STUDENT REPRESENTATIVE COUNCIL (SRC) CONSTITUTION

STUDENT REPRESENTATIVE COUNCIL (SRC) CONSTITUTION

Page No. CONTENTS...Error! Bookmark not defined. SECTION 1...5 Name and scope...5 SECTION 2...5 Explanation of terms...5 SECTION 3...6 Aims and objectives of CPUT SRC...6 SECTION 4...7 Guiding principles...7 SECTION 5...7 CSRC and LSRC functions and responsibilities...7 SECTION 6...11 Composition and office bearers of the CSRC...11 SECTION 7...20 Term of office of CPUT SRC Members...20 SECTION 8...21 Powers and privileges of CPUT SRC...21 SECTION 9...21 Meetings of CPUT SRC...21 SECTION 10...23 CPUT SRC Governance Structures and Committees...23 SECTION 11...24 CPUT SRC membership:...24 SECTION 12...25 CPUT SRC working relations...25 SECTION 13...25 Portfolio reshuffling...25 SECTION 14...26 CPUT SRC conduct...26 SRC CONSTITUTION 2008 PAGE 2 OF 30

SECTION 15...26 Recognition of student organisations/formations by the CPUT SRC...26 SECTION 16...27 Organisational affiliation...27 SECTION 17...28 Vote of no confidence motion...28 SECTION 18...29 Constitutional amendments...29 SECTION 19...29 Constitutional status...29 SECTION 20...30 Interpretation of clauses of the Constitution...30 ANNEXURE A : Organisational structure of CPUT SRC in terms of Section 12 ANNEXURE B : Election guidelines for CPUT SRC - Central and Local levels ANNEXURE C : Code of conduct for candidates eligible for elections SRC CONSTITUTION 2008 PAGE 3 OF 30

CONTENTS As students of the Cape Peninsula University of Technology ( CPUT ) we are aware of our diverse cultural, religious and political persuasions, and of differences in our economic backgrounds. We are cognisant of the painful past of our country and continent and are committed to the Constitution of the Republic of South Africa. We share the vision of a transformed higher education system as set out in the Higher Education Act 101 of 1997, as amended, believing that education in general and higher education in particular, has a major role in combating the skills shortage in South Africa and the African continent. The CPUT SRC is constituted in terms of Section 35 of the Higher Education Act 101 of 1997, which states:- The establishment and composition, manner of election, terms of office, functions and privileges of the Student Representative Council of a Public Higher Education Institution must be determined by the Institutional Statute and Rules We commit ourselves to:- - ensuring accessible education of true quality for all students, regardless of race, gender, place of birth or belief system; - building a strong CPUT community that embraces the vision of CPUT, namely To be at the heart of Technology Education and Innovation in Africa ; Providing exemplary leadership that is strong, responsible and accountable and responds to the needs of the CPUT community while meeting the standards of global education practices. The CPUT SRC constitution is subject to the CPUT Statutes. SRC CONSTITUTION 2008 PAGE 4 OF 30

SECTION 1 Name and scope 1.1 The names of the student bodies shall be the Central Students Representative Council and the Local Students Representative Council, hereinafter referred to as the CSRC and LSRC, respectively; 1.2 This constitution applies to all students representative councils of CPUT and their members and commits them to the Leadership of the Central SRC, Local SRC s and related structures of student governance; 1.3 The CPUT SRC must follow the colours of the institution in its publications. SECTION 2 Explanation of terms 2.1 CPUT is the abbreviation for Cape Peninsula University of Technology; 2.2 Student is any person registered at the Cape Peninsula University of Technology for the purpose of obtaining a qualification; 2.3 CPUT SRC indicates the entire SRC (both CSRC and LSRC); - as defined at 2.4 and 2.5 below; 2.4 CSRC means Central Students Representative Council; 2.5 LSRC means Local Students Representative Council; per campus i.e. Cape Town, Mowbray, Wellington and Bellville; 2.6 GSC means General Students Council; body consists of representatives from all local SRC s; 2.7 AGM abbreviates Annual General Meeting; 2.8 Act refers to the Higher Education Act, 101 of 1997, as amended; 2.9 Campus shall mean any particular one of the CPUT campuses (e.g. Mowbray Campus) as stipulated in the Cape Peninsula University of Technology Institutional Statute; SRC CONSTITUTION 2008 PAGE 5 OF 30

2.10 Council refers to the governing body of the University; 2.11 Proportional representation (PR) means representation of all parties in proportion to the number of votes received; 2.12 Faculty Council means a duly constituted student committee set up to represent the interests of students in a particular faculty; 2.13 General Meeting means Local SRC mass meeting; 2.14 Ordinary Meeting means a formal, scheduled meeting of an LSRC, or of the CSRC; 2.15 Student organisation/club or society/student formation means a student organisation which has met the criteria set by an LSRC for recognition; 2.16 Semester is an academic period at the University, being either the first or second half of a calendar year as determined by the University Calendar; 2.17 Senate means the University body responsible for academic matters, as set out in the Act; 2.18 CPUT SRC disciplinary committee shall mean a disciplinary committee for students established by either a CSRC or an LSRC; as determined in Section 49 of the CPUT Statute; 2.19 SSC refers to the Student Services Council of the University whose functions are defined in Section 43 of the CPUT Statute; 2.20 University refers to the Cape Peninsula University of Technology. SECTION 3 Aims and objectives of CPUT SRC 3.1 Represent individual students and the student body at large in order to protect and advance their interests; 3.2 Promote the development of an education system that provides equity of access and opportunity to students, and facilitates student success; SRC CONSTITUTION 2008 PAGE 6 OF 30

