A MEETING OF THE BOARD OF COMMISSIONERS OF THE CITY OF JOHNSON CITY, TENNESSEE was held in the Commission Chambers of the Municipal and Safety Building, 601 East Main Street, Johnson City, Tennessee on Thursday, December 7, 2017. PRESENT: Mayor David Tomita, Vice-Mayor Jenny Brock, Commissioners Todd Fowler, Ralph Van Brocklin and Joe Wise, Pete Peterson, City Manager, and Janet Jennings, City Recorder. Mayor David Tomita called the meeting to order at 6:02 p.m. At this time, Captain Michael Cox, Salvation Army, led the invocation, which was followed by the pledge of allegiance. Upon motion by Commissioner Joe Wise, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That changes to the agenda, as follows: (1) the addition of a presentation from Indian Trail Intermediate School, and (2) the deferral of a discussion on the City Manager s objectives, be and the same are hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That the minutes of the regularly scheduled City Commission Meeting held on Monday, November 13, 2017, be and the same are hereby approved. At this time, a presentation was made by Indian Trail Intermediate School students regarding Jacob s Nature Park. At this time, Mayor David Tomita presented the Certificate of Achievement Awards for Winning Artwork for the 2017 City Christmas Cards to I.V. Dennison, Amaya Redd and Kadence Warren. At this time, Mayor David Tomita presented a proclamation recognizing Fairmont Elementary. Carol McGill, Fairmont Principal, was present to accept, and was joined by Steve Barnett, Director of Schools, and Jonathon Kinnick, Board of Education member.
Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That a beer license for Asian Café 1, Inc., 3020 Franklin Terrace #6, Johnson City, Tennessee, be and the same is hereby approved. A representative was present. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That the reappointment of Frank Hawkins and the appointments of Bo Deaton and Jerry Gehre to the Senior Center Foundation Board, be and the same are hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes.
JOHNSON CITY, That the reappointment of James Tinner to the Johnson City Housing Authority, be and the same is hereby approved. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That the appointment of William Roller to the Health and Educational Facilities Board, be and the same is hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That the Consent Agenda for December 7, 2017, be and the same is hereby approved. CONSENT AGENDA: A. GENERAL: i. Consider Change Order #3 for Summers Taylor for a net contract savings in the amount of $201,390.64 on the Mountainview Roundabout Project (Public Works Department) ii. Consider an alternate offer for Tract 17 on the Knob Creek Road Project in the amount of $215,150 (Public Works Department) iii. Consider approval of contract and implementation of the ADA Compliance Study with Kimley Horn (Development Services) iv. Consider the FY2017-18 contract between the City and Appalachia Service Project (ASP) for the Administration & Implementation of the CDBG Owner Occupied Rehabilitation/Reconstruction Program in the amount of $109,000 (Development Services) v. Consider an Interlocal Agreement on the Ford Creek Water Line Project (Water & Sewer Services)
vi. Consider Change Order #1 for Preston Construction Company for a contract increase in the amount of $5,831.09 on the Johnson City Jail Plumbing Replacement & Upgrades Project (Administration) vii. Consider Amendment to the Architectural/Engineering Agreement with Shaw & Shanks Architects, PC for an increase in the amount of $25,000 on the Langston High School Additions and Alterations Project (Administration) viii. Consider Change Order #1 for Musco Sports Lighting, LLC for a contract increase in the amount of $15,521 on the Cardinal Park Lighting Project (Administration) B. INVOICES: i. Musco Sports Lighting................... $91,632.60 Administration ~ Invoice #302915 Cardinal Park Lighting Project Funding Source: Capital Fund ii. Preston Construction Company........... $24,919.99 Administration ~ Pay Request #4 Johnson City Jail Plumbing Replacement & Upgrades Funding Source: Capital Projects Fund iii. Energy Systems Group................... $202,034.17 Administration ~ Pay Request #11 Science Hill High School Energy Improvements Funding Source: General Obligation Bonds iv. Retail Strategies......................... $25,000.00 Development Services ~ Pay Request #3 Retail Recruiting Consulting Services Funding Source: Budgeted Expense
