THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the REGULAR COUNCIL Meeting Monday, Council Chambers PRESENT: ABSENT: Mayor Ryan Windsor Councillors Holman, Jensen, King, Paltiel and Thompson Liz Cornwell, Corporate Officer/Deputy Chief Administrative Officer Paul Murray, Director of Financial Services Jarret Matanowitsch, Director of Planning & Building Services Brian Barnett, Director of Engineering and Public Works Chris Vrabel, Fire Chief Anita De Medeiros, Recording Secretary Councillor Graham 1. CALL TO ORDER The meeting was called to order at 6:22 p.m. 2. CLOSED MEETING 2.1. Motion to Close: 811.17 MOVED AND SECONDED That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (c) labour relations or other employee relations; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment
The open meeting recessed to closed meeting at 6:22 p.m. and reconvened to open at 7:10 p.m. 3. SPECIAL PRESENTATION Mayor Windsor introduced Jarret Matanowitsch, the new Director of Planning and Building Services and welcomed him to the District. 3.1. Government Finance Officers Association - September 6, 2017 Re: Distinguished Budget Presentation Award Mayor Windsor presented Paul Murray, Director of Financial Services with the award and congratulated him and the finance team on behalf of Council. 4. APPROVAL OF AGENDA 4.1. Agenda of the Regular Council Meeting 812.17 MOVED AND SECONDED That the agenda of the Regular Council Meeting be approved as circulated. 5. ADOPTION OF MINUTES 5.1. Minutes of the October 16, 2017 Regular Council Meeting 813.17 MOVED AND SECONDED That the minutes of the Regular Council meeting held on October 16, 2017 be adopted as circulated. 6. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions) 6.1. Strategic Planning and Budget Process From the minutes of the October 16, 2017 Regular Council Meeting relating to Resolution No. 738.17. 814.17 MOVED AND SECONDED Page 2 of 15
Main Motion: That staff recommend the timing in which to schedule a special Committee of the Whole Meeting to discuss Strategic Planning and the Budget process and that the meeting be advertised in the newspaper as well as on the District's newsletter, website and utility bills. 815.17 MOVED AND SECONDED Motion to Sever: That the main motion be severed. 816.17 MOVED AND SECONDED First Motion: That staff recommend the timing in which to schedule a special Committee of the Whole Meeting to discuss Strategic Planning and the Budget process Opposed: Mayor Windsor and Councillors Jensen, King, Paltiel and Thompson The second motion "that the meeting be advertised in the newspaper as well as on the District's newsletter, website and utility bills." was not considered as it could stand alone only if the first motion was carried. 7. RISE AND REPORT No Items. 8. PUBLIC QUESTIONS 8.1. David Russell, 7227 Veyaness Road, enquired whether Council was aware of a development application at 7217 and 7201 Veyaness Road. The Chair advised he was not aware of an application. Larry Laban, 8068 Thompson Place, enquired whether Council was concerned about capacity issues in the planning department and if the department will be sufficiently staffed to deal with capacity issues. The Chair responded that the district is aware and working on filling vacant positions. 9. PRESENTATIONS/PETITIONS AND DELEGATIONS No Items. 10. CORRESPONDENCE (Action Required or Recommended) Page 3 of 15
10.1. Island Health - October 6, 2017 Re: Air Quality related health concerns due to domestic wood burning and backyard burning 817.17 MOVED AND SECONDED That the correspondence from Island Health dated October 6, 2017 and the Fire Chief's briefing notes be referred to the November 14, 2017 Committee of the Whole meeting for discussion. 10.2. Capital Regional District - October 27, 2017 Re: Affordable and Market Rental Housing & Province's Modular Housing Initiative 818.17 MOVED AND SECONDED That staff identify and provide a report to council on lands within the District available for affordable housing as requested by the Capital Regional District. 819.17 MOVED AND SECONDED That staff include in the report to Council a list of district and crown owned land available for affordable housing. 10.3. The Salish Sea World Heritage - October 27, 2017 Re: Sustainable Development, & Our Local & World Heritaged 820.17 MOVED AND SECONDED That the Salish Sea World Heritage correspondence dated October 27, 2017 be referred to the November 14, 2017 Committee of the Whole meeting for discussion. Opposed: Mayor Windsor and Councillors King and Paltiel 821.17 MOVED AND SECONDED That the District of Central Saanich endorse the Salish Sea World Heritage proclamation. 11. REPORTS OF COMMITTEES/MAYOR'S REPORT 11.1 COTW (Committee of the Whole) Page 4 of 15