3.3 Promote the use of knowledge, competencies and skills that are acquired through education as a means for contributing to broader socio- economic development, democracy and nation-building; 3.4 Act as a liaison between students, management and other stakeholders; 3.5 Promote unity-in-diversity among students; 3.6 Work towards an education system that will instill a sense of unity, responsibility and patriotism; 3.7 Support student governance and development by encouraging cooperation among student structures and coordinating joint student activities; and 3.8 Promote academic excellence, community service, and a culture of research. SECTION 4 Guiding principles Student- driven leadership Non-racialism and non-sexism Democracy Ubuntu Cooperative governance Excellence Accountability Transparency SECTION 5 CSRC and LSRC functions and responsibilities 5.1 The CSRC shall:- 5.1.1 Represent students in university matters, including the formulation of University-wide student policies and procedures; SRC CONSTITUTION 2008 PAGE 7 OF 30

5.1.2 Represent students in the Council, all relevant University sub-council committees, meetings with CPUT SRCs of other institutions, on national and international platforms, in unions, news media, University matters and in the dealings with the general public; 5.1.3 Promote academic excellence and a culture of research within the University; 5.1.4 Establish such sub-committees as deemed necessary, provided that the CSRC shall devise means to manage such committees; 5.1.5 Account for its funds by producing and adhering to an annual budget, which shall comply with all University financial regulations, and shall present an audited financial report to a joint sitting of LSRCs, which shall meet before the AGM; 5.1.6 Recommend to Council, after consultation with students, rules to determine the way in which the CSRC and the LSRCs will conduct their affairs; 5.1.7 Recommend to council amendments to the CPUT SRC constitution; 5.1.8 Report to students on the activities of the CSRC by means of meetings, posters, newsletters or other appropriate media; 5.1.9 Delegate other functions and responsibilities to the LSRCs; 5.1.10 Have a final decision-making role in all matters that affect students of the University; 5.1.11 Accept any additional privileges that may be conferred upon it by the Council of the University; 5.1.12 Meet at least twice a month; 5.1.13 Allow a two-thirds majority of its members to call a special meeting; 5.1.14 For CSRC meetings the following apply: a) Notice: Notice of the date, venue and time, as well as the agenda for a meeting, should be sent out at least five academic days prior the meeting to all members through the Secretary-General; SRC CONSTITUTION 2008 PAGE 8 OF 30

b) Agenda: Unless agreed otherwise in the meeting, additional items on an urgent basis must be forwarded to the Secretary at least two academic days before the meeting; c) Quorum: If, after thirty minutes, there is no quorum, urgent matters shall be referred to the CSRC executive committee. The quorum for CSRC meetings shall be fifty percent plus one of the members; d) Apologies: Members unable to attend the meeting must submit a written apology at least four hours before the meeting; e) Resolutions: All resolutions of CSRC meetings shall be passed by consensus unless the matter at hand requires voting. The Chairperson of the meeting shall have a deciding vote in the event of a tie in the votes. All voting shall be by a show of hands unless a two-thirds majority of the CSRC members decide that voting on a particular matter, resolution should be by secret ballot. The number of votes for and against a resolution, as well as abstinence, shall be recorded in the minutes of a meeting. 5.2 The LSRC shall:- 5.2.1 Deal with the recognition of the student organisations, clubs, societies and councils at campus level; 5.2.2 Coordinate the activities and monitor the use of facilities placed by the LSRC; 5.2.3 Convene and conduct all meetings of the LSRC; 5.2.4 Establish sub-committees as it deems necessary to execute certain LSRC duties; 5.2.5 Organise and promote extramural activities and social activities for students; 5.2.6 Account for funds allocated to it by the CSRC by producing and adhering to an annual budget and presenting an internally audited financial report to the CSRC, and at its AGM; SRC CONSTITUTION 2008 PAGE 9 OF 30

5.2.7 Comply with all University financial regulations and acceptable practice in its financial expenditure and management; 5.2.8 Allocate grants to all recognised student organisations, clubs and societies on its campus; 5.2.9 Coordinate student involvement in community development projects and student development programmes; 5.2.10 Report to students on all activities of the LSRC by means of posters, newsletters, meetings and other appropriate means of communication as deemed necessary; 5.2.11 Hold direct talks with academic staff, Faculty Deans, Heads of Departments and administrative/support staff to meet the students needs; 5.2.12 Hold a meeting at least once every two weeks; 5.2.13 Allow a two-thirds majority of its members to call a special LSRC meeting; 5.2.14 Ensure that at LSRC meetings the following apply:- a) Notice: The notice, along with the agenda of the meeting, shall be given to all members two academic days before the meeting; b) Agenda: Unless agreed otherwise in the meeting, members wanting to include items in the agenda must forward such to the Secretary at least two academic days before the meeting; c) Quorum: The quorum shall be fifty per cent plus one member present at the meeting; d) Apologies: Members unable to attend the meeting must submit written apologies at least four hours before the meeting; and e) Resolutions: All resolutions of the LSRC meetings shall be passed by consensus unless the issue requires voting. The Chairperson of the meeting shall have a deliberative vote in discussions requiring resolutions, and a casting vote in the event of a tie in the votes. SRC CONSTITUTION 2008 PAGE 10 OF 30

All voting shall be by a show of hands unless a two-thirds majority of the LSRC members decide that voting on all resolutions, or on a certain resolution, should be by secret ballot. The number of votes for and against a resolution, as well as abstinence, shall be recorded in the minutes of such a meeting. SECTION 6 Composition and office bearers of the CSRC 6.1 The CPUT SRC is composed of the members of the CSRC and the members of the LSRC; 6.2 Portfolios of the CSRC:- 6.2.1 President 6.2.2 Deputy President 6.2.3 Secretary-General 6.2.4 Deputy Secretary-General 6.2.5 Finance and Projects Officer 6.2.6 Transformation and Academic Affairs Officer 6.2.7 Student Services Officer 6.2.8 Chairpersons from Local SRC s (ex officio) 6.3 The functions and responsibilities and functions of individual portfolio CSRC members are as follows:- 6.3.1 The President shall:- 6.3.1.1 Ensure that student stability is at a level that enables learning and teaching to continue peacefully; 6.3.1.2 Make the student voice heard in every decision-making forum of the University or delegate a member of the CSRC executive to fulfil this role; SRC CONSTITUTION 2008 PAGE 11 OF 30

