LETTERS OF INTENT ARE TO BE RECEIVED IN THE NATIONAL PTA OFFICE ON OR BEFORE TUESDAY, OCTOBER 9 th, 2012. NO FAXES WILL BE ACCEPTED. August 13, 2012 TO: FROM: RE: National PTA Board of Directors Committee Members State Presidents State Offices Nominating and Leadership Development Committee Call for Letters of Intent The National PTA is seeking individuals for the following national leadership positions to be elected in June 2013. President-Elect Secretary/Treasurer Eight (8) Member representatives on the National PTA Board of Directors Three (3) Nominating and leadership development committee members Two (2) Youth members on the National PTA Board of Directors. Youth members are appointed by the president and approved by the board of directors. In addition, National PTA is looking for individuals who are interested in serving on the following standing committees: Bylaws and policy Diversity Field service Legislation Membership Resolutions Resource development Youth involvement and the following special committees: Convention-Elections Convention-General Arrangements Reflections PLEASE READ THE ENCLOSED MATERIALS CAREFULLY. Attached are the Provisions for Service in the National PTA Governance Structure, descriptions of responsibilities for the various positions, a Letter of Intent form, a Professional/Personal References form, a Signature of Agreement and Submission form, and a template in preparing your resume or bio. National PTA Letter of Intent - 2012
Please forward this information to your constituents, local units, councils, PTA friends, and other qualified individuals. If you have questions, please call the PTA Information Center at (800) 307-4PTA (4782), or call Ivelisse Castro, NLDC Staff Liaison, at 571-329-9368. Questions may also be sent to leadershipdevelopment@pta.org. This information is available online at http://www.pta.org/letterintent All materials must be received at the National PTA Office on or before Tuesday, October 9 th, 2012. Mail or e-mail all materials to the attention of Ivelisse Castro. No faxes will be accepted. You will receive an e-mail confirming receipt of the materials. In addition, when you submit a letter of intent, your name will be placed in the Nominating and Leadership Development Committee s database. Mail to : E-mail to: National PTA Headquarters 1250 North Pitt Street Alexandria, VA, 22314 Attn: Ivelisse Castro, NLDC Staff Liaison leadershipdevelopment@pta..org Attachments: 1. Provisions for Service in the National PTA Governance Structure, 2. Positions Responsibilities 3. Letter of Intent form 4. Professional/Personal References form 5. Signature of Agreement and Submission form 6. Resume/Bio template 7. Checklist of Required Documents National PTA Call for Letters of Intent - 2012 2
PROVISIONS FOR SERVICE IN THE NATIONAL PTA GOVERNANCE STRUCTURE From Article VI of the National PTA Bylaws 1. Anyone holding a position shall be a member of a local PTA. 2. No one shall serve more than one full term in the same position, unless otherwise permitted in these bylaws. 3. Anyone who serves in a position for more than one-half (1/2) of a full term shall be deemed to have served a full term in such position. 4. Those failing to meet the qualifications or to fulfill the responsibilities of their positions shall be removed according to the policies of the board of directors. 5. Only those who have consented to serve shall be nominated or appointed. 6. A member shall not serve as a voting member in National PTA s governance structure while serving as a paid employee of, or under contract to, National PTA. 7. Diversity, PTA knowledge, and professional expertise shall be guiding principles when making nominations or appointments. In addition, the following will apply to officers, per Article VII of the National PTA Bylaws: a. Only those who have served on the National PTA Board of Directors for at least one (1) term shall be eligible for nomination or election to office. b. A state president whose term of office has more than six (6) months remaining shall not be eligible for election as an officer of National PTA. National PTA Call for Letters of Intent - 2012 3
NATIONAL LEADERSHIP RESPONSIBILITIES THE PRESIDENT-ELECT SHALL Be a member of a PTA. Serve a term of two (2) years as president-elect, after which he or she shall succeed to the office of president and serve a term of two (2) years as president. Serve as a member of the board of directors. Serve as a member of the finance committee. Serve as a member of the resource development committee. Serve as chair of the National Council of States. Perform the duties of the office of the president in the president s absence or when the president is unable to perform these duties. Communicate regularly with the chief executive officer and president in governing National PTA. Support the president in moving the organization to achieve outcomes defined by the strategic plan. Demonstrate/embody the values of National PTA. Undertake the necessary leadership development to fulfill the role of president. Conduct media interviews as assigned by the president. Represent the association before constituent bodies and other associations, as assigned. Actively participate in the annual giving campaign. Be available for extensive travel. Perform other duties as assigned by the president or the board of directors. Perform all other duties listed under members of the board of directors. THE SECRETARY-TREASURER SHALL Be a member of a PTA. Serve a term of two (2) years as secretary-treasurer. Serve as the financial officer and secretary of the corporation. Serve as a member of the board of directors. Serve as chair of the finance committee. Report the financial status of National PTA to the board of directors and annual convention body. Give notice of each meeting as provided for in the National PTA bylaws. Serve as chair of the endowment fund of National PTA. Serve as vice-chair of the national council of states, and Actively participate in the annual giving campaign. Perform other duties as assigned by the president or the board of directors. Perform all other duties listed under members of the board of directors. MEMBERS OF THE BOARD OF DIRECTORS SHALL Be a member of a PTA. Serve a term of two (2) years (Elected member representatives and appointed at large members, may serve for two terms on the board of directors in any combination of these positions) Manage the affairs of National PTA. Act on recommendations presented by the national council of states. Hire, evaluate, and set the salary of the executive director. Review and act on reports and recommendations of committees and staff. Approve the budget. National PTA Call for Letters of Intent - 2012 4
