SPRINGFIELD HOUSING AUTHORITY Changing lives one key at a time 200 North 11th Street, Springfield, IL 62703 Phone 217.753.5757 I TTY 217.753.5757 I Fax 217.753.5799 www.springfieldhousingauthority.org NOTICE OF REGULAR MEETING OF THE BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, JUNE 25, 2018 5:00 P.M. Administrative Office 200 North Eleventh Street Springfield, Illinois The Springfield Housing Authority Board of Commissioners will hold a Regular Meeting on Monday, June 25, 2018 5:00 p.m. at the Administrative Office, 200 North Eleventh Street, Springfield, Illinois. Please see the agenda below. Please contact the Executive Director s Office at 217/753-5757, ext. 206 if there are any questions. I. CALL TO ORDERIROLL CALL Timothy Schweizer, Chairman AGENDA Il. Ill. IV. CHAIRMAN S REMARKS EXECUTIVE DIRECTOR S REMARKS APPROVAL OF PAST MEETING MINUTES May 29,2018 V. RESOLUTIONS AND BOARD ACTION RESOLUTION NO. 3269 APPROVING A C PEST CONTROL FOR PEST CO 0 A CONTRACT PERIOD OF ACT WITH CT ADAMS PTIONS A AND D FOR
RESOLUTION NO. 3270- APPROVING A CONTRACT WITH AMERICAN PEST CONTROL, INC. FOR PEST CONTROL SERVICE FOR OPTIONS B, C, E AND F FOR A CONTRACT PERIOD OF TWO (2) YEARS RESOLUTION NO. 3271 APPROVING THE LEASE AGREEMENT BETWEEN THE AND THE SPRINGFIELD URBAN LEAGUE (SUL) FOR THE PROPERTY LOCATED AT #9 BRANDON DRIVE RESOLUTION NO. 3272 ASCERTAINING THE PREVAILING WAGES FOR LABORERS, WORKMEN, AND MECHANICS ENGAGED ON PUBLIC WORKS OF SAID RESOLUTION NO. 3273 AUTHORIZING AND APPROVING A COLLECTION LOSS WRITE-OFF FOR CONVENTIONAL PUBLIC HOUSING IN THE AMOUNT OF $51,928.48 RESOLUTION NO. 3274 APPROVING AN EXTENSION TO THE G4S SECURE SOLUTIONS (USA), INC. CONTRACT RESOLUTION NO. 3261 TABLED APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $54,375.00 VI. VII. VIII. IX. RESIDENT COUNCIL REPORTS COMMENTS CLOSED SESSION - PERSONNEL ADJOURNMENT
SPRINGFIELD HOUSING AUTHORITY 200 North 11th Street, Springfield, IL 62703 Phone 217.753.5757 I TTY 217.753.5757 I Fax 217.753,5799 www.springfie dhousingauthority,org Changing lives one key at a time BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, JUNE 25, 2018 5:00 P.M. 200 NORTH ELEVENTH STREET SPRINGFIELD, ILLINOIS I. CALL TO ORDERIROLL CALL AGENDA II. III. IV. CHAIRMAN S REMARKS EXECUTIVE DIRECTOR S REMARKS APPROVAL OF PAST MEETING MINUTES V. RESOLUTIONS AND BOARD ACTION RESOLUTION NO. 3269 APPROVING A CONTRACT WITH CT ADAMS PEST CONTROL FOR PEST CONTROL SERVICE OPTIONS A ANDDFOR A CONTRACT PERIOD OF TWO (2) YEARS RESOLUTION NO. 3270 APPROVING A CONTRACT WITH AMERICAN PEST CONTROL, INC. FOR PEST CONTROL SERVICE FOR OPTIONS B, C, E AND F FOR A CONTRACT PERIOD OF TWO (2) YEARS RESOLUTION NO. 3271 APPROVING THE LEASE AGREEMENT BETWEEN THE AND THE SPRINGFIELD URBAN LEAGUE (SUL) FOR THE PROPERTY LOCATED AT #9 BRANDON DRIVE RESOLUTION NO. 3272 ASCERTAINING THE PREVAILING WAGES FOR LABO- RS, WORKMEN, AND MECHANICS ENGAGED ON PUBLIC WOR OF AID- a RESOLUTION NO. 3273 AUTHORI COLLECTION LOSS WRITE-OFF FO - HOUSING IN THE AMOUNT OF 1,92. RESOLUTION NO. 3274 A-P ~4 ~: <b ; : SECURE SOLUTIONS (USA), INC CONTRAC I, 4 a AND APPROVING A VENTIONAL PUBLIC~ 7._ TO THE G4S,, % 4%
RESOLUTION 3261 TABLED APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $54,375.00 VI. VII. VIII. IX. RESIDENT COUNCIL REPORTS COMMENTS CLOSED SESSION - PERSONNEL ADJOURNMENT
MINUTES OF REGULAR MEETING BOARD OF COMMISSIONERS TUESDAY, MAY 29, 2018-5:00 P.M. The Springfield Housing Authority Board of Commissioners held a Regular Meeting on Tuesday, May 29, 2018 at the SHA Administrative Office, 200 North Eleventh Street, Springfield, Illinois. The meeting was called to order at 5:00 p.m. Commissioners Present: Commissioners Absent: Chairman Tim Schweizer Commissioner Dan Long Commissioner Donny Anderson Commissioner George Alexander Jackie Newman Melissa Huffstedtler Michelle Sergent Wendy Mendenhall Joseph Antonacci Stacy Huebsch Jarrett Ward Robin Dowis Alexis Boswell