SEVA NARPM 2018 Executive Board Members Chris Bell Deb Pearson Ryan Hawkins Natalie Childers Johnnie Majewski Jackie Pierce Larry Patish President President Elect Treasurer Secretary Affiliate Chair Membership Chair Legislative Chair Education Co-Chairs - Trudy Hoff & Kim Cowen? Past Presidents; Maily Roberts-Jacobs; Crystal Lovell, Jackie Pierce; Lisa Saunders; George James, Chuck Warren
NATIONAL ASSOCIATION OF RESIDENTIAL PROPERTY MANAGERS VIRGINIA BEACH, VA AGENDA FOR THE BOARD OF DIRECTORS MEETING Friday October 14 th, 2016 at 8:30am Held at Hilton Garden Inn Chesapeake/Greenbrier 1565 Crossways Blvd., Chesapeake, VA 23320 The Board members present were:, President; Crystal Lovell, President Elect; Maily Roberts-Jacobs, Treasurer; Cris Bell, Secretary; Deb Pearson, Web; Tracy Etheridge-Brown, Membership Co-Chairs Shannon Taylor & Jackie Pierce, Education Co-Chairs; Trudy Hoff & Kim Cowan, Affiliate Co-Chairs; Roby Blankenship & Chuck Warren, Past Presidents Jackie Pierce; Lisa Saunders; George James; Dick Green, Legislative Co- Chairs; Hugh Cross & Larry Patish, Southeastern Virginia Regional Vice President; Traci Van Camp. Not in attendance: Also attending: The Board meeting was called to order a.m. MINUTES A motion was made to approve the minutes from the September 9 th, 2016 Board meeting, the motion was seconded yes no. All in favor- approved. NEW BUSINESS 1. Holiday Event Maily Roberts-Jacobs 2. Networking Events 3. Co-hosting an Event with Peninsula or PMLC President and President Elect s Report 1. Chapter Excellence and compliance 2. Goals- Mid-year update 3. RVP Meeting Information TREASURER S REPORT The balance in the checking account is $ as of September 30, 2016 Secretary Report Attendance of last general meeting members, guest, and affiliates COMMITTEE REPORTS Legal Report - Any updates? Membership and Mentor Report - What s new? What are we doing to attract new members? Education Report - What s new? What do we have planned for education? Date of next education class: November 10, 2016 Ethics? Education grants Ethics Designation course- Feb Page 1 of 2 09092016
Affiliate Report - How many affiliates have renewed their membership? How do we attract new affiliates? Website and Social Media- Facebook OLD BUSINESS 1. Forthcoming Members Meeting in October Meeting finished at am Respectfully submitted, Deb Pearson, Secretary Page 2 of 2 09092016
NATIONAL ASSOCIATION OF RESIDENTIAL PROPERTY MANAGERS VIRGINIA BEACH, VA AGENDA FOR THE BOARD OF DIRECTORS MEETING Friday October 14 th, 2016 at 8:30am Held at Hilton Garden Inn Chesapeake/Greenbrier 1565 Crossways Blvd., Chesapeake, VA 23320 The Board members present were:, President; Crystal Lovell, President Elect; Maily Roberts-Jacobs, Treasurer; Cris Bell, Secretary; Deb Pearson, Web; Tracy Etheridge-Brown, Membership Co-Chairs Shannon Taylor & Jackie Pierce, Education Co-Chairs; Trudy Hoff & Kim Cowan, Affiliate Co-Chairs; Roby Blankenship & Chuck Warren, Past Presidents Jackie Pierce; Lisa Saunders; George James; Dick Green, Legislative Co- Chairs; Hugh Cross & Larry Patish, Southeastern Virginia Regional Vice President; Traci Van Camp. Not in attendance: Also attending: The Board meeting was called to order a.m. MINUTES A motion was made to approve the minutes from the September 9 th, 2016 Board meeting, the motion was seconded yes no. All in favor- approved. NEW BUSINESS 1. Holiday Event Maily Roberts-Jacobs 2. Networking Events 3. Co-hosting an Event with Peninsula or PMLC President and President Elect s Report 1. Chapter Excellence and compliance 2. Goals- Mid-year update 3. RVP Meeting Information TREASURER S REPORT The balance in the checking account is $ as of September 30, 2016 Secretary Report Attendance of last general meeting members, guest, and affiliates COMMITTEE REPORTS Legal Report - Any updates? Membership and Mentor Report - What s new? What are we doing to attract new members? Education Report - What s new? What do we have planned for education? Date of next education class: November 10, 2016 Ethics? Education grants Ethics Designation course- Feb Page 1 of 2 09092016
