Academic Senate MINUTES Monday, October 10, 2016 3:00 4:45 p.m. Room 1108 Executive Committee Members Present x Cathy Anderson Kate Ashbey Keith Brookshaw x Toni Cancilla x Katy Cottrell x James Crockett x Leo Fong x Keith Foust x Lenore Frigo Kathryn Gessner-Calkins Scott Gordon x Karen Henderson x Jennifer McCandless x Susan Meacham x Ray Nicholas Carolyn Salus-Singh x Brian Spillane Linda Thomas x Joanne Tippin x Terry Turner x Susan Westler x Don Cingrani (N/V) Ron Marley (N/V) x Peggy Moore (N/V) Other Faculty Present x Teresa Doyle x Sara McCurry Guests x Will Breitbach x Sandra Hamilton-Slane x Tim Johnston x Frank Nigro 1. Call to order: Meeting was called to order at 3:06pm. 1
2. Approval of Minutes (Attachment) September 26, 2016 (September 12, 2016 postponed until next meeting): Susan Meacham moved to approve the September 26, 2016 minutes; seconded by Susan Westler. Motion carried unanimously. 3. Opportunity for Public Comment a. This portion of the meeting is reserved for persons desiring to address the Executive Committee on any matter not on the agenda. No action will be taken. Speakers are limited to three minutes. 4. Reports a. Report from the Academic Senate President (Cathy Anderson) i. No report. b. Report from Instructional Council (Susan Meacham) i. At last week s meeting of Instructional Council, representatives from Keenan and Associates, a firm specializing in workers compensation, spoke about the safety programs at Shasta College, highlighting the fact that over half of the workers compensation claims during the period between 2013 and 2016 were from instructional staff, and these cost the College approximately $1.2 million. Susan suggested that the Campus Safety Committee make workplace safety the focus of an upcoming flex day. The Campus Safety Committee indicated that they would contact the Faculty Excellence Committee to collaborate on this. Morris Rodrigue presented on the Facilities Master Plan and how Measure H would affect it should voters approve the bond. On November 3, in room 2165, there will be two sessions, one from 10:00 to 11:00 and the other from 2:00 to 3:00, where Morris will seek campus-wide input on this. The CNC (Computer Numerical Control) Operator certificate was introduced (see item 6.d below). Kate Mahar requested that any department, program or faculty member that wishes to do surveys should do so through the Research Office. c. Report from College Council (Peggy Moore or Cathy Anderson) i. Cathy sent her report by email. d. Reports from Standing Subcommittees (Reports are given by the Co-Chair or delegate as i. Curriculum Council (Co-Chair: Ron Marley) ii. Scholastic Standards Committee (Co-Chair: Don Cingrani) iii. Faculty Excellence Committee (Co-Chair: Teresa Doyle) 1. Teresa Doyle announced that she is now the faculty co-chair, replacing Cliff Gottlieb. iv. SLO Committee (Co-Chair: Sara McCurry) v. General Education Committee (Co-Chair: Carolyn Borg) 1. The GE Committee will have their first meeting this Thursday. e. Reports from Joint Committees (Reports are given by the Co-Chair or delegate as i. Distance Education Committee (Co-Chair: Anthony Eckhart) 2
ii. Student Success Committee (Co-Chair: Teresa Doyle) 1. Teresa reported that Tim Johnston is now the administrative co-chair of the committee. She also presented as an informational item an update on the annual Basic Skills Initiative report. Reports have been postponed for this year by the Chancellor s Office, but the only requirement is sharing the expenditure sheet. Shasta College has two years to spend each allocation, and Teresa listed out the current year s expenditures; coordination, supplemental instruction and tutoring, and professional development were the top three expenditures. f. Reports from Affiliate Committees (Reports are given by the Co-Chair or delegate as i. Textbook Committee (Co-Chair: Heather Wylie) 5. Informational Items 6. Discussion/Action items a. SLO 2-year Cycle Sara McCurry (no attachments) This is a proposal coming from the SLO Committee; one of our subcommittees. i. Sara reported that the committee last week unanimously voted to approve a two-year SLO cycle. This was in response to faculty being concerned about not having enough time for the reflection portion of the cycle. The first year would focus on the assessment, and the second year would be devoted to analysis, reflection and possible implementation of changes. The opportunities available in the second year have previously not been possible because of the annual cycle schedule. Terry Turner moved to approve the adoption of a two-year SLO cycle; seconded by Jennifer McCandless. Jennifer commended the change because the Math Department has burned-out with its constant assessments. Sara mentioned that the committee has also been working on making it easier and more flexible to change SLOs for a department. She also emphasized the importance of developing and assessing multiple SLOs. She added that there will be more material made available on the SLO Committee s website. Motion carried unanimously. b. Policy for Course Waivers and Substitutions 1 st Reading Don Cingrani (2 attachments) This is the first reading of the proposed policy being recommended by the ad hoc committee formed to work on this issue. The Scholastic Standards Committee has recommended this be sent forward for our consideration. The Scholastic Standards Committee is one of our subcommittees. i. The background for the development of this policy was given during the previous Senate meeting. Several suggestions were made then and incorporated in the latest draft. Karen Henderson shared that the HSUP faculty were comfortable with the course substitution policy, but had reservations about the course waiver policy. Sandra Hamilton-Slane explained that legally we are required to have the option of a course waiver and a procedure in place for requesting one. Don Cingrani pointed out that requests for course waivers are extremely rare, with only two requests since he has been chair of the Scholastic Standards Committee. He reiterated that waivers only apply to General 3