11.11. Minutes of the October 23, 2017 Committee of the Whole Meeting 822.17 MOVED AND SECONDED That the minutes of the Committee of the Whole Meeting held on October 23, 2017 be adopted as circulated. 11.12. Planning & Development 1. 792 Sea Drive - Rezoning Application 823.17 MOVED AND SECONDED That the rezoning application for 792 Sea Drive be denied. 11.13. Planning & Development 2. 1610 Kersey Road - Rezoning 824.17 MOVED AND SECONDED That staff prepare two draft rezoning bylaws for the property at 1610 Kersey Road, one to increase the lot coverage as requested, and another to make carriage house with a maximum height of 7.37m a permitted use on the subject property. Opposed: Councillors Holman, King and Thompson 825.17 MOVED AND SECONDED Main Motion: That Committee of the Whole recommend that Council proceed with the general RE Zone consolidation. Motion to Refer: That the main motion be referred to the next Strategic Planning Session. CARRIED Opposed: Mayor Windsor and Councillor Holman 11.14. Administration & Finance 1. Council Policy 03.fin - Community Amenity Contributions 826.17 MOVED AND SECONDED Main Motion: That Community Amenity Contribution Policy 03.fin be approved. 827.17 MOVED AND SECONDED Page 5 of 15
Amendment Motion: That the Community Amenity Contribution Policy 03.fin be amended by changing the contribution amount of $2,000 per application for affordable housing and $5,500 for community amenities to $5,500 for affordable housing and $2,000 for community amenities. Opposed: Mayor Windsor and Councillors Jensen, King, Paltiel and Thompson Question on Main Motion: That the Community Amenity Contribution Policy 03.fin be approved. CARRIED Opposed: Councillor Holman 11.2 Select Committees of Council 11.3 All Other Committees 11.4 Council Members Reports - External Bodies 11.41. Mayor Windsor and Councillors reported on their activities and events attended since the last Council meeting. Remembrance Day ceremony was noted for Saturday November 11, 2017 and the public was encouraged to attend. 828.17 MOVED AND SECONDED Main Motion: That Council support the Economic Development Advisory Committee in forming an internal sub-committee to review the Keating Business District Implementation Plan and report back to the Economic Development Advisory Committee. 829.17 MOVED AND SECONDED Postponement Motion: That the main motion be postponed until Economic Development Advisory Committee minutes are brought to Council and a report received with the mandate of the Sub- Committee. Opposed: Mayor Windsor and Councillors Jensen, Paltiel and Thompson Question on Main Motion: That Council support the Economic Development Advisory Committee in forming an internal sub-committee to review the Keating Business District Implementation Plan and report back to the Economic Development Advisory Committee. Page 6 of 15
12. STAFF REPORTS 12.1. Expansion of Sewer Collection Area No.1-6631 Wallace Drive Report from the Senior Engineering Technician dated October 18, 2017, attached. 830.17 MOVED AND SECONDED That Central Saanich Sewage Collocation Area No. 1, Extension Bylaw No. 1925, 2017 be introduced and read a first time by title only; CARRIED Opposed: Councillor King 831.17 MOVED AND SECONDED That Central Saanich Sewage Collocation Area No. 1, Extension Bylaw No. 1925, 2017 be read a second time; and CARRIED Opposed: Councillor King 832.17 MOVED AND SECONDED That Central Saanich Sewage Collocation Area No. 1, Extension Bylaw No. 1925, 2017 be read a third time. CARRIED Opposed: Councillor King 13. BYLAWS 13.1 Other than Development Application Bylaws 13.11. Dog Licence Fees Update Report from the Director of Financial Services dated October 25, 2017, attached. 833.17 MOVED AND SECONDED That "Animal Control Amendment Bylaw No. 1927, 2017" be introduced and read a first time 834.17 MOVED AND SECONDED That the District's annual dog licence fees be increased according to the CPI increases since they were last set. Opposed: Mayor Windsor and Councillors Jensen, Paltiel and Thompson Page 7 of 15