v. Mike Smith Pump Service................ $121,691.20 Water & Sewer Services ~ Pay Request #3 Galvanized Waterline Replacement Funding Source: Budgeted Expense vi. Frizzell Construction..................... $465,600.27 Water & Sewer Services ~ Pay Request #20 Brush Creek & Knob Creek WWTP Improvements Funding Source: Bond Funded vii. King Contractors........................ $216,127.70 Water & Sewer Services ~ Pay Request #4 Bunker Hill Water Tank Reconstruction Funding Source: Budgeted Expense viii. Barge Waggoner Sumner & Cannon....... $2,221.00 Water & Sewer Services ~ Task Order #1 Bunker Hill Tank Reconstruction Funding Source: Budgeted Expense ix. LDA Engineering........................ $11,132.50 Water & Sewer Services ~ Task Order #9 B2D Sewer Basin Rehab Project Funding Source: Budgeted Expense x. LDA Engineering........................ $6,332.50 Water & Sewer Services ~ Task Order #5 Tannery Knob Tank Replacement Funding Source: Bond Funded xi. Summers & Taylor..................... $56,743.06 Water & Sewer Services ~ Pay Request #7 (FINAL PAYMENT) Final Pay Request & Balancing Change Order Tannery Knob Tank Replacement Funding Source: Bond Funded
xii. Summers & Taylor....................... $124,972.88 Water & Sewer Services ~ Pay Request #6 2016-2017 Sewer Lift Station Phase Out Project Funding Source: Budgeted Expense xiii. Summers & Taylor...................... $26,713.73 Public Works Department ~ Pay Request #8 (FINAL PAYMENT) Browns Mill & Mountainview Roundabout Project Funding Source: 100% Federal Funding xiv. Mattern & Craig....................... $17,654.45 Public Works Department ~ Invoice #3713-09 & 3713-10 Mountainview Roundabout Project Funding Source: 100% Federal Funding xv. Barge Waggoner Sumner & Cannon....... $7,619.30 Public Works Department ~ Invoice #157416 Downtown Plaza Master Plan Funding Source: Stormwater Fund xvi. Cannon & Cannon...................... $6,125.00 Public Works Department ~ Invoice #33567 & 33597 Downtown Johnson City Lighting Design Funding Source: General Fund C. BIDS i. ITB #6176 Nixon Power Services.................... $29,938.00 Water & Sewer Services ~ Emergency Generator
Funding Source: Rate Funded Capital ii. ITB #6179 King s Tire Service & Free Service Tire...... $476,005.70 Fleet Management ~ Tire Service Contract
Funding Source: Operational Budget
iii. ITB #6180 Cintas.................................. $57,000.00 Public Works Department & Water & Sewer Services Work Uniform Contract Funding Source: Operational Budget iv. ITB #R-6181 Municipal Emergency Services............ $65,000.00 Fire Department Structural Firefighting Personal Protective Equipment
Funding Source: Operational Budget v. ITB #6183 Freeland Chevrolet, Neighborhood Ford, Ted Russell Ford & Ford of Murfreesboro... $843,473.31 Dev. Srvs, Pine Oaks Golf, W/S, P/W and Parks & Recreation Twenty-(20) Vehicles Funding Source: Capital Equipment Fund & Rate Funded Capital
vi. ITB #6184 Utility One Source Forestry, LLC........... $168,699.00 Public Works Department: Landscaping Division Bucket Truck