Approve board and committee appointments as recommended by the president. Establish public policy and the legislative agenda. Establish organizational policy based on the strategic plan. Attend regular meetings of the board of directors, to be held at least four (4) times during each calendar year. The meetings shall be held immediately preceding the National PTA Annual Convention (preconvention meeting), immediately following the National PTA Annual Convention (post-convention meeting), and at other times as determined by the board of directors. Develop and adopt position statements on issues covered under the purposes and policies of the association. Ratify resolutions adopted by convention delegates. Approve trustees to the endowment fund per the president s appointments. Actively participate in the annual giving campaign by making a monetary contribution (the two youth representatives are exempt from this requirement). Support fundraising efforts of National PTA. Sign the Statement of Understanding. Speak on behalf of the adopted positions of National PTA when acting in their capacities as PTA leaders. Participate fully as a member of the board of directors. MEMBERS OF THE BOARD OF DIRECTORS MAY Be asked to serve on National PTA committees and/or task forces, as requested by the president. Be asked to represent National PTA at the request of the president. YOUTH MEMBERS ON THE BOARD OF DIRECTORS SHALL Be 18 years of age, but not more than 21 years of age on date of appointment. Fulfill the responsibilities of members of the board of directors as listed above. MEMBERS OF THE NOMINATING AND LEADERSHIP DEVELOPMENT COMMITTEE SHALL Be a member of a PTA. Serve a term of three (3) years. Identify characteristics and skill sets needed in the leadership of National PTA to accomplish the strategic plan. Screen and evaluate individuals, and nominate candidates for president-elect, secretarytreasurer, member representatives to the board of directors, and nominating and leadership development committee members. Recommend continuing education that enhances leadership development of the board. Recommend other training to appropriate committees, and additional training of potential leaders, if needed. Advise the president on the appointment of committee and task force members. Participate fully as a member of the nominating and leadership development committee. Actively participate in the annual giving campaign. MEMBERS OF THE BYLAWS AND POLICY COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Have an understanding of the organizational charters, constitution, bylaws, and policy. Develop, evaluate, and adjust a plan of work annually. National PTA Call for Letters of Intent - 2012 5
Make recommendations to the next bylaws and policy committee on areas of concern. Make a comprehensive study of National PTA bylaws and policies, and may propose bylaw amendments and policies for the consideration of the board of directors. Review bylaws of all constituent organizations. Participate fully as a member of the bylaws and policy committee. Actively participate in the annual giving campaign. MEMBERS OF THE DIVERSITY COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Promote diversity in all of its aspects and full involvement at all levels of the organization. Review, measure and evaluate systems and progress of PTA diversity programs. Educate PTA leadership on cultural competence to improve the organization s ability to address issues of diversity. Identify and partner with outside organizations to assist with identifying ethnic leaders. Consider all aspects of diversity and focus on identified priorities. Review structure of the organization to ensure that PTA eliminates barriers to ethnic and minority leadership. Advocate the inclusion of diversity in organizational structure, mission, goals, objectives, action plans, programs, and other initiatives. Develop and assess a plan of work. Coordinate with other committees so that diversity is considered in their plans of work. Participate in diversity and minority conventions, events, and other activities. Recommend new tools/resources on diversity and inclusion to be used at all levels of PTA. Recommend that all PTA reports include diversity information when appropriate. Work with the Legislative Staff/Committee to identify and recommend changes to laws and policies that hinder diversity in PTA. Develop positions that promote excellent public schools as a civil right for all children. Participate fully as a member of the diversity committee. Actively participate in the annual giving campaign. MEMBERS OF THE FIELD SERVICE COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Develop strategies for service to the field and evaluate effectiveness of the organization. Assess capability/capacity of state organizations to service units. Work collaboratively with field service staff and other national committees. Review, assess and recommend change to national PTA services to the field to insure they meet the needs and strategic initiatives of the association. Develop, evaluate, and adjust annual field service committee plan of work. Participate fully as a member of the field service committee. Actively participate in the annual giving campaign. MEMBERS OF THE LEGISLATION COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Review the legislative program of National PTA and make recommendations concerning the program to the board of directors. Participate in the Legislative Conference and other training opportunities. National PTA Call for Letters of Intent - 2012 6
