Board of Commissioners Meeting Wednesday, March 15, 2017 LOCATION: THA ADMINISTRATION OFFICES 5301 WEST CYPRESS STREET TAMPA, FLORIDA 33607
1. MEETING AGENDA Tampa Housing Authority Board Of Commissioners
Tampa Housing Authority Board Of Commissioners
AGENDA FOR THE REGULAR BOARD MEETING Of The Housing Authority of the City of Tampa, Florida March 15, 2017 *PLEASE APPROACH MICROPHONE TO SPEAK AND STATE YOUR NAME FOR THE RECORD, THANK YOU* I. REGULAR MEETING Call to Order Roll Call Moment of Silent Prayer and/or Personal Meditation Pledge of Allegiance to the Flag Reading of the Mission Statement MISSION STATEMENT The Housing Authority of the City of Tampa promotes the development and professional management of a variety of affordable housing opportunities, facilities and supportive services, to nurture neighborhoods, provide economic development and self-sufficiency activities for residents, while assuring equal access to safe, quality housing for low and moderate income families, throughout the community. II. III. IV. APPROVAL OF MINUTES Regular Board Meeting of February 15, 2017 PUBLIC FORUM Maximum three-minute time limit per speaker Speakers must register prior to the Board Meeting with the form available at the entrance to the meeting room. EMPLOYEES OF THE MONTH (Central Administration/Properties) Administration ~ Brittney Richards Properties ~ Shon Rouse V. SPECIAL RECOGNITIONS Geraldine Barnes Award ~ Lashawn Turner Service Recognition ~ Chloe Coney Agenda Page 1 of 2
AGENDA FOR THE REGULAR BOARD MEETING Of The Housing Authority of the City of Tampa, Florida VI. RESOLUTION No. 2017-4048 Margaret Jones No. 2017-4049 Debbie Joyce A RESOLUTION APPROVING THE REVISION OF THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN S VOUCHER ISSUANCE AND EXTENSION POLICY. A RESOLUTION APPROVING THE CHARGING OFF OF TENANT ACCOUNTS RECEIVABLE IN THE AMOUNT OF $18.00 VII. VIII. IX. PRESIDENT / CEO s REPORT Finance and Related Entities ~ Susi Begazo-McGourty Operations and Real Estate Development ~ Leroy Moore Public Housing ~ Debbie Joyce Assisted Housing ~ Margaret Jones Public Relations ~ Lillian Stringer NOTICES AND UPDATES LEGAL MATTERS X. UNFINISHED BUSINESS XI. XII. NEW BUSINESS ADJOURNMENT Agenda Page 2 of 2
2. MINUTES OF PREVIOUS MEETING Tampa Housing Authority Board Of Commissioners
Tampa Housing Authority Board Of Commissioners
Minutes of the Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Tampa, Florida February 15, 2017 I. REGULAR MEETING Chairwoman Susan Johnson-Velez called the regular meeting of the Tampa Housing Authority Board of Commissioners to order at 8:34 a.m. Other Board members present were Hazel Harvey, Rubin Padgett, James Cloar, Ben Wacksman, Bemetra Simmons, Billi Johnson-Griffin and legal counsel Ricardo Gilmore. The Chair began by asking everyone for a moment of silent prayer and/or personal meditation; she also asked those in attendance to stand for the Pledge of Allegiance; recital of the agency s mission statement followed. II. MINUTES A motion to approve the Minutes of the Board Meeting of January 18, 2016 was made by Commissioner Cloar and seconded by Commissioner Johnson-Griffin: Commissioner Harvey Yes Commissioner Wacksman Yes Commissioner Padgett Yes Commissioner Simmons Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes III. PUBLIC FORUM (3 Minute limit allotted per speaker) Ms. Connie Burton addressed the Board regarding THA s waitlist; Ms. Burton first referred to the agency s mission statement stating that while she read the mission statement today, she thought of all the redevelopment currently taking place for North Boulevard Homes, the Bethune Hi-Rise, etc. Ms. Burton also asked Board members to please consider and take a look at the 26,000 families currently waiting for affordable housing. IV. GUEST SPEAKERS/PRESENTATIONS The Deputy Superintendent of Hillsborough County Schools, Mr. Van Ayres addressed the Board of Commissioners and presented the schools Strategic Plan; the deputy also provided Commissioners with a printed copy of the plan. The Director of Human Resources, Mr. Martin Williams announced that after the last business meeting of the Florida Public Housing Self Insurance Fund (FPHSIF), for which Mr. Williams was a member, it was determined that THA will receive a $111,654 dividend check for successful management of cost loss ratio. V. EMPLOYEES OF THE MONTH Administration ~ Donald MacInnis Properties ~ Helen Olmeda VI. SPECIAL RECOGNITION (Geraldine Barnes Award Recipients) Recipient ~ Martha Machado and Valerie Bryant VII. RESOLUTIONS The Director of Public Housing and Asset Management, Mr. Mike Butler presented resolution 2016-4045. No. 2017-4045 A RESOLUTION APPROVING THE CHARGING OFF OF TENANT ACCOUNTS RECEIVABLE IN THE AMOUNT OF $116.00. A motion was made by Commissioner Cloar and seconded by Commissioner Johnson-Griffin: Commissioner Harvey Yes Commissioner Wacksman Yes Commissioner Padgett Yes Commissioner Simmons Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes Minutes Page 1 of 3
