AGENDA THE TWENTY-NINTH MEETING OF THE ONE HUNDRED AND THIRTY-THIRD COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS

AGENDA THE TWENTY-NINTH MEETING OF THE ONE HUNDRED AND THIRTY-THIRD COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS COUNCIL CHAMBERS 5:00 P.M. CLOSED SESSION CITY HALL 7:00 P.M. REGULAR SESSION JULY 15TH, 2013 ROUTINE PROCEEDINGS AND GENERAL ORDERS OF THE DAY THE LORD S PRAYER Alderman Cliff Barwick DISCLOSURES OF INTEREST MINUTES OPENING PRAYER DISCLOSURES OF INTEREST MINUTES DEPUTATIONS COMMITTEE OF THE WHOLE REPORTS OF COMMITTEES PETITIONS AND COMMUNICATIONS UNFINISHED BUSINESS NEW BUSINESS BY-LAWS PUBLIC NOTICE NOTICES OF MOTION ADJOURNMENT CLOSING PRAYER Confirmation of the minutes of the meeting held on June 17, 2013. DEPUTATIONS COMMITTEE OF THE WHOLE Council will resolve itself into Committee of the Whole to deal with the following business. PLANNING AND DEVELOPMENT COMMITTEE Chairman C. Barwick UNFINISHED BUSINESS Development Agreement Policies NEW BUSINESS CIP Program 561-567 Talbot Street Report ADM-24-13 of the CAO/Clerk. Pages 8-9

2 Application by Doug Tarry Ltd. for Approval of a Residential Draft Plan of Subdivision Located in the Orchard Park Development Area File 34T-13501 Phase 4B 41 Single Detached Dwelling Lots Report PD-12-13 of the Director of Planning. Pages 10-17 Committee of Adjustment Permission 75 Highbury Avenue Notice of a public meeting to take place on July 25th, 2013 at 10:00 a.m., Room #309, City Hall has been received from the Committee of Adjustment regarding an application for permission by the Canadian Albanian Society of London and St. Thomas to construct two soccer pitches, a playground area and expand an existing parking lot at 75 Highbury Avenue. Municipality of Central Elgin Notice of the Passing of a Zoning By-Law Amendment Part of Lot 21, Concession 4, Former Township of Yarmouth Notice of the passing of a zoning by-law amendment has been received from the Municipality of Central Elgin regarding an application to sever an irregular shaped parcel of land to be used for agricultural purposes at Part of Lot 21, Concession 4, Geographic Township of Yarmouth. Municipality of Central Elgin Notice of the Passing of a Zoning By-Law Amendment - Part of Lots 3 and 4, Concession 4 Former Township of Yarmouth Notice of the passing of a zoning by-law amendment has been received from the Municipality of Central Elgin regarding an application to place the subject lands into a Business Zone 4 at Part of Lots 3 and 4, Concession 4, Former Township of Yarmouth. Municipality of Central Elgin Proposed Zoning By-law Amendment Lot 1 and Block 33, Plan 33M-658 - Belmont Notice of a public meeting regarding a proposed zoning by-law amendment to be held on July 15 th, 2013 at 12:45 p.m. has been received from the Municipality of Central Elgin to permit a church at Lot 1 and Block 33, Plan 33M-658, Community of Belmont. BUSINESS CONCLUDED ENVIRONMENTAL SERVICES COMMITTEE - Chairman M. Cosens UNFINISHED BUSINESS Rail Corridor Talbot Street and Sinclair Avenue School Zone Speed Reduction Pilot Project Follow-up Report Back Water Valve Installation on Sanitary Building Drains (PDCs) NEW BUSINESS Churchill Crescent (Phase 1) from Simcoe Street to Meehan Street Tender Award Report ES-83-13 of the Manager of Engineering. Pages 18-19 Environmental Services Department Service Requests Operational Procedure Report ES-86-13 of the Director, Environmental Services. Pages 20-31 Contract Award for Public Works Service Centre Site Upgrades Report ES-87-13 of the Supervisor, Water and Wastewater. Pages 32-33

