NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR) Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012. TENDER DOCUMENT Name of work: Annual Rate Contract (ARC) for miscellaneous furniture repair items at NISCAIR s both the location (Pusa and SVMarg) YEAR 2010 Cost of tender: Rs. 500/- NISCAIR, Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012.
NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR) Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012. Name of Work: ANNUAL RATE CONTRACT (ARC) FOR MISCELLANEOUS FURNITURE REPAIR ITEMS AT NISCAIR S BOTH THE LOCATION (PUSA AND SVMARG) C O N T E N T S S.No. DESCRIPTION: NO. OF PAGES 1. Contents 2 2. Notice Inviting Tenders (NIT) & Conditions for Works. 3. Schedule of quantities, Abstract & Summary sheet 3-7 8-13 Schedule of Quantity NOTE: Tenderer should confirm that they have received all the above papers. All the documents issued is to be returned duly signed by the tenderer while submitting his offer. TENDER ISSUED TO: M/S TELEPHONE NO : (IF ANY) SIGNATURE OF THE OFFICER ISSUING TENDER 2
TECHNICAL BID 3
NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR) Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012. NOTICE INVITING TENDER Name of work: ANNUAL RATE CONTRACT (ARC) FOR MISCELLANEOUS FURNITURE REPAIR ITEMS AT NISCAIR S BOTH THE LOCATION (PUSA AND SVMARG) Estimated Cost: Rs 4,56,970/- (based on market rates) Wax sealed Tenders on behalf of Director, NISCAIR are invited in two bid system i.e. Technical +EMD and Financial separately for the above work. Tenders should be on the specified form (Non-transferable) which may be obtained from the NISCAIR, BOOK SHOP (Pusa) New Delhi- 110 012 during office hours up to 13/8/2010 on payment of Rs. 500/- (Rupees five hundred only) by demand draft of a scheduled bank drawn in favour of Director, NISCAIR, New Delhi (Non refundable). Tenders should be submitted in double sealed covers super-scribed with the name of the work, date and time of opening written both on the inner and outer envelopes. They will be received upto 3.00 P.M. on 16/8/2010 and Technical bids will be opened at 3.30 PM on the same day in the presence of bidders if any. Tenders should be dropped in the tender box before the closing date and time indicated. Terms & Conditions: 1. Eligibility Criteria: (The bidder must fulfill the following eligibility criteria and should submit the following document with their technical bids failing which their bid shall be regretted out rightly) i) The Bidders should be registered with CPWD or Railway or MES or Post & Telegraph Department or public sector organization or Autonomous bodies etc. under appropriate class and / or have worked out for CSIR or its laboratories/institutes. ii) iii) iv) The bidders should have successfully carried out at least three similar ARC works amounting to not less than 40% or two similar ARC works amounting to not less than 50% or one similar ARC work amounting to not less than 80% of the TENDERED cost in the last five years. The bidders should submit the related completion certificates in support of above works issued by the respective departments. The bidder should also have valid PAN number in the name of the firm. 4
v) The Earnest Money Deposit (EMD) amounting to Rs. 11,500/- (Rupees Eleven thousand five hundred only) as demand draft or pay order of a schedule bank and drawn in favour of Director, NISCAIR, New Delhi should accompany the tender in the envelope of technical bid. Tenders received without earnest money will be invalid. 2. Time for carrying out the work shall be twelve months (One year) and the date of commencement shall be reckoned from the 7 th day of issue of award letter. It is to be noted that execution of work shall be done during working hours only (i.e 9.00 A.M.- 5.30 P.M., Monday to Friday). NISCAIR reserves the right for getting the work executed beyond office hours and on all gazetted Holidays, Sunday & Saturday during the stipulated period of completion and shall be abided by the Contractor. 3. The Director, NISCAIR does not bind himself to accept the lowest or any tender and reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rates quoted. 4. Canvassing in connection with the tenders is prohibited and the tenders submitted by the contractor who resort to canvassing are liable for rejection. 