Funding Source: Capital Equipment Fund Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Todd Fowler, Ordinance No. 4651-17, AN ORDINANCE TO REZONE A PORTION OF PROPERTY LOCATED ON PEOPLES STREET (TAX MAP 038I, GROUP B, PARCEL 029.00) FROM PB (PLANNED BUSINESS DISTRICT) TO RP-5 (PLANNED RESIDENTIAL DISTRICT), was passed on first reading. The motion carried by five ayes. There were no nay votes. At this time a public hearing was held regarding Ordinance No. 4650-17. No one spoke for or against this item. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, Ordinance No. 4650-17, AN ORDINANCE TO REZONE PROPERTY LOCATED AT 4835 NORTH ROAN STREET (TAX MAP 021, PARCEL 49.01) FROM B-4 (PLANNED ARTERIAL BUSINESS DISTRICT) TO RP-3 (PLANNED RESIDENTIAL DISTRICT), was passed on third reading. The motion carried by five ayes. There were no nay votes. ORDINANCE NO. 4650-17 AN ORDINANCE TO AMEND THE ZONING MAP OF THE CITY OF JOHNSON CITY, TENNESSEE BEING PART OF THE APPENDIX TO ORDINANCE NO. 1519 ENTITLED "AN ORDINANCE TO ADOPT A CODE OF LAWS AND ORDINANCES FOR THE CITY OF JOHNSON CITY, TENNESSEE, AND TO REPEAL ALL LAWS AND ORDINANCES IN CONFLICT THEREWITH", AND AMENDATORY THEREOF, BY CHANGING FROM B-4 (PLANNED ARTERIAL BUSINESS) DISTRICT TO RP-3 (PLANNED RESIDENTIAL) DISTRICT CERTAIN
PROPERTY (TAX MAP 021 PARCEL 49.01) LOCATED AT 4835 NORTH ROAN STREET. BE IT ORDAINED BY THE CITY OF JOHNSON CITY AS FOLLOWS: SECTION 1. That the Zoning Map of the city of Johnson City, Tennessee, being a part of the appendix to Ordinance No. 1519 entitled, "An Ordinance to Adopt a Code of Laws and Ordinances for the City of Johnson City, Tennessee, and to Repeal All Laws and Ordinances in Conflict Therewith," and all ordinances supplementary thereto and amendatory thereof, be and the same is hereby amended and modified by changing the zoning on the following described property from B-4 (Planned Arterial Business) district to RP-3 (Planned Residential Business) district. See description and required Concept Plan marked "Exhibit 'A'" hereto. See zoning map of the above-described property marked "Exhibit 'B'" hereto. SECTION 2. BE IT FURTHER ORDAINED, That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 3. BE IT FURTHER ORDAINED, That this ordinance shall take effect from and after its passage on third and final reading and publication as required by law, the public welfare requiring it. PASSED ON FIRST READING 11/02/2017 PASSED ON SECOND READING 11/13/2017 PASSED ON THIRD READING 12/07/2017 APPROVED AND SIGNED IN OPEN MEETING ON THE 7 th DAY OF December, 2017 ATTEST: /s/ David Tomita MAYOR /s/ Janet Jennings City Recorder
APPROVED AS TO FORM: /s/ James H. Epps, IV City Attorney
"EXHIBIT 'A'"
COMMISSION MEETING MINUTES DECEMBER 7, 2017 "Exhibit 'B'" 1
COMMISSION MEETING MINUTES DECEMBER 7, 2017 2
COMMISSION MEETING MINUTES DECEMBER 7, 2017 At this time, a public hearing was held regarding a Concept Plan for the rezoning of property located at 4835 North Roan Street (Tax Map 021, Parcel 49.01) from B-4 (Planned Arterial Business District) to RP-3 (Planned Residential District). No one spoke for or against this item. Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice- Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That a Concept Plan for the rezoning of property located at 4835 North Roan Street (Tax Map 021, Parcel 49.01) from B-4 (Planned Arterial Business District) to RP-3 (Planned Residential District), be and the same is hereby approved. At this time, a public hearing was held regarding a Resolution to annex certain property that is known as the Isaacs Annexation (See Ordinance 4652-17, Assigning Zoning). No one spoke for or against this item. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That a Resolution to annex certain property that is known as the Isaacs Annexation (See Ordinance 4652-17, Assigning Zoning), be and the same is hereby approved. At this time a public hearing was held regarding Ordinance No. 4652-17. No one spoke for or against this item. Upon motion by Commissioner Joe Wise, seconded by Commissioner Ralph Van Brocklin, Ordinance No. 4652-17, AN ORDINANCE TO ASSIGN ZONING OF R-2A, LOW DENSITY RESIDENTIAL, TO CERTAIN PROPERTY KNOWN AS THE ISAACS ANNEXATION, was passed on third reading. The motion carried by five ayes. There were no nay votes. ORDINANCE NO. 4652-17 AN ORDINANCE TO AMEND THE ZONING MAP OF THE CITY OF JOHNSON CITY, TENNESSEE BEING PART OF THE APPENDIX TO ORDINANCE NO. 1519 ENTITLED "AN ORDINANCE TO ADOPT A CODE OF LAWS AND ORDINANCES FOR THE CITY OF JOHNSON CITY, TENNESSEE, AND TO REPEAL ALL LAWS AND ORDINANCES IN CONFLICT THEREWITH", AND AMENDATORY THEREOF, BY ASSIGNING A R-2A (LOW DENSITY RESIDENTIAL) TO CERTAIN PROPERTY 3