6.3.1.3 Preside over all CSRC meetings or delegate such duties to a member of the CSRC in order of seniority; 6.3.1.4 Present a report on matters affecting the CPUT SRC in general and an update to the CSRC, LSRC, joint sittings and AGM; 6.3.1.5 Together with other delegated CSRC members, represent the CSRC and students at all official functions of the University; 6.3.1.6 Be an ex officio member of all CSRC subcommittees; 6.3.1.7 Together with the Finance and Projects Officer or Secretary-General (in the absence of the Finance and Projects officer), act as a signatory to all financial transactions of the CSRC; 6.3.1.8 Act as the official spokesperson of the CSRC; 6.3.1.9 Together with the Secretary-General issue press statements on behalf of the CSRC; 6.3.1.10 Enforce accountability by all CSRC portfolios; and 6.3.1.11 Sign minutes of all CSRC meetings. 6.3.2 The Deputy President shall:- 6.3.2.1 Act as the President in the absence of the President; 6.3.2.2 Coordinate the constitutional and policy development process for the CSRC; 6.3.2.3 Be the chairperson of the disciplinary committee of the CSRC. 6.3.2.4 Lobby relevant stakeholders for the establishment of exchange programmes for CPUT students; 6.3.2.5 Preside at any sports and arts and culture subcommittee of the CPUT SRC; 6.3.2.6 Be a custodian for the community development work of the CPUT SRC; SRC CONSTITUTION 2008 PAGE 12 OF 30

6.3.2.7 Lobby CPUT community to ensure synergy in community and outreach programmes. 6.3.3 The Secretary-General shall:- 6.3.3.1 Be in charge of the general administration of the CSRC; 6.3.3.2 Conduct the correspondence of the CSRC and keep all copies thereof; 6.3.3.3 Circulate notices and agendas of meetings to all CSRC members; 6.3.3.4 Serve as the signatory of all financial transactions of the CSRC together with the President or the Finance and Projects Officer; 6.3.3.5 Together with the Deputy Secretary take minutes in all CSRC meetings; 6.3.3.6 Be the Chief Coordinator of the activities of the CSRC support staff; and 6.3.3.7 Present the organisational report and update to the CSRC AGM and the LSRCs joint sitting/s and AGM; 6.3.3.8 Draw up and implement a marketing and communication strategy for the CSRC. 6.3.4 Deputy Secretary-General shall:- 6.3.4.1 Act as the Secretary-General in the absence of the Secretary-General; 6.3.4.2 Assist the Secretary-General with administering the work of the CSRC; 6.3.4.3 Execute other duties as delegated by the Secretary-General; 6.3.4.4 Coordinate the international work of the CSRC. 6.3.5 The Finance and Projects Officer shall:- 6.3.5.1 Be responsible and accountable for the finances of the CSRC; 6.3.5.2 Present a financial report to the CSRC and LSRCs joint sitting, Council, and the CSRC, whenever required; 6.3.5.3 Keep records of all financial transactions of the CSRC; SRC CONSTITUTION 2008 PAGE 13 OF 30

6.3.5.4 Convene an Annual CPUT SRC Budget Speech meeting where the CPUT SRC budget and controls are presented to all students and the University community; 6.3.5.5 Together with the President or the Secretary-General (in the absence of the President), serve as the signatory for CSRC financial transactions; 6.3.5.6 Present the financial update to the CSRC and LSRCs joint sitting/s; 6.3.5.7 Present an audited financial report to the CSRC, LSRC s joint sitting, AGM and Council when required. 6.3.5.8 Assemble a projects team to coordinate/organise projects of the CPUT SRC; 6.3.5.9 Lobby resources to advance the programmes of the CPUT SRC; 6.3.5.10 Be responsible for fundraising activities aimed at community development. 6.3.6 The Transformation and Academic Officer shall:- 6.3.6.1 Be responsible for and co-ordinate all academic matters affecting students; 6.3.6.2 Coordinate all transformation-related matters; 6.3.6.3 Represent students in Senate Institutional Forum and in any other relevant committees; 6.3.6.4 Represent the CSRC in the committees, Senate and any other institutional forums and committees that the CPUT SRC might deem relevant; 6.3.6.5 Work with relevant stakeholders to help with integration of both local and international students on campus and assist with the formulation of relevant strategy for the University; 6.3.6.6 Submit regular reports to the Secretary-General as requested by the CSRC. 6.3.7 Student Services Officer shall: 6.3.7.1 Represent the CPUT SRC in the Student Services Council; SRC CONSTITUTION 2008 PAGE 14 OF 30

