SHELBY COUNTY COMMISSION OCTOBER 12, 2015 MINUTES

SHELBY COUNTY COMMISSION OCTOBER 12, 2015 MINUTES STATE OF ALABAMA COUNTY OF SHELBY The Shelby County Commission of Shelby County, Alabama, met at the County Administration Building in the City ofcolumbiana, Alabama, at 8:30 A.M., Monday, October 12, 2015. The meeting was called to order by Commissioner Rick Shepherd. The invocation was given followed by the Pledge ofallegiance. Roll was called and the following members were present: PRESENT Commissioner Dan Acker Commissioner Lindsey Allison Commissioner Elwyn Bearden Commissioner Corley Ellis Commissioner Robbie Hayes Commissioner Jon Parker Commissioner Rick Shepherd Commissioner Mike Vest ABSENT Commissioner Tommy Edwards APPROVAL OF MINUTES FROM SEPTEMBER 28,2015 RESOLUTION 15-10-12-01 MOTION: Commissioner Acker - Motion to approve Minutes from September28, 2015 as presented SECOND: Commissioner Ellis VOTE ON MOTION: 6 Yeas- Commissioner Acker, Commissioner Allison, Commissioner Bearden, Commissioner Ellis, Commissioner Parker, Commissioner Vest; 2 Abstained - Commissioner Hayes and Commissioner Shepherd MOTION CARRIED APPROVAL OF BILLS, REQUISITIONS, CHECK REGISTER GOVERNMENTAL FUNDS AND PROPRIETARY FUNDS RESOLUTION 15-10-12-02 MOTION: SECOND: Commissioner Ellis - Motion to approve the Bills, requisitions and check register for Government and Proprietary Funds as presented Commissioner Hayes VOTE ON MOTION: Unanimous MOTION CARRIED -1 -

BUDGET, FINANCE & LEGAL AWARD AND RECORD BIDS POWERED ACTIVATED CARBON RESOLUTION 15-10-12-03 MOTION; Commissioner Hayes - Motion to approve Resolution 15-10-12-03 as presented SECOND: Commissioner Ellis VOTE ON MOTION: Unanimous MOTION CARRIED RESOLUTION 15-10-12-03 BE IT RESOLVED, that the Shelby County Commission hereby awards the bid for PowderedActivated Carbon (50 LB Bags) to the lowest responsive bidder, Calgon Carbon Corporation, as follows: Vendor Price per 50 lb bag Calgon Carbon Corporation $36.50 Carbon Activated Corporation $38.75 Prominent Systems, Inc. $40.75 F2 Industries, LLC $41.50 Said Ebid# 2015-9-10791 is located within the County Manager's Office. AIRPLANE TUG/TOW TRACTOR RESOLUTION 15-10-12-04 MOTION: Commissioner Hayes - Motion to approve Resolution 15-10-12-04 as presented SECOND: Commissioner Acker VOTE ON MOTION: Unanimous MOTION CARRIED RESOLUTION 15-10-12-04 BE IT RESOLVED, that the Shelby County Commissionhereby awards the bid for an Airplane Tug/Tow Tractor to the only responsive bidderpriceless Aviation Products in the amount of$30,736.73. Said ebid #2015-9-10794 is located within the County Manager's Office. COMPACT ARTICULATED LOADER AND ATTACHMENTS RESOLUTION 15-10-12-05 MOTION: Commissioner Hayes - Motion to approve Resolution 15-10-12-05 as presented SECOND: Commissioner Acker VOTE ON MOTION: Unanimous MOTION CARRIED RESOLUTION 15-10-12-05 BE IT RESOLVED, that the Shelby County Commission hereby records the bid award made by the County Manager for a Compact Articulated Loader to the only responsive bidder Southland Machinery, LLC in the amount of$58,159.41 for the Loader and attachments. Said ebid #2015-9-10795 is located within the County Manger's Office. BUDGET FINANCE AND LEGAL ALDOT -AIRPORT IMPROVEMENT PROJECTS RESOLUTION 15-10-12-06 -2

