City of Manassas, Virginia City Council Meeting AGENDA. City Council Regular Meeting

City of Manassas, Virginia City Council Meeting AGENDA City Council Regular Meeting Council Chambers 9027 Center Street Manassas, VA 20110 Monday, March 26, 2018 Call to Order - 5:30 p.m. Roll Call Invocation and Pledge of Allegiance Council Time Mayor Time Staff Reports 1. Consent Agenda All matters listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately. SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings of the ordinances be dispensed." SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agenda and be added as Items # and #, respectively, and that the remaining Consent Agenda items be approved as it now appears and the readings of the ordinances be dispensed." City Council City Council Regular Meeting March 26, 2018 Page 1 1

1.1 City Council Minutes: March 12, 2018, March 13, 2018, March 14, 2018, and March 19, 2018 (Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk) Agenda Statement - City Council Minutes City Council Minutes: March 12, 2018 City Council Minutes: March 13, 2018 City Council Minutes: March 14, 2018 City Council Minutes: March 19, 2018 1.2 Amended: 2018 City Council Meeting Calendar (Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk) Agenda Statement - Amended 2018 Meeting Calendar 2018 Calendar and Meeting List - Amended 1.3 Resolution 2018-06-R: Consideration of Resolution 2018-06-R Amending the FY 2018 Budget by Budget and Appropriating $2,200,000 of Bond Proceeds from a Future Bond Issue for Architect and Engineering Design Services of the Public Safety Facility Capital Project AND Consideration of Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing (Staff: Diane Bergeron, Finance Director) Agenda Statement - Resolution 2018-06-R Resolution 2018-06-R Official Intent to Reimburse Expenditures with Proceeds of a Borrowing 1.4 Performance Bond and Erosion Control Bond Release: Piers Driveway Plan SP#16-00000025 (Staff: Vanessa A. Watson, Development Services Coordinator) Agenda Statement - Bond Release - Piers Driveway Plan Backup - Location Graphic: Piers Driveway Plan Backup - Site Plan: Piers Driveway Plan Certificate of Compliance: Piers Driveway Plan 1.5 Agreement: Annual Limited Express License for the Use of the E.G. Smith Baseball Complex by the Greater Manassas Baseball League (Staff: Christen Fox, Operations & Maintenance Supervisor) Agenda Statement - GMBL License Agreement GMBL Express License 2018 2. Ordinances and Resolutions 2.1 Resolution #R-2018-25: SUP #2018-04: Holtzman Propane (Propane Storage Facility), 10399 Central Park Drive (Staff: Kelly E. Davis, AICP, Senior Planner) Agenda Statement - Resolution #R-2018-25 Resolution #R-2018-25 City Council City Council Regular Meeting March 26, 2018 Page 2 2

SUP #2018-04 Conditions 3. New Business 3.1 Agreement: Second Amendment to Holladay Property Purchase and Sale Agreement (Staff: Patrick J. Small, Economic Development Director) Agenda Statement - Second Amendment to Holladay Property Purchase and Sale Agreement Agreement: Second Amendment to Purchase and Sales Agreement 4. Bid Opening - 7:00 p.m. 4.1 Uncodified Ordinance #O-2018-06: Granting a Forty (40) Year Franchise for the Construction of Improvements and the Provision of Services of a Full-Service Fixed Base Operator at the Manassas Regional Airport (First Reading) (Staff: Juan Rivera, Airport Director and Craig Brown, City Attorney) Agenda Statement - Uncodified Ordinance #O-2018-06: Airport FBO Uncodified Ordinance #O-2018-06 5. Citizens' Time - 7:30 p.m. The citizens' time portion of the agenda is set aside for those citizens who wish to address the Council for less than three minutes each. Citizens need not give prior notice to the City to speak during the citizens' time portion of the agenda. Citizens may address the Council for longer than three minutes if they ask the City Manager for a place on the agenda at least four working days before the meeting. 6. Authorize a Closed Meeting 1. Appointments to Boards, Committees and Commissions 6.1 Authorization of a Closed Meeting Agenda Statement - Authorize a Closed Meeting 7. Certify the Closed Meeting 7.1 Certify the Closed Meeting Agenda Statement - Certify a Closed Meeting Adjournment City Council City Council Regular Meeting March 26, 2018 Page 3 3

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Consent Agenda Agenda Title: City Council Minutes: March 12, 2018, March 13, 2018, March 14, 2018, and March 19, 2018 Recommendation: Motion: Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Minutes of March 12, 2018, March 13, 2018, March 14, 2018, and March 19, 2018 be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703) 257-8280 4