6.3.7.2 Attend to student matters such as financial assistance, academic support, catering and general student welfare; 6.3.7.3 Coordinate social awareness campaigns; 6.3.7.4 Ensure that services of part-time students are catered for; 6.3.7.5 Work closely with Student Affairs and other relevant stakeholders on issues such as training and development programmes, and placement of students for employment both internally and outside the University; 6.3.7.6 Represent the CRSC in the University s Orientation Coordinating Committee; 6.3.7.7 Lobby for assistance for students participating in national and international competitions in sports and in arts and cultural; 6.3.7.8 Submit regular reports to the Secretary-General, as required by the CSRC. 6.4 The CSRC Executive Committee Composition, Powers and Duties. The CSRC Executive Committee shall:- 6.4.1 Consist of the seven members of the CSRC (President, Deputy President, Secretary- General, Deputy Secretary General, Finance and Projects Officers; Transformation and Academic Officer and Student Services Officer; 6.4.2 Take decisions on urgent issues on behalf of the CSRC; 6.4.3 Take decisions on behalf of the CSRC between the CSRC meetings after consultation with other members; 6.4.4 Not replace the Central SRC; 6.4.5 Not have the power and right to take decisions on policy matters of the institution; 6.4.6 Reach quorum when fifty percent plus one of the members are present. 6.5 LSRC membership and responsibilities and functions of each LSRC portfolio:- SRC CONSTITUTION 2008 PAGE 15 OF 30

6.5.1 Portfolio of the Local SRC:- 6.5.1.1 Chairperson 6.5.1.2 Deputy Chairperson 6.5.1.3 Secretary 6.5.1.4 Finance and Projects officer 6.5.1.5 Residence, Transport and Welfare Officer 6.5.1.6 Sports, Arts and Culture Officer 6.5.1.7 Marketing and Publicity Officer 6.5.1.8 Community Development Officer 6.5.1.9 Chairpersons of Faculty Councils, who shall serve in the LSRC as ex officio members with full status including benefits. The number of Chairpersons shall vary across campuses on the basis of the number of Faculties that exist on a particular campus. 6.5.2 Functions and responsibilities of each LSRC portfolio The Chairperson shall:- 6.5.2.1 Be the Chief Executive Officer of the LSRC; 6.5.2.2 Preside over all LSRC meetings or delegate such duty to any member of the LSRC; 6.5.2.3 Present the state of the LSRC report and update at the AGM and to the, CSRC, LSRC, and GSC, respectively; 6.5.2.4 Together with other delegated LSRC members, represent the LSRC and students in all official functions of the campus; 6.5.2.5 Together with the Secretary (in the absence of the Finance and Projects Officer), act as a signatory for all LSRC financial transactions; SRC CONSTITUTION 2008 PAGE 16 OF 30

6.5.2.6 Act as the official spokesperson of the LSRC in consultation with the Marketing and Publicity Officer; 6.5.2.7 Together with the Marketing and Publicity Officer, draft and issue press statements on behalf of the LSRC; 6.5.2.8 Sign minutes of all meetings of the LSRC; 6.5.2.9 Preside over the LSRC and GSC meetings; 6.5.2.10 Be an ex officio member of the CSRC with no voting rights; 6.5.2.11 Draft and submit to student services officer press statements on behalf of Local SRC. 6.5.3 The Deputy Chairperson shall:- 6.5.3.1 Act as the Chairperson in the absence of the Chairperson; 6.5.3.2 Facilitate the drafting of discussion documents relating to issues relevant to students; 6.5.3.3 Assess the impact of the existing university policies on students and make necessary proposals for review; and 6.5.3.4 Be the Chairperson of the Disciplinary Committee of the LSRC. 6.5.4 The Secretary shall:- 6.5.4.1 Be in charge of the general administration of the LSRC, keep its records and write minutes of its meetings; 6.5.4.2 Write the correspondence of the LSRC and keep copies thereof; 6.5.4.3 Circulate on time, notices, agendas and minutes of meetings to all members of the LSRC; 6.5.4.4 Together with the Chairperson or the Finance and Projects Officer, act as a signatory to all financial transactions of the LSRC; SRC CONSTITUTION 2008 PAGE 17 OF 30

6.5.4.5 Be the secretary to and present an organisational update to the General Students Council; 6.5.4.6 Act as a co-signatory in the absence of either the Campus Finance and Projects Officer or the Chairperson; 6.5.4.7 Prepare annual reports on the overall work of the LSRC and submit the report to the CSRC and LSRC joint sitting; 6.5.4.8 In the event of the deputy Chairperson having to appear before a disciplinary committee, the Secretary must chair the disciplinary committee. If both office-bearers are to appear before the disciplinary committee, the matter must be taken to the CSRC. 6.5.5 The Finance and Projects Officer shall: 6.5.5.1 Be directly responsible and accountable for the finances of the LSRC; 6.5.5.2 Prepare an audited financial report and submit it to the CSRC, LSRC, and the Department of Student Affairs for consideration; 6.5.5.3 Keep records of all financial transactions of the LSRC; 6.5.5.4 Together with the Chairperson or the Campus Secretary (in the absence of the Chairperson) act as a signatory to all financial transactions of the LSRC; 6.5.5.5 Convene a Budget Speech meeting where the LSRC Budget, is presented to enhance transparency; 6.5.5.6 Be responsible for fundraising resources of the LSRC in consultation with the CSRC; and 6.5.5.7 Account for funds allocated to the LSRC for that financial year. 6.5.6 The Community Development Officer shall:- 6.5.6.1 Identify community outreach projects; 6.5.6.2 Set up developmental projects in the broader community; SRC CONSTITUTION 2008 PAGE 18 OF 30

6.5.6.3 Organise workshops on campus to affirm the students commitment to direct resources and skills to communities for the upliftment of society as a whole; 6.5.6.4 Represent the CPUT SRC in relevant committees on the campus and as mandated by CSRC and LSRC; 6.5.6.5 Together with the Finance and Projects Officer raise funds for community development; 6.5.6.6 Facilitate relations with community outreach structures in their community development programmes with a view to establishing sustainable projects; 6.5.6.7 Organise and coordinate all community development projects of the LSRC in liason with the University s Service Learning Department; and 6.5.6.8 Submit regular reports to the Secretary for compilation. 6.5.7 The Marketing and Publicity Officer shall: 6.5.7.1 Work with relevant stakeholders to help with integration of international students on campus, and the University; 6.5.7.2 Ensure adequate marketing of the programmes of the LSRC within and outside the university, working hand in hand with the CSRC; 6.5.7.3 Be responsible and accountable for any issues relating to communication and publicity on campus; 6.5.7.4 Submit regular reports to the Secretary for compilation, as determined by the LSRC. 6.5.8 The Transport, Residence and Welfare Officer shall:- 6.5.8.1 Facilitate communication and be a link between the LSRC and the residences of the specific campus; 6.5.8.2 Represent the LSRC in the Student Housing Department; 6.5.8.3 Chair the Local Housing Committee; SRC CONSTITUTION 2008 PAGE 19 OF 30

