City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, November 5, 2015 6:00 PM Council Chambers City Council Page 1
Roll Call Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Hoyt Hamilton and Vice Mayor Jay E. Polglaze Also Present: William B. Horne II City Manager, Rod Irwin Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. DRAFT 1. Call to Order Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation Rev. Dr. John R. Thompson from Countryside Christian Center 3. Pledge of Allegiance Vice Mayor Polglaze 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) Given. 4.1 Nagano Teacher Exchange - Felicia Donnelly, Parks & Recreation Yusaku Ishizu thanked the City for their continued support and congratulated the City for their centennial. 4.2 Poppy Days Proclamation, November 6-7, 2015 Gigi Jansek 4.3 Suncoast Jazz Classic Weekend Proclamation, November 20-22, 2015 - Joan Dragon, Suncoast Jazz Classic Director 4.4 Hispanic Heritage Concert - Nio Encendio, Maxima 92.5 Program Director Program Director Nio Encendio said attendance exceeded 13,000 people and presented Council with a commemorative poster signed by the artists. Page 2
4.5 Ride 2 Recovery - Mitch Lee, Project HERO Pinellas Representative Mr. Lee said the group helps injured veterans recover through cycling. The organization received grants in the amount of $100,000 from the Veterans Association and $16,000 from Raytheon. The organization partnered with St. Petersburg College to offer services to veterans and citizens who want to participate. 4.6 Clearwater Housing Authority John Doran, Chair Mr. Doran reported the agency received a clean annual audit and continues to be a HUD designated high performing agency. He reviewed recent property acquisitions and rental assistance programs. 5. Approval of Minutes 5.1 Approve the minutes of the October 14, 2015 City Council Meeting Minutes as submitted in written summation by the City Clerk. Councilmember Jonson moved to approve the minutes of the October 14, 2015 City Council Meeting Minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Andrea Clark provided information for Mothers of Minors (MOM), an organization committed to helping single parents in Clearwater and Pinellas County to become self-sufficient through workshops, referrals to community resources and charitable events. Karena Morrison, MOM Community Outreach/Fundraising Liaison, reviewed upcoming events, which are detailed on their website: www.momincfl.org. Maurice Mickens said the Martin Luther King, Jr. Center is glad to partner with MOM and reviewed upcoming Harlem Nights edutainment program events. Amber Wilson, a St. Petersburg College (SPC) student, introduced herself. Patricia Holdsworth, an SPC student, briefly reviewed her Capstone Project, Page 3
A Student s Guide to Running for Local Office. 7. Consent Agenda Approved as submitted. 7.1 Approve the liability claim of Jim Zimmerman for payment not to exceed $65,000.00 and authorize the appropriate officials to execute same. (consent) 7.2 Approve the City of Belleair Bluffs Annual General Right of Way Permit for the period November 1, 2015 through October 31, 2016 and authorize the appropriate officials to execute same. (consent) 7.3 Approve the contract between the and Cigna Onsite Health, LLC to provide onsite health clinic services to employees, family members, and retirees who are covered by the and the City of Dunedin health insurance plans, and authorize the appropriate officials to execute same. (consent) 7.4 Approve contract (blanket purchase order) for electrical services to MCS of Tampa, Inc., in the annual amount of $150,000 (Invitation to Bid 59-15), and two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) 7.5 Approve a contract (blanket purchase order) for special event rental equipment to Elite Event and Rentals, in the annual amount of $75,000 (Invitation to Bid 68-15), and two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) 7.6 Approve a Partnership and Funding Agreement (agreement) between the City of Clearwater and the Tampa Bay Veterans Alliance (TBVA) for the purpose of funding and constructing a Veterans War Memorial at Crest Lake Park and authorize the appropriate officials to execute same. (consent) 7.7 Approve a three-year Agreement between the American Red Cross and the City of Clearwater to provide training in first aid care, emergency response, swim instruction and lifeguarding for City employees and members of the public and authorize the appropriate officials to execute same. (consent) 7.8 Approve an agreement between the and the School Board of Pinellas County, Florida providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School and Oak Grove Middle Page 4
School for a one-year period commencing July 1, 2015 through June 30, 2016, and authorize the appropriate officials to execute same. (consent) 7.9 Approve acceptance of Florida Department of Transportation (FDOT) High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety Grant Award in the amount of $29,943.38 for police overtime and related fringe benefits and authorize the appropriate officials to execute same. (consent) 7.10 Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $734,400 for the purchase of self-contained breathing apparatus (SCBA), authorize lease purchase under the City s Master Lease Purchase Agreement, or internal financing via an inter-fund loan from the Capital Improvement Fund, whichever is deemed to be in the City s best interest; in accordance with Sec. 2.564(1)(d), Code of Ordinances-Other governmental bid, and authorize the appropriate officials to execute same. (consent) 7.11 Approve a contract (blanket purchase order) in the amount of $125,000.00 and award Request for Proposal (RFP) 55-15 to SoftResources, Inc., Kirkland, WA, for needs assessment and software evaluation consulting services, and authorize the appropriate officials to execute same. (consent) 7.12 Approve an annual