HARFORD COMMUNITY COLLEGE Minutes of Open Meeting April 10, 2012 The Board of Trustees of Harford Community College met on Tuesday, April 10, 2012, at 6:00 p.m. in the Chesapeake Center Board Room. Trustees present: Mrs. Doris G. Carey; Mr. John F. Haggerty; Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mr. Bradley R. Stover; Dr. James J. Valdes; and, Dr. Dennis Golladay as Secretary-Treasurer Trustees absent: Mrs. April L. Fritts; Rev. Cordell E. Hunter, Sr. and Mrs. Susan E. Mull Staff present: C. Allen, D. Cruise, G. Deal, N. Dysard, W. Ekey, B. Fisler, A. Haggray, K. Hathaway, C. Henderson, C. Hickson, P. Labe, M. Lieb, J. Mayhorne, B. Morrison, B. Napfel, A. Pagura, S. Phillips, D. Resides, C. Sherman, J. Shoaff, L. Trusty, A. Ward, and D. Wrobel Others: M. Gallo, The Aegis I. CALL TO ORDER B. Kelly called the meeting to order. The following is noted for the record: The business of the Harford Community College Board of Trustees, as empowered by Maryland law, is to oversee all personnel, programs and facilities. The Board employs its president to implement and to interpret its policies. The Board directs the president to establish guidelines, procedures, and practices that flow from and support the policies of the Board of Trustees as contained in the Board Manual for By-laws and Policies. The Board meets the second Tuesday each month (except July) to consider and transact public business. B. Kelly announced that at the March 13, 2012, regular Board of Trustees meeting and at the April 5, 2012, Board work session in accordance with State Government Article of the Annotated Cost of Maryland, Article 10-508(a)(1)(i) and (ii), motion was made, seconded and adopted to move into closed session to discuss personnel matters. II. ROLL CALL C. Sherman called the roll. Quorum was present.
Board of Trustees Page 2 III. IV. CONSENT AGENDA Motion was made by B. Stover, seconded by R. Norling, and unanimously adopted to approve the consent agenda. Items included: Agenda of the meeting Minutes of the 03/13/12 regular session Minutes of the 04/05/12 work session Candidates for Graduation May 2012 (508 candidates) Personnel Update (acknowledging receipt of letter of resignation from Deborah Greener-Orr, effective June 15, 2012) PUBLIC COMMENT Ronnie Walls spoke during the public comment period regarding nature trail and bikeway on the West campus. V. BOARD REPORTS A. Chair s Report B. Kelly noted that the April 5 work session was well attended. In addition, B. Kelly announced upcoming events and encouraged participation: April 11 Scholarship Reception 4:30 p.m. Student Center - Globe April 27 - Board of Trustees Work Session 9:00 a.m.-1:00 p.m. Chesapeake Center Board Room May 8 Employee Service/Retirement Recognition Event Chesapeake Center Dining Rooms preceding the Board meeting May 10 Nurse Pinning 6:30 p.m. Amoss Center May 11 Trustee Day May 17 Commencement B. Member Reports J. Valdes reported that he was guest lecturer in Stephanie Hallock s political science class. He spoke on biometrics. He also hopes to lecture at the summer STEM academy hosted by Dean Wrobel and the STEM division. R. Norling provided a legislative update: Legislation authorizing the College to borrow money was signed by the Governor. Bill supporting the creation of an advisory board for the higher education center passed. Nursing building is included in the state capital budget. A special session may be called to address the FY 2013 budget. If there is no special session, the Doomsday budget will stand; this budget makes significant reductions to higher education. Reduction to Harford Community College would be $1M.