Minutes of the Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Tampa, Florida The Sr. Vice President/COO, Mr. Leroy Moore presented the next two resolutions. No. 2017-4046 A RESOLUTION AUTHORIZING THE PRESIDENT/CEO OF THE HOUSING AUTHORITY OF THE CITY OF TAMPA TO EXECUTE A LIMITED LIABILITY COMPANY OPERATING AGREEMENT WITH RELATED URBAN DEVELOPMENT GROUP, LLC (RUDG) FOR THE REDEVELOPMENT OF NORTH BOULEVARD HOMES AND MARY BETHUNE HI-RISE AS PART OF THE WEST RIVER MASTER PLAN. A motion was made by Commissioner Johnson-Griffin and seconded by Commissioner Cloar: Commissioner Harvey Yes Commissioner Wacksman Yes Commissioner Padgett Yes Commissioner Simmons Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes No. 2017-4047 A RESOLUTION AUTHORIZING THE PRESIDENT/CEO OF THE HOUSING AUTHORITY OF THE CITY OF TAMPA TO EXECUTE A CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY TO WEST RIVER DEVELOPMENT GROUP, LLC. A motion was made by Commissioner Cloar and seconded by Commissioner Wacksman: Commissioner Harvey Yes Commissioner Wacksman Yes Commissioner Padgett Yes Commissioner Simmons Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes VIII. PRESIDENT/CEO S REPORT Finance and Related Entities The Sr. Vice President/CFO, Ms. Susi Begazo-McGourty proceeded with an update of the RAD conversions; group one conversion was completed in September; October 1 st was the first month operating as RAD. The CFO showed images reflecting thirteen THA properties, 1,073 units. Staff was working on the second group of 78 units, the Ella and the Reed at Encore will likely close in June, 2017. Group three will be of the J.L. Young and Annex, a senior community of 450 units. These are straight self-funded conversions, except for J.L. Young, which will be a financed conversion due to its debt. Group four will include North Boulevard and Bethune Hi-Rise, 820 units. Next, Ms. Begazo-McGourty reported on the financials, which were provided to each Commissioner in the information packet for this meeting; reporting on 4 months, from the beginning of the fiscal year to present. Operations and Real Estate Development The Sr. Vice President/COO, Mr. Leroy Moore began his report with an update of the West River, most of his updates were covered during the presentation of the resolutions presented earlier. Lot T1 was expected to close by October or November of this year and construction should be underway also before the end of the year, pending demolition; a demolition contract may be presented at the April Board meeting. The ULI case study was completed and was online at ULI Case Studies USF; the COO presented a five minute video regarding the case study at the end of his report. Encore was also currently the subject of a second case study; a nationwide case study regarding the six or eight most innovative water treatment projects in the country highlighted by ULI. Publishing of the nationwide case study was expected to be completed by midyear. The nationwide case study came at a great time when advertisement for the last five remaining lots at Encore was ready to be launched. The agency recently became aware of a split between two THA broker partners; it was an eight-year partnership that began with Encore. After the split, the housing authority will end the partnership and pursue another broker. Staff hoped to stay on schedule with the new partner while taking on the national offering on the remaining five lots at Encore. The Tempo construction continued, as an August projected date for completion was expected. The COO hoped to have permitting completed of the retail shops at Encore and construction underway by the next Board meeting, shops were estimated to open in the next five months. Minutes Page 2 of 3
Minutes of the Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Tampa, Florida Rebidding was also underway for the Early Childhood Center for the second time, there had not been much bid participation and the COO hoped to have some quality bids in the next 30 days. A Historic Preservation was recently awarded to the contract for the St. James Church at Encore and restoration will be underway, as well; the building will take an estimated twelve months to be completed. The COO introduced Vistra representative, Mr. Steven Hendricks to speak regarding THA s Communications Plan; he spoke for the Director of Public Relations, Ms. Lillian Stringer who was out ill. What we are going to do is proactively tell them (the media) all the good things that we are doing, said Mr. Hendricks, then read excerpts from an article posted February 10 th by the Business Observer. Other comments included items from the communications plan that made reference to relationship development with the media. Attorney Ricardo Gilmore stated and reminded Board members to pay attention to consistency in the message and THA s media policy, in order for Board members to deliver a consistent message through THA s media consultants as we need to spend more time talking about how that can occur. The Director of Public Housing, Mr. Michael Butler stated that this will be his last time reporting to the Board, although his last day will be at the end of March, he will not be present for the March Board meeting. Mr. Butler s report was still a draft due to the recent RAD conversion and was still changing. The Director of Assisted Housing, Ms. Margaret Jones presented a summary of the AH report, which was provided to the Board in the information packet for this meeting. IX. NOTICES AND UPDATES None to come before this forum X. LEGAL MATTERS None to come before this forum XI. UNFINISHED BUSINESS None to come before this forum XII. NEW BUSINESS The Director of Program and Property Services, Ms. Stephanie Brown-Gilmore reminded Board members about the Golf Tournament on April 21 st, the director provided a brochure for each Commissioner. XIII. ADJOURNMENT There being no further business to come before this Board, the Chair declared this meeting of the THA Board of Commissioners adjourned at 10:57 a.m. Approved this 15 th day of March 2017, Chairman Secretary Minutes Page 3 of 3
