CITY OF LEAVENWORTH 100 N. 5 th Street Leavenworth, Kansas 66048 CITY COMMISSION REGULAR MEETING COMMISSION CHAMBERS TUESDAY, JANUARY 24, 2017 7:00 P.M. CALL TO ORDER - The Governing Body met in regular session and the following commission members were present: Mayor Nancy D. Bauder, Mayor Pro-Tem Mark Preisinger, Commissioners Larry Dedeke, Charles Raney and Lisa Weakley. Others present: City Manager Paul Kramer, Assistant City Manager Taylour Tedder, Police Chief Pat Kitchens, Finance Director Ruby Maline, Information Systems Manager Carol Charity, IT Specialist Amy Peters, Public Works Director Mike McDonald, Deputy Public Works Director Mike Hooper, WPC Superintendent Chuck Staples, City Attorney Tom Dawson, Deputy City Clerk Cary Collins and City Clerk Carla Williamson. Mayor Bauder opened the meeting with the pledge of allegiance followed by silent meditation. PRESENTATION: Mayor Bauder presented on behalf of the City Commission, a plaque to Larry Dedeke for his term as Mayor from January 12, 2016 through January 10, 2017. Commissioner Dedeke thanked the other Commissioners for all their support. OLD BUSINESS: Consideration of Previous Meeting Minutes: Commissioner Dedeke moved to approve the minutes from the January 10, 2017 Regular Meeting. Commissioner Preisinger seconded the motion and was unanimously approved. Second Consideration Ordinances: Second Consideration Ordinance No. 8028 Appendix E; Development Regulations Sec 4.04 C.6 Recreational Vehicle Storage City Manager Paul Kramer read the changes to the section. The Ordinance was placed on first consideration at the January 10, 2017 Commission Meeting. Mayor Bauder called the roll and Ordinance No. 8028 was unanimously approved. Second Consideration Ordinance No. 8029 Amending Chapter 18 Animals, Section 18-49 Domestic Fowl Police Chief Pat Kitchens stated that the Ordinance was placed on first consideration at the December 13, 2016 Regular Meeting and there was a consensus by the Commission to amend the ordinance to read It shall be unlawful for any person to keep more than 10 domestic fowl at one time including no more than one rooster. Mayor Bauder asked for comments from the City Commission or public. Nathan Maxwell and his daughter addressed the Commission. Mr. Maxwell discussed when chickens are purchased and rotation of flock. He felt that for his family 15 is a good number. They do not keep roosters because of the noise. There was a discussion by the Commission regarding the number of chickens and roosters and size of yards. Discussed comments from Citizens over the past couple of weeks. There was a mix of those for and against. Leavenworth City Commission Meeting, January 24, 2017 Page 1
Commissioner Preisinger moved to amend the final ordinance 8029 to allow no more than 10 domestic fowl at one time with no rooster. Commissioner Weakley second and the motion failed 2-3 with Commissioners Dedeke and Raney and Mayor Bauder voting No. Commissioner Preisinger moved to amend the final ordinance 8029 to allow no more than 12 domestic fowl at one time with no rooster. Commissioner Weakley second and the motion failed 2-3 with Commissioners Dedeke and Raney and Mayor Bauder voting No. Commissioner Preisinger moved to amend the final ordinance 8029 to allow no more than 15 domestic fowl at one time with no rooster. Commissioner Dedeke second and the motion passed 4-1 with Commissioner Raney voting No. NEW BUSINESS: Citizen Participation: none General Items: Mayor s Appointments to Airport Advisory Board, Community Development Advisory Board, City Planning Commission, Civil Service Commission, Deer Management Advisory Committee, Grow Leavenworth County, Leavenworth Preservation Commission, Parks & Community Advisory Board, and Sister City Advisory Board - Mayor Bauder moved to appoint the following: Airport Advisory Board Re-appoint Bob Euler to a term ending 12-31-2019 Re-appoint Steve Jack to a term ending 12-31-2019 Re-appoint Brandon Johannes to a term ending 12-31-2019 Re-appoint Greg Kaaz to a term ending 12-31-2019 Community Development Advisory Board Appoint Margaret McKane to an unexpired term ending 08-31-2019 City