Board of Trustees Page 3 VI. PRESIDENT S REPORT A. Information Items The Board information packet included a report on the President s meetings and activities over the last month. D. Golladay noted specifically: During the athletics award dinner on April 2, the President s award was presented to one member of each team. Each winner was selected by the members of the respective team. New trustee orientation session was held on April 5. Notes of appreciation from scholarship recipients were circulated. B. Academic Reports Black Box Theater Year in Review The Blackbox has served as an experimental laboratory and multipurpose classroom for theater classes and events, while providing a creative home for the College s flourishing theater program. Paul Labe, dean for visual, performing, and applied arts; and Ben Fisler, theater faculty; presented information on the Black Box Theater/multipurpose classroom's use and provided statistics on the number of shows, the number of public audience, the number of classes offered, and enrollment highlights. They also provided details on the use of the space for rehearsals, special events, and technical theater training. C. Introduction of New Employees New employee, Jonita D. Shoaff, program coordinator DSS/WAGE Connection, was introduced to the Board. VII. ACTION ITEMS A. Classification Study The College contracted with Waters Consulting Group, Inc. (WCG), a management consulting firm from Dallas, Texas, that specializes in comprehensive classification and compensation studies, to review the College s classification system and salary scales for full-time staff, administrators, and tenure/tenure-track faculty members. The College also asked the WCG to develop a salary scale for nine-month faculty members, update job descriptions, and review the exempt/non-exempt status of selected positions. In addition, WCG was asked to examine the compensation system for part-time employees. T. L. Cox from WCG provided an overview of the firm, discussed the elements of an effective job classification analysis, and reviewed the deliverables of the study. He commented on the job evaluation factors, market survey, methodology of analysis, and structure development for general positions and faculty positions. As a result of the study, WCG recommends the Board: Adopt the proposed pay structures. Place general jobs in grades based on internal evaluation and market data.
Board of Trustees Page 4 Place faculty positions into pay structures based on market data. Increase employees pay to minimum of proposed range. Total cost for implement is $74,338. The recommendation of WCG is supported by the President. Motion was made by B. Stover, seconded by D. Carey: The Board of Trustees of Harford Community College accepts the Waters Group s classification study recommendations, including the adoption of a new classification system and salary scales for staff and administrators, the adoption of new salary scales for term faculty, and revised scales for tenure-track and tenured faculty positions at a total implementation cost of $74,338. Vote: adopted unanimously. Trustees complimented WCG on their fine work on this project. B. Morrison advised that employee information sessions have been scheduled and all changes will be effective July 1. B. Sabbatical Requests Two faculty members have requested sabbaticals. Dr. Susan Muaddi-Darraj, associate professor of English, has requested a one semester sabbatical for the spring 2013 semester to conduct research related to writing and presenting ethnicity and culture. Dr. Ellen Avitts, associate professor of art history, has requested a one-year sabbatical for the Fall 2012 and Spring 2013 semesters. Dr. Avitts has received a one-semester Winterthur National Endowment for the Humanities Research fellowship (in-residence) at the DuPoint Winterthur Museum and Research Center in Wilmington, Delaware. This is a prestigious award offered to one to two scholars per year. Her project will focus on an analysis of house merchandising literature from the mid-nineteenth through the twentieth century. For Spring 2013, Dr. Avitts requested to remain at Winterthur as a Research Fellow. She will conduct research on architectural history, focusing on the history of single family housing in America. The sabbatical requests are supported by the respective dean, the vice president for academic affairs and the president. Motion was made by J. Haggerty, seconded by D. Carey: The Board of Trustees of Harford Community College approves the sabbatical requests of:
Board of Trustees Page 5 Dr. Susan Muaddi-Darraj, associate professor of English, for the Spring 2013 semester; and Dr. Ellen Avitts, associate professor of art history, for Fall 2012 and Spring 2013. Final approval is contingent upon funding which occurs when the Board of Trustees approves the annual budget in June. Vote: adopted unanimously. VIII. BOARD REVIEW A. Policies Financial Exigency Policy The Board continued the review of policies to reaffirm currency as written or to identify changes/revisions that need to be made. For the April meeting, the Financial Exigency policy was reviewed. By consensus, the Board agreed that the policy would remain unchanged. IX. CLOSED SESSION B. Kelly asked for a motion to go into closed session to discuss personnel matters. In accordance with State Government Article of the Annotated Code of Maryland, Article 10-508(a)(1)(i) and (ii), closed sessions permitted, motion was made by J. Haggerty, seconded by R. Norling to move into closed session to discuss personnel matters. Six voted in favor of the motion; no one opposed the motion; motion adopted. At 7:00 p.m. the Board moved into closed session. The closed session adjourned at 7:20 p.m. X. ADJOURNMENT The Board meeting adjourned at 7:21 p.m. Dennis Golladay Secretary-Treasurer Bryan E. Kelly Chair