Affiliate Report - How many affiliates have renewed their membership? How do we attract new affiliates? Website and Social Media- Facebook OLD BUSINESS 1. Forthcoming Members Meeting in October Meeting finished at am Respectfully submitted, Deb Pearson, Secretary Page 2 of 2 09092016
NATIONAL ASSOCIATION OF RESIDENTIAL PROPERTY MANAGERS VIRGINIA BEACH, VA AGENDA FOR THE BOARD OF DIRECTORS MEETING Friday, January 13 th, 2017 at 8:30am Held at 501 Independence Parkway Chesapeake, VA 23320 The Board members present were:, Crystal Lovell, Maily Roberts-Jacobs, Cris Bell, Jackie Pierce, Trudy Hoff, Kimberly Cowen, Lisa Saunders, George James, Larry Patish & Johnnie Majewski The Board meeting was called to order 8:52 a.m. MINUTES A motion was made to approve the minutes from the December 9 th, 2016 Board meeting, the motion was seconded X yes no. All in favor- approved. NEW BUSINESS 1. Networking Events Johnnie & Shannon will be working on the networking events for 2017 Lisa Saunders will be the member liaison. 2. Some discussion about co-hosting a social event w/ the Peninsula chapter and/or PLMC 3. Lisa asked if the meeting minutes could be distributed each month shortly after the BOD meeting with a Call to Action Items section. If board member volunteers to follow or head up something this would be a reminder to them. 4. Discussion on opening up to more affiliates in each trade from 3 to maybe 5. An affiliate membership drive w/ member recommendations could bring in new affiliates. 5. Also discussion of raising the membership fee for affiliates. Johnnie feels that the affiliates committee should have a meeting to discuss. 6. Discussion of a yearbook w/ affiliate information that would be given to members. Johnnie & Shannon will work on that. 7. Johnnie is writing an operating procedure for affiliates new & current. Varying opinions as to checking insurance at each renewal. Leave it up to professional member to be sure that the vendor has the proper insurance to satisfy their companies requirements. 8. Discussion of moving the monthly meeting to HRRA. Perhaps charging members for the breakfast which could be as easy as bagel & coffee rather than relying on an affiliate to pick up and set up breakfast. 9. The agenda is locked in mostly for the year. Johnnie suggested having the October meeting at a fire station most likely Hanbury Road. It will be fire safety month and the fire fighters can dispense safety tips etc. and they cook up a good breakfast. 10. March meeting will be Duke w/ the 2 nd part of his networking & growing your business lecture. 11. April Section 8. Jackie has contacted Suffolk, Chesapeake, VAB & Norfolk. 12. The national convention is in Orlando 10-25 10/27 13. There are currently 13 signed up for this month s class which will be held 1/31/17 8:30 4 at the HRRA building Page 1 of 2 12/9/16
PRESIDENT AND PRESIDENT ELECT S REPORT 1. Chapter Excellence and compliance a. Due end of February 15 b. Will need all 2016 minutes in an email 2. Goals- Mid-year update We are in a good place Good foundation Things to work on next year o Affiliate of the year criteria o Need to work on mentor program o Increase membership 3. RVP Meeting Information RVP must visit our chapter TREASURER S REPORT The balance in the checking account is $ 22,59.27 as of December 31, 2016 Cris has emailed 29 affiliate invoices. He had a CPA reconcile the books before passing to Jackie Pierce. They will be doing the transition soon, planning no later than the end of January. Quick books online cost $10.21 a month and everyone seemed to think that is a good idea. SECRETARY REPORT Attendance of last general meeting No general meeting in December Holiday Event COMMITTEE REPORTS Legal Report Larry Patish reported that there are new bill in the hopper. Larry will be speaker for May & June will be workman s comp. Membership and Mentor Report No updates Education Report No updates Affiliate Report Date of next education class: January 31, 2017 Cash Flow Analysis Possible New Affiliates: 1. On Sight Pros needs their business license before we can vote on them 2. Detect Home Inspector has not submitted paperwork 3. R Moving we need to review their paperwork Will ask all affiliates to send their updated insurance Lisa will do vendor certificates & honor vendors at Holiday Party Crystal will purchase candy for vendor appreciation at Holiday Party 16 gifts Website and Social Media- No updates Meeting finished at 10:05? am Respectfully submitted, Deb Pearson, Secretary Page 2 of 2 12/9/16