Planning Commission Appoint Camalla Leonhard to an unexpired term ending 05-01-2019 Civil Service Commission Re-appoint John (Jack) Divine to a term ending 12-31-2021 Deer Management Advisory Committee Re-appoint Clay McDaniel to a term ending 12-31-2019 Re-appoint Ed Menard to a term ending 12-31-2019 Re-appoint Jim Slapper to a term ending 12-31-2019 Grow Leavenworth County Appoint Brandon Johannes to a term ending 05-31-2018 Appoint Amy Baker to a term ending 05-31-2018 Leavenworth Preservation Commission Appoint Sherry Hanson to an unexpired term ending 04-19-2019 Parks & Community Activities Advisory Board Re-appoint David M. Davis to a term ending 01-15-2020 Re-appoint Frank Mazeitis to a term ending 01-15-2020 Re-appoint Wendy Sachen to a term ending 01-15-2020 Re-appoint Esteban Zamora to a term ending 01-15-2020 Sister City Advisory Board Re-appoint Maxine Hunter to a term ending 12-31-2019 Re-appoint Terry Weakley to a term ending 12-31-2019 Commissioner Preisinger seconded the motion and was unanimously approved Leavenworth City Commission Meeting, January 24, 2017 Page 2
Consider Cereal Malt Beverage License for Family Bistro 227 Cherokee Street Deputy City Clerk Cary Collins presented for consideration an application submitted by Family Bistro located at 227 Cherokee Street for an On- Premise license. All applicable fees have been paid. Commissioner Dedeke moved to approve the 2017 Cereal Malt Beverage license for Family Bistro located at 227 Cherokee Street as presented. Commissioner Weakley seconded the motion and was unanimously approved. Leavenworth County Development Corporation (LCDC) Membership Dues 2017 City Manager Paul Kramer presented for consideration the 2017 Membership dues in the amount of $47,867.00. At the 2016 Commission Goal Setting Session the Commission decided to resume annual payments of LCDC dues rather than quarterly payments. LCDC will continue to give quarterly reports to the Commission. Commissioner Weakley moved to approve Leavenworth County Development Corporation 2017 membership dues in the amount of $47,867.00. Commissioner Raney seconded the motion and was unanimously approved. Bids, Contracts and Agreements: Consider the Sale of City Owned Property at 832 Osage Assistant City Manager Taylour Tedder presented for consideration the sale of 832 Osage to William Meza. The City purchased the property for $125.00 at the December 2015 county tax sale. Mr. Meza owns the adjoining property and would like to clean up the trees along the west side of the property to expand his yard. Commissioner Preisinger moved sell the city owned property at 832 Osage to William Meza for the price of $125.00. Commissioner Raney seconded the motion and was unanimously approved. Renewal of Annual Software Maintenance ProPhoenix IT Manager Carol Charity presented for consideration the approval of the sole source annual maintenance contract with ProPhoenix in the amount of $48,095.27. Commissioner Preisinger moved to approve the contract with ProPhoenix for software maintenance in the amount of $48,095.27. Commissioner Dedeke seconded the motion and was unanimously approved. Consider RFP for Information Technology Project ISG Technology, LLC - IT Manager Carol Charity reviewed the RFP for the Information Technology Project. The proposal from ISG Technology LLC in the amount of $477,985.00 would be the cash price for the project. If paid over three years as a lease purchase it would require approximately $164,840.00 per year. Commissioner Weakley moved to approve the contract with ISG Technology LLC for three annual lease payments not to exceed $164,840.00. Commissioner Preisinger seconded the motion and was unanimously approved. Consider Bids for Water Pollution Control (WPC) Chemicals Public Works Director Mike McDonald presented for consideration the bids for the purchase of chemicals used in the operation and maintenance of the Wastewater Treatment Plant. The following low bids meet the specification and shall not exceed $48,000.00. Chemical Cost for 2017 Price Paid in 2016 Vendors for 2017 Ferrous Chloride $0.73 lb.fe $0.74 lb.fe OFS, Inc. Hydrogen Peroxide $0.34 lb. $0.365 lb. Brenntag Mid-South Sodium Hypochlorite $1.25 gal $1.10 gal Brenntag Mid-South Sodium Hydroxide $105.30 drum $0.185 lb. Edwards Chemical Polymer $1.51 lb. $1.56 lb. Atlantic Coast Polymers Leavenworth City Commission Meeting, January 24, 2017 Page 3
