Plan Commission Tuesday, September 05, 2017 7:00 PM Village Boardroom 24401 W. Lockport Street Plainfield, IL 60544 Agenda CALL TO ORDER PLEDGE TO THE FLAG ROLL CALL APPROVAL OF MINUTES Minutes of the Plan Commission dated August 15, 2017. 2017-08-15 PC minutes.pdf PUBLIC COMMENTS DEVELOPMENT REPORT OLD BUSINESS NEW BUSINESS Development: PACE Park 'N' Ride Case No.: 1770-082717.SPR Request: Site Plan Review Location: East of Van Dyke Road, South of 143rd Street Applicant: Village of Plainfield/PACE Suburban Bus Company PACE Park 'N' Ride Staff Report and Graphics.pdf Case No.: 1767-072817.SU Request: Special Use for Religious Assembly (Public Hearing) Location: 13250 S. IL Rte 59, # 102 (Meadow Campus) Applicant: Anil Nair, Ayyapa Swammi Temple Ayyapa Swammi Temple Staff Report and Graphics.pdf Case No.: 1769-081617.AA.REZ 1
Plan Commission Page - 2 DISCUSSION ADJOURN Request: Annexation & Map Amendment (Re-Zoning) Public Hearing Location: SWC Spangler & US 30 Applicant: First Midwest Bank SWC Spangler Road & US 30 Staff Report and Graphics.pdf REMINDERS - Next Village Board Meeting - September 18, 2017 Next Plan Commission Meeting - September 19, 2017 2
Plan Commission Agenda Item Report Agenda Item No. 2016-528- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: September 5, 2017 SUBJECT Minutes of the Plan Commission dated August 15, 2017. Recommendation: ATTACHMENTS 2017-08-15 PC minutes.pdf 3
Plan Commission Minutes Date: August 15, 2017 Location: Village Hall CALL TO ORDER, PLEDGE, ROLL CALL Chairman Kiefer called the Plan Commission meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL: Commissioners Minnis, Seggebruch, Renzi, Heinen, Green, Womack and Chairman Kiefer were present. Fire District was present. Library, Park and School Districts were absent. Others Present: Jonathan Proulx, Director of Planning and Tracey Erickson, Recording Secretary. APPROVAL OF MINUTES: The Plan Commission minutes dated August 1, 2017, were approved as amended. PUBLIC COMMENTS: There was no response. DEVELOPMENT REPORT Mr. Proulx provided updates on the following cases; fence variance in Walker s Grove, special use ordinance for Bott Park Recreation Center, re-approval of final plat for Playa Vista, Riverstone, Brummel and special use ordinance for Plainfield Community Center. Chairman Kiefer asked if the Village Board was provided the minutes from the Plan Commission meetings for the Plainfield Community Center. Mr. Proulx stated the minutes were provided to the board and a summary. Commissioner Seggebruch asked for clarification on the status of the community center. Mr. Proulx stated the board took no action and he believes that the community center will be on the August 21 st agenda for Village Board. OLD BUSINESS NEW BUSINESS Case No. 1768-072817.SPR C.W. Avery YMCA Mr. Proulx stated the applicant is seeking site plan review approval to permit construction of a building addition of approximately 8,700 square feet at the northeast corner of the building for a reconfigured and expanded fitness and rehabilitation clinic. The C.W. Avery Family YMCA was originally approved in 2004 for a 52,000-sf recreation facility, with a subsequent site plan review approval in 2007 for the family pool addition. The current request is part of the YMCA s efforts to meet the needs of its members and the community. As of July, the Plainfield location has nearly 15,000 members and served over 40,000 users during the month. Mr. Proulx reviewed the staff report dated August 11, 2017. Mr. Proulx stated staff supports the applicant s proposed expansion and notes the YMCA s track record of successful growth in serving the Plainfield community since it opened. Chairman Kiefer asked if the parking lot expansion was approved. Mr. Proulx stated the parking lot expansion was an urgent need and was approved through the building permit process. Commissioner 4
Plan Commission Minutes August 15, 2017 Page 2 of 4 Heinen asked if the parking lot expansion was an administrative approval. Mr. Proulx stated the YMCA did present to the Committee of the Whole in the interest of time staff did process it administratively because it was an urgent need. Chairman Kiefer swore in Katy Leclair with the YMCA, the applicant and Jeff Lietz, architect for YMCA. Ms. Leclair stated that the YMCA is at capacity and this plan will allow them to grow. Mr. Lietz provided a detailed description of the parking lot and building expansions. Chairman Kiefer asked for public comments. There was no response. Commissioner Renzi asked for clarification on where the new handicap spaces will be, since it was not clear on