6.5.8.4 Represent the LSRC in relevant campus committees dealing with Catering, Transport, Campus Safety and/or any other social concern which affects students (e.g. sexual harassment, diversity, HIV and Aids,); 6.5.8.5 Work with relevant stakeholders on and off campus to promote the social well-being of students; and 6.5.8.6 Submit regular reports to the Secretary for compilation, as determined by the LSRC. 6.5.9 The Sports, Arts and Culture Officer shall: 6.5.9.1 Organise cultural, arts and sports activities for the benefit of that specific campus students; 6.5.9.2 Be the Chairperson of the campus Arts and Culture Council; 6.5.9.3 Attend all Arts and Culture Council meetings and consistently provide feedback on the progress to the LSRC; 6.5.9.4 Ensure good relationships between the LSRC, Arts and Culture Council, Arts and Culture Office and the Sports department; 6.5.9.5 Submit regular reports to the Secretary for compilation, as determined by the LSRC; 6.5.9.6 Liaise with the Sports, Arts and Culture Officer at the CSRC level. SECTION 7 Term of office of CPUT SRC Members 7.1 The term of office for both the CSRC and the LSRC shall be twelve months; 7.2 No individual member may serve on the CSRC or LSRC for more than three terms, whether consecutively or not; 7.3 After twelve months CSRC and LSRC elections shall be held in strict accordance with the CPUT SRC election guidelines. These documents shall be continuously reviewed where necessary by the representative student structures and students participating in the elections; SRC CONSTITUTION 2008 PAGE 20 OF 30

SECTION 8 Powers and privileges of CPUT SRC 8.1 As a structure within the Institution and recognized in the provisions of the Statute of CPUT, CPUT SRC negotiates with stakeholders in pursuit of student governance and reserves the right to challenge decisions within the policies and procedures and Student Code of Conduct; 8.2 The Student Representative Council is accountable to students and the Council through the appropriate management structures, for funds and sponsors it acquires and shall administer these funds within CPUT policies and rules of the institution; 8.3 The privileges of members of the CPUT SRC are determined by Council through the appropriate management structures, and after consultation with the CPUT SRC. SECTION 9 Meetings of CPUT SRC 9.1 Annual General Meeting (AGM) The AGM shall:- 9.1.1 Be the highest decision-making body; 9.1.2 Be presided over by the President or his/her nominee; 9.1.3 Deliberate recommendations for policy issues and amendments to this Constitution; 9.1.4 Be open to all registered CPUT students, with full deliberative rights; 9.1.5 Receive and consider reports of the Local SRCs, presented by the Chairperson (Political Report), Campus Secretary (Organisational Report), Finance and Projects Officer (Audited Financial Report); 9.1.6 The CSRC shall give at least 4 weeks notice of the date, venue, and time of the AGM, clearly stating special agenda items, by means of posters, general mail and any other appropriate student media; SRC CONSTITUTION 2008 PAGE 21 OF 30

9.2 General meetings 9.2.1 Student mass meetings shall be the highest decision-making meetings at LSRC; 9.2.2 The Local SRC shall call a Student General meeting at least once per semester; 9.2.3 All registered students are eligible to attend and participate in such meetings; 9.2.4 General meeting shall make recommendations to the AGM on policy issues where necessary; 9.2.5 General meetings shall assess the progress of the LSRC; 9.2.6 General meetings shall consider all matters that affect students on that campus; and 9.2.7 In the event of the CPUT SRC failing to call a mass meeting, a petition of 25 % of voters may request such a meeting. 9.3 General student council (GSC) as defined in the definition section. The GSC shall:- 9.3.1 Meet at least once during each academic quarter; 9.3.2 Be presided over by the Local SRC Chairperson; 9.3.3 Have at least two delegates from each LSRC structure, club or society; 9.3.4 Receive and consider the recommended budget allocations by Local SRCs; 9.3.5 Fifty per cent plus the representative of one of the affiliated structures shall be present in the meeting to constitute a quorum; 9.3.6 Accept only written apologies from delegates; 9.3.7 Sit when convened by a Local SRC or upon written request by at least a simple majority of its members (50 % plus one) to the Secretary of the LSRC; and 9.3.8 A special GSC meeting shall be convened for purposes of dissolution of Local and or Central SRC in terms of Section 16.6. SRC CONSTITUTION 2008 PAGE 22 OF 30

9.4 Joint sittings of the CSRC and LSRC:- 9.4.1 The CSRC shall convene the sitting; 9.4.2 The CSRC President shall chair the proceedings or delegate such responsibility; 9.4.3 A joint sitting shall take place at least once every three months unless otherwise determined; 9.4.4 Depending on the urgency of the matter/s at hand, the CSRC President may convene a special joint sitting of the CSRC and LSRCs, at a request of 4 members of the CSRC; 9.4.5 At the joint sitting quarterly reports from LSRCs and the CSRC shall be delivered and critical functions common to the various campuses shall be identified; 9.4.6 The joint sitting shall assess the state of affairs at the University and propose interventions for management s consideration; 9.4.7 This sitting may call any senior University member to clarify or give a briefing on a matter identified as a matter of urgency for students; and 9.4.8 Decisions made in this sitting shall be binding on all its members. SECTION 10 CPUT SRC Governance Structures and Committees The CPUT SRC shall be governed by the following structures:- SRC AGM General Student Council Central SRC CSRC Executive Committee CSRC Disciplinary Committee CSRC Subcommittees CSRC and LSRCs Joint Sitting LSRC General Student Council LSRC General Meeting SRC CONSTITUTION 2008 PAGE 23 OF 30