COMMISSION MEETING MINUTES DECEMBER 7, 2017 WITHIN THE ELEVENTH (11 TH ) CIVIL DISTRICT OF WASHINGTON COUNTY, TENNESSEE KNOWN AS THE ISAACS ANNEXATION. BE IT ORDAINED BY THE CITY OF JOHNSON CITY AS FOLLOWS: SECTION 1. That the Zoning Map of the city of Johnson City, Tennessee, being a part of the appendix to Ordinance No. 1519 entitled, "An Ordinance to Adopt a Code of Laws and Ordinances for the City of Johnson City, Tennessee, and to Repeal All Laws and Ordinances in Conflict Therewith," and all ordinances supplementary thereto and amendatory thereof, be and the same is hereby amended and modified by assigning the zoning on the following described property of a R-2A (Low Residential) District. See description marked "Exhibit 'A'" hereto. See map of the above-described property marked "Exhibit 'B'" hereto. SECTION 2. BE IT FURTHER ORDAINED, That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 3. BE IT FURTHER ORDAINED, That this ordinance shall take effect from and after its passage on third and final reading and publication as required by law, the public welfare requiring it. PASSED ON FIRST READING 11/02/2017 PASSED ON SECOND READING 11/13/2017 PASSED ON THIRD READING 12/07/2017 APPROVED AND SIGNED IN OPEN MEETING ON THE 7 th DAY OF December, 2017 ATTEST: /s/ David Tomita MAYOR /s/ Janet Jennings City Recorder APPROVED AS TO FORM: /s/ James H. Epps, IV City Attorney 4
COMMISSION MEETING MINUTES DECEMBER 7, 2017 EXHIBIT A 5
COMMISSION MEETING MINUTES DECEMBER 7, 2017 6
COMMISSION MEETING MINUTES DECEMBER 7, 2017 EXHIBIT B 7
COMMISSION MEETING MINUTES DECEMBER 7, 2017 At this time, a public hearing was held regarding the Plan of Service for the Isaacs Annexation. No one spoke for or against this item. Upon motion by Commissioner Joe Wise, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That the Plan of Service for the Isaacs Annexation, be and the same is hereby approved. At this time, Chief Mark Sirois, Police Department, presented a Traffic Safety Camera Program update. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Ralph Van Brocklin, the following resolution was offered for adoption. The motion carried by four ayes. Mayor David Tomita voted nay. JOHNSON CITY, That the continuation of the Traffic Safety Camera Program, be and the same is hereby approved. At this time, Grant Summers and Steve Kasacek, IMBA Trail Solutions, made a presentation regarding Phase 1B of Tannery Knob Bike Park. Upon motion by Commissioner Joe Wise, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That funding in the amount of $432,300.00 for Phase 1B of Tannery Knob Bike Park, be and the same is hereby approved. Funding will be provided out of the fund balance in the General Fund. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That the closure of Buffalo Valley Golf Course at the conclusion of daylight hours on December 31, 2017, with upkeep postclosure as recommended by JJ Keegan Consulting Firm, and further, that the City begin the process of liquidation of the course by issuing a Request for Proposals as presented in the Commission work session on December 4, 2017, be and the same is hereby approved. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The 8
COMMISSION MEETING MINUTES DECEMBER 7, 2017 motion carried by four ayes. Mayor David Tomita voted nay. JOHNSON CITY, That the Tri-Cities Legislative Policy, be and the same is hereby approved. At this time, Commissioner Ralph Van Brocklin provided an update from the School Facilities Committee Meeting. There being no further business or discussion, Mayor David Tomita adjourned the meeting at 8:30 p.m. DAVID TOMITA MAYOR JANET JENNINGS CITY RECORDER ITEMS DEFERRED: 1. City Manager s objectives. ACTION ITEMS: 1. Closure of Buffalo Valley Golf Course at the conclusion of daylight hours on December 31, 2017, with upkeep postclosure as recommended by JJ Keegan Consulting Firm, and further that the City begin the process of liquidation of the course by issuing a Request for Proposals as presented in the Commission work session on December 4, 2017. 9