the plans. Mr. Lietz stated that the parking lot improvements near the proposed addition will be a secondary permit, which will be submitted in a couple of weeks. Commissioner Heinen explained how the new handicap space will be accessed by a two way drive aisle. Commissioner Heinen stated he is a member of the YMCA and his concern is the access drives flow of traffic entering/exiting and explained how it might be improved. Mr. Lietz stated that it was looked at in great detail and explained how they feel the new drive and existing drive should function. Commissioner Renzi asked if there will be a crossing area available for the physical therapy location. Mr. Lietz stated all the sidewalks are accessible and there is a sidewalk on the west side of the parking lot. Commissioner Renzi explained his concern for the individuals using the site for physical therapy and how they will access the sidewalks. Mr. Lietz stated the sidewalks will be handicap accessible and they are working closely with Presence Health. Commissioner Renzi asked will there be an area for patient drop off for Presence Health. Mr. Lietz stated that can be worked out with Presence Health to identify an area on the sidewalk for that. Commissioner Renzi asked about the doors and how they will operate for the new addition. Mr. Lietz stated the doors will have panic hardware and automatic operators. Commissioner Seggebruch asked if the new sidewalk feature that extends north into the parking lot will be striped on the pavement or textured. Mr. Lietz stated it will be striped on the pavement, expect at the islands. Commissioner Seggebruch asked if the new outdoor seating area will have decorative bollards for safety because it is a corner. Mr. Lietz stated it is an isolated drive aisle and the most projected structure on the corner is concrete. Commissioner Minnis stated he is a member of the YMCA. Commissioner Minnis expressed concerns about the right in\right out access drive and asked if there could be directional signage or a speed bump to slow down traffic. Mr. Lietz stated they are looking at directional signage. Commissioner Green stated he is a member of the YMCA. Commissioner Green asked about how the stormwater will be managed. Mr. Lietz stated it is internally captured rain water and then it will flow to detention area to the west. Commissioner Green asked staff to clarify if the stormwater management for the site could handle the expansion, as is. Mr. Proulx stated the detention will be expanded, which is part of the new addition and parking lot. Commissioner Womack pointed out on Civil Sheet C5.0 that the parking to the north shows it will have ADA detectable warning stripes and he stated the aesthetics of the corner is a nice touch. 5
Plan Commission Minutes August 15, 2017 Page 3 of 4 Commissioner Heinen asked if the drive aisle north of the addition that runs east/west is a two way. Mr. Lietz stated yes, it is 24 feet wide. Commissioner Heinen questioned the drive aisle dimensions in the existing parking lot. Mr. Lietz stated only one is larger than 24 feet and the remaining are 24 feet. Commissioner Heinen questioned the geometry on the plans and asked engineering to review. Commissioner Heinen asked if the four parking stalls being added to the east of the drive aisle are necessary because eliminating them could help with traffic flow. Mr. Lietz stated after much consideration they need the four stalls. Commissioner Heinen stated that he would like to the see the four parking stalls eliminated to help with traffic flow and he loves the architecture of the building. Commissioner Seggebruch asked for clarification on the roof heights (viewed a picture on Apple Maps). Mr. Lietz stated the roof height of the current building and the addition. Commissioner Seggebruch stated he thinks the addition is outstanding. Commissioner Minnis stated he thinks this is a fantastic addition and asked what the interior ceiling height for the addition will be, in comparison to what is already there. Mr. Lietz stated the existing ceiling grid will be removed to have an exposed ceiling and the new additions ceiling will be higher than the existing. Commissioner Minnis asked about shades for the windows on the addition. Mr. Lietz stated that there will be shades on the window and the shade structure on the front of the building will help with cooling the gym area. Commissioner Renzi asked staff to summarize the landscaping plan. Mr. Proulx provided the commissioner s with a description on the landscape plan. Commissioner Renzi asked if the parking lot expansion has any bearing on the landscape