Education requirements for graduation, and not for degree- or certificatespecific requirements. To make this more explicit, Cathy Anderson suggested that the introductory paragraph specify a general education requirement or graduation competency instead of specific requirement of a course or program, which could be read as applying to a degree program. The second reading of this proposed policy will be for our next meeting. c. New/Reactivated Courses Approved by the Curriculum Committee (1 attachment) i. Katy Cottrell moved to approve the new courses; seconded by Joanne Tippin. Motion carried unanimously. d. Low Unit Certificate Proposal Approved by the Curriculum Committee CNC Operator (1 attachment) i. Ray Nicholas moved to approve this new certificate program for Computer Numerical Control (CNC) Operator; seconded by Susan Meacham. Ray emphasized that this program fills a long-standing need our regional industries. Motion carried unanimously. e. Honors Program Update Joanne Tippin (no attachments) i. Joanne reported that the focus of the Honors Program at this stage is on recruitment, with the first three Honors courses to be offered next semester. She has been very active in outreach to student populations that would be interested in these courses; most recently she spoke with College Connection students. To expand access, there have been some changes with the requirements for admission to the Honors Program, the main one being allowing students to try out Honors classes before formally applying and being admitted to the Honors Program. She will be contacting faculty encouraging them to reach out to their top students. She will also be speaking to counselors at the local high schools. f. DE Update Will Breitbach (no attachments) i. Will shared an update on our Distance Education programs. The success rate for the three-year period of 2013-2016 was 66% for online classes and 67% for ITV classes (these are the percentage of students who were on the roster at the census and passed the course); 85% retention rate for online classes and 86% for ITV classes (these were students who were on the roster after census who did not withdraw). These are still lower than face-to-face classes, which have a 74% success rate and 89% retention rate. However, all of these rates are above the statewide averages. He encouraged any suggestions for ways to improve these rates, no matter how small these may be. Cathy Anderson suggested drilling deeper with the statistical data by examining more specific categories for comparison, such as numbers for drops, withdrawals and failures. Will mentioned that the upcoming survey for online students will be able to provide more data. g. BP 5012, AP 5012 2 nd Reading Frank Nigro (3 attachments) BP 5012 and AP 5012 concern International Students. i. Frank spoke on these during the previous Senate meeting. The last three bullet points are the main changes that would allow more opportunities for international students to be admitted to the College. Susan Meacham moved to approve BP 5012 and AP 5012; seconded by Toni Cancilla. Motion carried unanimously. h. Bylaws Revision Susan Meacham (2 attachments) 4
i. Two issues that were raised at the September 26 meeting were addressed in this latest revision. The first was Article II, Section 1 ( No elected officer of the Executive Committee of the Academic Senate may concurrently serve as a member of the Shasta College negotiating team or as an elected officer of the Shasta College Faculty Association ). The second was setting the term of the Past President at one year; this affects voting and being able to routinely attain a quorum, so Past President was removed as an officer of the Executive Committee, and the number to achieve a quorum was reduced down to ten. Past President was also removed from the President s Council. Susan Meacham suggested repeating the language that the Past President would be a non-voting member in Article IV, Section 2 that specifies the duties of the Past President. There were three options on the table: 1) Past President votes, with quorum reduced by one; 2) Past President is non-voting but eligible to be a representative; 3) Past President will have a 2-year term. Nine voted for the first, five voted for the second, and no one voted for the third. For the revote, six voted for the first, and six voted for the second. For the question of whether the Past President should be on the President s Council, there was concern that Past Presidents would potentially be taking on too much work. There was also discussion about how to determine the minimum number for a quorum. A quorum would be 11 to be consistent with the state Academic Senate s policy of a simple majority of voting members. Lenore Frigo requested language that would allow for any Past President to be solicited to serve. Don Cingrani suggested language that the Past President is invited to serve in this role so as to give Past Presidents the option. It was agreed that the suggested changes would be incorporated into another revision for review at the next meeting. 7. Other? 8. Adjournment: Meeting was adjourned at 4:56 pm. 9. Next meeting: Monday, October 24 at 3:00 p.m. The Shasta-Tehama Trinity Joint Community College District ( Shasta College ) does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking. 5