Commissioner Preisinger moved to approve the low bids for chemicals as presented that meet the specifications not to exceed $48,000. Commissioner Raney seconded the motion and was unanimously approved. Consider Bids For Water Pollution Control Landfill Services - Public Works Director Mike McDonald presented for consideration the bids for landfill services for dewatered sludge. Bids were obtained January 6, 2015 and low bidder was Hamm Inc. The bid specifications allowed for the contract to be effective through January 1, 2017 with 4 additional 1 year extensions. Staff confirmed with Hamm Inc. that the rate for 2017 will remain at $18.00 per ton. Commissioner Preisinger moved to accept the bid with Hamm Landfill for dewatered sludge in the amount of $18.00 per ton. Commissioner Dedeke seconded the motion and was unanimously approved. Consider Design Contract with Affinis for 2017 Pavement Management Program - Public Works Director Mike McDonald presented for consideration the contract with Affinis Corporation for design service of the 2017 Pavement Management Program in an amount not to exceed $111,880.00. Commissioner Weakley moved to approve the contract with Affinis Corporation in an amount not to exceed $111,880.00 for design services for the 2017 Pavement Management Program. Commissioner Dedeke seconded the motion and was unanimously approved. First Consideration Ordinances: First Consideration Ordinance Police Chief Pat Kitchens presented for first consideration an ordinance amending Chapter 110, Section 110-47 Bus, Truck Traffic. This amendment would remove Fourth (4 th ) Street (also designated as U.S. 73) from Spruce Street to Kiowa Street as a prohibited street for bus or truck traffic to drive on. With the redesign of 4 th and Poplar as well as plans to redesign 4 th and Marion the City will be able to change the truck route and remove the traffic from the residential parts of the community. This change would eliminate the existing truck route and trucks traveling through Leavenworth can simply remain on 4 th Street. There will be an additional action to repeal Resolution B-789 passed on August 23, 1983 that established the existing truck route. That Resolution will be presented on February 14, 2017 along with the Second Consideration of this Ordinance should the Commission show a consensus to move this forward. Some wide loads may need special consideration. Commissioner Preisinger asked about adding additional prohibited streets i.e. north of Poplar on 2 nd street. Chief Kitchens suggested that this be monitored and see how it goes and could consult the traffic safety committee if needed. There was a consensus by the City Commission to place on first consideration. CONSENT AGENDA: Claims for January 7, 2017, through January 20, 2017 in the amount of $1,042,217.02; Net amount for Pay #2 effective January 20, 2017 in the amount of $315,579.78 (Including Fire & Police Pension in the amount of $11,401.34). Commissioner Weakley moved to approve the consent agenda, as presented. Commissioner Dedeke seconded the motion and was unanimously approved. OTHER ITEMS: Commissioner Comments: Commissioner Preisinger discussed the state s annual budget for roads being dropped to $44 Million for the entire state. Commissioner Preisinger urges everyone to contact the state with their concerns. Leavenworth City Commission Meeting, January 24, 2017 Page 4
City Manager Paul Kramer discussed invitation by our Sister Cities. Both Sister Cities have scheduled trips to Leavenworth for 2017. The Commission was in favor of sending a representative/the Mayor to Wagga Wagga Australia this year. Adjourn Commissioner Dedeke moved to adjourn the meeting. Commissioner Raney seconded the motion and was unanimously approved. Time Meeting Adjourned 8:05 p.m. Minutes taken by City Clerk Carla K. Williamson, CMC Leavenworth City Commission Meeting, January 24, 2017 Page 5