3 Fairview Avenue Class Environmental Assessment Project Consulting Services Scope Change Report ES-88-13 of the Director, Environmental Services. Pages 34-36 Proposal Award (RFP No. 2013-036) Waste Collection Services Report ES-89-13 of the Waste Management Coordinator. Pages 37-41 BUSINESS CONCLUDED HUMAN RESOURCES COMMITTEE - Chairman G. Campbell UNFINISHED BUSINESS NEW BUSINESS BUSINESS CONCLUDED FINANCE AND ADMINISTRATION COMMITTEE - Chairman L. Baldwin-Sands UNFINISHED BUSINESS NEW BUSINESS Semi-Annual Attendance for Council for the Period of January 14, 2013 to June 17, 2013 Report CC-05-13 of the Corporate Administrative and Accessibility Clerk. Page 42 2013 Municipal Accessibility Plan Report CC-06-13 of the Corporate Administrative and Accessibility Clerk. Pages 43-72 Downtown Development Board Entrance Signs Report ADM-34-13 of the CAO/Clerk. Pages 73-77 BUSINESS CONCLUDED COMMUNITY SERVICES COMMITTEE - Chairman T. Johnston UNFINISHED BUSINESS NEW BUSINESS BUSINESS CONCLUDED PROTECTIVE SERVICES COMMITTEE - Chairman D. Warden UNFINISHED BUSINESS Police Building Headquarters NEW BUSINESS Replacement of Dispatch Radio Console Report FD-05-13 of the Fire Chief. Pages 78-81 BUSINESS CONCLUDED SOCIAL SERVICES COMMITTEE - Chairman J. Kohler

4 UNFINISHED BUSINESS NEW BUSINESS Tender Award One (1) Wheelchair Accessible Passenger Van Adult Day Program Report VV-06-13 of the Valleyview Administrator. Page 82 BUSINESS CONCLUDED REPORTS PENDING COUNCIL Council will reconvene into regular session. REPORT OF COMMITTEE OF THE WHOLE Planning and Development Committee Chairman C. Barwick Environmental Services Committee - Chairman M. Cosens Human Resources Committee - Chairman G. Campbell Finance and Administration Committee - Chairman L. Baldwin-Sands Community Services Committee - Chairman T. Johnston Protective Services Committee - Chairman D. Warden Social Services Committee - Chairman J. Kohler A resolution stating that the recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be confirmed, ratified and adopted will be presented. REPORTS OF COMMITTEES PETITIONS AND COMMUNICATIONS Santo Tomas, Columbia Sister City Proposed Visit An invitation has been received from Sergio A. Solano Manjarres, Coordinator, Association of Municipalities of the Caribbean Regional to visit Santo Tomas, Columbia in relation to the municipality's sister city arrangement with the City of St. Thomas. Pages 83-85 Ontario Urban Forest Council Emerald Ash Borer Request to Support a Resolution A request to endorse a resolution has been received from Toni Ellis, President, Ontario Urban Forest Council regarding increased involvement from the Federal and Provincial governments in controlling and managing the Emerald Ash Borer. Pages 86-87 GTA Transit System Subsidization Resolutions A copy of a resolution has been received from Susan Sheridan, Deputy CAO Clerk-Treasurer, Township of Kilaloe, Hagarty and Richards opposing the subsidization of transit systems in the Greater Toronto Area while increasing the financial burden on rural municipalities. Page 88 A copy of a resolution has been received from Nancy Michie, Administrator Clerk Treasurer, Municipality of Morris-Turnberry opposing the subsidization of transit systems in the Greater Toronto Area while increasing the financial burden on rural municipalities. Page 89

