, comparison of revenues and expenses; financial assistance amount, Pottawatomie golf course revenue, Swanson Pool and Otter Cove aquatic membership pass summary and attendance information and River View Mini Golf summary. Mr. Carne asked staff if the majority of daily admission passes at Swanson and Otter Cove were purchased by non-residents, staff said that they are mainly purchased by residents. Additionally assisting aquatic programming numbers was the Pauly D Foundation contribution of $12,000 for free swim lessons in 2017. Preliminary numbers were also presented for Norris Recreation Center, non-major governmental funds, debt service fund comparison of revenues and expenses, and capital and land cash funds. Katie Miller left the meeting at 6:39 pm and re-entered the meeting at 6:40 pm. 2018 Heart of The Fox Sponsorship Request Enclosed in the packet was the St. Charles River Corridor s request for the Park District to sponsor the Heart of the Fox event for $1,500. This event includes the Bob Leonard 5k and 10k race the District had previously supported. Mr. Hoscheit motioned and Ms. Beckjord seconded approval of the St. Charles River Corridor s request for the Park District to sponsor the Heart of the Fox event for $1,500. This event includes the Bob Leonard 5k and 10k race the District had previously supported. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Goettel, Hoscheit; Nays- None. Sculpture in the Park Sculpture Approval Erika Young and Cayla Greenfield presented to the Board, pictures of the committee selection of artwork for the 2018 Sculpture in the Park. Eighteen sculptors submitted online registration applications and twenty-six sculptures were judged with thirteen sculptures requested for approval. Ms. Beckjord questioned staff if the sculptors must submit a picture of a completed
St. Charles Park District-Board Meeting Minutes March 13, 2018- Page 3 sculpture or the drawings of the sculpture, staff said that the sculptors could choose to send either a picture of the finished artwork or a sketch. Mr. Cooke motioned and Ms. Beckjord seconded approval of the Sculpture in the Park committee selection of artwork for the 2018 Sculpture in the Park including Directions by Paul Bobrowitz, Jailhouse Rock by Douglas Eageny, Virgule by Ted Garner, Like the Stars, Forever by Ray Kobald, Three Old Furnace Fellas by Jennifer Meyer, Structural Analogs by Christopher Newman, Folding Forms by Christopher Newman, Transition by Bruce A. Niemi, Gate Way to the Gods by Marcy Rogge, Energia by Howard Russo, Obelisk by Kai Schulte, Untitled by Todd Willing, and Apparition Intrusion by Charles Yost. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Goettel, Hoscheit; Nays- Laura Rudow left the meeting at 6:57 pm and re-entered the meeting at 7:03 pm. Adult Activity Center Update Ms. Krawczyk discussed membership for the Adult Activity Center including total number of check-ins for the 2017 year at 13,950, trip participation, the age bracket of 70-79 presented the highest enrollment, staff offered a variety of six different fitness courses, and other discussion included the marketing strategies for the AAC including an electronic newsletter distribution and new programs. Mr. Carne asked staff if the members of the AAC were interested in doing garden plots, staff replied that there was not much interest. Jack Yetter entered the meeting at 7:03 pm. Taylor Krawczyk, Cayla Greenfield, and Katie Miller left the meeting at 7:06 pm. Fox River Shoreline Stabilization Scott Randall and Pat Kelsey of WBK Engineering, LLC, updated the Board on the overall assessment of the golf course river shoreline as well as presented the concept design for the first phase of improvements, the third hole and peninsula. There is currently 4,000 linear feet of erosion at the golf course. WBK Engineering discussed the shoreline erosion is due to a combination of wave action and flooding and sought to identify potential stabilization treatments such as stone toe with vegetated slope or timber wall with boulder clusters. This will be a 5 step process; Phase 1 will take 2-3 months to implement and is to be vetted by the Board. WBK Engineering, LLC consultants Scott Randall and Pat Kelsey left the meeting at 7:39 pm. Greg Martin left the meeting at 7:39 pm. Golf Course Superintendent Denise Gillett-Parchert left the meeting at 7:40 pm.