LSRC Annual General Meeting LSRC Disciplinary Committee LSRC Subcommittees SECTION 11 CPUT SRC membership: 11.1 Eligibility:- 11.1.1 Any student who has been registered at CPUT for at least one academic year shall be eligible for election to serve in the CPUT SRC, with the exclusion of full-time employed students and first-year students, students completing short courses; 11.1.2 A CPUT SRC candidate must have passed an average of 50% of the courses in their student record; 11.1.3 A student serving a criminal sentence as imposed by a South African Court of Law and the CPUT disciplinary committee may not be eligible for election; 11.1.4 All CPUT students, excluding students enrolled only for short courses, shall be eligible to participate in or vote in the CPUT SRC elections; 11.2 Termination of CPUT SRC membership:- A member of the CSRC and LSRC shall cease to be member if and when he / she: 11.2.1 Is no longer registered as a student at CPUT; 11.2.2 Resigns as a member of the CSRC or LSRC, and such resignation is accepted by the CSRC or LSRC; 11.2.3 Fails to attend three consecutive meetings of the CSRC or LSRC, or a related CPUT SRC or University Committee, without valid written apology; 11.2.4 Fails, without a reasonable explanation that is acceptable to the CSRC or LSRC, to carry out such duties as may be entrusted to him/ her; SRC CONSTITUTION 2008 PAGE 24 OF 30

11.2.5 Brings the name of the CSRC or LSRC into disrepute by being found guilty of an offence by the University Disciplinary Structures and/or CSRC or LSRC disciplinary structures; 11.2.6 Is convicted of any criminal activity and imprisoned for at least six months without an option of a fine by a court of law; 11.2.7 Is doing in-service training for more than 3 months; 11.2.8 Becomes a member of staff or management or a service provider of the institution. SECTION 12 CPUT SRC working relations The following shall define the working relations between the CSRC and other structures of student governance: 12.1 Determinations and resolutions of the CPUT SRC shall bind all structures of student governance; 12.2 The CSRC shall constructively engage with its LSRCs and respect their role as leading structures on campus; 12.3 The CSRC shall receive feedback from LSRCs through the LSRC Chairperson who shall be accorded ex officio status with full membership of the CSRC; and 12.4 The CSRC and LSRCs shall operate within the principles of cooperative governance. SECTION 13 Portfolio reshuffling 13.1 Reshuffling shall be done at the discretion of the CPUT SRC concerned; 13.2 The CSRC or LSRC shall inform the Student Affairs Department in writing of the intention to reshuffle portfolios; and SRC CONSTITUTION 2008 PAGE 25 OF 30

13.3 Any vacancy that arises as a result of student organizations redeployment or withdrawal or as a result of a disciplinary outcome as stipulated in the Code of Conduct against a member within the CPUT SRC, such vacancy will be filled in accordance with CPUT SRC Election Guidelines Filling of a vacancy process. SECTION 14 CPUT SRC conduct Section 49 of the Statute indicates that:- The students representative council must establish a disciplinary committee responsible for the discipline of any members of the students representative council that violate the students representative council s code of conduct. Any other disciplinary matter pertaining to student discipline that falls outside the SRC code of conduct will be dealt with by the Student Services Council and/or management in accordance with the Student Rules and Code of Conduct. A CPUT SRC member shall conduct himself/herself in an exemplary fashion:- a) as described in the University rules for students; and b) as prescribed in detail in the CPUT SRC Code of Conduct, which shall be developed and reviewed by the AGM. SECTION 15 Recognition of student organisations/formations by the CPUT SRC 15.1 All student organisations/clubs/societies shall apply to the LSRC for consideration and acceptance through the secretary; 15.2 Such a student formation shall provide a statement of intent, a plan of action detailing financial implications and a copy of their constitution; 15.3 Political organisations shall provide a list of 50 signed-up members, while for a society/club 25 signed-up members shall be required; SRC CONSTITUTION 2008 PAGE 26 OF 30

15.4 All documents submitted to the LSRC shall also be submitted to a person designated by the HOD: Student Affairs, for record keeping by Student Affairs; 15.5 The organisation applying for recognition shall be required to call a meeting of its members to be attended by a member of the LSRC and a staff member from Student Affairs designated by the HOD: Student Affairs; 15.6 The process of recognition must be finalised within 3 weeks after submission of the required documentation to the LSRC; 15.7 Within the aforementioned recognition period the secretary of the LSRC must inform both the organisation applying and Student Affairs in writing about the outcome of the application. In the event of rejection the structure applying must appeal to the President of the CSRC and the Head of Student Affairs. SECTION 16 Organisational affiliation 16.1 Structures that already exist on campuses shall be required to affiliate annually with the Local SRC, by submitting a copy of their programme for the previous year along with a budget and a list of 25 paid-up members; 16.2 Members of organisations/clubs/societies shall be required to pay a minimum joining fee as determined from time to time; 16.3 The LSRC shall determine a deadline for affiliation, after consultation with organisations/societies/clubs in a General Students Council; 16.4 The LSRC shall have the right to reject any application that is lodged after the deadline for submissions; 16.5 The LSRC GSC shall have the right to withdraw the recognition of any structure should the structure concerned not operate consistently during the course of the year, is found guilty of misappropriation of funds and/or does not report to the LSRC GSC as required by this constitution. The LSRC must give the structure written notice of its intention to withdraw recognition, stating full reasons for the intended action; SRC CONSTITUTION 2008 PAGE 27 OF 30