5. The tenderers shall not be permitted to tender for works in the concerned unit of NISCAIR in which a relative is posted in the grade between Controller of Administration and Junior Engineer, (both inclusive). He shall also intimate the names of persons who are working with him in any capacity or subsequently employed by him and who are relatives as mentioned above. NOTE: A person shall be deemed to be a relative or another if, and only if, (a) they are members of a Hindu undivided family; or (b) they are husband and wife; or (c) the one is related to the other in the following manner: Father, Mother (including step mother), Son (including step son), Son s wife, Daughter s (including step daughter), Father s father, Son s son, Son s son s wife, Son s daughter, Son s daughter s husband, Daughter s husband, Daughter s son, Daughter s son s wife, Daughter s daughter, daughter s daughter s husband, Brother (including step brother), Brother s wife, Sister (including step sister), Sister s husband. 6. Tender submitted shall remain valid for 90 days from the date of opening for the purpose of acceptance and award of work, validity beyond 90 days from the date of opening shall be by mutual consent. 7. The tenderer shall quote rates both in figures and words. He shall also workout the amount for each item of work and write in both figures and words. On check if there are differences between the rates quoted by the tenderer in words and in figures or in the amount worked out by him, the following procedure shall be followed: i) When there is a difference between the rates in figures and in words, the rates which correspond to the amounts worked out by the tenderer shall be taken as correct. ii) iii) When the amount of an item is not worked out by the tenderer or it does not correspond with the rate written either in figures or in words, the rate quoted by the tenderer in words shall be taken as correct. When the rate quoted by the tenderer in figures and in words tallies but the amount is not 5
worked out correctly the rate quoted by the tenderer shall be taken as correct and not the amount 8. Before tendering, the bidder shall inspect the site to fully acquaint himself about the condition in regard to accessibility of site, nature and extent of ground, working condition of site and locality etc., conditions affecting accommodations and movement of labour & material, No claim whatsoever on such account shall be entertained by the Employer in any circumstances. 9. Earnest money will be forfeited if the contractor fails to commence the work as per letter of award and he shall not be eligible for any claim. 10. Except writing rates and amount, the tenderer should not write any conditions or make any changes, additions, alterations and modifications in the printed form of tenders. Tenderers who are desirous to offer rebate the same should be brought out separately in the covering letter and submitted along with the tender. 11. The contractor shall indemnify NISCAIR for his direct/indirect acts cause loss in any form to NISCAIR. 12. No material will be issued by the department. Contractor has to arrange all materials and T & P required for execution & satisfactory completion of this work at his own cost. 13. The issues not covered by the NIT clauses will be governed by the clauses in conditions of contract for works. The work shall be strictly carried out as per the latest CPWD / CSIR specifications of work for each item & as per the entire satisfaction of Engineer-in-charge. 14. The Contractor should confirm any ambiguity and discrepancy related to the work and tender before submitting the tender document in writing. 15. The clause No. 28 of general conditions of contact relating to Escalation is not applicable to this work. 16. The Director NISCAIR will be the owner/employer of the work and wherever CSIR is printed in conditions of Contract for Works and at other places, that to be replaced with NISCAIR Dr K.S.Krishnan Marg, New Delhi 110012. 17. Payment Conditions i) Payment will be on quarterly basis. Bill is to be submitted accordingly, at the end of each quater. ii) iii) iv) SECURITY DEPOSIT: Security deposit shall be deducted from each bill at 10% of the total value of work done, which shall be released after successful completion of AMC and no interest on deposited amount shall be paid. Tax at source will be deducted for each bill as applicable. No Claim on account of sales tax or any other tax for the material used for executing work awarded under this contract will be entertained by the Authority and all such taxes should be paid by the contractor himself. 6