835.17 MOVED AND SECONDED That "Animal Control Amendment Bylaw No. 1927, 2017" be read a second and third time. CARRIED Opposed: Councillor Holman 13.2 Development Application Bylaws 14. UNFINISHED BUSINESS 14.1. Cenotaph Project Update Council was provided an update as follows: In the interest of establishing a permanent memorial to recognize those lives lost in times of conflict, this past May, Council selected a site, located in the northwest quadrant of the Hovey Rd / Wallace Drive intersection, within Centennial Park for development of a cenotaph and authorized staff to begin the design process. Accordingly, a Request for Expressions of Interest for design services was posted this past August, which resulted in 3 pre-qualified firms advancing to the Request For Proposals (RFP) stage.three proposals were received through the RFP process. Upon review and consideration, the firm of Small & Rossell Landscape Architecture was awarded the contract for design servicesin accord with the Council Sustainable Purchasing Policy. The scope of work includes opportunities to bring three alternative conceptual designs back to Council (Committee of the Whole), the Cenotaph Committee and to hold a public open house.design of the cenotaph is projected to be completed by March 2018, with construction to follow thereafter. 14.2. Notice of Motion Submitted by Councillor Paltiel October 4, 2017 Re: Stelly's Cross Road Councillor Jensen declared a conflict of interest due to employment with two of the provincial ministries noted in the notice of motion. He left the meeting at 8:35 p.m. 836.17 MOVED AND SECONDED Main Motion: That staff be directed to reach out to the Ministry of Transportation and Infrastructure and the Ministry of Public Safety and Solicitor General to flag traffic improvements at West Saanich and Stelly's Cross Road as a priority 837.17 MOVED AND SECONDED Page 8 of 15
Amendment Motion: That the main motion be amended by striking the words "as a priority". Question on Main Motion as Amended: That staff be directed to reach out to the Ministry of Transportation and Infrastructure and the Ministry of Public Safety and Solicitor General to flag traffic improvements at West Saanich and Stelly's Cross Road. 838.17 MOVED AND SECONDED Motion to Refer: That Items (ii), (iii) and (iv) of the Notice of Motion submitted by Councillor Paltiel dated October 4, 2017 regarding Stelly's Cross Road be referred to the November 14, 2017 Committee of the Whole Meeting for discussion as separate motions. Councillor Jensen returned to the meeting at 8:52 p.m. 14.3. Notice of Motion Submitted by Mayor Windsor September 28, 2017 Re: Video Recording of Advisory Committee Meetings Previously introduced at the October 16, 2017 Regular Council Meeting. 839.17 MOVED AND SECONDED Main Motion: That Council amend Section B (8) of the Minutes Taking Standards Policy No. 08.ADM by striking out "Council Committee and Advisory Committee". 840.17 MOVED AND SECONDED Amendment Motion: That the main motion be amended by striking the words "Council Committee". Question on Main Motion as Amended: That Council amend Section B (8) of the Minutes Taking Standards Policy No. 08.ADM by striking out "Advisory Committee". 15. NEW BUSINESS (Including Motions and Resolutions) Page 9 of 15
15.1. Informational Advisories to Council Instream or Proposed Land Use Designation Amendment, Rezoning, Subdivision Applications: 1. 789 Saunders Lane and Marina Water Lot: Rezoning Application 2. 8284 West Saanich Road: Rezoning Application 3. 1909 Prosser Road: OCP/Rezoning Application 15.2. Committee Appointments 1. Mayor Appointments: The Mayor appointed the following Councillors to Committee of the Whole to the end of the Council Term: Chair of Planning and Development Division Councillor Thompson Chair of Administration and Finance Division Councillor Jensen 2. Council Appointments: Capital Regional District Board Alternate Director - Mayor's Recommendation: Councillor Thompson be appointed. Alternative - nominations from the floor. Peninsula and Area Agricultural Commission- Mayor s Recommendation: Nominations from the floor for Council Liaison and Alternate Economic Development Advisory Committee Council Member: Mayor s recommendation: Councillor Niall Paltiel Peninsula Recreation Commission: Member and alternate for one year term Saanich Peninsula Water Commission: Member and alternate for one year term Greater Victoria Public Library Board: Member for one year term 841.17 MOVED AND SECONDED Postponement Motion: That Mayor Appointments be postponed until the Mayor has discussed appointments with all members of Council. Opposed: Mayor Windsor and Councillors Jensen, King, Paltiel and Thompson Page 10 of 15
842.17 MOVED AND SECONDED Main Motion: That Councillor Thompson be appointed as the Capital Regional District Board Alternate Director. 843.17 MOVED AND SECONDED Postponement Motion: That the main motion be postponed to a Committee of the Whole meeting to discuss other Councillors interest in the Capital Regional District Board Alternate Director appointment. Opposed: Mayor Windsor and Councillors Jensen, Paltiel and Thompson Following a vote by secret ballot it was: MOVED AND SECONDED: That Councillor Thompson be appointed as the Capital Regional District Board Alternate Director. CARRIED Opposed: Councillor Holman 844.17 MOVED AND SECONDED That Councillors Graham, Holman and Thompson be nominated for the position of Peninsula and Area Agricultural Commission Council Liaison. On motion, the meeting recessed at 9:18 p.m. and reconvened at 9:22 p.m. Following a vote by secret ballot, it was: 845.17 MOVED AND SECONDED That the following appointments be made until December 31, 2018. Peninsula and Area Agricultural Commission Councillor Thompson (Liaison) Councillor Holman (Alternate) 846.17 MOVED AND SECONDED That Councillor Paltiel be appointed as the Council member representative on the Economic Development Advisory Committee. Page 11 of 15