3. RESOLUTIONS Tampa Housing Authority Board Of Commissioners
Tampa Housing Authority Board Of Commissioners
THE HOUSING AUTHORITY OF THE CITY OF TAMPA RESOLUTION SUMMARY SHEET 1. Describe the action requested of the Board of f Commissioners Re.: Resolution Number: 2017-4048 The Board of Commissioners is requested to approve the above-referenced resolution in order to: Approve Revisions to the Housing Choice Voucher Administrative plan s policy on issuance and extensions of the Housing Choice Voucher 2. Who is making request: A. Entity: Assisted Housing B. Project: Administrative Plan C. Originator: Margaret Jones 3. Cost Estimate (if applicable): Narrative: The current vacancy rate in the community has cause many voucher holders to request an uncommon amount of extensions. Generally 45 days was enough time for a family to find a unit; however, that time frame has increased and families are now requesting an increasing amount of extensions on vouchers. In keeping with the climate of the market, THA is requesting to change the policy to allow for an amount of search time increased from 120 0 days to 180 days as well as allow for families initial search time increased from 60 to 90 days. Extensions will not be provided after 180 days unless it is due to an approved reasonable accommodation request. Attachments (if applicable): h:\rgilmore\forms\resolutionsummarysheetform.doc Resolution No. 2017-4048 Page 1 of 3
RESOLUTION 2017-4048 A RESOLUTION APPROVING THE REVISION OF THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN S VOUCHER ISSUANCE AND EXTENSION POLICY WHEREAS, 24 CFR 982.54(a) require each PHA to adopt a written administrative plan that establishes local policies for administering the housing choice voucher (HCV) program; and the plan and any revisions to the plan must be formally adopted by the PHA s board of commissioners; WHEREAS, HUD allows each agency to establish its own policy as it relates to voucher issuance and extensions. THA s current policy allows for initial search time of 60 days on the voucher and the possibility of 60 additional days which totals 120 days of search time. Families who request a reasonable accommodation due to a disability may have additional search time beyond the 120 days; WHEREAS, due to the current condition of the rental market it is requested that the total amount of voucher search time be increased to 180 days. Initial search time will be 90 days. Families can request incrementally 30 days additional search time as long as the family can provide documentation of search efforts. No more than 180 days of search time will be granted unless it is for a request for a reasonable accommodation; NOW THEREFORE BE IT RESOLVED, THE BOARD OF COMMISSIONERS of the Housing Authority of the City of Tampa hereby approves the revisions to the Housing Choice Voucher Program Administrative Plan s voucher issuance and extension policy. ADOPTED THIS 15 th Day of March 2017 Chairperson Secretary Resolution No. 2017-4048 Page 2 of 3
Page 5.2-3 Resolution No. 2017-4048 Page 3 of 3
THE HOUSING AUTHORITY OF THE CITY OF TAMPA RESOLUTION SUMMARY SHEET 1. Describe the action requested of the Board of Commissioners Re.: Resolution Number: 2016-4049 The Board of Commissioners is requested to approve the above-referenced resolution in order to write off the debts of clients that have moved out of public housing communities owing a balance. 2. Who is making request: A. Entity: Tampa Housing Authority B. Project: Department of Public Housing and Asset Management Originator: Debbie Joyce for Michael A. Butler 3. Cost Estimate (if applicable): Narrative: Amount to be written off is $18.00 Attachments (if applicable): Resolution and Write off Information h:\rgilmore\forms\resolutionsummarysheetform.doc Resolution No. 2016-4049 Page 1 of 3
Resolution Number 2016-4049 A Resolution Approving The Charging Off Of Tenant Accounts Receivable. PROPERTY BALANCE TO WRITE OFF FLA 1-12-28 JL YOUNG $18.00 TOTAL $18.00 WHEREAS, this figure represents residents who have vacated the Housing Authority's properties on or before Month of March 2017. NOW, THEREFORE BE IT RESOLVED THAT: The Board of Commissioners of the Housing Authority of the City of Tampa, Florida hereby authorizes staff to charge off the above mentioned Tenant Accounts Receivable. Adopted this 15 st day of March, 2017. CHAIRPERSON SECRETARY Resolution No. 2016-4049 Page 2 of 3
Write Off Information for February 2017 (Tenant Accounts Receivable being written off over 60 days old) Property Name Tenant ID Resident Name In Current Amount Rent Roll Property Written Off (Residing in property) Totals Yes No J L Young T0064456 Deborah Vanwinkle $14.00 No T0039005 Charles Cosier $4.00 No $18.00 Total $18.00 Resolution No. 2016-4049 Page 3 of 3