MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, March 9 th, 2015 9:00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, March 9 th, 2015 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk David Hunks, Treasurer V. Weppler, Works Department Patrick Johnston, Chief Building Official A. McArthur, Facilities, Parks and Recreation Department 1. Adoption of Agenda Moved by: Councillor Hammell Be It Resolved, That the agenda for the Council Meeting of March 9 th, 2015 be received and adopted, as distributed by the Clerk. Carried Resolution # 05 080 2015 2. Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C#04-2014 held February 20 th, 2015 Moved by: Councillor Bell Seconded by: Councillor Hammell Be It Resolved, That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C#04-2015 held
Friday, February 20 th, 2015, as circulated. Carried Resolution # 05 081 2015 4. Business Arising from the Minutes None 5. Public Meeting(s) The Deputy Mayor declared a pecuniary interest at this time and did not participate in the decision and did not participate in the vote for the next item. 5.1 Proposed Zoning By-law Amendment Z-01-2015.39 Plan 217, Park Lot 7, R295973 except Part 3R6306 (Chesley) The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider the proposed Zoning By-law Amendment. Denise Whaley, Planner for the Municipality of Arran-Elderslie, provided an outline of the application for a zoning by-law amendment received from Theressa Stade for properties known as Plan 217 Park Lot Y, R294973 except Part 3R6303 (Chesley), municipally known as 195 1 st Ave N., to add additional commercial uses to the property which is zoned Transition Commercial (C2). The requested uses are: Automobile Car Wash, Automobile Repair, Automobile Sales, Convenience Store, Restaurant Take Out, Tavern and Repair Shop. Ms. Whaley reviewed the contents of Staff Report Z-01-2015.39 and the recommendation from the Planning Staff. Ms. Whaley noted that there has been no written comment from property owners that were circulated and that there had been comments received from the Saugeen Valley Conservation Authority, noting that there are no natural hazards or significant natural heritage features on the property and they had no concerns. Comments from county staff addressed that driveways would need to be approved for certain areas and the remainder of the frontage would need to be blocked off. The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided. The Mayor asked if anyone present wished to make oral or written submissions either in favour or opposed to the proposed for the Official Plan amendment and the Zoning By-law Amendment. Duane Stade, spouse of the applicant, provided an explanation on why the zoning amendment is being requested. Hearing no more comments from the public, Mayor Eagleson declared the public meeting closed. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, 1) That Council receive the Staff report for Zoning By-law Amendment Z-01-2015.39 (Johnson c/o Stade) for the property described as Plan 217, Park Lot Y, R295973 except part 3R6306 (Chesley), Municipality of Arran-Elderslie; 2) That the application for Zoning By-law Amendment Z-01-2015.39 (Johnson c/o Stade) for the property described as Plan 217, Park Lot Y, R295973 except 3R6306 (Chesley) be Page 2 of 7
approved; and 3) That the necessary by-laws be prepared. Carried Resolution # 05 082 2015 5.2 Zoning By-law Amendment Z-03-2014.38 Concession A Part of Lot 5; Concession B, Part of Lot 5, West of Road; and Concession A, Part of Lot 4 (Elderslie) The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider a Zoning By-law Amendment. Denise Whaley, Planner for the Municipality of Arran-Elderslie, provided an outline of the application for a zoning by-law amendment owned by Brenda and Bryan Fleming for properties known as Concession A, Part of Lot 5; Concession B, Part of Lot 5, West of Road; and Concession A Part of Lot 4 (Elderslie), to implement conditions of a related severance application B-3-2015.38, which seeks to divide a property into two (2) farm sized lots. If the consent is approved the severed will be undersized in the zoning by-law. Approval of this amendment will provide the severed parcel with a new minimum lot area and prohibit development in an area of high archaeological potential. Ms. Whaley reviewed the contents of Staff Report Z-03-2015.38 and the recommendation from the Planning Staff. Ms. Whaley noted that there has been no written comment from property owners that were circulated and that there had been comments received from the Saugeen Valley Conservation Authority, noting that that portions of the property were in their regulated area, noting that if development or alteration is proposed in or near the Regulated Area the Conservation Authority should be contacted as permission may be required. The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided. The Mayor asked if anyone present wished to make oral or written submissions either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public. Hearing no comments from the public, Mayor Eagleson declared the public meeting closed. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, 1) That Council receive the Staff report for Zoning By-law Amendment Z-03-2015.38 (Fleming c/o Castle) for the property described as Concession A Part of Lot 5; Concession B, Part of Lot 5, West of Road; and Concession A Part of Lot 4 (Elderslie), Municipality of Arran-Elderslie; 2) That the application for Zoning By-law Amendment Z-03-2015.38 (Fleming c/o Castle) for the property described as Concession A Part of Lot 5; Concession B, Part of Lot 5, West of Road; and Concession A Part of Lot 4 (Elderslie)be approved; and 3) That the necessary by-law be prepared. Carried Resolution # 05 083 2015 6. Presentation(s) None Page 3 of 7
