VILLAGE OF MCFARLAND VILLAGE BOARD MINUTES Monday, June 12, 2017-7:00 P.M. 1. CALL TO ORDER. Village Board President Brad Czebotar called the regular meeting of the McFarland Village Board to order at 7:00 p.m. in the Community Room of the McFarland Municipal Center. 2. ATTENDANCE ROLL CALL Village Board members present: President Brad Czebotar. Village Trustees: Jerry Adrian, Stephanie Brassington, Carolyn Clow, Dan Kolk, Mary Pat Lytle, and Shaun O Hearn. Staff Present: Village Administrator Matt Schuenke, Village Clerk/Treasurer Cassandra Suettinger, Community Development Director Pauline Bonness, Public Works Director Allan Coville, Fire & EMS Chief Chris Dennis and Police Chief Craig Sherven. 3. PUBLIC APPEARANCES 4. PUBLIC ANNOUNCEMENTS AND COMMUNICATIONS a. Public Announcement b. Public Communications 1. Budget Town Hall Meeting with Rep. Jimmy Anderson Thursday June 15 th from 6:00-8:00 at Village Hall. 5. CONSENT AGENDA a. Motion to approve the minutes of the May 22, 2017 Village Board meeting. b. Motion to approve pre-paid check #69081-69094 in the amount of $19,332.29 and current checks #69095-69195 in the amount of $247,405.10. c. Motion to approve the appointment of Marv Schrader to the Finance Committee for a 1-year term. d. Motion to approve recommendation from Police Chief Sherven that the alcohol beverage operator s license for Brianna Skonning (Kwik Trip) be approved for the period of June 12, 2017 through June 30, 2017. e. Motion to approve the recommendation from Police Chief Craig Sherven that renewal and original alcohol beverage operator licenses on the report dated June 9, 2017 for the period of July 1, 2017 through June 30, 2018 be approved and the licenses issued. Motion by President Czebotar, second by Trustee Lytle, to approve the consent agenda with the changes noted to the minutes. Motion carried 7-0 by acclamation. 6. BUSINESS a. Discussion regarding Village property acquisition for McFarland Cemetery Association.
Larry Chatman, 5530 Milwaukee St., appeared to speak on behalf of the McFarland Cemetery Association. He reported the Association has run out of room in their current cemeteries. They sold their last plots approximately 3 years ago. While they have been successful in buying back plots that will no longer be used, and investing in column burial, they do not have any more land available to grow. He explained they are a nonprofit association with a voluntary Board. They have investigated purchasing land in the past, but unfortunately the prices have been far more than the association could afford. He stated with the cost of mowing, maintenance, and insurance, the Association will run out of money soon. In the event the Association runs out of money and disbands, the Village would be required to take over maintenance and upkeep of the cemeteries. The Board directed staff to explore the possibility of obtaining additional land for the Cemetery Association. The Board also requested a cost analysis of a land acquisition versus the cost of maintaining the cemetery. b. Finance Committee (Trustees Lytle & Clow) 1) Discussion and possible action to proceed with a negotiated sale of $4,510,000 G.O. Notes with the purpose of borrowing funds for the 2017 Capital Improvement Plan. Carol Wirth, Wisconsin Public Finance Professionals LLC., appeared before the Board to discuss the negotiated sale of $4,510,000 G.O. Notes for the purpose of borrowing funds for the 2017 capital improvement plan. She presented a breakdown and repayment schedule of the four proposed uses including general Village projects, water utility projects, sewer utility projects, and TID 4 projects. A resolution will be presented at the July 10 th Village Board meeting for consideration that will include the final interest rates for the 2017 notes for consideration by the Board. c. Public Safety Committee (Trustees Adrian & Clow) 1) Discussion and possible action on approval of the renewal liquor licenses for the period of July 1, 2017 through June 30, 2018 for: i. Class B and Class B for: Byrne s Tavern, Green Lantern, Maple Tree, Parkside Pub, Spartan Bowl, Spartan Pizza, Edwards Foye American Legion Post 534, 5100, Angelo s and Palenque. ii. Class A and Class A licenses for: Kwik Trip, BP-Burma Road, Terminal Citgo, McFarland Liquors, Walgreens, Pick N Save, and J&B Liquor. iii. Class A(Cider only) and Class A for BP-Larson Beach iv. Class B and Class C license for McFarland House Café. Motion by Trustee Adrian, second by Trustee Clow, to approve the renewal liquor licenses for the period of July 1, 2017 through June 30, 2018 for a Class B and Class B for: Byrne s Tavern, Green Lantern, Maple Tree, Parkside Pub, Spartan Bowl, Spartan Pizza, Edwards Foye