March 12, 2018 A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Sheryl L. Bass, Council Members Marc T. Aveni, Ken D. Elston, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney S. Craig Brown, Police Chief Doug Keen, Fire and Rescue Chief Robert L. Clemons, Jr., Deputy Fire and Rescue Chief Todd E. Lupton, Community Development Director Elizabeth S. Via-Gossman, Finance Director Diane V. Bergeron, Budget Analyst Amanda Hamm, Deputy City Clerk Rose V.B. Spring, and Communications Manager Patty Prince. Absent was Council Member Ian T. Lovejoy. Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation. Council Time Vice Mayor Bass informed the community that it is budget season and there are several budget work sessions planned over the next few weeks. Vice Mayor Bass reported that the Economic Development Authority has launched www.choosemanassas.org. Vice Mayor Bass reported that Manassas Business Beat has a brief citizen s survey and advised all citizens to take the survey. Vice Mayor Bass informed the community that the General Assembly recessed without a budget and will be returning in April. Vice Mayor Bass announced that the Virginia House of Delegates has formed a new state School Safety Committee to address school security and make recommendations for the 2019 legislative season. Council Member Elston informed the community that the One Love Manassas will be May 18, 19, and 20 and encouraged the community to participate. Council Member Elston reported that on Thursday, March 15 the Joint Finance Committee between Manassas City Council and the Manassas City School Board will meet to discuss the Joint Budget Agreement. Council Member Elston invited the community to the Ribbon Cutting at the new Gillum Ballfields on March 13, 2018. Council Member Elston commended the Manassas City Schools on reaching out to students and allowing them to voice their concerns about school safety. Council Member Sebesky thanked everyone in the community who attended the St. Patrick s Day parade and reported that Friday, March 16 is Transit Drive Appreciation Day. Council Member Sebesky informed the community that on the City of Manassas website is a survey for the Potomac and Rappahannock Transportation Commission (PRTC). Council Member Sebesky reported that the House and the Senate did pass legislation to create the Commuter Rail Operating and Capital Fund. Council Member Sebesky congratulated all the Manassas businesses who won awards at the Chamber of Commerce Business Awards. 5 1

March 12, 2018 Mayor Time Mayor Parrish reported that he attended the Northern Virginia Transportation Authority (NVTA) meeting on March 8 and informed the community that the NVTA Chairman and Executive Director briefed the members on legislation that could have a substantial impact on the NVTA. Staff Reports Chief of Police Douglas Keen reported that there will be a Parent Forum on School Safety on Monday, March 19 at 7:00 p.m. Fire and Rescue Chief Robert Clemons reported that the Fire and Rescue Department had a Push-In Ceremony for the new apparatus, Rescue Engine 521, and retired Rescue 501. Chief Clemons additionally reported that Rescue 501 has been sold to Little Fork Fire Department. Mr. Pate wished everyone in the community a Happy St. Patrick s Day. Mr. Pate invited the community to the Manassas Museum on Sunday, March 18 at 1:00 p.m. for the opening of the new immersion exhibit, Annie s Porch. Mr. Pate reported that next week begins Restaurant Week in the City of Manassas and that many of the restaurants will have two courses for twenty-five dollars and three courses for thirty-five dollars. Mr. Pate commended the City s electric department for their hard work to restore all the power to residents within twenty-four hours during the recent Nor easter. Mr. Pate recognized Diane Bergeron as the new Finance & Administration Director and for receiving the Distinguished Budget Presentation Award. 1) Consent Agenda 1.1 City Council Minutes: February 21, 2018 (Town Hall Meeting) and February 26, 2018 1.2 Performance Bond Release: Grant Corner Residential Plan SP#14-00000005 1.3 Performance Bond Release: Lopez Rivera Lot Grading Plan 8798 Quarry Road SP#17-00000024 1.4 Proclamation: Developmental Disability Awareness Month 6 2

March 12, 2018 VICE MAYOR BASS MOVED that Consent Agenda Items 1.1 through 1.4 be approved and that the reading of the ordinances be dispensed. Seconded by Council Member Aveni. Roll call vote: AYES Aveni, Bass, Elston, Sebesky, and Wolfe. ABSENT Lovejoy. MOTION CARRIED. 2) New Business 2.1 Update: Loy E. Harris Pavilion Activities Anna Marie Robinson and representatives from Rink Management presented to City Council an overview of past and upcoming activities at the Harris Pavilion, plans to coordinate with the City and community organizations, efforts to attract tourists and visitors to the City, and its online social media presence. 2.2 Presentation: Proposed FY 2019 Operating Budget and Capital Improvement Program (CIP) W. Patrick Pate, City Manager, presented to the City Council the proposed FY 2019 Operating Budget and Capital Improvement Program (CIP). Several Budget Work Sessions are scheduling in the coming weeks. 3) Awards, Acknowledgments, and Presentations 3.1 Presentation: Developmental Disability Awareness Month Proclamation Mayor Parrish presented the Proclamation proclaiming March as Developmental Disability Awareness Month in the City of Manassas to Shakira Johnson with Prince William County Community Services. 4) Citizens Time There were no speakers during Citizens Time. 5) Public Hearing Mayor Parrish read an affidavit of publication that was before him signed by an authorized agent of the Prince William Times newspaper certifying that the public hearings listed on the evening s agenda were published in conformance with Virginia law and City ordinances. 5.1 SUP #2018-04: Holtzman Propane (Propane Storage Facility) 10399 Central Park Drive Kelly Davis, Senior Planner, reviewed the application submitted by Holtzman Propane to obtain a special use permit for three thirty thousand gallon propane tanks for propane 7 3