7. Delegation(s) 7.1 Chris Wilson, Outreach Coordinator vpi Inc. Chris Wilson, Outreach Coordinator for vpi Inc., addressed Council, providing information regarding the collaborative efforts of Lake Huron Learning Centre, the Adult Learning and Contact North, which is dedicated to providing educational opportunities and employment services for Bruce and Huron Counties, noting the education and training options and the services that they have. Ms. Wilson also provided Council with the funded services that are provided by vpi. Ms. Wilson answered questions from members of Council. 8. Correspondence 8.1 Requiring Action None 8.2 For Information Subsequent to discussion, Council passed the following resolution: Be It Resolved, That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution # 05 084 2015 8.3 Events/Notices None 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse 9.1.1 SRCLK.15.09 Request for Comments B-13-2015.38 Biermans Farms Limited P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, 1) That SRCLK.15.09 be received Request for Comments B-13-2015.38 Biermans Farms Limited; 2) That Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality s position of no objection to permit a severance of the property owned by Biermans Farms Limited, described as Concession 9, Lot 7 and 8 (Elderslie), Municipality of Arran-Elderslie by imposing the following conditions of granting for Consent File No. B-13-2015.38: a) That a surveyor s drawing be completed and a copy filed with the Municipal Clerk, the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce. Carried Resolution # 05 085 2015 9.2 Treasurer David Hunks 9.2.1 Accounts Payable Voucher # 05-2015 D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Steinacker Be It Resolved, That Accounts Payable Voucher #05-2015 dated March 5 th, 2015 in the amount of $ 362,844.18 be approved for payment as submitted by the Treasurer. Page 4 of 7
Carried Resolution # 05 086 2015 9.3 Works Manager Vernon Weppler None 9.4 Building Department Patrick Johnston 9.4.1 Monthly Report February 2015 P. Johnston, Chief Building Official, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Kerr Seconded by: Councillor Steinacker Be It Resolved, That Building Department Monthly Report February 2014 be received for information purposes. Carried Resolution # 05 087 2015 9.5 Recreation Department Ann McArthur None 9.6 Fire Departments 9.6.1 Tara-Arran February 2015 Incident Report Moved by: Councillor Kerr Seconded by: Councillor Steinacker Be It Resolved, That the Tara-Arran Fire Department Monthly Incident Report February 2015 be received for information purposes. Carried Resolution # 05 088 2015 9.6.2 Chesley and Area February 2015 Incident Report Moved by: Councillor Kerr Be It Resolved, That the Chesley and Area Fire Department Monthly Incident Report February 2015 be received for information purposes. Carried Resolution # 05 089 2015 9.7 Planning Department Jacob Van Dorp None A recess was held at this time (10:35 a.m. 10:47 a.m.). 10. Reports of Members of Council Bell: Councillor Bell advised that he had attended the Chesley & Area Fire Board Meeting last week. Hammell: Councillor Hammell advised that he had nothing additional to report that has not already been discussed. Kerr: Councillor Kerr advised that he had attended the OGRA/ROMA Conference last month in Toronto. Steinacker: Councillor Steinacker advised that he had attended the Mutual Aid meeting at the Tara-Arran Fire Department last week and the OGRA/ROMA Conference last month in Toronto. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Deputy Mayor Davis: Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed. Page 5 of 7
Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting, noting that he had attended the following meetings: Mutual Aid meeting at the Tara-Arran Fire Department, the OGRA/ROMA Conference in Toronto, 11. Health and Safety None 12. Other Business None 13. Notice of Motion None 14. By-law(s) 14.1 12-2015 Amend Licensing Fees Animal Control Seconded by: Deputy Mayor Davis Be It Resolved, That By-law No. 12-2015 be introduced and taken as read a first and second time, being a By-law to amend the Municipal Code (Fees and Services Charges Licensing Fees) Carried Resolution # 05 090 2015 Be It Resolved, That By-law No. 12-2015 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 05 090 2015 14.2 13-2015 Authorize Execution Dog Tag Issuer Contract Seconded by: Deputy Mayor Davis Be It Resolved, That By-law No. 13-2015 be introduced and taken as read a first and second time, being a By-law to authorize the execution of Contract with Cheryl Roberts for issuing dog tags. Carried Resolution # 05 091 2015 Be It Resolved, That By-law No. 13-2015 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 05 091 2015 15. Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 11:09 a.m. for the purpose of matters identified in the motion below. Moved by: Councillor Hammell Be It Resolved, That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: Proposed or pending acquisition or disposition of real property Staff authorized to Remain: Clerk Carried Resolution # 05 092 2015 16. Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 11:28 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session Be It Resolved, That Council adopt the direction from the Closed Page 6 of 7
Session. Carried Resolution # 05 094 2015 A recess was held at this time (11:28 a.m. 12:38 p.m.). 18. Confirming By-law By-law 14-2015 Confirming By-law Be It Resolved, That By-law No. 14-2015 be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 9 th, 2015. Carried Resolution # 05 095 2015 Be It Resolved, That By-law No. 14-2015 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 05 095 2015 19. Adjournment Be It Resolved, That the meeting be adjourned to the call of the Mayor. Carried Resolution # 05 096 2015 The meeting was adjourned at 12:44 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 7 of 7