blanket purchase order (contract) to Brenntag Mid-South, Inc. (Brenntag) of Henderson, KY, in the annual amount of $100,000, with an option for two one-year term extensions, for the purchase of 50% Sodium Hydroxide not to exceed $300,000, and authorize the appropriate officials to execute same. (consent) 7.13 Approve an annual blanket purchase order (contract) to Univar USA, Inc. (Univar) of Tampa, FL, in the annual amount of $50,000, with an option for two one-year term extensions, for the purchase of 19% Aqua Ammonia not to exceed $150,000, and authorize the appropriate officials to execute same. (consent) 7.14 Award a contract (Purchase Order) for $262,950.00 to Environmental Products of Florida for one 2016 Elgin Broom Bear Sweeper for Stormwater Vehicle Replacement in accordance with the Florida Sheriff s Contract 15-13-0904, 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City s best interest; and authorize the appropriate officials to execute same. (consent) 7.15 Award a contract (Purchase Order) for $200,178.98 to Trekker Tractor of Tampa, FL for one 2016 Case 821F Wheel Loader for Parks and Recreation Vehicle Replacement in accordance with the Florida Sheriff s Contract 15-13-0904, 2.564(1) Page 5
(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City s best interest; and authorize the appropriate officials to execute same. (consent) 7.16 Award a contract (Purchase Order) in the amount of $514,395.00 to Don Reid Ford, Inc. of Orlando, FL for the purchase of sixteen 2016 Ford Police Interceptor Utility Vehicles and one Ford Police Interceptor Sedan for Police Department s Replacement Vehicles, in accordance with the Florida Sheriff s Contract 15-23-0904, 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City s best interest; and authorize the appropriate officials to execute same. (consent) 7.17 Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an amount not to exceed $550,000 for the purchase of Goodyear tires for city-motorized equipment for the period of September 1, 2015 through August 31, 2016, increase current Contract (BPO510791) in the amount of $60,000, and authorize the appropriate officials to execute same. (consent) 7.18 Appoint James Strickland and Robert Prast to the Municipal Code Enforcement Board with terms to expire October 31, 2018. (consent) 7.19 Increase the current blanket purchase orders (contracts) for Inspection and Plan Review Services, to a revised cumulative total annual amount for Inspection and Plan Review Services, as required by the Planning and Development Department, and authorize the appropriate officials to execute same. (consent) Councilmember Hock-DiPolito moved to approve the Consent Agenda and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Approve the request from 200 Garden, LLC to vacate the alley located within the 200-block between North Fort Harrison Avenue and North Garden Avenue; and pass Ordinance 8776-15 on first reading. (VAC2015-07) 200 Garden, LLC has requested the vacation of the alley lying within the 200-block between North Fort Harrison Avenue and North Garden Avenue. Page 6
The right-of-way is 16 feet wide and is posted one-way westbound. The office building at 200 N Garden Avenue is south of the alley and their parking area is north of the alley. The property owner is requesting the vacation to eliminate cut-through vehicular traffic to improve safety conditions for employees crossing the alley on foot. There are public and private utilities located within the right-of-way. If approved, the City will retain a utility easement over the vacated area and the proposed ordinance requires the property owners to grant utility easements to Duke Energy and Verizon Florida. Two other entities own property fronting the alley proposed for vacation; both have submitted letters of no objection. The Planning and Development Department (P&D) analyzed the request as it relates to the Clearwater Downtown Redevelopment Plan Design Guidelines adopted by City Council. P&D has no objection to the request as long as pedestrian access through the alley is allowed. Ordinance 8776-15 retains a public access easement over the vacated alley for pedestrian use. Vice Mayor Polglaze moved to approve the request from 200 Garden, LLC to vacate the alley located within the 200-block between North Fort Harrison Avenue and North Garden Avenue. The motion was duly seconded and carried unanimously. Ordinance 8776-15 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8776-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 8771-15 on second reading, annexing certain real properties whose post office addresses are 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8771-15 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 8771-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze Page 7
9.2 Adopt Ordinance 8772-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway, upon annexation into the as Residential Low (RL). Ordinance 8772-15 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Ordinance 8772-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.3 Adopt Ordinance 8773-15 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8773-15 was presented and read by title only. Vice Mayor Polglaze moved to adopt Ordinance 8773-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 10. City Manager Reports 10.1 Approve 2016 City Council Meeting Schedule. Generally, City Council meetings are at 6:00 p.m. on the first and third Thursday of each month. The accompanying work sessions are at 1:00 p.m. on the preceding Monday, unless the Monday is a holiday, in which case the work session is on Tuesday. Per Council Rules, no meetings are held the first Thursday in January or in July. Please note the following exceptions: The January 18 work session has been moved to Tuesday, January 19 Page 8