March 12, 2018 distribution to be located at 10399 Central Park Drive. Ms. Davis informed the Mayor and City Council that the site meets all the National Fire Prevention Association (NFPA) setback requirements and the Fire Marshal has approved the applicant s emergency response and evacuation plan. In response to a question regarding safety standards, Ms. Davis noted that the case does meet or exceed the safety standards even for the residential structures eight hundred feet away. In response to a question regarding public notice to the residential property owners, Ms. Davis noted that the adjacent property owners did receive notice, but the residential properties are not immediately adjacent to the property so they did not receive notice. The Planning Commission and staff are recommending approval of SUP #2018-04 as conditioned. Gifford Hampshire, representing Holtzman Propane, spoke in support of SUP #2018-04. Mayor Parrish opened the public hearing and invited anyone wishing to speak in favor of or in opposition to the Holtzman Propane special use permit to come forward and address the City Council. Mayor Parrish disclosed a conflict of interest and stated that he will not participate in deliberations or vote. There were no speakers in favor of or in opposition to the special use permit. COUNCIL MEMBER AVENI MOVED that the public hearing be closed and action scheduled for March 26, 2018. Seconded by Vice Mayor Bass and CARRIED UNANIMOUSLY. The public hearing was closed at 7:51 p.m. 6) Authorize a Closed Meeting 6.1 Authorization of a Closed Meeting COUNCIL MEMBER AVENI MOVED that the City Council convene in a closed meeting to discuss the following, as permitted by appointments to Virginia Code 2.2-3711 (A) (5) to discuss a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry s interest in locating or expanding its facilities in the community. Seconded by Vice Mayor Bass. Roll call vote: AYES Aveni, Bass, Elston, Sebesky, and Wolfe. ABSENT Lovejoy. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council, City Manager, Deputy City Manager, City Attorney, and Economic Development Director would be included in the closed meeting discussion. The City Council retired to the closed meeting at 6:45 p.m. 8 4

March 12, 2018 7) Certify the Closed Meeting 7.1 Certification of the Closed Meeting COUNCIL MEMBER AVENI MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Vice Mayor Bass. Roll call vote: AYES Aveni, Bass, Elston, Sebesky, and Wolfe. ABSENT Lovejoy. MOTION CARRIED. The City Council returned from the closed meeting at 7:24 p.m. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 7:52 p.m. MAYOR CITY CLERK DATE APPROVED 9 5

March 13, 2018 A Special Meeting of the Council of the City of Manassas, Virginia, for the purpose of conducting a work session, was held in the second floor conference room at City Hall, on the above date with the following present on roll call: Vice Mayor Sheryl L. Bass, Council Members Marc T. Aveni, Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney S. Craig Brown, Police Chief Doug Keen, Fire and Rescue Chief Rob Clemons, Finance Director Diane V. Bergeron, Budget Analyst Amanda Hamm, and Community Development Director Elizabeth S. Via-Gossman. Absent was Mayor Harry J. Parrish II. Vice Mayor Bass called the meeting to order at 5:51 p.m. The City Clerk reported that the news media had been notified of the meeting in accordance with the Freedom of Information Act. 1) FY 2019 Tax Supported Funds Operating and CIP The City Council held a Budget Work Session and discussed General Fund revenues and expenditures, including departmental budgets, internal service funds, and the Shared Services Agreement with Prince William County. Staff also discussed the priorities and needs of the Fire and Rescue Department. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Vice Mayor Bass declared the meeting adjourned at 7:35 p.m. Mayor City Clerk Date Approved 1 10

