COUNCIL MEETING MONDAY, February 7, 2011 Minutes of the Regular Council Meeting held in the Council Chambers of Melville City Hall on Monday, February 7, 2011 at 7:00 p.m. PRESENT: Mayor: Walter Streelasky Councillors: Administration: Valdeen Mathies Courtney Vaudner Gord Brown Ken Karius Lloyd Haylock Michael Fisher Michael Hotsko, City Manager Kayla Hauser, Assistant City Clerk Shannon Bell, Assistant City Treasurer Al Callfas, Public Works Manager Tyrone Mogenson, Fire Chief Dale Heshka, Water Utility Manager Jeniffer Mann, Tourism Manager Mayor Streelasky called the meeting to order at 7:00 p.m. 69-11 Agenda VAUDNER THAT the agenda for the February 7, 2011 Regular Council MATHIES Meeting be amended by adding 10. (c) EMO, (d) Budget Deliberations; 13. (c) Development and that the agenda be approved as amended. - 70-11 Minutes THAT the minutes of the January 17, 2011 Regular Council Meeting and January 27, 2011 Special Council Meeting be approved as presented. DELEGATIONS AND PETITIONS Dean Assman Weed Spraying Budget Dean Assman of Assorted Pest Control Services was in attendance to discuss the amount of money that he is over budget on the weed spraying for 2010. He indicated that the year was extremely challenging with all the moisture and wind. He asked Council to find room in the budget to pay the $687.75 owing to him.
BUSINESS ARISING OUT OF THE MINUTES (AND/OR WORKSHOP DISCUSSION) 71-11 Urban Highway Connector Program - Agreement THAT we refer the Urban Highway Connector Program agreement to the next Workshop meeting. 72-11 Boards and Commissions Appointments - Council THAT we appoint the following Members of Council to the boards and commissions listed below for the term January 1, 2011 to April 30, 2011: a) St. Peter s Hospital Board Councillor Fisher b) Police Commission Mayor Streelasky, Councillor Karius, Councillor Mathies c) Library Board Councillor Haylock d) Van Advisory Committee Councillor Vaudner, Councillor Haylock e) Emergency Measures Control Committee Mayor Streelasky, Councillor Karius, Councillor Fisher f) Recreation, Culture & Leisure Services Advisory Committee Councillor Mathies, Councillor Haylock g) After Hours Coterie (Social Committee) Councillor Vaudner h) Regional Park Board Councillor Brown i) Chamber of Commerce Councillor Mathies j) Tourism Board Councillor Karius, Councillor Fisher k) Union Negotiations Councillor Brown, Councillor Vaudner l) Canada Cup Committee Councillor Brown m) Communiplex Planning Committee Mayor Streelasky, Councillor Brown, Councillor Karius n) SPREDA Board Councillor Vaudner 73-11 Special Meeting Raker Beams MATHIES THAT we hold a Special Meeting on Thursday, January 27, 2011 at 8:00 p.m. to discuss the Communiplex raker beam issue. For: Streelasky, Vaudner, Karius, Mathies, Fisher, Brown Opposed: Haylock 74-11 Saskatchewan Wildlife Federation Nuisance Deer THAT we contact the president of the local chapter of the MATHIES Saskatchewan Wildlife Federation to see if he has any advice on how to handle the nuisance deer issue.
75-11 Policy Review HAYLOCK THAT we repeal policies A27 Council Referral List and A30 Dogs and Cats Licensing and Control and approve the changes to policies A16 Council Deputy Mayor and A22 Council Life Insurance. 76-11 Draft Holiday Carry-over Policy MATHIES THAT the draft holiday carry-over policy be brought back to City Council for further review. 77-11 Tender Package - #8 Portable Stage THAT we award Tender Package#8 Portable Stage supply only HAYLOCK of a portable stage for the Communiplex Project to Staging Canadell Ltd. REPORTS AND RECOMMENDATIONS FROM DEPARTMENT HEADS VAUDNER Communiplex Private Boxes THAT we accept the recommendation from the Communiplex Planning Committee and sell private boxes as follows: a) $60,000.00 up front for 15 year terms otherwise the cost is $5,000/year for a 5 year term. Boxes would be unfurnished and a policy of usage of the boxes is to follow b) Advertise the sale of private boxes with a deadline to receive funds by the end of February or in 3 weeks time. 78-11 Communiplex Private Boxes Amendment THAT we amend the Communiplex Private Boxes motion by VAUDNER replacing the words February or in 3 weeks time with March and by replacing the word deadline with the word date. 79-11 Communiplex Private Boxes As Amended THAT we accept the recommendation from the Communiplex VAUDNER Planning Committee and sell private boxes as follows: a) $60,000.00 up front for 15 year terms otherwise the cost is $5,000/year for a 5 year term. Boxes would be unfurnished and a policy of usage of the boxes is to follow b) Advertise the sale of private boxes with a date to receive funds by the end of March. -
80-11 Communiplex - Change Order #21 THAT we approve change order #21 in the amount of $26,780.00 HAYLOCK for the Communiplex project. Status Clothing Request The Building Inspector provided a report regarding an application made by Bonnie Anderson for permission to operate a tavern nightclub at 200 Main Street. He indicated that Municode Services will have to do an inspection and they will be in town either at the end of February or beginning of March. 81-11 Regional Park Appointment THAT we appoint Ralph Rathgeber to the Regional Park Board for MATHIES a 1 year term expiring December 31, 2011. - 82-11 2010 Annual Notice to Customers THAT we approve the 2010 Annual Notice to Customers Drinking HAYLOCK Water Quality and Compliance report and further that the report be distributed to the public. Water Heater in the Merv Moore Sportsplex 83-11 Water Heater MMSP THAT we accept the quote from Queen Street Plumbing, Heating & MATHIES Electric to supply and install a tankless water heater at the Merv Moore Sportsplex in the amount of $4,965.00 plus GST. - For: Streelasky, Haylock, Mathies, Fisher, Brown Opposed: Vaudner, Karius UNFINISHED BUSINESS Deer Motion Sensor Councillor Mathies brought forward a suggestion to deter deer within the City. She indicated that a battery operated motion sensor can be purchased from Acklands Grainger for $100 which the deer do not like and may deter them. PASSING OF ACCOUNTS 84-11 Passing of Accounts THAT the invoices listed on the Council/Board Report AP5060 dated February 4, 2011 totaling $ 392,789.81be approved for payment.
