CALL TO ORDER ROLL CALL COMMUNICATIONS Trip to Bangladesh Recognition of Volunteers Status Report on Bike Path and Request for Support on Grants CONSENT AGENDA Mayor Durney called the meeting to order at 7:30 p.m. Councilmember Moir led the flag salute. In attendance at the meeting were Mayor Durney and Councilmembers Dickhoff, Grimnes, Grun, Haugen, Houchens, Hyde, McMillan, Moir, Pellegrini, Streifel and Winkelman. Absent from the meeting was Councilmember Stone. Ms. Betsy Seidel reported on her and Bob Martins recent trip to Bangladesh. While there they presented one of our City of Hoquiam bags to the Mayor, who in turn sent back a plaque, calendars and a map of his city to our Mayor. Chief Myers reported that over the past three months our Crime Watch personnel have volunteered over 609 hours. It is National Volunteer week and the City recognizes the great amount of time and energy the volunteers in our community provide. Mr. Brian Sterling, reported briefly regarding the Hoquiam Scenic Bicycle Route project. He asked that the council consider the two resolutions that will be before them later in the meeting that will authorize the city to apply for grant funds through WWRP and WSDOT. The total cost for the route will be approximately $700,000 (for a ten mile route). The City match will be approximately $125,000, some of which can be in-kind such property donations, in-kind services, private grants and private donations. He is not asking the city to commit to providing the funding at this time, only that they authorize applying for the grants. Mr. Sterling also thanked Alissa Thurman, Brian Shay and Tracy Wood for their help and assistance on this project. Councilmember Hyde moved to approve items a and b on the consent agenda as presented. The motion was seconded. Those items appearing on the consent agenda were: The minutes of the April 14, 2008 Council meeting; The Regulatory Committee report recommending approval and payment of claim check numbers 63407 through 63610 1
in the amount of $287,822.50; and payroll check numbers 21168 through 21229 in the amount of $46,500. The motion for approval passed by voice Councilmember Moir made a motion to move items 3, 4 and 5, under Other Legal to this point in the meeting. The motion was seconded and passed by voice Other Legal Road Construction Bids Watershed Timber Sale 08-01 Timber Sale 08-03 OFFICER REPORTS City Server Staff reported that three bids were received and opened on the Road Construction RFP. They were from Pete Muller, Schermer Construction and Arris Kollman Trucking. Staff requests that Council award the bid to Schermer Construction as the low bidder and that the Mayor or his designee be authorized to sign all necessary agreements. Councilmember Moir moved to approve the staff request. The motion was seconded and passed by voice Staff reported that six bids were received and opened. They were from Hampton Tree Farms, Sierra Pacific, Mike Clary, TJ Spradlin, Inc., MBC, Inc. and Seattle Snohomish. The high bidder was Seattle Snohomish. Staff requests that Council award the bid from Seattle Snohomish and authorize the Mayor or his designee to sign all necessary agreements. Councilmember Moir moved for approval of the staff recommendation. The motion was seconded and passed by voice Staff reported that four bids were received and opened. They were from Hampton Tree Farms, Sierra Pacific, Mike Clary and Seattle Snohomish. The high bidder was Hampton Tree Farms. Staff requests that Council award the bid from Hampton Tree Farms and authorize the Mayor or his designee to sign all necessary agreements. Councilmember Moir moved to approve the staff recommendation. The motion was seconded and following a brief discussion, passed by voice Mr. Folkers reported on the current condition of the City server. He stated that the current server is fairly old and is 2
now full. The City recently published a request for proposals to replace the current server which are due back by May 8 th. The cost will be approximately $10,000 to $15,000. Police Vehicle Bids Community Garden Bridge Reopening Ceremony Bike Rodeo LEGAL BUSINESS Resolutions Declaring Surplus WWRP Grant Funding Staff reported that two bids were received for the request to purchase a new police vehicle. The bids were from Five-Star and Titus Will. The low bidder was Five-Star for a bid amount of $23,249.00. Councilmember McMillan moved to approve the award of the bid to Five-Star and to authorize the Mayor or his designee to sign any necessary paper work. Councilmember McMillan, seconded and