March 14, 2018 A Special Meeting of the Council of the City of Manassas, Virginia, for the purpose of conducting a work session, was held in the second floor conference room at City Hall, on the above date with the following present on roll call: Vice Mayor Sheryl L. Bass, Council Members Marc T. Aveni, Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney S. Craig Brown, Police Chief Doug Keen, Fire and Rescue Chief Rob Clemons, Finance Director Diane V. Bergeron, Budget Analyst Amanda Hamm, Commissioner of the Revenue Douglas Waldron, Community Development Director Elizabeth S. Via-Gossman, Planning and Zoning Manager Matthew D. Arcieri, and Senior Planner Chloe Delhomme. Absent was Mayor Harry J. Parrish II. Vice Mayor Bass called the meeting to order at 5:41 p.m. The City Clerk reported that the news media had been notified of the meeting in accordance with the Freedom of Information Act. 1) FY 2019 Tax Supported Funds Operating and CIP Douglas S. Waldron, Commissioner of the Revenue, discussed the recent real estate assessments with the City Council. Mr. Waldron briefly explained how assessments are calculated and discussed some regional practices and trends. The City Council held a Budget Work Session and discussed tax supported projects that are included in the Capital Improvement Program. The next Budget Work Session is scheduled for March 21 at 5:30 p.m. in the second floor conference room at City Hall. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Vice Mayor Bass declared the meeting adjourned at 7:31 p.m. Mayor City Clerk Date Approved 1 11

March 19, 2018 A Special Meeting of the Council of the City of Manassas, Virginia, for the purpose of conducting a work session, was held in the second floor conference room at City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Sheryl L. Bass, Council Members Marc T. Aveni, Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney S. Craig Brown, Police Chief Doug Keen, Fire and Rescue Chief Rob Clemons, Finance Director Diane V. Bergeron, Budget Analyst Amanda Hamm, and Community Development Director Elizabeth S. Via-Gossman. Mayor Parrish called the meeting to order at 5:32 p.m. The City Clerk reported that the news media had been notified of the meeting in accordance with the Freedom of Information Act. 1) Work Session Fire and Rescue Staffing Fire and Rescue Chief, Rob Clemons, presented the City Council with a staffing overview and assessment, which has been discussed as part of the budget. In the FY 2019 Budget, the Fire and Rescue Department is requesting two additional full time Firefighter/Medics and an upgrade to three existing Firefighter/EMT positions to Firefighter/Medics. 2) Work Session Aircraft Rescue and Fire Fighting (ARFF) Airport Director, Juan Rivera, presented the City Council with options regarding the use of or disposal of the ARFF equipment currently located at the Manassas Regional Airport. Mr. Rivera noted that all funding to get the equipment working properly and keep it maintained would be directed from the Airport Enterprise Fund. 3) Work Session Prince William County Library Report Community Development Director, Elizabeth S. Via-Gossman, reviewed with the City Council the various options regarding the library system, renovations at the Museum, and the creation of community spaces. 4) City Manager Time Budget and Tax Rate Discussion Mr. Pate asked if there were any issues or outstanding questions that City Council had following previous discussions of the General Fund and the Capital Operating Program. Mr. Pate asked if the Council was interested in approving an advertised tax rate and cancelling Wednesday evening s budget work session. Council Member Sebesky commented that she would prefer to have the meeting on Wednesday and follow the schedule that was published with the budget and made available to the public. 1 12

March 19, 2018 COUNCIL MEMBER WOLFE MOVED that the City Council approve a combined advertised tax rate of $1.46. Seconded by Council Member Lovejoy. Roll call vote: AYES Aveni, Bass, Lovejoy, and Wolfe. NAYS Elston and Sebesky. MOTION CARRIED. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 8:11 p.m. Mayor City Clerk Date Approved 2 13

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Consent Amended 2018 City Council Meeting Calendar Approve the Amended 2018 City Council Meeting Calendar If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Amended 2018 City Council Meeting Calendar be approved. Date Last Considered by City Council: November 13, 2017 and February 12, 2018 Summary and/or Comments: In February, staff was made aware that the Town Hall meeting scheduled for September 19, 2018 conflicted with the schedules of several Council Members and a request was made to reschedule the event; September 17, 2018 was a workable date and the 2018 calendar has been amended to reflect that change. Please note that September 17, 2018 is also an open date for a work session, which would occur at 5:30 p.m., with the Town Hall meeting to follow at 7:00 p.m. A location for the meeting will be announced once the decision has been made. Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A Andrea P. Madden, Assistant to the City Manager City Clerk amadden@manassasva.gov (703) 257-8280 14