5 Wind Turbine Development Resolutions A copy of a resolution has been received from Pamela Fettes, Municipal Clerk, Clearview Township that the Township is not a Willing Host for industrial wind turbine development. Pages 90-91 A copy of a resolution has been received from Amanda Gubbels, Deputy Clerk/Deputy Administrator, Township of Warwick that the Township is not a Willing Host for industrial wind turbine development. Pages 92-95 A copy of a resolution has been received from Nancy Michie, Administrator Clerk Treasurer, Municipality of Morris-Turnberry that the Municipality is not a Willing Host for industrial wind turbine development. Pages 96-97 Request for Ontario Provincial Police Service Provision Costs A letter has been received from Bill Sandison, 144 Lake Margaret Trail suggesting that a cost analysis be obtained from the Ontario Provincial Police for the provision of police services in St. Thomas. Page 98 Stantec Consulting Ltd. Sunset Drive Ravine Slope Stabilization Notice of Study Completion A letter has been received from Isaac Bartlett, Transportation Engineer, Stantec Consulting Ltd. regarding a notice of study completion for the Sunset Drive Ravine Slope Stabilization. Pages 99-100 Ontario Heritage Trust 2013 Recognition Programs Nominations A letter has been received from Thomas H.B. Symons, Chairman, Ontario Heritage Trust regarding nominations for the 2013 Community Leadership, Young Heritage Leaders, and Heritage Community Recognition Programs. Nomination forms can be found at www.heritagetrust.on.ca/recognition. Deadline for nominations is September 30, 2013. Page 101 St. Anne s Community Festival Letter of Thanks A letter has been received from the St. Anne s Festival Board thanking Council and the community for its support during the 2013 St. Anne s Community Festival. Page 102 UNFINISHED BUSINESS NEW BUSINESS Alderman - Increase to Eight Alderman Warden had previously put forward the following Motion. Motion by Alderman Warden: THAT: The number of Aldermen be increased to eight in 2014. BY-LAWS First, Second and Third Reading 1. A by-law to confirm the proceedings of the Council meeting held on the 15th day of July, 2013. 2. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and 985923 Ontario Inc. O/A First General Services. (Colin McGregor Justice Building Renovations $214,081.72 plus HST)

6 3. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and Ascent Solutions Inc. (Wide Area Network and Internet Services City Wide - five year period - $4,600 per month) 4. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and the National Automobile, Aerospace, Transportation and General Workers of Canada - CAW Canada Local 2168. (Collective Agreement - Valleyview Home for the Aged) 5. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Scott McIntosh. (Medical Director - Valleyview Home) 6. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Scott McIntosh. (Attending Physician - Valleyview Home) 7. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Kellie Scott. (Attending Physician - Valleyview Home) 8. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Paul Fox. (Attending Physician - Valleyview Home) 9. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Kehinde Olorundsola. (Attending Physician - Valleyview Home) 10. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Wellington Financial Facilitators Inc. (File No.: 34T-09502 Hedges Court Phase III Plan of Subdivision 3 Lots for Single Detached Residential Use) 11. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and 291 Construction Ltd. (Churchill Crescent, Phase 1, from Simcoe Street to Meehan Street - Watermain Replacement, Sewer Replacement/Installation and Road Reconstruction - $709,192.97 including 13% HST) 12. A by-law to amend By-Law 50-88, being the Zoning By-law for the City of St. Thomas. (permit a machining and custom manufacturing shop as an additional permitted use - 35 Silver Street - 1266790 Ontario Inc. - File No.: 2-02-13) 13. A by-law to amend By-Law 50-88, being the Zoning By-law for the City of St. Thomas. (permit a church as an additional permitted use - 668 Talbot Street - Destination Church - File No.: 2-03-13) 14. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Robert Harris. (Facade Improvement Loan - $20,000 - Community Improvement Plan - 561-567 Talbot Street) 15. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and KMA Contracting Inc. (Salt Storage & Handling Facility - Public Works Services Centre - $995,491.58 including HST) 16. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and Green for Life Environmental. (Waste, Recyclable and Organics Collection Services) PUBLIC NOTICE

7 Capital Budget Adjustment - Fairview Avenue Class Environmental Assessment Project Public notice is hereby provided that Administration intends to introduce a report at the September 3 rd, 2013 meeting requesting approval of a capital expenditure adjustment related to the Fairview Avenue Class Environmental Assessment project. NOTICES OF MOTION CLOSED SESSION A resolution to close the meeting will be presented to deal with a labour relations matter, a matter of litigation or potential litigation and four personal matters about identifiable individuals. OPEN SESSION ADJOURNMENT CLOSING PRAYER

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