16.6 The structure concerned shall be given two months to improve the situation, after which, if the LSRC realises that no practical improvement has taken place, the recognition shall be withdrawn immediately; and 16.7 The structure concerned shall have the right to appeal in writing to the CSRC, and the decision of the CSRC shall be final. The withdrawal decision shall be suspended pending the decision of the CSRC with regard to the appeal. SECTION 17 Vote of no confidence motion 17.1 At least a two-thirds majority of the total number of students that voted into office the CPUT SRC question shall uphold a vote of no confidence; 17.2 It is the right of every individual student or group to propose a vote of no confidence in the CPUT SRC in question if he/she is dissatisfied with the way the CPUT SRC conducts its affairs; 17.3 For the vote of no confidence to hold, the individual student or group proposing the motion shall first engage with the SRC in question to find solutions for matters that they perceive as critical for student service. Only if there is sufficient evidence of such engagement with the CPUT SRC in question being in vain, shall the proposers resort to passing the vote of no confidence; 17.4 Only a signed up petition shall be accepted as valid to pass a vote of no confidence in the CPUT SRC in question; 17.5 With the acceptance of a vote of no confidence, Section 17.6 and Section 17.7 below shall apply: 17.6 The dissolution of the CPUT SRC shall take place in a GSC special sitting convened by the Dean of Students; 17.7 An interim SRC shall be elected in the same sitting (GSC special sitting) to assume full responsibilities of the SRC whilst they organise the process of election of the new SRC. SRC CONSTITUTION 2008 PAGE 28 OF 30

SECTION 18 Constitutional amendments 18.1 The process for amendments to the CPUT SRC constitution shall be announced to the entire CPUT student community will be allowed to submit their suggestions in writing to the Secretary General at least one month before a GSC meeting for consideration and approval of a subsequent AGM; 18.2 The CPUT SRC shall provide all the necessary means and support to make the process of submission easy and accessible for the interested parties; 18.3 A constitutional workshop shall be organised to outline the significance of constitutional amendments and deal with the proposed amendments; 18.4 This workshop shall be constituted only by CPUT individual students, structures, clubs or societies; 18.5 A student mass meeting or AGM shall endorse any constitutional amendment before its submission to the University Council; 18.6 The CPUT SRC constitutional amendment process shall be the responsibility of the CPUT SRC with the involvement of all interested individual students, structures, clubs and societies; 18.7 The amendments to the CPUT SRC Constitution have to be approved by the CPUT Council. SECTION 19 Constitutional status This Constitution will have the status of the formal constitution of the CPUT student governance structures and will form part of the official CPUT governance documentation, once it has been approved by the CPUT Council. SRC CONSTITUTION 2008 PAGE 29 OF 30

SECTION 20 Interpretation of clauses of the Constitution All disputes with regard to the interpretation of any of the sections of this constitution shall be referred to the Dean of Students and on appeal to the Vice-Chancellor. Signed by CSRC President: Student number: at Date: Witnessed by: CSRC position: at Date: SRC CONSTITUTION 2008 PAGE 30 OF 30

ANNEXURE A ORGANISATIONAL STRUCTURE OF CPUT SRC IN TERMS OF SECTION 12 Annual General Meeting General Student Council Central SRC CSRC Executive Committee CSRC Sub-Committees CSRC & LSRC Joint Seating LSRC LSRC Sub-Committees Clubs & Societies PAGE 1 OF 2

Annual General Meeting is a meeting where all individual students are gathered at a central venue. General Student Council is composed of all structures of students formation. Central SRC is composed of 7 elected members of CPUT SRC, Chairpersons of LSRC s and Faculty Representatives. CSRC Executive Committee is composed of 7 elected members of CPUT SRC only. CSRC and LSRC joint seating is composed of CSRC members and a LSRC executive. LSRC is CPUT SRC on each campus. LSRC Sub Committees are sub-committees appointed by LSRC on different campuses. Clubs & Societies are all structures of student formation recognized by CPUT SRC. PAGE 2 OF 2

ANNEXURE B Election Guidelines for Cape Peninsula University of Technology ( CPUT ) Student Representative Council ( SRC ) Central and Local levels 1. Introduction Section 35 of the Higher Education Act No. 101 of 1997 as amended, provides for the establishment of Student Representative Councils (SRC s) in all institutions of higher learning. These guidelines serve to outline the process of electing the SRC members in accordance with the SRC Constitution and CPUT Statute. In striving for free and fair elections and entrenching democracy, the elections process will be driven by an Electoral Commission herein after called ( EC ). 2. Terms of reference for the SRC Elections 2.1 The date(s) of the elections will be determined by the SRC working together with the Student Governance Office and Management and will be officially announced by the SRC President; 2.2 The EC must be constituted not more than seven (7) working days after announcement of the election date(s); 2.3 In its first seating the EC must receive from the Student Governance Office and approve an elections timetable. This timetable must be publicized within three (3) days of its approval by the EC; 2.4 Elections for Local SRC ( LSRC ) and Central SRC ( CSRC ) shall be conducted simultaneously. 3. Establishment of the Electoral Commission The primary task of the EC is to manage and facilitate the SRC elections process. The EC shall strive to be independent, impartial, perform its duties and exercise its powers without fear, favour or prejudice. 3.1 Functions and responsibilities of the Electoral Commission shall be: 3.1.1 to facilitate and manage SRC elections process in its entirety in accordance with these election guidelines; GUIDE TO SRC ELECTIONS PAGE 1 OF 19