Provide input on legislative documents and activities designed for the membership. Assist staff with promoting increased participation of the membership in advocacy opportunities. Advise national leaders and staff regarding member interests. Share expertise and skills at local, state, and national forums. Be available to advocate for National PTA positions in Washington DC and in local communities. Identify organizations and other resources that complement the work of National PTA. Report back to National PTA advocacy staff on federal policy maker contacts and other matters, when appropriate. Participate fully as a member of the legislation committee. Actively participate in the annual giving campaign. MEMBERS OF THE MEMBERSHIP COMMITTEE SHALL Be a member of a PTA Be appointed by the president at the post-convention board meeting for a term of two (2) years. Develop membership strategies and evaluate effectiveness of membership development practices. Provide professional expertise in membership development and marketing. Identify overall membership development strategies for National PTA. Recommend new tools and resources on membership recruitment and retention to be used at all levels of the organization. Assess member benefits as part of the overall membership development plan. Be an active recruiter of PTA members. (Be a campaigner!) Be available for presentations on PTA membership development topics. Develop, evaluate, and adjust a plan of work annually. Participate fully as a member of the membership committee. Actively participated in the annual giving campaign. MEMBERS OF THE RESOLUTIONS COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Solicit, review, and recommend proposed resolutions for the consideration of the board of directors. Identify and recommend action on emerging issues and public policy trends. Review adopted resolutions and position statements and recommend to retain, amend or rescind those resolutions and position statements. Help identify nationwide issues related to children and youth and collaborate with appropriate committees. Participate fully as a member of the resolutions committee. Actively participate in the annual giving campaign. MEMBERS OF THE RESOURCE DEVELOPMENT COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Plan and implement the organization s resource development program in concert with the professional staff. Develop proposed policies, procedures, and schedules for fundraising. National PTA Call for Letters of Intent - 2012 7
Set guidelines and implementation schedule for governance contributions. Report the status of the association s fundraising activities and the fundraising climate in general to the board. Educate all stakeholders about the association s need for non-dues revenue and the plan and resources needed to realize those plans. Provide guidelines, training and resources for constituents in support of their resource development and sponsorship efforts. Familiarize the board of directors with techniques and skills necessary for effective fundraising. Develop guidelines and resources for state leaders in support of their sponsorship efforts. Create a resource development rationale statement and review at the beginning of each term. Develop, evaluate, and adjust a plan of work annually. Participate fully as a member of the resource development committee. Actively participate in the annual giving campaign. MEMBERS OF THE YOUTH INVOLVEMENT COMMITTEE SHALL Be a member of a PTA. Be appointed by the president at the post-convention board meeting for a term of two (2) years. Increase youth participation and visibility at National, State, and Local PTA events. Work in collaboration with national, state, and local PTA s to provide education, resources, leadership training, and opportunities to increase youth participation and visibility. Work in collaboration with other committees to increase and retain membership. Aid in education of adults in youth issues. Support building partnerships with outside organizations focused on youth. Create opportunities to foster future leaders. Provide resources on youth involvement and development. Participate fully as a member of the youth involvement committee. Special Committees From time to time, the board of directors may establish special committees to address specific issues or projects such as an election or convention committee. Members of special committees are appointed by the president and serve until they have completed the specific task given. Once they have submitted a final report to the board and are discharged, the special committee immediately ceases to exist. National PTA Call for Letters of Intent - 2012 8
LETTER OF INTENT IS TO BE RECEIVED IN THE NATIONAL PTA OFFICE ON OR BEFORE TUESDAY, OCTOBER 9 th, 2012. NO FAXES WILL BE ACCEPTED. LETTER OF INTENT Name Address City State ZIP Telephone: Home ( ) Cell ( ) E-mail Company Name Work Title Work E-mail Company Address City State ZIP Telephone: Work ( ) Fax ( ) I may be contacted at work. I wish to be considered for the following positions (the number of positions available is listed following each position. The number of committee positions applies to odd years but the Nominating and Leadership Development Committee still receives applications to make recommendations for potential vacancies. If you select multiple positions, rank them in order of preference): rank President-elect rank Secretary-treasurer rank Member representative on the National PTA Board of Directors (2-year term) (8) rank Nominating and leadership development committee member (3-year term) (3) rank Youth member on the National PTA Board of Directors (2-year term) (2) I wish to be considered for appointment to the following committee(s): rank Bylaws and policy committee (2-year term) (5) rank Diversity committee (2-year term) (9) rank Field service committee (2-year term) (9) rank Legislation committee (2-year term) (5) rank Membership committee (2-year term) (9) rank Resolutions committee (2-year term) (9) rank Resource development committee (2-year term) (6) rank Youth involvement committee (2-year term) (5) rank Special Committee: Elections Convention Reflections Please include a one-page cover letter sharing your reasons for wishing to be considered for the position(s) you have indicated, as well as skills and expertise you would bring to the position(s). National PTA Call for Letters of Intent - 2012 9