2018 Manassas City Council Meeting Calendar JANUARY FEBRUARY MARCH Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 1 2 3 1 2 3 City Council Meetings 7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 Committee Meetings/Work Sessions 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 Holidays 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 City Council Recess 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31 Virginia Municipal League (VML) Town Hall Meetings Budget Work Session January 26 & 27: Council Retreat Sun Mon Tue APRIL Wed Thu Fri Sat Sun Mon Tue MAY Wed Thu Fri Sat Sun Mon Tue JUNE Wed Thu Fri Sat 1 2 3 4 5 6 7 1 2 3 4 5 1 2 Finance Committee - 2nd Wednesday 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 Personnel Committee - 3rd Thursday 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 Land Use Committee - 4th Thursday 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 29 30 27 28 29 30 31 24 25 26 27 28 29 30 Regular Council Meetings are held on the second and fourth Monday of each month at 5:30 p.m. Public Hearings will JULY AUGUST SEPTEMBER typically be held on the second Monday of Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat the month at 7:30 p.m. 1 2 3 4 5 6 7 1 2 3 4 1 8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Please note that amendments may 15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 12 13 14 15 be made to this calendar by the 22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Mayor or City Council when deemed 29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29 necessary for the operation of the City. 30 OCTOBER NOVEMBER DECEMBER Adopted by the City Council: November 13, 2017 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 1 2 3 1 Notable Dates: 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 June 12 - OHS Graduation 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 November 6 - Election Day 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 30 Holidays & Observances January 1 New Year's Day July 4 Independence Day November 22 & 23 Thanksgiving Holiday January 15 Martin Luther King Day September 3 Labor Day December 24 Floating Holiday February 19 President's Day October 8 Columbus Day December 25 Christmas Day May 28 Memorial Day November 12 Veterans Day (Observed) Prepared by A. Madden, City Clerk / Amended XX-XX-18 15

2018 City Council Meeting Dates January 08 Regular Meeting & Public Hearings 10 Finance Committee 10 Work Session (If Needed) 18 Personnel Committee 22 Regular Meeting 25 Land Use Committee 25 Work Session (If Needed) 26 & 27 City Council Retreat April 02 Budget Work Session 09 Regular Meeting & Public Hearings 11 Finance Committee 11 Budget Work Session 16 Work Session (If Needed) 19 Personnel Committee 23 Regular Meeting 25 Budget Work Session 26 Land Use Committee 26 Work Session (If Needed) 30 Public Hearing: FY 19 Budget July 09 Regular Meeting & Public Hearings 11 Finance Committee 11 Work Session (If Needed) 16 Work Session (If Needed) 19 Personnel Committee 23 Regular Meeting 26 Land Use Committee 26 Work Session (If Needed) October 10 Finance Committee 10 Work Session (If Needed) 15 Regular Meeting & Public Hearings 18 Personnel Committee 22 Regular Meeting 25 Land Use Committee 25 Work Session (If Needed) February 12 Regular Meeting & Public Hearings 14 Finance Committee 14 Work Session (If Needed) 15 Personnel Committee 21 Town Hall Meeting 22 Land Use Committee 22 Work Session (If Needed) 26 Regular Meeting May 09 Finance Committee 09 Budget Work Session 09 Work Session (If Needed) 14 Regular Meeting & Public Hearings 17 Personnel Committee 21 Regular Meeting 24 Land Use Committee 24 Work Session (If Needed) August 27 Regular Meeting & Public Hearings November 14 Finance Committee 14 Work Session (If Needed) 15 Personnel Committee 19 Regular Meeting & Public Hearings 26 Regular Meeting 29 Work Session (If Needed) March 12 Regular Meeting & Public Hearing 13 Budget Work Session 14 Finance Committee 14 Budget Work Session 15 Personnel Committee 19 Work Session (If Needed) 21 Budget Work Session 22 Land Use Committee 22 Work Session (If Needed) 26 Regular Meeting June 11 Regular Meeting & Public Hearings 13 Finance Committee 13 Work Session (If Needed) 18 Work Session (If Needed) 21 Personnel Committee 25 Regular Meeting 28 Land Use Committee 28 Work Session (If Needed) September 10 Regular Meeting & Public Hearings 12 Finance Committee 12 Work Session (If Needed) 17 Work Session (If Needed) 17 Town Hall Meeting 20 Personnel Committee 24 Regular Meeting 27 Land Use Committee 27 Work Session (If Needed) December 10 Regular Meeting & Public Hearings 12 Work Session (If Needed) 17 Work Session (If Needed) Adopted: November 13, 2017 Updated: XXXXX XX, 2018 16

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Consent Consideration of Resolution 2018-06-R Amending the FY 2018 Budget by Budget and Appropriating $2,200,000 of Bond Proceeds from a Future Bond Issue for Architect and Engineering Design Services of the Public Safety Facility Capital Project AND Consideration of Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing Approve Resolution 2018-06-R Approve Bond Proceeds Reimbursement Resolution If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that Resolution 2018-06-R be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: May 10, 2017 (Adoption of FY 2018 Five-Year CIP) Items included in this Resolution were reviewed by the Finance Committee. Finance Committee March 14, 2018 (Approved Unanimously) $2,200,000 From Future Issue Bond Proceeds Diane Bergeron, Finance Director Dbergeron@manassasva.gov (703) 257-8272 17