due to Martin Luther King, Jr. Day. The February 15 work session has been moved to Tuesday, February 16 due to Presidents Day. The May 30 work session has been moved to Tuesday, May 31 due to Memorial Day. The June 2 council meeting has been moved to Wednesday, June 1 due to Clearwater High School Graduation. Due to Rosh Hashanah (evening of October 2 through evening of October 4), there will be no work session on October 3; the council meeting will be held as scheduled. The November 17 council meeting has been moved to Wednesday, November 16 due to Florida League of Cities Annual Legislative Conference. Councilmember Hamilton moved to approve the 2016 City Council Meeting Schedule. The motion was duly seconded and carried unanimously. 11. City Attorney Reports 11.1 Review Charter Review Committee s recommended changes and provide direction on proposed ordinances prior to public hearings of ordinances. The City Attorney said the ordinances adopting amendments to the city charter and calling for the referendum will be considered by Council at the next council meeting. The City Attorney reviewed the ordinances. In response to questions, the City Attorney said the referendum questions are limited to 75 words or less. Ordinance 8807-15 addresses the current charter restriction requiring the charter be reviewed every four years since the advisory committee must be appointed preceding the election. The proposed amendment requires the advisory committee be appointed every six years. The Council may call for a charter review whenever desired**. Discussion ensued regarding the placement of a comma in Ordinance 8808-15 (Section 1, line 11, after right of way) the City Attorney said staff will review the proposed language for grammatical errors. There was consensus to delete the comma after interest. There was consensus to amend the referendum question regarding vacation of utility easements to read, Ordinance No. 8808-15 to allow the City to vacate utility easements which Page 9
There was consensus to amend the referendum question regarding limitations on leases of city-owned real property to read, to allow surplus city owned real property no longer needed for municipal purposes to be leased for an initial term of up to 65 years and a renewal period of up to 30 years not to exceed 95 years total without a referendum Discussion ensued regarding the proposed amendments in Ordinance 8809-15. In response to questions, the City Attorney said the proposed amendment provides for removable seats for the bandshell located in the waterfront property below the Bluff. If Council wants fixed seating, the proposed language must state fixed seating. Marine and Aviation Director Bill Morris said boat slip tenants must take a 20-minute walk to use the restroom. The proposed floating restroom would be connected to the sewer line and secured to the existing floating dock. The floating restroom facilities would require a permit; the City would be the first in the state to receive the permit. Mr. Morris said the floating restroom is as tall as a port-o-let and ADA compliant. The floating restroom would fit alongside the existing dock system or berth. Possible locations include the north basin, south basin, or the middle. Staff is proposing two floating restroom facilities. Concerns were expressed regarding public sensitivity towards floating restroom facilities. The Council recessed from 7:59 p.m. to 8:06 p.m. 12. Other Council Action 12.1 Council Priorities Bucket List Items for 2015-2016 and 2016-2017 - Councilmember Jonson Councilmember Jonson asked Council to share their aspirations to use as a basis for a list of objectives to move forward on. Discussion ensued with comments made that many of the objectives on Councilmember Jonson s list were shared among the entire Council. 12.2 Discussion of salary increases for City Manager and City Attorney. An analysis of comparative salary information is provided for discussions of Page 10
potential salary increase for the City Manager and City Attorney. The information provided consists of traditional jurisdiction matches, and jurisdiction matches by population and FTE count. A history of past annual increases is also provided. Councilmember Hamilton moved to provide the City Attorney and the City Manager with a 3% salary increase. The motion was duly seconded. Discussion ensued with support expressed to provide the City Attorney and the City Manager an increase. It was stated that the CWA were provided a 3% salary increase this year. Concerns were expressed that salary for the city manager and city attorney positions is lower than the average salary. One individual spoke in support. There was consensus for the salary increase to be effective with the next pay period. Upon the vote being taken, the motion carried unanimously. 13. Closing comments by Councilmembers (limited to 3 minutes) Vice Mayor Polglaze said he was pleased with the attendance at the Special City Council Meeting - Urban Land Institute s (ULI) Joint meeting. He said the update was received in a positive way. Councilmember Hock-DiPolito echoed the Vice Mayor s comments regarding the Special City Council Meeting. In response to an article in the Tampa Bay Times regarding the concrete jungle on the beach, she said the new buildings going up are replacing ones that were demolished. Councilmember Jonson said he was disappointed in the Community Development Board s decision regarding the project located at 15 Avalon Street. He did not agree with the building being considered overnight accommodations when only one unit was being used for that purpose. He spent time with the Economic Development staff at different businesses in town and they are an excellent resource. Councilmember Hamilton thanked Clearwater citizens for allowing him to travel to Japan to further the Nagano relationship and it reaffirmed the strength of the program. Page 11
14. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 15. Adjourn The meeting adjourned at 8:51 p.m. Mayor Attest City Clerk Page 12