MOTION: Commissioner Hayes - Motion to approve Resolution 15-10-12-06 as presented SECOND: Commissioner Vest VOTE ON MOTION: Unanimous MOTION CARRIED RESOLUTION 15-10-12-06 BE IT RESOLVED, by the Shelby County Commission as follows: 1. That the Shelby County Commission is authorized to make an application for airport improvement funding assistance from the State of Alabama Department of Transportation, for the purpose of undertaking a project to make improvements at the Shelby County Airport. 2. That the application be submitted for and on behalf of the Shelby County Commission by its Manager who is authorized by this resolution to sign the application and any related forms or documents on behalf ofthe Shelby County Commission. 3. That the Shelby County Commission is authorized to enter into an airport improvement funding agreement with the State ofalabama, acting by and through the Alabama Department of Transportation, for the purpose of undertakinga project to make improvements at the Shelby County Airport, with partial funding provided by the State ofalabama. 4. That the agreement be executed in the name ofthe Shelby County Commission for and on behalf ofthe Shelby County Commission by its Manager. 5. That the agreement be attested by the Administrative Assistant to the County Manager and the seal of the Shelby County Commission affixed thereto. 6. That the authority ofthe Shelby County Commission to enter into contracts with the State ofalabama has been reviewed by the Shelby County Commission's attorney, and in his/her opinion, the Shelby County Commission is duly authorized to commit the Shelby County Commission to an agreement with the Alabama Department oftransportation. BE IT FURTHER RESOLVED, that the Shelby County Commission hereby affirms that the local matching share offunds in the amount required for this agreement has been officially approved, placed into the budget ofthe airport and is available for expenditure upon execution of the State ofalabama's funding agreement and the start ofthe project, I, the undersigned qualified and acting as the Administrative Assistant to the County Manager of the Shelby County Commission, do hereby certify that the above and foregoing is a true copy of a resolution lawfully passed and adopted by the Shelby County Commission named therein, at a regular meeting of such body held on the 12th day of October, 2015, and that such resolution is on file in the office of the Shelby County Commission. HEALTH AND HUMAN RESOURCES DOMESTIC VIOLENCE AWARENESS RESOLUTION 15-10-12-07 MOTION: SECOND: Commissioner Bearden - Motion to approve Resolution 15-10-12-07 as presented Commissioner Allison VOTE ON MOTION: Unanimous MOTION CARRIED SAFEHOUSE PROCLAMATION WHEREAS, violence against women and children continues to become a more prevalent problem; and WHEREAS, the problems of domestic violence are not confined to any group ofpeople, but cross all economic, gender, racial, and societal barriers; and -3 -

COMMISSIONEfft CORKfeY ELLIS COMMISSIONER ROBBIE HAYES COMMISSIONER JON PARKER 1^'m r\/ J COMMISSIONER l^ick^hephe COMMISSIONER MIKE VEST -5-

WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security,and humanity through the systematic use of physical, emotional, sexual, psychological, and economic controland/or abuse;and WHEREAS, the impact of domesticviolence is wide-ranging, directly affectingfamilies and society as a whole; and WHEREAS, it is battered women themselves who have been at the forefront ofefforts to bring peace to the home, and to society; and WHEREAS, it is fittingto set aside a specialtime to bringthis issueto the attention of all so they can becomebetter informed and involved in programs to eliminate this epidemic from our society; FURTHER, let us remember the victims ofdomestic violence, celebrate the survivors, and work together to eliminate domestic violence from our community. NOW, THEREFORE, in recognition of the impact that domestic violence has on the health and well-being of our community, we, the Shelby County CommissionofShelby County, Alabama, do hereby proclaim October 2015 as DOMESTIC VIOLENCE AWARENESS MONTH DATED THIS 12 DAY OF OCTOBER,2015. MOTION TO RECESS AND GO INTO EXECUTIVE SESSION AND ADJOURNMENT RESOLUTION 15-10-12-08 MOTION: SECOND: Commissioner Hayes - Motion to recess and enter into an Executive Session at 8:55 A.M. as recommended by the County Attorney Butch Ellis to discuss possible litigation. The October 12,2015 Shelby County Commission Meeting will adjourn at the conclusion ofthe Executive Session. Commissioner Parker VOTE ON MOTION: Unanimous MOTION CARRIED READ & APPROVED: COMMISSIONER DAN ACKER COMMISSIONER LINDSEY ALLISON cosm[ssione^^ COMMISSIONER TOMMY EDWARDS