RESOLUTION 2018-06-R Adopted: BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 26th day of March, 2018, that the following funds be budgeted and appropriated as shown. GENERAL CAPITAL PROJECTS FUND Revenue: 31098900-344010 C1799 Bond Proceeds 2,200,000 Expenditure: 31035100-431000 C1799 Professional Services 2,200,000 For: Future Bond Issue Proceeds for A&E Design Services of the Public Safety Facility Capital Project This resolution shall take effect upon its passage. ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk 18

RESOLUTION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF A BORROWING WHEREAS, the City of Manassas, Virginia (the Borrower ), intends to design, acquire, construct and equip various improvements to public facilities, including but not limited to the Architect and Engineering Design Services for the construction of a Public Safety Facility (the Project ); and WHEREAS, plans for the Project have advanced and the Borrower expects to advance its own funds to pay expenditures related to the Project (the Expenditures ) prior to incurring indebtedness and to receive reimbursement for such Expenditures from proceeds of tax-exempt bonds or taxable debt, or both; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MANASSAS, VIRGINIA: 1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the Bonds ) or to incur other debt, in an amount not currently expected to exceed $2,200,000 to pay the costs of the Project. 2. The Borrower intends that the proceeds of the Bonds be used to reimburse the Borrower for Expenditures with respect to the Project made on or after the date that is no more than 60 days prior to the date of this Resolution. The Borrower reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds or other debt. 3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either (a) of a type properly chargeable to a capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Borrower so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Borrower. 4. The Borrower intends to make a reimbursement allocation, which is a written allocation by the Borrower that evidences the Borrower s use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Borrower recognizes that exceptions are available for certain preliminary expenditures, costs of issuance, certain de minimis amounts, expenditures by small issuers (based on the year of issuance and not the year of expenditure) and expenditures for construction of at least five years. 5. The Borrower intends that the adoption of this resolution confirms the official intent within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. 6. This resolution shall take effect immediately upon its passage. 19

Adopted March 26, 2018 Harry J. Parrish, II, Mayor, On behalf of the City Council of Manassas, Virginia ATTEST: Andrea P. Madden, City Clerk 20 2

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Performance Bond and Erosion Control Bond Release: Piers Driveway Plan SP#16-00000025 Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the release of the Performance Bond and Erosion Control Bond for the Piers Driveway Plan SP#16-00000025 be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A Request authority to release the Performance Bond and the Erosion Control Bond for the following project Piers Driveway Plan SP#16-00000025 This was a site plan for installation of a driveway on the property. N/A N/A Vanessa A. Watson, Development Services Coordinator vwatson@manassasva.gov (703) 257-8204 21

Piers Driveway SP#16-00000025 9313 West Street 22

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agreement: Annual Limited Express License for the Use of the E.G. Smith Baseball Complex by the Greater Manassas Baseball League Approve the Annual Limited Express License for the use of the E.G. Smith Baseball Complex by the Greater Manassas Baseball League and Authorize the Mayor to Sign the Agreement If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Annual Limited License for the Use of the E.G. Smith Baseball Complex by the Greater Manassas Baseball League be approved and that the Mayor be given authorization to sign the License. Date Last Considered by City Council: Summary and/or Comments: March 27, 2017 The Greater Manassas Baseball League is provided with a limited express license annually to operate at the E.G. Smith Ball Fields. The terms have not changed from last year. A copy of the agreement is attached. Greater Manassas Baseball League is a Babe/Ruth/Cal Ripken sanctioned little league and offers baseball and softball to boys/girls ages 4 to 18 years. Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A None Christen Fox, Operations & Maintenance Supervisor cfox@manassasva.gov (703) 257-8315 or (571) 221-6148 25