847.17 MOVED AND SECONDED That Councillors Holman and Paltiel be nominated for the District of Central Saanich representative on the Peninsula Recreation Commission. On motion, the meeting recessed at 9:24 p.m. and reconvened at 9:27 p.m. Following a vote by secret ballot, it was: 848.17 MOVED AND SECONDED That Councillor Paltiel be appointed as the District of Central Saanich representative on the Peninsula Recreation Commission for a term ending December 31, 2018. 849.17 MOVED AND SECONDED Postponement Motion: That the appointment of alternate member to the Peninsula Recreation Commission be postponed to the November 20, 2017 Regular Council Meeting. 850.17 MOVED AND SECONDED That Council reaffirms Councillor King as member and Councillor Holman as alternate to the Saanich Peninsula Water Commission for a term ending December 31, 2018. 851.17 MOVED AND SECONDED That Councillors King and Holman be nominated for the District of Central Saanich representative on the Greater Victoria Public Library Board. On motion, the meeting recessed at 9:32 p.m. and reconvened at 9:35 p.m. Following a vote by secret ballot, it was: 852.17 MOVED AND SECONDED That Councillor King be reappointed as the District of Central Saanich representative on the the Greater Victoria Public Library Board for a term ending December 31, 2018. Greater Victoria Labour Relations Association: Page 12 of 15
Councillor Holman advised she no longer wishes to be the District of Central Saanich representative member on the Greater Victoria Labour Relations Association. 853.17 MOVED AND SECONDED Main Motion: That Councillor Graham be nominated for appointment as the District of Central Saanich representative on the Greater Victoria Labour Relations Association for a term ending December 31, 2018. 854.17 MOVED AND SECONDED Postponement Motion: That the main motion be postponed for consideration at the November 20, 2017 Regular Council Meeting. Advisory Planning Commission: 855.17 MOVED AND SECONDED That Councillors Holman and Thompson be appointed as Council Liaisons to the Advisory Planning Commission. Agricultural Advisory Commission: 856.17 MOVED AND SECONDED That Councillors Holman and Paltiel be appointed as Council Liaisons to the Agricultural Advisory Commission. 857.17 MOVED AND SECONDED That the election ballots for the 2018 Council appointments to various Boards, Committees and Commissions be destroyed. 15.3. 2018 Council and Committee of the Whole Meeting Schedule 858.17 MOVED AND SECONDED That the 2018 Council and Committee of the Whole Meeting Schedule be approved. 15.4. Christmas 2017/New Years Proposed Office Closure 859.17 MOVED AND SECONDED Page 13 of 15
That the municipal hall offices be closed for the Christmas/New Year s holiday from noon on December 22, 2017 to 8:30 a.m. on January 2, 2018 (includes regular business days of December 22 (afternoon only), 27, 28 and 29, 2017). 15.5. 2018 FCM Convention - May 31 - June 3, 2018 in Halifax 860.17 MOVED AND SECONDED That Councillors Graham, Holman and Jensen be authorized to attend the 2018 FCM Convention. 15.6. Emergency Preparedness Funding - October 25, 2017 (submitted by Councillor Holman) The Deputy Chief Administrative Officer advised that there were no projects identified for funding which did not preclude indentification of projects prior to the February 2018 funding deadline. 861.17 MOVED AND SECONDED That the topic of Emergency Preparedness Funding be referred to the November 14, 2017 Committee of the Whole meeting for discussion. 15.7. Notice of Motion Submitted by Councillor Holman - October 18, 2017 Re: Residential Development Evaluation Guidelines and Design Guidelines for Infill Housing 16. CORRESPONDENCE (Receive for General Information) 16.1. Canadian Home Builders' Association Vancouver Island - October 5, 2017 Re: Support for B.C. Energy Step Code 16.2. K Wells - Victoria Foundation - October 18, 2017 Re: Random Act of Kindness Day 2017 16.3. S Ridout on Behalf of Citizens for Safe Technology - October 25, 2017 Re: Microcell Resolution & Notice of Wireless Harm 17. ADJOURNMENT Page 14 of 15
On motion the meeting adjourned at 9:48 p.m. Liz Cornwell, Corporate Officer Ryan Windsor, Mayor Page 15 of 15