18. General Terms for attending Complaints: i) The contractor / firm shall ensure a routine visit by the Supervisor / competent person on weekly basis Nodal Officers of respective locations and take adequate measures to attend to complaints on immediate basis. ii) iii) iv) All the components required for replacement will be of approved manufacturer's make as per SOQ or of equivalent quality and shall be approved by the concerned nodal officer. Besides the routine visits, any call for repair by the nodal officers or the designated person in their absence shall have to be attended within 48 hours (off days excluded) and the same shall have to be set functional within three days failing which the firm shall arrange alternative system till it is repaired. In the event of failure to attend the calls as above, contractor shall be liable to a penalty of 10% of the work value of the items in question per day of delay beyond above said stipulated grace period of three days. Penalty shall be proposed by the nodal officers and imposed by Head Infrastructure respectively at the two locations. The amount of penalty shall be recovered from Monthly bills / Security Deposit given by the firm. 19. The Quantities as mentioned in SOQ are only indicative and may increase or decrease depending upon the user complaints. No compensation of any kind shall be payable on account of diminished scope of work in consequence. However for any increase in the quantity of any item as mentioned is SOQ, contactor shall execute the same as per quoted rates. 20 Arbitration a. In the event of any question, dispute/difference arising under the agreement or in connection herewith (except as to matters the decision of which is specially provided under this agreement) the same be referred to the sole arbitration DGCSIR or his nominee. b. The award of the arbitrator shall be final binding on the parties. In the event of such arbitrator to whom the mater is originally referred is being transferred or vacating his office or resigning refusing to work or neglecting his work of being unable to act for any reason whatsoever, the Director-General, CSIR shall appoint another persons to act as arbitrator in place of the out-going arbitrator in accordance with the terms of this agreement and the persons so appointed shall be entitled to proceed with the reference from the stage at which it was left by his predecessor. c. The expression Director-General, CSIR shall mean and include an acting / officiating Director-General. d. The arbitrator may give interim award(s) and/or directions, as may be required. e. Subject to the aforesaid provisions the Arbitration & conciliation act 1996 and the rules made hereunder and any modification thereof from time to time being in force shall be deemed to apply to the arbitration proceedings under this clause. Controller of Administration 7
FINANCIAL BID 8
NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR) Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012. Schedule Of Quanities (SOQ) Name of Work: Annual Rate Contract (ARC) for Miscellanous furniture Repair Items at NISCAIR's both the location (Pusa and SVMarg) Sr. No. I Item S.N. STEEL TABLE Item Description Qty. Rate (Rs.) Amount (Rs.) 1 I / 1 Replacement of lock (ISI mark) with 2 keys 20 2 I / 2 Adjustment of drawer 20 3 I / 3 Repairing of locking system 20 4 I / 4 Providing of key (1 No.) 20 II STEEL CHAIR / STEEL REVOLVING CHAIR 5 II / 1 Replacement of new wooden seat (canned chair) 20 6 II / 2 Replacement of new wooden back (canned chair) 20 7 II / 3 Replacement of wooden arm (canned chair) 20 8 II / 4 Replacement of Rubber Shoe / Cap 30 9 II / 5 Painting of steel Chair / revolving chair 50 10 II / 6 Overhauling, Greasing & Repairing of revolving chair i/c welding if any 50 11 II / 7 Replacement of wheel 60 9
III STEEL BOOK CASE 12 III / 1 13 III / 2 Replacement of lock with 2 keys 15 15 Providing & fixing CP Brass new handle 14 III / 3 Providing of key (1 No) of book case for existing lock 15 III / 4 P/F Glass panes (4mm thick) as per size with putty / nail/ clips etc. 20 10 16 III / 5 Providing new handles 15 IV STEEL ALMIRAH 17 IV / 1 Providing new key (1 No.) for existing lock 30 18 IV / 2 Replacement of lock with 2 keys 20 19 IV / 3 Replacement of handle 20 20 IV / 4 Repairing of locking system i/c replacement of bush 20 21 IV / 5 Adjustment of shelves 30 22 IV / 6 Providing & fixing New base 20 V STEEL FILING CABINETS (2/4 Drawers) 23 V / 1 Replacement of lock with 2 keys 20 24 V / 2 Replacement of handle 20 25 V / 3 Providing new key (1 No.) for existing lock 25 26 V / 4 Replacement of bush button 10 10