Brenda Bruner Executive Director Deputy Director Director of Finance Director of HR Dir. Of Mod/Development Finance Manager Budget Manager Asset Manager Section 8 Manager Executive Assistant EXECUTIVE DIRECTOR S REMARKS Director Newman wanted to thank for Board for their support in allowing her (Melissa and Michelle) to work with Peoria Housing Authority (PHA). Specific questions were asked by the Board as it relates to issues at PHA. However, Director Newman stated that these concerns do not need to become a part of the official minutes for the Springfield Housing Authority. She summed it up by saying that we all have challenges. Most of the concerns for PHA are mostly systemic sort of things. She added that she continues to read the policies and procedures that they operate from; has met with staff, the Mayor, and Councilmen of the city; talked with HUD officials; and have been to view some of the properties that the PHA maintains. With no other comments, her report stands as submitted. APPROVAL OF PAST MEETING MINUTES Regular Meeting April 30, 2018
Page 2 of 4 Spflngfield Housing Authoflty Board of Commissioners Meeting Minutes June 25, 2018 DISCUSSION: None. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESOLUTIONS AND BOARD ACTION RESOLUTION NO. 3266: APPROVING A CONTRACT MODIFICATION WITH INNOVATIVE CONSTRUCTION MANAGEMENT SERVICES (ICMS), INC. IN THE AMOUNT OF TEN THOUSAND ONE HUNDRED DOLLARS AND NO CENTS ($10,100.00) AND THE EXTENSION OF TIME OF SIXTY (60) DAYS DISCUSSION: Chairman stated that a small briefing was given to the board members before this evening s meeting all except Commissioner Anderson. Briefly, Melissa explained that it was her understanding that staff had ordered the windows for this project. However, upon checking the status of the window installation, it was determined that the windows had not been ordered. The contractor, ICMS, will take the lead in making sure the windows are ordered as well as installing them. In this resolution, there is an explanation from the contractor explaining that the cost of these special windows cost $10,100.00. This cost is for the windows only, as the cost of labor was listed in their original bid for this project. It will take up to eight (8) weeks for them to be delivered. Melissa apologized for the division to the Board for the delay in this process. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESOLUTION NO. 3267: APPROVING A LEASE AGREEMENT BETWEEN SHAMORIE REYNOLDS, BEAUTICIAN, AT BONANSINGA HI-RISE AND THE SPRINGFIELD HOUSING AUTHORITY DISCUSSION: Robin stated that this is a continuance of a lease that we have held with Ms. Reynolds for several years. She also noted that rent to Ms. Reynolds will remain the same as it was the previous year. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None
Page 3 of 4 Spnngfield Housing Authority Board of Commissioners Meeting Minutes June 25, 2018 RESOLUTION NO. 3268: APPROVING THE LEASE AGREEMENT BETWEEN THE BEAUTICIAN AT THE VILLAS AT VINEGAR HILL AND THE SPRINGFIELD HOUSING AUTHORITY DISCUSSION: Robin stated that Wayne Dunwoody is the Barber/Beautician at the Villas. Our clients enjoy him and likes the service he provides. The lease agreement fee with him will go up this year by $25.00. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESOLUTION NO. 3261: TABLED - APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $54,375.00 DISCUSSION: TABLED. VOTES IN FAVOR: VOTES AGAINST: Schweizer, Long, and Anderson None RESIDENT COUNCIL REPORTS None. COMMENTS Michelle introduced Jarrett Ward, Budget Manager, to the Board as the newest member to the Finance Department. ADJOURNMENT Motion to adjourn. Vote unanimous in favor of the motion.
Page 4 of 4 Springfield Housing Authority Board of Commissioners Meeting Minutes June 25, 2018 Minutes Respectfully Submitted By: Brenda S. Bruner, Executive Assistant Appi June 25. 2018 Date SHA Board Secretary June 25, 2018 Date