3.1.2 to co-opt other students or staff members as it deems necessary; 3.1.3 to determine other election logistics such as the design of the ballot papers, the ballot boxes, voting compartments, voters roll, appointment of election officials and voter education; 3.1.4 to ensure that the elections are free and fair, and make a declaration at the end of the process of whether the elections were free and fair or not; 3.1.5 to declare the election results within the period specified in these guidelines; 3.1.6 to develop an SRC Election Program of Action; 3.1.7 to make recommendations on the Election Guidelines; 3.1.8 to formally constitute the new SRC both at Central and Local levels within 72 hours after the declaration of the results; 3.1.9 to present a full report to the University Management and SRC soon after the SRC elections. 4. SRC Model Electoral System 4.1 The system of election in the Central SRC ( CSRC ) shall be by proportional representation ( PR ) i.e. percentage of votes that structures obtain in the elections determine the percentage of seats they receive. All students who qualify in terms of the Constitution shall be eligible to contest SRC elections; 4.2 The system for the election of LSRC shall be contested individually by eligible students in that particular campus. 5. Composition of the Electoral Commission The Electoral Commission shall consist of the following members:- 5.1 Chief Electoral Officer appointed by University Management; 5.2 Student Development Officers (from Cape town, Wellington and Bellville Campuses); 5.3 Three nominees of the SRC (not standing for election); 5.4 Co-opted staff and students as the Commission deem necessary. GUIDE TO SRC ELECTIONS PAGE 2 OF 19

6. Administrative Function of the Electoral Commission 6.1 The EC shall employ Presiding Officers and Electoral Officers (preferably students with relevant experience) for a period not exceeding the duration of the SRC Elections; 6.2 The Presiding Officers shall be deployed in each of the above campuses to be responsible for elections process in that particular campus and designated service sites; 6.3 The Electoral Officers shall run the voting process and also act as counting officers during the counting process; 6.4 The EC will select an interviewing panel to shortlist and interview Presiding Officers and Electoral Officers; 6.5 The Presiding Officers and Electoral Officers will be remunerated an amount to be determined by the EC and approved by Management; 6.6 No student who is a candidate in the elections shall serve as an Elections official; 6.7 A portion of the SRC budget shall be set aside for the annual elections of the SRC; 6.8 The Chief Electoral Officer and Presiding Officers appointed in the manner described in Clauses 5.1 and 6.1 respectively shall be responsible for:- 6.8.1 Presenting the timetable for elections as approved by the Electoral Commission to the student body before the nomination process; 6.8.2 Distributing the nomination forms 1 in preparation for nominations; 6.8.3 Compiling a complete list of candidates contesting SRC Elections; 6.8.4 Arranging meetings with candidates to explain processes, rules and regulations for the elections; 6.8.5 Ensuring venues are booked timely for canvassing and any other events pertaining to the elections; 6.8.6 Ensuring that the election publications carrying relevant information are distributed prior to the elections; 6.8.7 Making recommendations to the SRC Election Commission for the efficient running of the elections; 1 Refer to the Nomination Form and Nomination Form for Independent Candidate at Annexure B GUIDE TO SRC ELECTIONS PAGE 3 OF 19

6.8.8 Undertaking such tasks as the SRC Election Commission may request from time to time 7. Student Structures and independent candidates agents 7.1 A University recognized student structure and independent candidates contesting the elections may appoint agents per voting station and at a venue where the counting will be taking place as agreed by the EC to observe the voting and counting processes; 7.2 An agent must be a registered student and must not be a candidate on the elections; 7.3 Student structures and independent candidates must inform the EC on the number and names of agents appointed to represent them at the voting stations and during the counting process; 7.4 Agents should not interfere with the processes but register objections or irregularities with the EC; 7.5 The absence of agents does not invalidate proceedings, agents must comply with orders given by voting officials. 8. Electoral Procedure The University recognizes the student structures that are affiliated to the SRC but eligibility is not confined to student structures. Any student registered at the Cape Peninsula University of Technology has the right to vote and be voted for in SRC Elections and in elections for any substructure of the SRC in accordance with the SRC membership eligibility as documented in the SRC Constitution. In addition, the student must appear on the voter s roll. 8.1 Preparation for elections 8.1.1 Voters Roll 8.1.1.1 A list of all students registered in a campus for that current year shall constitute the voter s roll; 8.1.1.2 The office of the Registrar shall provide a voter s roll of all students who are registered either part time or full time for eligibility as candidates; 8.1.1.3 The EC shall make the voter s roll available for inspection by students at designated offices in all CPUT campuses; GUIDE TO SRC ELECTIONS PAGE 4 OF 19

8.1.1.4 Any student who does not appear on the voter s roll may lodge a complaint to the EC before the deadline for objections; 8.1.1.5 Alterations to the voter s roll will be made only by the EC and the final voter s roll will be approved by the Registrar. 8.1.2 Elections timetable The EC shall compile an elections timetable after consultation with the relevant stakeholders. The elections timetable should contain, but shall not be limited to the following guidelines:- a. Voter information and voter education b. Recruitment of electoral officers c. Inspection of the voters roll d. Nomination of candidates e. Closing of nominations f. Publication of the list of candidates for comments g. Objections against nominated candidates h. Finalization of candidate lists i. Campaigning j. Manifestos k. Training of election officials l. Training of agents m. Voting n. Objections to voting o. Counting p. Objections to Counting q. Announcement r. Election report 8.1.3 Nomination to stand in the SRC election 8.1.3.1 A student contesting LSRC elections as an independent candidate shall submit a signed nomination form accompanied by at least 50 signatories with student numbers; 8.1.3.2 Structures contesting LSRC shall submit signed nomination forms through their Chairpersons; 8.1.3.3 Structures contesting SRC elections at Central level shall submit 7 names of students and copies of those students student cards. GUIDE TO SRC ELECTIONS PAGE 5 OF 19