NATIONAL ASSOCIATION OF RESIDENTIAL PROPERTY MANAGERS VIRGINIA BEACH, VA AGENDA FOR THE BOARD OF DIRECTORS MEETING Friday, May 12 th, 2017 at 8:30am Held at Pop s Dinner Chesapeake, VA 23320 The Board members present were:, President; Maily Roberts-Jacobs, President Elect; Cris Bell, Treasurer; Jackie Pierce, Secretary; Deb Pearson, Web; Tracy Etheridge-Brown, Membership Co-Chairs Shannon Taylor & Jackie Pierce, Education Co-Chairs; Trudy Hoff & Kim Cowen, Affiliate Chair; Johnnie Majewski, Past Presidents; Crystal Lovell, Jackie Pierce; Lisa Saunders; George James; Dick Green, Legislative Co-Chairs; Hugh Cross & Larry Patish, Southeastern Virginia Regional Vice President; Scott Abnernathy Not in attendance: The Board meeting was called to order a.m. MINUTES A motion was made to approve the minutes from the April 14 th Board meeting, the motion was seconded yes no. All in favor- approved. NEW BUSINESS 1. Networking Events 2. May General Meeting Program and Sponsor 3. Upcoming designation classes next month? President and President Elect s Report 1. Chapter Excellence and compliance 2. Goals- Mid-year update 3. RVP Meeting Information TREASURER S REPORT The balance in the checking account is $ as of April 30 th, 2017 Secretary Report Attendance of last general meeting 23 Members, 15 Affiliates, 6 Guest Affiliates = 44 Total COMMITTEE REPORTS Legal Report - Any updates? Membership and Mentor Report - What s new? What are we doing to attract new members? Education Report - What s new? What do we have planned for education? Affiliate Report - How many affiliates have renewed their membership? How do we attract new affiliates? Website and Social Media- Facebook OLD BUSINESS Meeting finished at am Respectfully submitted, Deb Pearson, Secretary Page 1 of 1 09092016
NATIONAL ASSOCIATION OF RESIDENTIAL PROPERTY MANAGERS VIRGINIA BEACH, VA MINUTES FOR THE BOARD OF DIRECTORS MEETING Friday, April 14 th, 2017 at 8:30am Held at Pop s Diner Chesapeake, VA 23320 The Board members present were:, President; Maily Roberts-Jacobs, President Elect; Cris Bell, Treasurer; Jackie Pierce, Secretary; Deb Pearson, Education Co-Chair; Trudy Hoff & Kim Cowen, Affiliate Chair; Johnnie Majewski, Past Presidents; Crystal Lovell, Jackie Pierce; Lisa Saunders, George James, Legislative Co-Chairs; Larry Patish Not in attendance: Tracy Etheridge-Brown, Dick Green, Hugh Cross, Chuck Warren, Scott Abernathy The Board meeting was called to order 8:36 a.m. MINUTES A motion was made to approve the revised minutes from the March 10 th Board meeting, the motion was seconded X yes no. All in favor- approved. NEW BUSINESS 1. Networking Events 4 TH Thursday of every month Bahama Breeze Good atmosphere April 27 th from 6-8pm 2. Upcoming Programs Sponsors March Duke Dodson Part 2 of Growing Your Business Only 24 attendees! April Section 8 US TERMITE & MOISTURE CONTROL Renamed Ups and Downs of Section 8 Norfolk Rep will give presentation Larry will give legal side of Section 8 3. Not allowed to do 50/50 anymore so we need to remove it from the general meeting agenda. Proposed to cut out free breakfast for board members to offset loss of 50/50 revenue decided to table this after opposition. 4. Maily made a motion to move back to Pop s for rest of year. Vote approved. Comments from March general meeting at HRRA space too tight, no one to greet NARPM members. Affiliates concerned about location like Pop s because not enough room to talk to agents, hassle to get food to HRRA not know how many will attend, Pop s provides breakfast choice will check Pop s to see about lowering music and if available in April. We called Daily to inform NARPM National that we are cancelling the HRRA location after verifying that Pop s is available in April. The only concern is Pop s doesn t have enough room to grow. 5. Chris made a motion to remove the chapter of excellence report concerns are we need compliance for the IRS and need to find out if it will harm us in any way decided to table this. PRESIDENT AND PRESIDENT ELECT S REPORT Page 1 of 3 1. Chapter Excellence and compliance Have not heard from National! 2. Goals- Mid-year update Will do next month 3. RVP Meeting Information Want opinions about changes to the NARPM National website Wants chapters to have a Designation Mentor TREASURER S REPORT The balance in the checking account is $ $3,659.96 as of March 31 st, 2017