passed by voice Mr. Folkers stated that the Community Garden applications are completed and available at City Hall and several other places around town. Councilmembers were provided with a copy of the community garden application and rules in their packets. Mayor Durney announced that there will be a celebration in honor of the bridge reopening at 1:00 on April 29 th. Push Rods, High School Band, DOT, Rognlins and many others will be in attendance. Chief Myers reported that a bike rodeo that will take place on June 7 th from 11:00 to 3:00 p.m. in conjunction with the Youth Fair sponsored by AmeriCorps. Fire and Police will be giving out helmets and teaching safety skills to the kids. A resolution declaring certain property owned by the City of Hoquiam Police Department, Water Department, Community Services Department, Public Works Department and Finance Department to be surplus. Councilmember McMillan moved for adoption of the resolution. The motion was seconded and passed by voice A resolution authorizing the city to apply for funding through WWRP for the Bike Path. Councilmember McMillan moved for adoption of the resolution. The motion was seconded. Mr. Sterling provided a brief report regarding this grant. WWRP is being asked to help fund the trail portion of the bike project. WSDOT will be asked to assist with the portions of the Bike 3
path that run on city streets and for the routes to the schools. The motion passed by voice WSDOT Grant Funding Other Legal Olympic Stadium Change Order Train Depot Change Orders Pontoon Project Reimbursement OLD BUSINESS Baseball Contract Update Reminder of Conference A resolution authorizing the city to apply for funding through WSDOT for the Bike Path. Councilmember McMillan moved for adoption, the motion was seconded and passed by voice Mr. Shay provided some background information on Olympic Stadium and the final change order being presented to the Council. The total amount of the change order is $6,487,17. Councilmember McMillan moved to approve final change order. The motion was seconded. Total project is just under $300,000 one-half from the grant, ½ city match. The motion for approval passed by voice Mr. Shay provided some background information on the change orders being presented to the Council. These changes are for the Department of Licensing who will be leasing the Depot from the City. Staff recommends that Council approve the change orders. Councilmember McMillan moved for approval of the change orders. The motion was seconded and passed by voice Mr. Shay reported that on March 24 th Council authorized the Mayor to sign an agreement with Pacific Engineering International to assist with permit reviews for the Pontoon Construction Site. This agreement with WSDOT enables the City to be reimbursed up to $175,000 for permitting, reviews, etc. Councilmember McMillan made a motion to authorize the Mayor or his designee to sign this agreement. The motion was seconded and following a brief discussion, passed by voice Staff members met with Youth Baseball. They have provided the City with a copy of their insurance will pick up the contracts tomorrow. The AWC conference is in June. If any Council are interested in attending please let staff know. 4
NEW BUSINESS Recognition of Firefighter Direct Deposit Authorization Forms Report on Cancer Team Fundraisers Committee Meetings GH Community Hospital has recognized one of our Firefighter/Paramedics for his work. Chief Pumphrey read a letter from the Hospital recognizing Rick Watkinson. Councilmembers were provided with Direct Deposit forms. They should be returned even if you don t want to use Direct Deposit. Staff thanked council for their support of the Baked Sale. They reported the City team raised $674 for the City Cancer team through their donations and the proceeds from the baked sale. There will be a barbeque on May 5 th. The Public Safety Committee will meet on Monday at 5:00 pm at the Police Station. There was a problem with a break in at the shop yard. The only property missing was a battery. The City will improve lighting and increase crime watch patrols. The Postal food drive is May 10 th. The Shorebird Festival is May 2-4, 2008. The birds are here. 11 th Street Property ADJOURNMENT The property on 11 th Street has been cleaned up. Also, there has been very positive support for the code compliance sweep. Many people are doing voluntary clean-up. Councilmember Hyde moved to adjourn the meeting at 8:26 p.m. The motion was seconded and passed by voice JACK DURNEY MAYOR TRACY WOOD, CMC Council Secretary 5