American Legion Post 534, 5100, Angelo s and Palenque, Class A and Class A licenses for: Kwik Trip, BP-Burma Road, Terminal Citgo, McFarland Liquors, Walgreens, Pick N Save, and J&B Liquor, Class A(Cider only) and Class A for BP-Larson Beach. And a Class B and Class C license for McFarland House Café. Motion carries 6-0-1 by acclamation with O Hearn abstaining. 2) Discussion and possible action on approval of cigarette and tobacco license application for the period of July 1, 2017 through June 30, 2018 for: Byrne s McFarland Tavern, Green Lantern, Kwik Trip, BP-Burma Road, Parkside Pub, Terminal Citgo, BP-Larson Beach, McFarland Liquors, Walgreen s, Pick N Save, J&B Liquor, and Dollar General. Motion by Trustee Adrian, second by Trustee Clow, to approve the cigarette and tobacco license application for the period of July 1, 2017 through June 30, 2018 for: Byrne s McFarland Tavern, Green Lantern, Kwik Trip, BP-Burma Road, Parkside Pub, Terminal Citgo, BP-Larson Beach, McFarland Liquors, Walgreen s, Pick N Save, J&B Liquor, and Dollar General. Motion carries 7-0 by acclamation. d. Personnel Committee (Czebotar & Kolk) 1) Discussion and possible action on revisions to the Compensation and Benefits manual. Village Administrator Schuenke provided an overview of the proposed changes including: i. Change in the manual language from will to may as recommended by the Village Labor Attorney. Administrator Schuenke emphasized there is no intention to change the benefits in the manual beyond unexpected changes in the budget that could arise on an annual basis. ii. Change to the policy for carryover of vacation for both non-represented employees and Department Heads. iii. Change to sick leave conversion uses at retirement. iv. Change/clarification to language regarding health insurance for parttime employees. Motion by President Czebotar, second by Trustee Kolk, to approve revisions to the Compensation and Benefits manual. Motion carries 6-1 by acclamation by Clow voting nay. 2) Discussion on 2017 Employee Performance Evaluations and merit pay program. Village Administrator Schuenke provided an overview of the 2017 Employee performance evaluations and merit pay program. e. Community Development Authority (Brassington & O Hearn)
1) Discussion and possible action on MSA proposal for McFarland TID No. 5 creation. Village Administrator Schuenke reported the contract with MSA is to put together background and a proposal for the Board to review regarding the possible creation of TID No. 5. Motion by Trustee O Hearn, second by Trustee Brassington, to approve the contract with MSA for McFarland TID No. 5 creation. Motion carries 7-0 by acclamation. f. Discussion and possible action on Resolution 2017-13: A resolution approving release of restrictive covenant in the Park View Estates Plat. Motion by President Czebotar, second by Trustee Adrian, to approve Resolution 2017-13: A resolution approving release of restrictive covenant in the Park View Estates Plat. Motion carries 7-0 by acclamation. g. Discussion and possible action on intergovernmental agreement among the City of Madison, Dane county Municipalities, and Board of Health for Madison and Dane County for a consolidated Police Records Management System (RMS). Motion by President Czebotar, second by Trustee O Hearn, to approve an intergovernmental agreement among the City of Madison, Dane County Municipalities, and Board of Health for Madison and Dane County for a consolidated Police Records Management System (RMS) contingent upon staff and Village Attorney approval. Motion carries 7-0 by acclamation. h. Discussion and possible action on Ordinance 2017-14: an ordinance relating to enforcement of property maintenance violations. With no objection from Village Board members, the Board discussed items h. and i. at the same time. Motion by President Czebotar, second by Trustee Kolk, to approve Ordinance 2017-14: an ordinance relating to enforcement of property maintenance violations. Motion carries 7-0 by acclamation. i. Discussion and possible action on Ordinance 2017-15: an ordinance to address outdoor storage of unsightly items. Motion by President Czebotar, second by Trustee Kolk to approve Ordinance 2017-15: an ordinance to address outdoor storage of unsightly items. j. Authority, Board, Commission, and Committee agenda item requests, referrals, and updates. The Board referred to the Public Safety Committee the issue of the ability of the Village to limit future issuance of cigarette licenses. 7. ADJOURNMENT
Motion by Trustee Lytle, second by Trustee Clow, to adjourn at 7:59 p.m. Motion carried 7-0 by acclamation.