27 V / 5 Overhauling & Greasing of cabinet i/c new channel & steel balls etc.including adjuctment of drawer 20 28 V / 6 Providing new handles 20 VI SPRAY PAINTING OF STEEL FURNITURE 29 VI / 1 Steel Almirah (Full Size) 20 30 VI / 2 Steel Almirah (Small Size) 10 31 VI / 3 Filing Cabinet 20 32 VI / 4 Steel Book Case 20 33 VI / 5 Steel Table (any size, as exist) 20 34 VI / 6 Steel Chair (any size, as exist) 50 VII Aluminium Glass Doors & Windows 35 VII / 1 Adjustment of floor spring of Al. door for smoother movement 36 VII / 2 Providing and fixing new door handles "S" type in aluminium glass door so as to match the existing ones 37 VII / 3 Repair of existing door lock 38 VII / 4 Providing New Key (1 No) for existing lock 39 VII / 5 Providing New Aluminium Handles to window frames as per existing pattern for proper closing. 40 VII / 6 Providing New Aluminium stays to window frames as per existing pattern for proper closing. 30 6 30 20 30 30 VIII MISCELLANEOUS WORKS 41 VIII / 1 P/F of new door mortice lock with handle set of approved ISI make 10 42 VIII / 2 P/Fincluding new Aluminium door stopper of approved ISI make 43 VIII / 3 P/F new door handle set of approved ISI make 15 20 11
44 VIII / 4 P/F new door mortice lock of approved ISI make 15 45 VIII / 5 Providing new door key for existing lock 15 46 VIII / 6 Repair of Door lock 10 47 VIII / 7 P/F new door hinges for proper movement 20 48 VIII / 8 P/F new of wooden table drawer channel 15 49 VIII / 9 P/F new of wooden table handle/ knob 15 50 VIII / 10 Repair of wodden table drawer 10 51 VIII / 11 P/F new wooden table drawer 10 52 VIII / 12 P/F new wooden almirah lock 6 53 VIII / 13 P/F new wooden almirah handle / Knob 6 54 VIII / 14 P/F new of wooden almirah hinges 6 55 VIII / 15 Fixing of Door Clouser in existing Wooden Chowkhats (door clouser to be supplied by the department) 56 VIII / 16 Fixing of Door Clouser in existing Steel Chowkhats by welding etc. (door clouser to be supplied by the department) 57 VIII / 17 Providing & Fixing Concealed type door clouser in wooden doors as per existing system. 58 VIII / 18 Numbering of furniture (per furniture item) 59 VIII / 19 Providing / Fixing of PVC Signage plate with engraving letter as per requirement (per sq. inch) 60 VIII / 20 Refixing and repair of existing Venetian blinds / Vertical blinds by providing necssary clips etc. (per piece) 61 VIII / 21 Providing New M.S. Handles to window frames as per existing pattern for proper closing 62 VIII / 22 Providing New M.S stays to window frames as per existing pattern for proper closing 12 12 12 200 5000 250 15 15 63 VIII / 23 Dry Cleaning of sofa set (3 seater) 6 64 VIII / 24 Dry Cleaning of sofa set (5 seater) 6 65 VIII / 25 Dry Cleaning of cushioned chair 60 IX Upholstery works 12
66 IX / 1 Recoushioning of existing revolving computer 25 chairs (without arms) by replacing old cloth & foam and providing new cushion seat and "U" foam at back including all other necssary materials and labour charges and by using Ordinary tapestry / matty cloth 67 IX / 2 Recoushioning of existing revolving computer 25 chairs (with arms) by replacing old cloth & foam and providing new cushion seat foam and "U" foam at back including all other necssary materials and labour charges and by using Ordinary tapestry/ matty cloth 68 IX / 3 Recoushioning of existing wooden chairs by replacing old cloth & foam and providing new cushion seat and "U" foam at back including applying one coat of polish and using all other necssary materials and labour charges and by using following cloth: i) Ordinary tapestry/ matty cloth 25 ii) leatherite foam 25 Total estimated Amount Amount in Words: ( ) Signature of bidder Name of the Bidder and designation Address of firm: Telephone Number(s) Place & Date: Company Seal: NOTE: 1. Quantities above are only indicative and may increase or decrease as per user complaints. 2. Prices to be quoted in Indian Rupees only in both figures & words. 3. Any cutting etc. shall be duly circled & signed by the bidder failing which Financial bid may be rejected. 4. Vendor should quote all-inclusive priced including all taxes and duties etc. for successful execution of the contract. 5. Payment will be released after deducting TDS @ 2% and penalty, if any. 13