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Application for Federal Assistance SF-424 * 1. Type of Submission * 2. Type of Application if Revision, select appropriate letter(s): OMB Number 4040-0004 Expiration Date: 03/31/2012 7] Preapplication n New HH Application [71 Continuation Other (Specify) n Changed/Corrected Application r~j Revision 3. Date Received: 4. Application Identifier: 5a. Federal Entity Identifier: State Use Only: 6. Date Received by State: 8. APPLICANT INFORWIATfON: a. Legal Name: Shelby County Commission * b. Employer/Taxpayer Identification Number (EIN/TIN): 63-6001694 d. Address: ' Streetl: Street 2: ' City: County: ' State: Province: 265 Weathervane Road Calera Shelbv Alabama Country: United States e. Organizational Unit: Department Name: Facilities & General Services * 5b. Federal Award Identifier: 3-01-0003-019-2016 7. State Application Identifier: *c. Organizational DUNS: 075461137 "Zip/ Postal Code: 35040 Division Name: Aviation Services f. Name and contact Information of person to be contacted on matters involving this application: Prefix: Mr. First Name: Reed Middle Name: * Last Name: prince Suffix: Manager Organizational Affiliation: Telephone Number: 205-670-6460 Fax Number: 205-669-3920 Email: rprince@shelbval.eom

Application for Federal Assistance SF-424 9.TypeofApplioantl:SeleotAppiicantType: g County Government OMB Number 4040-0004 Expiration Date: 03/31/2012 Type of Applicant 2: Select Applicant Type: - Select One - Type ofapplicant 3: SelectApplicant Type: - Select One - * Other (specify): 10. Name of Federal Agency: Federal Aviation Administration 11. Catalog of Federal Domestic Assistance Number: 20.106 CFDA Title: Airport Improvement Program 12. Funding Opportunity Number: NA 13. Competition Identification Number Title: NA 14. Areas Affected by Project (Cities, Counties, States, etc.): Cities of Birmingham, Hoover, Calera, Alabaster & Pelham - Shelby & Jefferson Counties 15. Descriptive Title of Applicant's Project: Completion of 5-Unit Box Hangar Construction. Attach supporting documents as specified In agency Instructions.

Application for Federal Assistance SF-424 16. Congressional Districts Of; OMB Number 4040-0004 Expiration Date: 03/31/2012 *a. Applicant Sixth (6th) *b. Program/Project: Sixth (6th) Attach an additional list of Program/Project Congressionai Districts if needed. 17. Proposed Project: * a. Start Date: 10-31-2015 * b. End Date: 06-30-2016 18. Estimated Funding ($): *a. Federal $112,952.00 *b. Applicant $6,275.00 *e. Other $6,275.00 *f. Program Income *g. TOTAL $125.502.00 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? [] a. This application was made available to the State underthe Executive Order 12372 Processfor review on [71 b. Program is subject to E.0.12372 but has not been selected by the State for review. Q c. Program is not covered by E.0.12372. *20. Is the Applicant Delinquent On Any Federal Debt? (If'Yes", provide explanation.) r~] Yes [7] No 21. *By signing this application, I certify (1) to the statements contained in the listof certifications** and (2) that the statements herein are true, completeand accurate to the best of myknowledge. I also provide the required assurances**and agree to comply with any resulting terms if1accept an award. Iam aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001). [7] **l AGREE The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: j^p *First Name: Middle Name: Last Name: Dudchock Suffix: Title: County Manager Telephone Number: 205-670-6461 Fax Number: 205-669-3920 Email: Signature of Authorized Representative: Date Signed:

0MB Number. 4040-0004 ' Expiration Date: 03/31/2012 Application for Federal Assistance SF-424 *Applicant Federal Debt Delinquency Explanation The following field should contain an explanation ifthe Applicant organization is delinquent on any Federal Debt. Maximum numberof characters that can be entered is 4,000, Try and avoid extra spaces and carriage returns to maximize the availability of space. N/A.

ATTACHMENT A GRANT AGREEMENT ENGINEERING WORKSHEET PART A (PREPARED BY AIRPORT OWNER'S ENGINEER OR REPRESENTATIVE) _^r ortj_^helb^coimt2^ai22^ Location; Calera, Alabama Project No. 3-01-0003-018-2016 BriefItem Description (See reversefor typical descriptions) % Fed Units RW (1) Const or Land Cost (2) Eng./Land Incidental (3) Admin (4) Total (5) Federal (6) Non- Federal Box Hangar Construction (5-unit) 90 LS 16/34 $125,502 $0 $0 $125,502 $112,952 $12,550 TOTALS $125,502 $0 $0 $125,502 $112,952 $12,550 (7) Recommended work description for grant offer: This project includes the completionof a 5-unit Box Hangar. (8) Justification for any increase in T/A amount (if no increase enter "N/A"): TheAirport hasmettheirairside needs andis constructing a S-unit boxhangar to accommodate additional aircraft. Construction was initiated with FY 2015 funds and the remainder ofthe construction costs are now being requested fi:omfy2016fimds. Signature of Airport Owner's Engineer: /n if // /// Date: 10-02-2015 PART B (PREPARED BY FAA ENGINEER) Yes No Yes No 1. Peopleor businesses (were/are) loc'd on land? 4a. Land costs are based on appraisals, or 2. Only necessary land is included? b. based on actual costs for reimbursements? 3. Land costs are reasonable? 5. Requested land not in previous GA & deleted? Yes No Yes No 6. Exhibit "A" received and correct? 12. P & S are in accordance with EIS/FONSI? 7. Project application, signed and correct? 13. Costs are reasonable? 8. All work in P & S in grant offer? 14. Air/water quality certification received? 9. Stage construction? 15. Sponsor legally obligated to relocate utility? 10. Cost based on bids? 16a. Surplus property land sale proceeds available? 11. Force account? b. Ifso, are they applied to this project? 17. Comments on above numbered items: 18. Recommended special conditions for grant: Signature offaa Project Manager: Date JAN-ADO 5100-4 (5/28/1998)

SHELBY COUNTY AIRPORT 5-UNIT BOX HANGAR CONSTRUCTION PROJECT AIP Project 3-01-0003-019-2016 BUDGET 10/2/2015 Item Description Estimated Quantity Unit As-Bid Unit Cost Total Cost 1 SITE PREPARATION 1 LS.$5,000.00 $5,000.00 2 5-UNIT BOX HANGAR 1 LS $320,700.00 $320,700.00 3 ASPHALTIG PAVEMENT REMOVAL 70 SY $83.20 $5,824.00 * Removed - to be Cvwier Performed 4 UNCLASSIFIED EXCAVATION 300 CY $9.65 $2,895.00 5 BORROW EXCAVATION 289 CY $11.20 $3,236.80 6 UNSUITABLE EXCAVATION 100 CY $8.80 $880.00 7 TEMPORARY EROSION CONTROL 1 LS $1,200.00 $1,200.00 8 4" CRUSHED AGGREGATE BASE COURSE 339 SY $5.25 $1,779.75 9 6" CRUSHED AGGREGATE BASE COURSE 347 SY $10.27 $3,563.69 10 3" BITUMINOUS SURFACE COURSE 62 TON $172.50 $10,695.00 11 BITUMINOUS PRIME COAT 155 GAL $8.05 $1,247.75 12 BITUMINOUS TACK COAT 11 GAL $10.93 $120.23 13 5" STRUCTURAL PORTLAND CEMENT CONCRETE 339 SY $84.80 $28,747.20 14 RUNWAY AND TAXIWAY PAINTING-YELLOW 379 SF $1.38 $523.02 15 RUNWAY AND TAXIWAY PAINTING-BLACK 677 SF $1.38 $934.26 16 PAVEMENT MARKING REMOVAL 238 SF $2.00 $476.00 17 SODDING 1,670 SY $7.75 $12,942.50 J Removed - to be Total Construction Bid $400,765.20 Less Owner Performed items -$18,766.50 Construction Admin. $32,380.65 Owner Administration $1,620.65 Totai $416,000.00 Federal Aviation Administration Funding Share (90%) $374,400.00 ALDOT Aeronautics Funding Share (5%) $20,800.00 Shelby County Funding Share (5%) $20,800.00 FY 2015 Funds - ALLOCATED Federal Aviation Administration Funding Share (90%) ALDOT Aeronautics Funding Share (5%) Shelby County Funding Share (5%) $261,448.00 $14,525.00 $14,525.00 FY 2016 Funds - REQUESTED Federal Aviation Administration Funding Share (90%) $112,952.00 ALDOT Aeronautics Funding Share (5%) $6,275.00 Shelby County Funding Share (5%) $6,275.00

SHELBY COUNTY AIRPORT BOX HANGAR INSTALLATION BID TABULATION BID OPENING; TUESDAY, JULY 21,2015at2:00 PM ENGINEER'S ESTIMATE W^Q Davis Construction, LLC Montevallo, AL low bidder ITEM NO. SPEC. NO. DESCRIPTION UNIT ESTIMATED QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 SS-120-3.1 SITE PREPARATION LS 1 S1S.000.00 $15,000.00 $5,000.00 $5,000.00 2 SS-290-27.1 5-UNIT BOX HANGAR LS 1 $260,000.00 $260,000.00 $320,700.00 $320,700.00 3 P-101-5.1 ASPHALTIC PAVEMENT REMOVAL SY 70 $1.50 1 $105.00 $8320 $5,824.00 4 P-152-4.1 UNCUSSIFIED EXCAVATION CY 300 $10.00 $3,000.00 $9.65 $2,895.00 S P-152-42 BORROW EXCAVATION CY 289 $12.00 $3,468.00 $11.20 $3,236.80 6 P-152-4.3 UNSUITABLE EXCAVATION CY 100 $14.00 $1,400.00 $8.80 $880.00 7 P-1S8-5.1 TEMPORARY EROSION CONTROL LS 1 $2,400.00 $2,400.00 $1,200.00. $1,200.00 8 4' CRUSHED AGGREGATE BASE P-2C9-5.1 COURSE SY 339 SIZOO $4,068.00 $5.25 $1,779.75 9 6" CRUSHED AGGREGATE BASE P-209-S2 COURSE SY 347 $14.00 $4,658.00 $1027 $3,563.69 10 p^i-e.i 3- BITUMINOUS SURFACE COURSE TON 62 $120.00 $7,440.00 $17250 $10,695.00 11 P-602-5.1 BITUMINOUS PRIME COAT GAL 155 $4.50 S697.50 $8.05 $1247.75 12 P«)3-5.1 BITUMINOUS TACK COAT GAL 11 SS.30 $60.50 $10.93 $12023 13 S" STRUCTURAL PORTLAND CEMENT P^10-5.1 CONCRETE SY 339 $40.00 $13,560.00 $84.80 $28,74720 14 RUNWAYAND TAXIWAY PAINTING- P-820-5.1 YELLOW SF 379 $Z00 $758.00 $1.38 $52202 IS RUNWAY AN D TAXIWAY PAINTING- P-620-5.1 BUCK SF 677 $ZOO $1,354.00 $1.38 $93426 16 P-620-52 PAVEMENT MARKING REMOVAL SF 238 $1.50 $3S7.X $2.00 $476.00 17 T-904-S.1 SODDING SY 1.670 $5.00 $8,350.00 $7.76 $12,942.50 TOTALS $328,876.00 $400.76520 Corrected Prices (rounding) Icertl^ thai, to the best of my knowledge, this Is a true and correct copy of the bidtabulation of bids for the abovereferenced prefect Jennifer Hunt Harp, P.E. - ALRegistration 28726 1 ofl

Shelby County Airport; Shelby County, Alabama FY 2016 Pre-AppUcation 5-Uiiit Box Hangar Construction The Shelby County Commission has spent the last few years updating the Shelby County Airport with a runway extension, pavement rehabilitation and a new runway lighting system. As all of the Airport's airside needs have been met, the Shelby County Commission is currently constructing a 5-unit box hangar along a previously constructed taxilane. This additional hangar would accommodate more aircraft and provide valuable hangar space for prospective tenants, while serving as a source ofrevenue for the Aiiport. The design for this hangar was completedwith FY 2014 grant funds. The hangar began construction utilizing FY 2015 funds and the remainder ofthe construction costs are now being requested from FY 2016 funds.

SHELBY COUNTY AIRPORT SHELBY COUNTY, ALABAMA vn EXISnNG HANGARS, TYP. TTl 1 TT TTT jl X JL X AL J. -L J_ WEATHERVANEROAD PROPOSED 5-UNIT BOXHANGAR PROPOSED IMPROVEMENTS 1. 5-UNIT BOX HANGAR CONSTRUCTION FISCAL YEAR 2016 PROPOSED IMPROVEMENTS