PROFESSIONAL/PERSONAL REFERENCES List three (3) references that will be available and may be contacted by members of the nominating and leadership development committee regarding your qualifications, skills, and attributes, as well as your capacity to serve in the position(s) for which you have applied. Whenever possible, include both an e- mail address and preferred telephone numbers to aid in scheduling interviews. References may or may not be contacted. Please do not include members of the nominating and leadership development committee as references. REFERENCE 1: Relationship Name Address City State ZIP Telephone: Home ( ) Work ( ) Cell ( ) E-mail REFERENCE 2: Relationship Name Address City State ZIP Telephone: Home ( ) Work ( ) Cell ( ) E-mail REFERENCE 3: Relationship Name Address City State ZIP Telephone: Home ( ) Work ( ) Cell ( ) E-mail Have you had an opportunity to work with your state PTA leadership or another national organization? National PTA Letter of Intent - 2012
SIGNATURE OF AGREEMENT AND SUBMISSION FORM PTA Vision Every child s potential is a reality. PTA Mission To make every child s potential a reality by engaging and empowering families and communities to advocate for all children. PTA Values Collaboration: We will work in partnership with a wide array of individuals and organizations to broaden and enhance our ability to serve and advocate for all children and families. Commitment: We are dedicated to children s educational success, health, and well-being through strong family and community engagement, while remaining accountable to the principles upon which our association was founded. Diversity: We acknowledge the potential of everyone without regard, including but not limited to: age, culture, economic status, educational background, ethnicity, gender, geographic location, legal status, marital status, mental ability, national origin, organizational position, parental status, physical ability, political philosophy, race, religion, sexual orientation, and work experience. Respect: We value the individual contributions of members, employees, volunteers, and partners as we work collaboratively to achieve our association s goals. Accountability: All members, employees, volunteers, and partners have a shared responsibility to align their efforts toward the achievement of our association s strategic initiatives. PTA Strategic Initiatives 1. We will build a comprehensive research development platform 2. We will implement a focused, research based, public policy and advocacy plan 3. We will grow and steward our resources. 4. We will enhance the internal and external awareness of the association 5. We will enhance organizational efficiency and effectiveness 6. We will recruit, train, and support effective leaders 7. We will diversify our membership, and engage and serve communities The Purposes of the PTA To promote the welfare of children and youth in home, school, community, and place of worship. To raise the standards of home life. To secure adequate laws for the care and protection of children and youth. To bring into closer relation the home and the school, so that parents and teachers may cooperate intelligently in the education of children and youth. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education. Signature of Agreement. Your signature acknowledges that you have reviewed and agree with PTA s vision, mission, values, strategic initiatives, and purposes and you are currently a PTA member. I am a member of (local unit name) City Signature PTA/PTSA Unit# State Date Signed National PTA Call for Letters of Intent - 2012 11
Location/Space for Picture (JPEG format) RESUME/BIO Name Address Address Telephone Numbers Email Address Personal and Professional Information PTA Involvement Current service includes: Previous service includes: Community Involvement Current service includes: Previous service includes: Honors and Awards (Optional) National PTA Call for Letters of Intent - 2012 12
CHECKLIST OF REQUIRED DOCUMENTS One page cover letter sharing your reasons for wishing to be considered for the position(s) you have indicated, as well as the skills and expertise you would bring to the positions(s). Cover letter must be on one side of an 8-1/2 x 11 single sheet of paper, in no smaller than 12-point type, single-spaced. Letter of Intent Professional/Personal References form Signature of Agreement and Submission form Resume or bio on one side of an 8-1/2" x 11" sheet of paper, in no smaller than 12-point type, single-spaced. Please use attached template in preparing your resume or bio. Photo (the preferred format is JPEG) Please be sure to sign the signature of agreement and submission form. All materials must be received at the National PTA office on or before Tuesday, October 9 th, 2012. Mail or e-mail all materials to the attention of Ivelisse Castro. No faxes will be accepted. The National PTA office will acknowledge receipt of all Letters of Intent. Mail to : E-mail to: National PTA Headquarters 1250 North Pitt Street Alexandria, VA, 22314 Attn: Ivelisse Castro, NLDC Staff Liaison leadershipdevelopment@pta..org National PTA Call for Letters of Intent - 2012 13