Public Meeting Notice Notice is hereby given that the WestEd, FWL, and SWRL Boards of Directors will hold joint meetings at the following location: Hotel Shattuck Plaza 2086 Allston Way Berkeley, CA April 18-20, 2018 In compliance with the Bagley-Keene Act and WestEd Governance Policies, the agenda for this meeting will be posted on or before April 6, 2018, on official bulletin boards in all WestEd locations and on the internet at http://www.wested.org/about-us/board-of-directors/ In compliance with the Americans with Disabilities Act, any person needing special assistance to participate in this meeting should contact Shaun Flinn, 415.615.3210, at least 48 hours in advance of the meeting. For additional information about this meeting, please contact Shaun Flinn 415.615.3210 sflinn@wested.org
AGENDA WestEd Board of Directors Meeting April 18 20, 2018 Hotel Shattuck Plaza Berkeley, CA Wednesday, April 18 3:00 p.m. CEO Performance and Whitecotton Room, 6 th Floor Thursday, April 19 8:00 a.m. Breakfast Buffet Crystal Ballroom, 1 st Floor (State and National Delegations will meet over breakfast.) Arizona Delegation California Delegation Nevada Delegation Utah Delegation National Delegation Boiler Room C, 1 st Floor Boiler Room B, 1 st Floor Boiler Room A, 1 st Floor Crystal Ballroom, Section I Crystal Ballroom, Section II 9:00 a.m. Welcome and Call to Order Board Chair, William Thorne Introductions Ratify Meeting Agenda 9:05 a.m. Public Comment [This agenda item will be limited to ten (10) minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] 9:15 a.m. Approve January 2018 Minutes 9:15 a.m. Introduction to Program Session Program Committee Chair, Carol Lippert Panel Presentation: Policy and Practice Implications Emerging from the Work of the National Commission on Social, Emotional and Academic Development: A Conversation with the Field
WestEd Board of Directors Meeting April 18 20, 2018 Hotel Shattuck Plaza Berkeley, CA Presenters: David Adams, Director of Social-Emotional Learning, The Urban Assembly, New York Steve Canavero, Superintendent of Public Instruction, Nevada Department of Education Roberta Duvall, Principal, Cold Springs Middle School, Nevada Natalie Walrond, Director Cross-Sector Initiatives, WestEd 10:30 a.m. Break 10:45 a.m. Reconvene Program Session 11:50 a.m. Concluding Remarks and Wrap Up Program Committee Chair, Carol Lippert 12:00 p.m. Getting to Know Your Board Colleagues: Marquita Grenot-Scheyer and Carol Lippert 12:30 p.m. Recess Board Meeting to Board Chair, William Thorne Friday, April 20, 2018 12:30 p.m. Luncheon Buffet Crystal Ballroom Foyer, 1 st Floor 1:15 p.m. Standing Committee Meetings: Meeting Rooms: External Relations Committee Human Resources and Institutional Development Committee Program Committee Management Committee Boiler Room C, 1 st Floor Boiler Room A, 1 st Floor Boiler Room B, 1 st Floor Whitecotton Room, 6 th Floor 3:15 p.m. Executive Committee Whitecotton Room, 6 th Floor 6:00 p.m. Reception FIVE Restaurant, Hotel Shattuck Plaza 6:45 p.m. Dinner FIVE Restaurant, Hotel Shattuck Plaza Friday, April 20 8:00 a.m. Breakfast Crystal Ballroom, 1 st Floor 9:00 a.m. Reconvene Board of Directors Meeting Board Chair, William Thorne Standing Committee Reports (A break will be included as appropriate) Page 2
WestEd Board of Directors Meeting April 18 20, 2018 Hotel Shattuck Plaza Berkeley, CA Executive Committee Report Board Chair, William Thorne Action Items 1. Option to Purchase 2470 Mariner Square Loop, Alameda, California Information Items 2. Update on Program Committee Plans for Thursday July Board Session 3. Update on External Relations Committee Plans for Friday July Board Session 4. New Business CEO Performance and Report Committee Chair, Rena Dorph COMP Action Items 1. Scope of Work for Mercer for 2018 2019 COMP Information Items 2. Review of 2017 CEO Performance and Compensation Activities and Consultant Performance 3. WestEd Benefits 4. New Business Management Committee Report Committee Chair, Beverly Hurley MGT Action Items 1. Fiscal Year 2017 Audited Financial Statements for WestEd, FWL, and SWRL 2. Investment Management Report for Fiscal Year 2018, 3. Unaudited Financial Statements for Fiscal Year 2018, 4. Renewal of External Auditor for Fiscal Year 2018 External Audit Services 5. Crowe Horwath Additional Invoice 6. Option to Purchase 2470 Mariner Square Loop, Alameda, California MGT Information Items 7. Management Discussion and Analysis for Fiscal Year 2018, 8. Indirect Budget and Actual Expenses for Fiscal Year 2018, 9. Report from the Committee s Liaison to the CEO Performance and 10. New Business Page 3