St. Charles Park District-Board Meeting Minutes March 13, 2018- Page 4 Swim City USA Update Jack Yetter, Executive Director, Swim City USA, provided an update regarding the proposed natatorium. Swim City is currently seeking sponsors in exchange for possible naming rights. A marketing plan was submitted in November 2017 with current discussion of primary targets, secondary market, legacy and granting, sponsorship and fundraising. Primary financing will be contracted in place by 2018. Mr. Carne thanked the volunteers of Swim City for all their hard work. Jack Yetter left the meeting at 7:49 pm. Charles Schrader and Associates The 2018 annual contract for grant consulting services from C.H. Schrader and Associates was presented to the Board for the amount of $11,000. Mr. Cooke motioned and Mr. Hoscheit seconded approval of the 2018 annual contract for grant consulting services from C.H. Schrader and Associates is included in the Board packet for the amount of $11,000. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Goettel, Hoscheit; Nays- None. Easement Agreement Laura Rudow reviewed the request for a temporary construction easement and perpetual utility easement by SeBern Homes for the purpose of bringing service to a proposed residential structure at 1337 Geneva Road, St. Charles. Developer agreed to pay the Park District s attorney fees for the development of the easement agreement. $7,500 fee is included, restoration of the property, access for pedestrians, signage, and proof of insurance for the duration of the project with limitations on the interruptions. Mr. Cooke motioned subject to the Park District obtaining performance bonds and Mr. Hoscheit seconded approval of a temporary construction easement and perpetual utility easement that has been requested by SeBern Homes for the purpose of bringing service to a proposed residential structure at 1337 Geneva Road, St. Charles. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Hoscheit; Nays-None; Abstain- Goettel. Otter Cove Change Order #3 Consideration is requested for a $1680 addition to the contract with Schaefges Brothers, Inc. for the purpose of installing discharge boxes related to the installation of the new water slides at Otter Cove. Board action is requested. Ms. Beckjord motioned and Mr. Goettel seconded approval for the $1680 addition to the contract with Schaefges Brothers, Inc. for the purpose of installing discharge boxes related to the installation of the new water slides at Otter Cove. The motion carried by the following roll call vote: Ayes- Beckjord, Carne, Cooke, Goettel, Hoscheit; Nays- None.
St. Charles Park District-Board Meeting Minutes March 13, 2018- Page 5 Request for Use of Facilities Tour de Cure American Diabetes Association, through Catherine Kovacs, Association Manager, Donor Relations, has formally requested the use of James O. Breen Park for the purpose of staging a course stop on their annual bike, run, walk event on Sunday, June 10, 2018. Board action is requested Mr. Goettel motioned and Mr. Hoscheit seconded approval for the request made by American Diabetes Association, through Catherine Kovacs, Association Manager, Donor Relations, for the use of James O. Breen Park for the purpose of staging a course stop on their annual bike, run, and walk event on Sunday, June 10, 2018. Correspondence Thank you cards were sent for flowers for memorials. Director s Report The school district did vote to repurpose Fox Ridge elementary school. Staff is in conversation with them regarding current playgrounds at the site as well as how this affects Baker Station program. Friday, March 16, 2018 is the staff appreciation dinner; about 120 staff have made reservations. The conservation foundation dinner will be held on April 19. Those interested should contact Holly. The Fox Valley Special Recreation Association Foundation will be selling raffle tickets for their April 11 th fundraising event. Jank Guitar will host an award ceremony on June 12 at 5:15pm at Lincoln Park. The ceremony will be for the Jank Guitar Ambassador award as well as announcing the song winner. Please plan on attending. Commissioners Comments Trish Beckjord suggested to staff that they might create a Rock n Roll camp that would be a combination of geological rock study and rock n roll music. Thanked staff for the AAC update and asked staff if they could integrate more nature such as forest walks in the AAC programs. Bob Carne asked staff if they would consider honoring Bob Thomson for his work with FVSRA and suggested naming a playground after him. Mr. Carne expressed concern of the cost of the golf shoreline but the stabilization is needed and suggested that regular updates be posted at the golf course to let visitors know of the progress of the golf course stabilization project. Mr. Carne was very happy to see that the basketball courts are being utilized at the various facilities. The
St. Charles Park District-Board Meeting Minutes March 13, 2018- Page 6 St. Charles storm basketball association is donating basketballs to the Park District. Mr. Carne expressed congratulations on Jeff Greenwald s upcoming retirement. James F. Cooke- No comment Karrsten Goettel attended the Daddy, Daughter Dance and noted that staff did an excellent job organizing the event. Michael Hoscheit- No comment Erika Young, Jennifer Bruggeman, and Andrea Masoncup left the meeting at 8:07 pm. Other Business Mr. Cooke moved and Ms. Beckjord seconded that the Board adjourn to Executive Session for the purpose of discussion of Executive Session for the purpose of discussion of 1) purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired, 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body to determine its validity. The motion carried by the following roll call vote: Ayes Beckjord, Carne, Cooke, Goettel, Hoscheit; Nays None The Board adjourned to Executive Session at 8:19 p.m. President Bob Carne reconvened the meeting at 8:36pm. Other Business Approval of Individual Employee Wage Adjustments Mr. Cooke moved and Mr. Hoscheit seconded that the Board approve individual employee wage adjustments for Fiscal year 2018-19, as presented and recommended. The motion carried by the following roll call vote: Ayes- Beckjord, Cabel, Charles Cooke, Goettel, Thomson; Nays- None There was no further or other business, so, upon motion duly made, seconded, and carried, the meeting adjourned at 8:37 p.m. Secretary