SOLICITATION NUMBER: RFP No. 2018-031 SOLICITATION NAME: Sale of Surplus IMacs, Laptops,Tablets and Desktops BIDS DUE: Monday, April 19, 2018 No Later Than: 2:00PM SUBMIT BIDS TO: Attn: Purchasing Department 3819 Towne Crossing Blvd., Suite 203 Mesquite, Texas 75150
Purchasing Department - Darci Hooten, CPPB, CTSBO, Director 3819 Towne Crossing Blvd., Suite 203, Mesquite, TX 75150 Phone (972) 882-5544 Fax (972) 882-7740 Instructions to Vendors Proposal #: 2018-031 Due Date: Thursday, April 19, 2018, No later than 2:00 PM Proposal For: Sale of Surplus IMacs, Laptops, Tablets and Desktops Proposals are solicited for furnishing the merchandise, supplies, services and/or equipment set forth in this proposal. One (1) original and one (1) copy of the SEALED proposal must be received in the Purchasing Department, 3819 Towne Crossing Blvd., Suite 203, Mesquite, Texas 75150 no later than 2:00 pm on the above "due date". All envelopes must be clearly marked "Proposal Enclosed" and the Proposal number. Late proposals will be returned to the vendor unopened. Delivery of bid envelope to other Departments within the MISD is NOT considered as delivery to the Purchasing Department. Faxed or emailed proposals will not be accepted. Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by vendor to guarantee authenticity. After the official opening, proposals may not be amended, altered, or withdrawn without the recommendation of the Director of Purchasing and the approval of the Mesquite Independent School District Board of Trustees. All addenda will be issued via the district website at www.mesquiteisd.org/depts/ purchasing. All addenda, if required, will be posted on the aforementioned website at least seven (7) days before proposal opening. It is the vendor s responsibility to check this website for addenda postings prior to submitting responses. Proposers finding errors, requests for additional information, omissions, or corrections that need to be made in the specifications shall contact the Director of Purchasing ten (10) days, or as soon as possible before proposal is due. You may submit this information via fax to (972) 882-7740. The undersigned agrees, if this proposal is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the Terms and Conditions contained in the specifications. The period for acceptance of this proposal will be sixty (60) calendar days unless a different period is inserted by vendor. The reserves the right to accept or reject in part or in whole any proposals submitted, and to waive any technicalities, and to award proposals in the best interest of the District. 2
General Terms and Conditions Notice to Responsible Vendors Items below apply to and become a part of terms and conditions of the proposal unless superseded by attached terms and supplemental conditions or specifications in which case attached conditions will prevail. 1. The District reserves the right to reject any and/all proposals and to make awards on the individual items as they may appear to be advantageous to the District and to waive all formalities in submitting proposals. 2. Vendors finding errors, omissions, or corrections that need to be made in the Specifications shall contact the Director of Purchasing ten (10) days, or as soon as possible before proposal is due. 3. This Request For Proposal and any resulting award(s) shall be interpreted within the laws of the State of Texas and the Uniform Commercial Code (UCC). In case of discrepancies between the laws of the State of Texas and the UCC, the laws of Texas will prevail. Venue for any legal action filed relative to this Request For Proposal or any resulting purchase orders shall be in Dallas County Texas. 4. In the event that any one or more of the provisions contained in the Request For Proposal (or resulting purchase order) shall be held by a court of competent jurisdiction to be invalid, illegal or unenforceable, such provision(s) shall not affect any other provision hereof, and this Request For Proposal (or any resulting purchase order) shall be construed as if the invalid, illegal or unenforceable provision(s) had never been contained herein. 5. To the fullest extent permitted by applicable law, the Vendor and its agents, partners, employees, and consultants (collectively Indemnitors ) shall and do agree to indemnify, protect, defend with counsel approved by the District, and hold harmless the District and its affiliated enterprises, representatives of the District, and their respective officers, directors, members of the board, partners, employees and agents (collectively Indemnitees ) from and against all claims, damages, losses, liens, causes of action, suits, judgments and expenses, including attorney fees, of any nature, kind, or description (collectively Liabilities ) of any person or entity whomsoever arising out of, caused by, or resulting from the performance of services, or provision of goods, by Vendor pursuant to this contract, or any part thereof, or anyone for whose acts it may be liable even if it is caused in part by the negligence or omission of any Idemnitee, so long as it is not caused by the sole negligence or willful misconduct of any Indemnitee. 6. Proposals received after the time and date specified will not be considered. 3