CORRESPONDENCE 85-11 Connect Energy Natural Gas THAT we accept the reduction in price of natural gas being VAUDNER provided by Connect Energy and further that we change the terms of the agreement to expire in October of 2016. 86-11 Susan Nagy Summer Ice Rental Request THAT we refer the request from Susan Nagy regarding summer ice MATHIES rental to the next Workshop meeting for more information. 87-11 Joe Kreklewich Tree Stumps HAYLOCK THAT we allow Joe Kreklewich to kill the tree stumps located near MATHIES his property as indicated in his letter by pouring round-up or diesel fuel in the holes drilled in the stumps. 88-11 Assiniboine Watershed Stewardship Association - Conference MATHIES THAT we authorize Dale Heshka, Water Utility Manager, and Allan Callfas, Public Works Manager, to attend the Assiniboine Watershed Stewardship Association s conference regarding Low Impact Development to manage stormwater runoff on Friday, March 18, 2011 in Yorkton. 89-11 Chamber of Commerce Membership HAYLOCK THAT we purchase a 2011 Membership from the Melville & District Chamber of Commerce in the amount of $264.34 GST Included. 90-11 St. Henry s Senior Elementary School - Speaker MATHIES THAT we donate $100 to St. Henry s Senior Elementary School VAUDNER towards expenses for the guest speaker that will present to all Melville schools. DEFEATED For: Streelasky, Vaudner, Mathies Opposed: Karius, Haylock, Fisher, Brown 91-11 Policy Boards & Commissions Appointments THAT a policy be established indicating that letters be sent by the HAYLOCK Mayor thanking those volunteers who have been appointed to the various boards and commissions whose terms have expired and do not reapply for appointment. 92-11 Correspondence HAYLOCK THAT the correspondence on Pages 248 to 298 of the agenda MATHIES be received and filed.
NEW BUSINESS Spring Thaw Councillor Karius questioned what the City s plan is for spring thaw and if all departments are prepared. 93-11 Report Spring Thaw THAT a report be prepared by the Public Works Manager, Water Utility Manager and Emergency Measures Co-ordinator regarding the City of Melville s plan for spring thaw. 94-11 Budget Deliberations THAT we hold a budget meeting on Monday, February 14, 2011 commencing at 5:00 p.m. for the purpose of discussing the 2011 general budget. - INTRODUCTION AND PASSING OF BYLAWS A Bylaw of the City of Melville, Saskatchewan to amend Bylaw No. 2/77 known as The Zoning Bylaw 95-11 BE IT RESOLVED that we waive the one week s notice to MATHIES introduce Bylaw No. 01/2011 96-11 BE IT RESOLVED that Bylaw No. 01/2011 be read a first time 97-11 BE IT RESOLVED that Bylaw No. 01/2011 be read a second time VAUDNER 98-11 BE IT RESOLVED that Bylaw No. 01/2011 be given three readings VAUDNER this meeting UNANIMOUSLY 99-11 BE IT RESOLVED that Bylaw No. 01/2011 be now read a third time and adopted, signed and sealed by the Mayor and City Manager HAYLOCK this 7 th day of February, 2011 and filed therein and deemed to form part of these minutes 100-11 Confidential Committee of the Whole VAUDNER THAT we move into confidential committee of the whole at 8:03 MATHIES p.m. -
101-11 Confidential Committee of the Whole Rise and Report VAUDNER THAT the Confidential Committee do rise and report at 8:55 p.m. HAYLOCK - 102-11 TP#5 Flooring Communiplex Project THAT we award Tender Package #5 Building Envelope, Finishes, HAYLOCK Mechanical & Electrical supply and install of epoxy flooring, floor sealing, polished concrete flooring for the Communiplex Project to Barrier Coatings Ltd. - 103-11 ADJOURNMENT VAUDNER THAT we now adjourn at 8:56 p.m. MATHIES Mayor City Manager