MOTION: March 26, 2018 Regular Meeting SECOND: Res. No. R-2018-25 RE: Special Use Permit #2018-04: Holtzman Propane (Storage Yard, Hazardous Materials), 10399 Central Park Drive WHEREAS, Holtzman Propane L.C., has applied for a special use permit, pursuant to 130-241 of the Manassas City Zoning Ordinance to allow a Hazardous Materials Storage Yard for the distribution and bulk storage of propane; and WHEREAS, the Community Development staff has reviewed the application and RECOMMENDS APPROVAL subject to specific conditions; and WHEREAS, the City of Manassas Planning Commission held a public hearing on February 7, 2018, after full compliance with all state code public hearing notice and posting requirements and RECOMMENDS APPROVAL subject to specific conditions; and WHEREAS, the Manassas City Council held a public hearing on March 12, 2018, after full compliance with all state code public hearing notice and posting requirements; and WHEREAS, among the purposes of zoning called out in Chapter 15.2-2283 of the Code of Virginia is to facilitate the creation of convenient, attractive, and harmonious community ; and WHEREAS, among the matters to be considered in drawing and applying zoning ordinances and districts called out in Chapter 15.2-2284 of the Code of Virginia is the suitability of property for various uses ; and WHEREAS, the City Council upon careful consideration finds that approval of SUP #2018-04 is justified by public necessity and convenience and general welfare, and is consistent with reasonable zoning practices, and that the cumulative effect of the activity proposed will not be detrimental to the character and development of the adjacent land, and is in reasonable harmony with the City s land use plan and policies; and WHEREAS, the City Council finds that a comprehensive list of conditions and safeguards can eliminate or mitigate the negative impacts of the proposed development sufficiently to justify approval. NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby APPROVE SUP #2018-04 in regular session this 26 th Day of March 2018, subject to the conditions listed on the attached pages. 34

March 26, 2018 Regular Meeting Res. No. R-2018-25 Page Two Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia ATTEST: Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 35

Special Use Permit Conditions SUP #2018-04, Holtzman Propane, L.C. Storage Yard (Hazardous Materials) 10399 Central Park Drive March 8, 2018 In addition to compliance with all applicable zoning, subdivision, and Design & Construction Standards Manual (DCSM) requirements, the development and use of the designated property shall be subject to the following conditions: 1. This special use permit is for a Storage Yard/Facility/Chemical Storage/Tank Farm (Hazardous Materials) for the bulk storage of liquid propane. This permit specifically allows a maximum of three (3) exterior liquid propane storage tanks not to exceed 30,000 gallons each. 2. The site, subject to final engineering, shall be developed and operated in substantial conformance with the Special Use Permit Plan ( SUP Plan ) entitled Holtzman Propane Bulk Storage Facility prepared by Bowman Consulting, dated October 2017 and revised through January 23, 2018. 3. Prior to site plan approval, the Applicant shall submit a Stormwater Pollution Prevention Plan to the City Stormwater Manager for approval and shall demonstrate compliance with Virginia Pollutant Discharge Elimination System Permit Program requirements. 4. Prior to site plan approval, the applicant shall provide a hazardous materials analysis of the existing silo and adjacent soils and, pursuant to the results of that analysis, a hazardous materials management plan if requested by the City. 5. Prior to site plan approval, the owner/operator shall submit an Emergency Response and Evacuation Plan for review and approval. This plan shall be reviewed annually and any subsequent changes shall be approved by the City. 6. Enhanced landscape buffers shall be provided and maintained along Godwin Drive and Central Park Drive in general conformance with the SUP Plan. 7. As depicted on the GDP, the applicant shall plant and maintain a row of evergreens as supplemental screening along Godwin Drive and the southeast property boundary. Minimum size at time of planting shall be no less than six feet in height. SUP #2018-04, Holtzman Oil Corporation, 10399 Central Park Drive March 8, 2018 Page 1 of 3 36

8. Opaque screening along Godwin Drive, Central Park Drive, and along the southeast property boundary shall consist of board on board or higher quality materials as may be approved by the City. The remaining perimeter fencing may consist of chain link fencing coated with black or dark green vinyl with coordinating black or dark green opaque slats. No barbed wire fencing shall be permitted along Godwin Drive or Central Park Drive. 9. One freestanding sign not to exceed (10) ten feet in height shall be permitted on this property. The monument sign base shall be landscaped with shrubs and/or perennials. 10. Access to the site shall be limited to Central Park Drive. 11. All exterior lighting fixtures shall be directed and shielded downward and inward to prevent illumination of adjacent properties. 12. There shall be no use of exterior loudspeakers or public address systems. 13. Parking of fleet vehicles shall be limited to the Prop. Parking Area as designated on the SUP Plan. 14. There shall be no exterior maintenance or washing of vehicles. 15. There shall be no exterior storage of non-hazardous materials, including inoperable vehicles, parts, or materials. 16. To minimize entry by unauthorized persons, the facility operator shall ensure that the entry gate to the site remains locked while the site is unattended 17. All hazardous materials shall be recycled or disposed of according to federal, state, and local laws. 18. A spill kit shall be maintained on site per the Virginia Department of Environmental Quality requirements. Hazardous fluid spills shall be cleaned up immediately with the proper absorbent materials and disposed of in accordance with federal, state and local regulations. 19. Material Safety Data Sheets for any hazardous materials stored or used shall be available on site for review by public safety personnel. 20. The Applicant shall be responsible for obtaining Fire Prevention Code Permits as required by the Virginia Statewide Fire Prevention Code for hazardous materials storage or operations. SUP #2018-04, Holtzman Oil Corporation, 10399 Central Park Drive March 8, 2018 Page 2 of 3 37

