March 12 & 13, 2012, Emmett, Idaho Pursuant to a recess taken on March 5, 2012, the Board of Commissioners of Gem County, Idaho, met in regular session this 12th day of March, 2012, at 8:00 a.m. Present: Sharon Pratt Lan Smith Michele Sherrer Leandra Rountree Chairman Commissioner Commissioner Deputy Clerk Whereupon the following proceedings were had, to-wit: March 12, 2012 The Pledge of Allegiance was said. SWEET FIRE STATION PUBLIC HEARING: Shawn Charters met with the Commissioners to provide an update for the Sweet Fire Station construction. Commissioner Pratt read the public notice into the record. There were no members of the public present. Shawn reviewed the total project cost, funds spent to date, balance of grant funds available, and percentage of construction completed. She stated that they are working on the final punch list items and have received their temporary certificate of occupancy. The only thing left for final occupancy is landscaping which will be done as weather permits. She stated that she will be starting to close out the project. Commissioner Pratt stated that we will accept written and verbal comments for 5 days after the public hearing. INDIGENT HEARING 12-005: At 9:59 a.m. a motion was made by Commissioner Sherrer, seconded by Commissioner Smith and carried unanimously to go into executive session under Idaho Code 67-2345(1)(d) for indigent matters with a roll call vote as follows: Commissioner Sherrer, aye, Commissioner Smith, aye, and Commissioner Pratt, aye. Deputy Clerk Diane Wright was sworn in. There was no applicant present. The case file was entered into the record as exhibit A. Regular session reconvened at 10:02 a.m. A motion was made by Commissioner Sherrer to uphold
the previous denial and accept the withdrawal on 12-005. It was seconded by Commissioner Smith and carried unanimously. SHADOW BUTTE INDUSTRIAL PARK LOT OFFER: John Evans with Evans Realty met with the Commissioners to discuss an offer on a lot at the Shadow Butte Industrial Park. The offer is from Christine and David Aparicio with Ideal Demolition. Commissioner Sherrer made a motion to accept the offer on lot 7 block 4 of the Shadow Butte Industrial Park for 1.987 acres in the amount of $35,766. It was seconded by Commissioner Smith and carried unanimously. INDIGENT APPLICATIONS: At 11:36 a.m. a motion was made by Commissioner Smith, seconded by Commissioner Pratt and carried unanimously to go into executive session under Idaho Code 67-2345(1)(d) for indigent matters with a roll call vote as follows: Commissioner Sherrer, aye, Commissioner Smith, aye, and Commissioner Pratt, aye. 12-016 Release of Liens 12-022 Medical Application 12-032 Notice of Liens After reconvening in regular session at 11:47 a.m. a motion was made by Commissioner Sherrer to sign release of liens on 12-016, approve 12-022, and sign statutory and N-1 liens as applicable on 12-032. It was seconded by Commissioner Smith and carried unanimously. The Commissioners recessed at 12:00 p.m. for lunch to reconvene at 1:15 p.m. CONSENT AGENDA: Items on the consent agenda included A. February Payroll Claims Approval, B. Agreement between Gem County Board of Commissioners and Ronya Hemenway, Independent Contractor, to provide Support Services for Gem County Juvenile Probation Department, C. Sweet Fire Station Request for Funds #7, D. Certificate of Residency for Shane McCullough, Jessica Welch, Randi Sturtz, Jaydon Wilkerson, Sophia Maupin, Savanna Helmick, Kimberly Kurta, Kaitlyn Stratton, Jennifer Helmick, Tiffany Mullaley, Yuridia Ayala, Rosa Ayala, Julie Alexander, Matthew Brown, Bryan Burkhart, Angela Bentley, Eugene Deckard, Robert Davis, Cynthia Esquerra, Sarah Escobar, Jessica Green, Chelsi Gotto, Briana Guest, Kendra Holomshek, Cassandra Henderson, Jennifer Jewell, Kathy Kalac, Jennifer Kominkey, Rachel
Kossow, Valerie Lawrence, McKenna Mattingly, Brandi Molyneux, Garrett Oleson, Kristina Smith, Jerry Southard, Anthony Stevens, Lianna Trejo, Katie Trautman, Crispin Valdez, Brett Wall, Keith Wall, Branda Waters, Kassandra Watson, Cody White, and Leah Ward for Junior College Tuition., E. Amendment to Walter Knox Memorial Hospital Medical Staff By-Laws, F. Catering Permit for Gem Lounge for March 17, 2012 for Brown Brothers Logging at 1075 Cherry Lane. A motion was made by Commissioner Smith to approve items A., C., D., E. and F. removing item B. for further discussion. It was seconded by Commissioner Sherrer and carried unanimously. Commissioner Smith stated that he would like additional information on item B. from Juvenile Probation. Commissioner Smith contacted Department Head Janelle Schneider. Commissioner Smith made a motion to approve item B. on the consent agenda. It was seconded by Commissioner Sherrer with discussion. Commissioner Sherrer verified that it is for the same services as before just a different vendor. Motion carried unanimously. MINUTES: The minutes of February 13 & 14, 