7. All prices will be guaranteed for sixty (60) days from the date of the proposal opening. 8. Vendor hereby affirmatively states that it has not participated in any act of collusion, favoritism, gratuity, or inside dealings with any member of the staff of or it s Board of Trustees. 9. Removal of units will be made between the hours of 7:00 A.M. and 3:00 P.M., and must be scheduled with the MISD Instructional Technology Department. 10. Title and Risk of Loss: The title and risk of loss of the goods shall pass to buyer upon receipt of payment. 11. The district shall have the right to cancel for default all or any part of the undelivered portions of this order if the contractor breaches any of the terms hereof including warranties of the contractor or if the contractor becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which the District may have in law or equity. 12. The performance under this order may be terminated in whole or in part by the District in accordance with this provision. Termination hereunder shall be effected by the delivery to the contractor of a Notice of Termination : specifying the extent to which performance of work under the order is terminated and the date upon which termination becomes effective. Such right of termination is in addition to and not in lieu of any other rights which the District may have in law or equity. 13. Questions in regard to this proposal must be submitted to the Director of Purchasing for clarification. 14. No smoking or use of any tobacco products is permitted on school property. 15. Successful proposer is to remove the equipment within 60 days upon notification of devices being ready. 16. Erase all data on all hard drives, in accordance with Department of Defense specifications. Shred any inoperable disks. Provide a Certificate of Disposal that verifies the same. 17. Awarded vendor will provide payment in the form of a cashier s check at time of receiving devices. 18. Mesquite ISD may award to one or more vendors. 4
Proposal Response Form Proposal 2018-031 Sale of Surplus IMacs, Laptops, Tablets and Desktops To: From: Darci Hooten, CPPB, CTSBO, Director Purchasing 3819 Towne Crossing Blvd., Suite 203 Mesquite, Texas 75150 Individual/Company Name Address City/State/Zip Area Code & Telephone Number Phone Number Fax Number Email Address I, the undersigned, as the owner or legally authorized representative of the above named company or individual, by signing the following statement, agree that I have READ and UNDERSTAND all of the Instructions and Specifications contained herein, and that if accepted by the, all of the provisions are part of a binding contract between the and our company. I also certify that this proposal is made without previous understanding, agreement, or connection with any person, firm, or corporation making a proposal for the same contract, and is in all ways fair and without collusion or fraud. Owner or Legally Authorized Representative/Individual Title Signature Date 5
PROPOSAL SUBMITTAL In compliance with the Request for Proposals: Sale of Surplus IMacs, Laptops, Tablets, Desktops, RFP# 2018-031, the undersigned having examined the Solicitation Package and Specifications, and being familiar with the conditions to be met, hereby submits the following proposal to purchase the instrument(s) listed below: The Request Bid/Proposal #2018-031 is by reference incorporated in this contract. The contract shall cover a period of one year from the date of approval, with an option to renew for an additional three (3) one year periods if service and pricing are satisfactory and the renewal is agreed to by both parties. INSTRUCTIONS TO PROPOSERS: 1. Imacs, Laptops, Tablets and Desktops are offered as is, where is. Bidders shall be responsible for any costs associated with inspection of devices and costs associated with the removal of units from MISD property. Keyboard, Mice and Power Cords are included when applicable. District reserves the right to add or delete machines at any time. 2. Offerors must submit a proposal for ALL devices. Devices will not be sold individually. Devices will be sold in groupings of like kinds as projects allow. 3. Companies submitting a proposal are requested to document their process in the following format. All items on this list need to be in this sequence. Description of disposal methods Description of data sanitation methods Supporting certificates & licenses Insurance protection to MISD for data breach failure within our specified parameters 4. Pricing - For Evaluaton Purposes Only (Various models are included in each category. Due to ongoing projects during the contract period, we will not be able to state each model number and/or quantity at this time) The awarded vendor will be asked to provide pricing for the units included in the current project. Upon s acceptance of quoted price, a time will be scheduled for the awarded vendor to retrieve devices. 6
Bid Item No. 1 Total and Description IMacs 2 MacBook 3 MacBook Air 4 Lenovo Desktop 5 Lenovo Laptop 6 IPad - Mini 7 IPad - 2 8 Dell Desktop (Very small quantity) Amount of Bid Per Device Owner or Legally Authorized Representative/Individual Title _ Signature Date 7
House Bill 89 Verification I, (Person name), the undersigned representative of_(company or Business name) (hereafter referred to as company) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and verify under oath that the company namedabove, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. Boycott Israel means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and 2. Company means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. DATE SIGNATURE OF COMPANY REPRESENTATIVE On this the day of, 20, personally appeared, the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct. NOTARY SEAL NOTARY SIGNATURE Date 8