21. Cessation of use - If the use should cease for a period of more than one (1) year, the Applicant or any subsequent property owner shall notify the City of the cessation of use and shall be required to submit a demolition plan to the City for the removal of structures associated with hazardous material storage. 22. A copy of the conditions for this special use permit shall be included with any lease agreements and with any permit application submitted to the City of Manassas. 23. The use of this property shall be in compliance with all federal, state, and local ordinances. Matthew D. Arcieri, Zoning Administrator Date This signature certifies that these conditions were approved by the Manassas City Council as part of the above referenced special use permit. SUP #2018-04, Holtzman Oil Corporation, 10399 Central Park Drive March 8, 2018 Page 3 of 3 38

±100' ±63' ±65' ±82' 41

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 5 Minutes Agreement: Second Amendment to Holladay Property Purchase and Sale Agreement Make a Recommendation to the Economic Development Authority I move that the City Council recommend that the Economic Development Authority approve the Second Amendment to the Holladay Property Purchase and Sale Agreement. June 19, 2017 In September, 2016 the Economic Development Authority (EDA) executed a Purchase and Sale Agreement with Holladay Property to construct a hotel at the Landing at Canon Branch. The contract stipulates certain dates for study periods, due diligence and other preliminary work. It is contingent on construction of a restaurant in the development. The First Amendment to Purchase and Sale Agreement extended the study period to April, 2018 and stipulates that Closing will occur no later than June 30, 2018. The developer has requested a second amendment that extends the study period to September 30, 2018. This extension stipulates the developer will have a franchise agreement in place no later than August 30, 2018 and that Closing shall occur not later than January 30, 2019. Extending the study period is necessary to allow the developer and EDA sufficient time for the parties to meet their obligations in the contract. N/A N/A Patrick J. Small, Economic Development Director psmall@manassasva.gov (703) 257-8881 43

City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110 Meeting Date: March 26, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Uncodified Ordinance #O-2018-06: Granting a Forty (40) Year Franchise for the Construction of Improvements and the Provision of Services of a Full- Service Fixed Base Operator at the Manassas Regional Airport (First Reading) Call for bids and open any bids received for the Franchise; hold the public hearing; and approve Uncodified Ordinance #O-2018-06 on first reading. I move that Uncodified Ordinance #O-2018-06 be approved on first reading. N/A The City has solicited proposals from any qualified entity interested in using a 9.11 acre site at the Manassas Regional Airport for the sole purpose of building aircraft hangers and associated ramp, automobile parking lot and office space, and operating as a full-service Fixed Base Operator ( FBO ). Virginia law requires the advertisement and acceptance of bids because the term of the franchise exceeds 5 years (it is for 40 years). A public hearing on the granting of the franchise is also required by law. N/A N/A Juan Rivera, Airport Director jrivera@manassasva.gov (703) 361-1882 Craig Brown, City Attorney cbrown@manassasva.gov (703) 257-8208 49

ORDINANCE #O-2018-06 First Reading March 26, 2018 Second Reading April 9, 2018 Enacted April 9, 2018 Effective April 9, 2018 AN UNCODIFIED ORDINANCE TO GRANT A FRANCHISE TO FOR THE CONSTRUCTION OF IMPROVEMENTS AND THE PROVISION OF FIXED BASE OPERATOR SERVICES AT THE MANASSAS REGIONAL AIRPORT WHEREAS, has requested a franchise for the use of a 9.11 acre site at the Manassas Regional Airport for the sole purpose of building aircraft hangers and associated ramp, automobile parking lot and office space, and operating as a full-service Fixed Base Operator ( FBO ); and, WHEREAS, it is consistent with the public interest to grant this franchise; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Manassas, Virginia, meeting in regular session this 9th day of April, 2018: 1. That the City grants the franchise shown in the attached Franchise Agreement for a Parcel Located at 10660 Skyview Terrace at Manassas Regional Airport for a Full-Service Fixed Base Operator (FBO) to, subject to its fulfillment of all requirements stated therein. 2. This Ordinance shall be effective upon second reading. BY ORDER OF THE COUNCIL ATTEST: Harry J. Parrish II Mayor On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk 50

Ordinance #O-2018-06 Page Two MOTION: SECOND: DATE: April 9, 2018 ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 51