2012 were reviewed. A motion was made by Commissioner Sherrer to approve the minutes of February 13 & 14, 2012 as amended. It was seconded by Commissioner Smith and carried unanimously. The minutes of February 27 & 28, 2012 were reviewed. A motion was made by Commissioner Smith to approve the minutes of February 27 & 28, 2012. It was seconded by Commissioner Sherrer and carried unanimously. The minutes of February 21, 2012 were reviewed. A motion was made by Commissioner Smith as presented. It was seconded by Commissioner Sherrer and carried unanimously. The minutes of March 5, 2012 were reviewed. A motion was made by Commissioner Smith to approve the minutes of March 5, 2012 as presented. It was seconded by Commissioner Sherrer and carried unanimously. CLAIMS: The claims presented were reviewed. A motion was made by Commissioner Sherrer to approve the claims as initialed on the individual claim forms. It was seconded by Commissioner Smith and carried unanimously. BOISE NATIONAL FOREST AND IDAHO POWER LINE PROJECT #328:
John Thornton and Mark Bingman with the Boise National Forest met with the Commissioners to discuss the Line 328 project. Mark stated that Line 328 travels from Emmett to Yellow Pine. The line was installed in 1946 to service the Stibnite area and has not been updated since. Mark stated they hope to begin the Public Scoping later this week. The Board recessed at 5:00 p.m. to 8:00 a.m. on March 13, 2012. March 13, 2012 ENGINEERING PROPOSALS FOR THE SHERIFF S OFFICE ADDITION: Assessor Dale Reynolds met with the Commissioners to provide the engineering proposals that have been received for the Sheriff s Office addition. He presented a proposal from Musgrove Engineering for the mechanical and electrical designs for $7000 as well as a proposal from Harrison Engineering for the structural engineering work for $2000. Commissioner Sherrer made a motion to accept the two engineering proposals that have been presented; the structural engineering from Harrison Engineering and mechanical engineering from Musgrove Engineering. It was seconded by Commissioner Smith and carried unanimously. PUBLIC WALK IN: There were no members of the public to meet with the Commissioners. PROSECUTING ATTORNEY MATTERS: Prosecuting Attorney Dick Linville and Deputy Prosecuting Attorney Tim McNeese met with the Commissioners. At 10:44 a.m. a motion was made by Commissioner Sherrer, seconded by Commissioner Smith and carried unanimously to go into executive session under Idaho Code 67-2345(1)(b) for personnel matters and (f) potential litigation with a roll call vote as follows: Commissioner Smith, aye, Commissioner Sherrer, aye, and Commissioner Pratt, aye. Regular session reconvened at 11:15 a.m. The Commissioners recessed at 12:00 p.m. for lunch to reconvene at 1:07 p.m. Prosecuting Attorney Dick Linville and Deputy Prosecuting Attorney Tim McNeese met with the
Commissioners. At 1:07 p.m. a motion was made by Commissioner Sherrer, seconded by Commissioner Pratt and carried unanimously to go into executive session under Idaho Code 67-2345(1)(b) personnel and (f) potential litigation with a roll call vote as follows: Commissioner Sherrer, aye, Commissioner Smith, aye, and Commissioner Pratt, aye. Regular session reconvened at 1:29 p.m. ADMINISTRATIVE TIME: The Commissioners worked on administrative issues. Deputy Prosecuting Attorney Tim McNeese met with the Commissioners. At 1:44 p.m. a motion was made by Commissioner Sherrer, seconded by Commissioner Smith and carried unanimously to go into executive session under Idaho Code 67-2345(1)(b) personnel and (f) potential litigation matters with a roll call vote as follows: Commissioner Sherrer, aye, Commissioner Smith, aye, and Commissioner Pratt, aye. Regular session reconvened at 1:51 p.m. DEPARMENT HEADS: Rikki Wilson, Anita Taylor, Martin Joyce, Chuck Shambaugh, Neal Capps, Mark Rekow, Janelle Schneider, and Brad Clark met with the Commissioners. Topics discussed included HUD foreclosures, workman s compensation premiums, budgets, the sheriff s office addition, and the ICRMP online training. Each department head provided an update for their department. ELECTED OFFICIALS: The elected officials met. Those present included Commissioners Pratt, Smith, and Sherrer, Clerk Gannon, Treasurer Goins, Assessor Reynolds, Prosecutor Linville and Sheriff Rolland. Topics discussed included oil & gas well drilling legislation, addendums will be added to the front of the personnel policy when changes are made, Treasurer stated that she started with 90 tax deed properties now have that down to 50 properties which includes Harvest Valley lots. Additional topics included pictometry software and training, back up for the IT position, Weston Board of Tax Appeals decision, courthouse security procedures and training and workers compensation premium increases. The Board recessed at 5:00 p.m. to 8:00 a.m. on March 19,
2012. Attest: Clerk Approved: Chairman