plan. Mr. Proulx provided a brief history of the YMCA cases and the landscape plan is consistent with the prior approval. Chairman Kiefer stated this is a very visible location and he hopes there is some sensitivity on how this property views from the neighborhood and the road. Commissioner Renzi asked who and when will approve the photometrics. Mr. Proulx stated the photometrics are in compliance. Commissioner Heinen stated if the drive aisle width questioned earlier is not 24 feet, landscaping could be in jeopardy to widen the aisle and he leaves it to staffs discretion. Commissioner Heinen made a motion to recommend approval of the site plan review for the proposed fitness center expansion for the C.W. Avery YMCA at 15120 S. Wallin Drive, subject to the following two (2) stipulations: 1. Compliance with the requirements of the Village Engineer; and 2. Compliance with the requirements of the Plainfield Fire Protection District. Seconded by Commissioner Minnis. Vote by roll call: Seggebruch, yes; Renzi, yes; Green, yes; Womack, yes; Minnis, yes; Heinen, yes; Kiefer, yes. Motion carried 7-0. DISCUSSION Commissioner Renzi asked staff if the school district was contacted about the bus stop on Renwick Road, which was a concern during the Bott Park Recreation Center case. Mr. Proulx stated the project is on the agenda for this Thursday s Traffic Committee meeting and the school district Transportation Director is a regular attendee. Commissioner Renzi stated the bike path discussion from the August 1 st meeting should be on the agenda, too. Commissioner Renzi stated if the Board took no action on Plainfield Community Center because of parking that means the parking computations according to the Village Board are not correct. Chairmen Kiefer stated the Plan Commission s recommendation was for approval and if the Village Board requests 6
Plan Commission Minutes August 15, 2017 Page 4 of 4 additional parking will it have to come back to the Plan Commission, since parking for tonight s case was approved administratively. Commissioner Renzi stated he feels the parking policy needs to be reviewed, since it is all over the board and gave examples. Mr. Proulx explained how the planners use the parking ratios in the zoning ordinance. Commissioner Heinen asked if it can be required that plans be on 11x17 paper. Chairmen Kiefer stated he would not be opposed to that. Commissioner Green stated it may be harder to scale anything, if the plans were on smaller paper. Commissioner Seggebruch asked if the engineer should be at the meetings because the last couple case traffic issues were discussed. Chairmen Kiefer stated one of the standard stipulations is to be in compliance with the Village Engineer and he thinks it is a valid point. Commissioner Heinen stated he disagrees because of the cost associated. Mr. Proulx explained why the engineer is no longer at the meeting, unless requested by the Village Planner. Commissioner Renzi suggested that if the engineer has approved something before the Plan Commission reviews it, that there should be a summary memo from the engineer for the packet. Meeting adjourned at 8:17 p.m. Respectfully submitted by Tracey Erickson Tracey Erickson Recording Secretary (Picture of C.W. Avery YMCA from Apple Maps) 7
Plan Commission Agenda Item Report Agenda Item No. 2016-525- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: September 5, 2017 SUBJECT Development: PACE Park 'N' Ride Case No.: 1770-082717.SPR Request: Site Plan Review Location: East of Van Dyke Road, South of 143rd Street Applicant: Village of Plainfield/PACE Suburban Bus Company Recommendation: ATTACHMENTS PACE Park 'N' Ride Staff Report and Graphics.pdf 8
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Plan Commission Agenda Item Report Agenda Item No. 2016-526- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: September 5, 2017 SUBJECT Case No.: 1767-072817.SU Request: Special Use for Religious Assembly (Public Hearing) Location: 13250 S. IL Rte 59, # 102 (Meadow Campus) Applicant: Anil Nair, Ayyapa Swammi Temple Recommendation: ATTACHMENTS Ayyapa Swammi Temple Staff Report and Graphics.pdf 19
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Plan Commission Agenda Item Report Agenda Item No. 2016-527- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: September 5, 2017 SUBJECT Case No.: 1769-081617.AA.REZ Request: Annexation & Map Amendment (Re-Zoning) Public Hearing Location: SWC Spangler & US 30 Applicant: First Midwest Bank Recommendation: ATTACHMENTS SWC Spangler Road & US 30 Staff Report and Graphics.pdf 26
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