SECRETARY REPORT Attendance of last general meeting 23 Members, 15 Affiliates, 6 Guest Affiliates = 44 Total Need to replace Code of Ethics with new Code for April General Meeting We will start at the beginning with Article 1 COMMITTEE REPORTS Legal Report A ton of updates Larry will talk at the May meeting 233HB Larry will ask members if they want a separate meeting to cover all the new legal changes Membership Report We need a Chairperson for this position. Mentioned that if we want to grow our membership we need to give a nuts and bolts presentation on property management Designation Mentor Chair No updates Education Report Need a huge push to get attendees no one registered yet! We need 5 people per class to hold it. 1. Tenancy 2. Essentials of Risk Management Trudy & Kim will put a table out at Chip Dicks seminar on April 18 th if allowed giving $50 rebates off NARPM membership Wants daily email sent out to members only 5 days left to register Other ideas to increase attendance 1. Want flyer from National about class Kim will ask Daily for flyer to attach to emails & get the link to sign up for classes 2. Lisa will speak at Chips seminar and plug classes 3. Johnnie will look for NARPM banner 4. Trudy will announce classes at the April General Meeting Affiliate Report 2 New Affiliate Applications but no checks will vote on them next month Aresco Restoration and Tidewater Moving and Hauling Working on operating procedures will present when ready will include written instructions Affiliates want ability to use credit cards Jackie will check with bank to set that up Will not ask for a copy of insurance will just have a check box on application Removing 800-Fix Homes & Barefoot Clean Affiliates want the 3 vendor limit discussed why we voted to not limit due to anti-trust Website and Social Media- No updates OLD BUSINESS no updates ACTION ITEMS Trudy Hoff & Kim Cowen 1. Trudy & Kim will put a table out at Chip Dicks seminar on April 18th if allowed giving $50 rebates off NARPM membership 2. Want flyer from National about class Kim will ask Daily for flyer to attach to emails & get the link to sign up for classes 3. Trudy will announce classes at the April General Meeting Crystal Lovell & Maily Roberts-Jacobs Page 2 of 3 1. Work on Affiliate Year Book
Jackie Pierce 1. Will call affiliates that have not paid their $195 dues for 2017 2. Will check to see if affiliates can use credit cards with bank Johnnie Majewski & Chuck Warren 1. Work with Crystal and Peter on Affiliate Year Book 2. Provide a list of vendors to add or remove from our current vendor list 3. Will revamp our vendor application process application and policy to be approved at next board meeting Tracy Etheridge-Brown 1. Will update our Facebook page with photos 2. Will change our Facebook page name to be NARPM South Eastern Virginia Chapter Meeting finished at 10:10 am Respectfully submitted, Deb Pearson, Secretary Page 3 of 3
SEVA Chapter Officer Nomination Form The SEVA Chapter is now accepting nominations for the following officer positions for the next year. We welcome all nominations. Our goal is to see that every member has a voice in our chapter and is given the chance to become actively involved in enriching the educational opportunities for our members. You may nominate as many candidates as you choose. All positions are for one full year and the Deadline is September 8, 2017. Chapter President: Maily Roberts-Jacobs President Elect: Cris Bell Treasurer: Jackie Pierce Secretary: Deb Pearson Affiliate Chair: Johnnie Majewski Chapter Education Chair: Designation Mentor: Chuck Warren Membership Chair: Webmaster/Marketing Coordinator: Tracy Etheridge Brown Greeter: