COUNTY OF OSCODA Board of Commissioners Telephone (989) 826-1130 Fax Line (989) 826-1173 Oscoda County Courthouse Annex 105 S. Court Street, P.O. Box 399, Mio, MI 48647 OFFICAL MINUTES NOVEMBER 12, 2013 A REGULAR MEETING OF THE OSCODA COUNTY BOARD OF COMMISSIONERS WAS HELD ON TUESDAY NOVEMBER 12, 2013 AT 10:00 A.M. IN THE COMMISSIONER S ROOM, COURTHOUSE ANNEX MIO, MICHIGAN Members Present: Commissioners Kischnick, Christenbery, Wilson, Boerner, and Grantner. Members Excused: Others Present: 18 members of the public were in attendance. Chairman Kischnick called the meeting to order at 10:00 a.m. Roll Call, followed by the Pledge to the Flag. **The Board approved the Agenda for today s meeting, November 12, 2013, with one item removed. Appointment Removed: Planning Commission- Master Plan Presentation & Board Membership for 2014. Grantner/Christenbery a motion to accept the Agenda for November 12, 2013, with one item 2013-293 removed. **The Board reviewed & approved the Unofficial Minutes and the Closed Session Minutes from the October 22, 2013, Board of Commissioners Meeting, and the two Special Budget Board Meetings Unofficial Minutes from October 29, 2013, and November 5, 2013, as they were presented. Wilson/Boerner a motion to approve the Unofficial Minutes, from the October 22, 2013 2013-294 B.O.C Meeting, as presented. Grantner/Wilson a motion to approve the Closed Session Minutes, from the October 22, 2013 2013-295 B.O.C Meeting, as presented. Wilson/Boerner a motion to approve the Special Budget Minutes, from the October 29, 2013 2013-296 B.O.C Meeting, as presented. 1
Wilson/Grantner a motion to approve the Special Budget Minutes, from the November 05, 2013 2013-297 B.O.C Meeting, as presented. Public Comments (Regarding Agenda): Appointments: ** Mr. Klaus Heinert, Project Manager, Gosling Czubak, and Mr. Tim Jenks, Vice Chair Representing the Planning Commission Board will reschedule their appointment to discuss the Master Plan and the 2014 Planning Commission & EDC & Brownfield Board Membership. **Mr. Paul Olson, Regional Risk Manager (MUM) Municipal Underwriters of Michigan, Inc. reviewed the Counties Liability Insurance renewal information for FY2014-2015. The Board will review and consider at their next B.O.C Meeting, on November 26, 2013. **Ms. Cynthia Gill Pushman, Director Department of Human Services, presented an overview of the services the DHS Office provides for Oscoda including; General Welfare, Assistant Payment Programs and serveral Individual and Family Services. **Mr. Brian Watros, Juvenile Officer, from Family Division, asked the Board to authorize himself, as the Oscoda County Juvenile Officer, to consent on behalf of the County, to transfer Foster Care case from the Department of Human Services (DHS) to a Private Agency; saving time and funds for the County. Grantner/Wilson a motion to authorize the Oscoda County Juvenile Officer to consent on behalf of the 213-298 County to transfer of Foster Care case from the Department of Human Services (DHS) to a Private Agency, when that transfer will require County payment of an Administrative Rate, in accordance to Public Act 59 of 2013, Part- 2 DHS, Section 589 (1), as recommend by Chief Judge, Probate Judge, Circuit Court Administrator, and Juvenile Officer. **Mr. Jason Beck, Ambulance EMS Director, addressed the Board with a request to fill three part-time positions, after some discussion, Commissioner Grantner made the motion to approve hiring; motion carried 4-1 (Commissioner Wilson voting nay). Grantner/Christenbery a motion to allow the Ambulance Director to hire (2) Regular part-time, 2013-299 Emergency Medical Service (EMS) and (1) Regular part-time Paramedic, in accordance to the hiring policy, set in the County Personnel Policy and the Steelworkers Union Contract, effective November 17, 2013. 4 ayes: 1 nay: Motion Carried. Old Business: **The Board of Commissioners approved the Citizens Advisory Youth Council Board Members and their By-Laws, as presented. Boerner/Wilson a motion to appoint Sandy Handrich, Randy Booth, Rachel Harper, Amy Knepp and 2013-300 Carol Ellis to the newly appointed Citizens Advisory Youth Council Board and accept the by-laws, as presented. 2
New Business: **The 2014 Dog License is being offered half price between December 1, 2013 and February 28, 2014, at the Oscoda County Treasurer s Office. For more information go to the County Website www.oscodacountymi.com under the Treasurer s Office, stop in, or call 989-826-1112. Commissioner Grantner asked that the AD include The Animal Control Officer will be issuing citations to those owners of dogs without proper tags. Grantner/Christenbery a motion to advertise, for two weeks in the Herald, for the 2014 Dog License. 2013-301 Financial: **After advertising, two weeks, in the County Herald for the 2013/2014 Snow Plowing Season out at the Oscoda County Dennis Kauffman Memorial Airport the Board received one sealed bid. Grantner/Christenbery a motion to accept the Bid received by Precision Excavating for Snow 2013-302 Removal at the Oscoda County Dennis Kauffman Memorial Airport, at a rate of $600 per plow, as presented, for the FY2013/2014 Winter Season. Roll Call Vote: Wilson, yes; Kischnick, yes; Boerner, yes; Christenbery, yes; Grantner, yes. Motion Carried. **The Board approved the purchase of a computer for the Department of Veterans Affairs Office, as requested. Wilson/Boerner a motion to authorize the purchase of a Dell (OptiPlex) 3010 Desktop PC, in the amount 2013-303 of $1,281.16, moved from Contingency, for the Department of Veterans Affairs, to be paid out of expense line 101-682-775.00 (Non-Capital Equip.), and so amend the 2013 Budget. Roll Call Vote: Kischnick, yes; Boerner, yes; Christenbery, yes; Grantner, yes Wilson, yes. Motion Carried. **The County Park Board requested a $1,000 stipend for the Park Manager, Dan Money, and the following 2013 amendments, to reflect true spending. County Park (208) 208-751-703.00 Increase $1,000.00 Manager- Stipend 208-751-715.00 Increase $76.50 FICA Expense 208-751-729.00 Increase $100.00 Supply Expense 208-751-742.00 Increase $500.00 Gas 208-751-823.00 Increase $500.00 Ice Expense 208-751-900.00 Increase $400.00 Print/Publish Expense 208-751-931.00 Increase $2,500.00 Equip. Repair/Main. 208-751-936.00 Increase $100.00 Septic Expense 208-751-942.00 Increase $200.00 Tax Lease Boerner/Wilson a motion to approve, as requested by the County Park Board, a one-time 2013 Stipend, 2013-304 in the amount of $1,000.00, for the County Park Manager and to approve the amendments, as listed, and so amend the 2013 budget. Roll Call Vote: Boerner, yes; Christenbery, yes; Grantner, yes; Wilson, yes; Kischnick, yes. Motion Carried. 3
**The Board of Commissioner honored the request from the Historical Commission for additional funds along with the following budget amendments for 2013; also a new wage line was approved. Historical Commission (232) 101-890-965.00 Decrease $2,000.00 Contingency-Transfer of Funds 101-965-999.17 Increase $2,000.00 Appropriations- Transfer Out 232-000-699.00 Increase $2,000.00 Transfer In 232-803-704.00 Increase $1,100.00 Wages-Cover Expenses 232-803-715.00 Increase $85.00 FICA- Cover Expenses 232-803-920.00 Increase $215.00 Utilities Expense 232-803-930.00 Increase $600.00 Build Repair/Main. Expense Wilson/Boerner a motion to appropriate an additional $2,000.00 moved from Contingency, and 2013-305 authorize the County Treasurer s Office to transfer those funds to the Historical Commission (232), and to make the necessary amendments to the 2013 Historical Commission Budget (232), as listed. Roll Call Vote: Christenbery, yes; Grantner, yes; Wilson, yes; Kischnick, yes; Boerner, yes. Motion Carried. Christenbery/Wilson a motion to authorize the County Treasurer s Office to create a new wage line 2013-306 232-803-704.01 for the Historical Commission Budget (232), as requested to separate the Clerk and Maintenance wages. **The Board of Commissioners approved the following 2013 Budget Amendments, as requested. Revenue (101) 101-000-616.01 Decrease $1,600.00 Sheriff Canoe Inspections Circuit Court (131) 101-131-729.00 Increase $500.00 Supply Expense 101-131-814.00 Increase $50.00 Assessment Expense 101-131-931.00 Increase $2,000.00 Travel Expense 101-131-960.00 Increase $1,500.00 Pmt. to other County 101-131-814.02 Decrease $4,050.00 Ct. Appt. Attorney Fees Motor Pool (270) 101-270-932.00 Increase $6,500.00 Vehicle Repair/Main. Boerner/Grantner a motion to amend the General & Special Fund, Revenue & Expense lines, as listed, 2013-307 and so amend the Budget. **The Board of Commissioners approved the Claims & Audit Docket for November 12, 2013, as presented by the County Clerk s Office; total Claims & Audit $83,173.14. Christenbery/Wilson a motion to accept the Claims & Audit Docket, for November 12, 2013, as 2013-308 presented. 4
Roll Call Vote: Kischnick, yes; Boerner, yes; Christenbery, yes; Grantner, yes Wilson, yes. Motion Carried. Correspondence, Reports, Resolutions (acknowledge receipt): Committee Reports: Commissioner Boerner: **Participated along with Commissioner Kischnick in the 2nd P.O.L.C Union Negotiations Meeting. **Participated along with Commissioner Kischnick in a Budget Meeting with Sheriff Kevin Grace. **Attended the Human Service Council Committee (HSCC) Meeting. ** Participated along with Commissioner Kischnick, Ambulance Director, County Clerk and the B.O.C Executive Secretary in preparation for the future Steelworkers Negotiations. **Participated along with Commissioner Kischnick in a Budget Meeting with Violet Ward, Park Board. **Participated along with Commissioner Kischnick in a Budget Meeting with Sheriff Kevin Grace. **Participated along with Commissioner Kischnick in the 1 st Steelworkers Union Negotiations Meeting. **Attended the Department of Veterans Affairs Board Meeting. **Attended the Citizen s Advisory Youth Council Board Meeting. **Attended the N. Michigan Substance Abuse (NEMSCA) Board Meeting Commissioner Wilson: **Attended the Local Planning Team (LPT) & Local Emergency Planning Committee (LEPC) Board Meetings. **Attended a couple EDC & Brownfield & Planning Commission Board Meetings. **Attended a couple Landfill Board Meetings. **Attended the Department of Veterans Affairs Board Meeting. **Attended the MTA Board Meeting. **Participated along with Commissioner Kischnick in a Budget Meeting with Norman Caldwell, Steiner Museum Board. **Participated along with Commissioner Grantner in a meeting with Brian Stutesman, regarding the Animal Control Shelter Contract. **Reviewed the County Claims & Audit, Finance Committee, along with Commissioner Christenbery. Commissioner Kischnick: **Attended a couple Landfill Board Meetings. **Participated along with Commissioner Wilson in a Budget Meeting with Norman Caldwell, Steiner Museum Board. ** Participated along with Commissioner Boerner, Ambulance Director, County Clerk and the B.O.C Executive Secretary in preparation for the future Steelworkers Negotiations. **Participated along with Commissioner Boerner in the 2nd P.O.L.C Union Negotiations Meeting. **Participated along with Commissioner Boerner in a Budget Meeting with Sheriff Kevin Grace. **Participated along with Commissioner Christenbery in a meeting with the Dave Kauffman, Airport Manager, regarding his Contract. **Participated along with Commissioner Boerner in a Budget Meeting with Violet Ward, Park Board. **Participated along with Commissioner Boerner in the 1 st Steelworkers Union Negotiations Meeting. **Participated along with Commissioner Christenbery in a Budget Meeting with Cassie Morris-Bills, Prosecutor. 5
Commissioner Christenbery: **Participated along with Commissioner Kischnick in a meeting with the Dave Kauffman, Airport Manager, regarding his Contract. **Participated along with Commissioner Kischnick in a Budget Meeting with Cassie Morris-Bills, Prosecutor. **Attended the District Health Department #2 Board Meeting. **Participated along with Commissioner Grantner in a Budget Meeting with Brian Watros, Family Division. **Reviewed the County Claims & Audit, Finance Committee, along with Commissioner Wilson. Commissioner Grantner: **Attended the District Health Department #2 Board Meeting. **Participated along with Commissioner Christenbery in a Budget Meeting with Brian Watros, Family Division. **Participated along with Commissioner Wilson in a meeting with Brian Stutesman, regarding the Animal Control Shelter Contract. **Attended the AuSable Valley Community Mental Health Board Meeting. Public Comments & Matters: **Comments received: 1. A complaint against the Sheriff s Department was voiced. 2. Sandy Handrich, thanked everyone for their support regarding the Citizens Youth Advisory Council Board; Knights of Columbus is going to be a Sponsor they will host an Open House on January 13, 2013 at 7 p.m. 3. Jay Ogden is the new reporter for the Herald. 4. Susan Avery questioned the status of the Big Creek ATV Invoice. 5. Tammy Emig, thanked the Board on behalf of the Friends of Steiner Museum. **Ms. Tammy Emig, also asked the Board to make a motion today, if they would, regard to the reappointment of herself and Julian Stenson to the DHS Board. Commissioner Kischnick called for a motion. Wilson/Christenbery a motion to reappoint Ms. Tammy Emig and Mr. Julian Stenson as the Oscoda 2013-309 County DHS Board Appointees, for another term (November 1, 2013 through October 31, 2014). **Commissioner Kischnick called for a recess (11:47 am). Boerner/Wilson a motion to take a five minute recess (11:47 a.m.). 2013-310 **Commissioner Kischnick called for a CLOSED SESSION for Union Negotiations in accordance with the Open Meetings (1976 PA267 MCL 15.261 et seq.) (Section 8-C); Strategy with the Negotiations of a Collective Bargaining Agreement. Boerner/Wilson a motion to go into Closed Session for Union Negotiations (11:55 am). 2013-311 6
Boerner/Wilson a motion to return to the Regular B.O.C Meeting (1:24 p.m.). 2013-312 **Commissioner Kischnick called for a lunch recess (1:25 pm), until 2:15 p.m for the scheduled 2014 Budget Workshop. Boerner/Wilson a motion to take a lunch recess (1:25 p.m.). 2013-313 Boerner/Wilson a motion to resume the Regular B.O.C Meeting (2:15 p.m.). 2013-314 **The Board reviewed the 2014 General and Special Fund Budgets. The Board is scheduled to approve the 2014 Proposed Budget at their November 26, 2013 Board of Commissioner s Meeting; the 2014 Budget will be available for Public review at the Treasurer s Office and/or at the B.O.C Office. The B.O.C intends to approve the 2014 County Budget at their December 10, 2013 Meeting. **Commissioner Kischnick called for a motion to adjourn. Christenbery/Grantner a motion to adjourn today s meeting, November 12, 2013, (3:20 p.m.). 2013-315 **The next Regular B.O.C Meeting is scheduled for Tuesday, November 26, 2013 at 10:00 a.m. John A. Kischnick, Oscoda County Board of Commissioners, Chairman Jeri Winton, Oscoda County Clerk & Register of Deeds 7