WestEd Board of Directors Meeting April 18 20, 2018 Hotel Shattuck Plaza Berkeley, CA Program Committee Report Committee Chair, Carol Lippert PRG Information Items 1. High Priority Project Update: Teacher Practice Networks 2. State Update: MACC and New Project Inventory 3. Planning for the July 2018 Program Committee 4. Report from the Committee s Liaison to the CEO Performance and 5. New Business Human Resources and Institutional Development Committee Report Committee Chair, Tonia Holmes-Sutton HRID Information Items 1. Review of Turnover and Retention Data Report 2. Trends in Funding for WestEd Work 3. State Business Development Strategy 4. Report from the Committee s Liaison to the CEO Performance and 5. New Business External Relations Committee Report Committee Chair, Ed Sullivan EXT Action Items 1. Election of WestEd Board Chair-Elect for 2018 2019 2. May 2018 Term Expirations and Re-Appointments in Board-Appointed Positions 3. Consideration of an Out-of-San Francisco Meeting in 2019 EXT Information Items 4. Priorities of the Board Chair 5. Subcommittee Report Out and Discussion of Next Steps on Planning for Board Discussion During July Board Meeting 6. May 2017 and 2018 Term Expirations in Signatory Agency Positions 7. Board Membership Progress Report 8. Update on October 2018 Board Meeting to be held in Arizona 9. WestEd Visibility 10. Report from the Committee s Liaison to the CEO Performance and 11. New Business Page 4
WestEd Board of Directors Meeting April 18 20, 2018 Hotel Shattuck Plaza Berkeley, CA Board Chair Report Board Chair, William Thorne 10:15 a.m. Break 10:30 a.m. Staff Presentation CHAIR Action Items 1. Ratification of WestEd Board Actions on FWL Items 2. Ratification of WestEd Board Actions on SWRL Items Angela Minnici, Senior Director of State Strategy Expanding our Footprint, Strengthening our Work: WestEd's Emerging State Strategy 11:30 a.m. Chief Executive Officer s Report CEO, Glen Harvey 11:45 a.m. Review of Federal Education Legislation Director of Government Relations, Augustus Mays 12:00 p.m. Closing Remarks and Adjournment Board Chair, William Thorne (Box lunches will be available in the Crystal Ballroom Foyer.) Page 5
Executive Committee Meeting Thursday, April 19, 2018 3:15 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review the following report and recommend action to the full Board: EXEC-1 Option to Purchase 2470 Mariner Square Loop, Alameda, California II. Review and discuss the following updates. No formal action is necessary at this time. EXEC-2 EXEC-3 EXEC-4 EXEC-5 Update on Program Committee Plans for Thursday July Board Session Update on External Relations Committee Plans for Friday July Board Session CEO Updates New Business
CEO Performance and Meeting Wednesday, April 18, 2018 3:00 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review reports and recommend action to the Executive Committee and Committee of Officers: COMP-1 Scope of Work for Mercer for 2018 2019 II. Review and discuss the following updates. No formal action is necessary at this time. COMP-2 COMP-3 COMP-4 Review of 2017 CEO Performance and Compensation Activities and Consultant Performance WestEd Benefits New Business
Management Committee Meeting Thursday, April 19, 2018 1:15 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review the following documents and prepare recommendations for action by the full Board: MGT-1 Fiscal Year 2017 Audited Financial Statements for WestEd, FWL, and SWRL MGT-2 Investment Management Report for Fiscal Year 2018, MGT-3 Unaudited Financial Statements for Fiscal Year 2018, MGT-4 Renewal of External Auditor for Fiscal Year 2018 External Audit Services MGT-5 MGT-6 Crowe Horwath Additional Invoice Option to Purchase 2470 Mariner Square Loop, Alameda, California II. Review the following documents for information. No formal action is necessary at this time. MGT-7 Management Discussion and Analysis for Fiscal Year 2018, MGT-8 Indirect Budget and Actual Expenses for Fiscal Year 2018, MGT-9 Report from the Committee s Liaison to the CEO Performance and MGT-10 New Business
Program Committee Meeting Thursday, April 19, 2018 1:15 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two-minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review and discuss the following updates. No formal action is necessary at this time. PRG-1 PRG-2 PRG-3 PRG-4 PRG-5 High Priority Project Update: Teacher Practice Networks State Update: MACC and New Project Inventory Planning for the July 2018 Program Committee Report from the Committee s Liaison to the CEO Performance and New Business
Human Resources and Institutional Development Committee Meeting Thursday, April 19, 2018 1:15 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review and discuss the following information documents. No formal Board action is required at this time. HRID-1 HRID-2 HRID-3 HRID-4 HRID-5 Review of Turnover and Retention Data Report Trends in Funding for WestEd Work State Business Development Strategy Report from the Committee s Liaison to the CEO Performance and New Business
External Relations Committee Meeting Thursday, April 19, 2018 1:15 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review the following and recommend action to the full Board: EXT-1 Election of WestEd Board Chair-Elect for 2018 2019 EXT-2 May 2018 Term Expirations and Re-Appointments in Board- Appointed Positions EXT-3 Consideration of an Out-of-San Francisco Meeting in 2019 II. Review and discuss the following information documents. No formal Board action is required at this time. EXT-4 EXT-5 EXT-6 EXT-7 EXT-8 EXT-9 EXT-10 EXT-11 Priorities of the Board Chair Subcommittee Report Out and Discussion of Next Steps on Planning for Board Discussion During July Board Meeting May 2017 and 2018 Term Expirations in Signatory Agency Positions Board Membership Progress Report Update on October 2018 Board Meeting to be held in Arizona WestEd Visibility Report from the Committee s Liaison to the CEO Performance and New Business