Minutes of Regular Board Meeting Tuesday, January 19, 2016 Board of Trustees Katy Independent School District A Regular Board Meeting of the Board of Trustees of the Katy Independent School District was held on Tuesday, January 19, 2016 in the Board Room of the Education Support Complex located at 6301 South Stadium Lane with the following Board Members present: Joe Adams, Henry Dibrell, Courtney Doyle, Rebecca Fox, Charles Griffin, Bryan Michalsky, and Ashley Vann. Others present: John Alawneh, Sharri Butterfield, Christine Caskey, Ron Chandler, Joe Christoffersen, Denisse Coffman, Freda Creech, Lee Crews, Debbie Decker, Scott Donahue, Yolanda Edmond, Fred Evans, Anne Faichtinger, Russell Faldyn, Elissa Farris, Craig Fisher, Marcus Forney, Alton Frailey, Andrea Grooms, Tom Gunnell, Tory Hill, Bonnie Holland, Robert Jinks, Sarah Martin, Allison Matney, Kathy McDonald, Peter McEIwain, Linda Menius, Sharon Nowak, Michael Ouellette, Steve Robertson, Mike Robinson, Chris Smith, Regina Stephenson, Alan Summers, Mark Teidt, Rhonda Ward, Brenda White, and other interested patrons of the district. = Call to Order At 4:35 p.m., Board President Charles Griffin opened the meeting. 2. Presentation 2.1 Presentation by Dr. Mike Moses and Mr. David Thompson re.qardin.q their services as consultants in the search for a new superintendent. Dr. Mike Moses and Mr. David Thompson of Thompson & Horton LLP presented. = Closed Meetinq Board President Charles Griffin announced that the Board was convening in Closed Meeting at 5:21 p.m. as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any or all purposes permitted by the Act including but not limited to the sections and purposes listed below. The Board then adjourned to Closed Meeting. 3.1 Consultation with the Board's attorney on any matter authorized by law. (Texas Government Code 551.071: For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law.) 3.2 Discuss and consider Board authorization for the Board President to work with the Superintendent to develop the terms that will control the duties and responsibilities of the Superintendent in the months immediately prior to his resignation. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 3.3 Conduct a Level Three FNG grievance (FNG-15-17A) pursuant to Katy Independent School District policy FNG (LEGAL) and FNG (LOCAL) re,qardin,q student and parent complaints/grievances. (Texas Government Code 551.0821: For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed by the deliberation; and Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 3.4 Discuss Superintendent's mid-year evaluation. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 3.5 3.6 Discuss and consider Board approval of hirinq and accepting resi,qnations of professional contractual personnel. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) Discuss Board duties. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.). Reconvene from Closed Meetinq The Board reconvened into Open Meeting at 7:24 p.m. Board President Charles Griffin called the meeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 et seq. of the Texas Government Code were met in accordance with the public notice of the meeting. 4.1 Consider Board authorization for the Board President to work with the Superintendent to develop the terms that will control the duties and responsibilities of the Superintendent in the months immediately prior to his resignation. Moved by Henry Dibrell seconded by Bryan Michalsky that the Board of Trustees authorizes the Board President to work with Mr. Frailey to develop the agreement that will set forth Mr. Frailey's duties and responsibilities in the months immediately prior to his resignation from the district on August 31, 2016 as he has announced, subject to the Board's final approval of the agreement. 4.2 Consider Board action reqardin# a Level Three FNG.qrievance (FNG-15-17A) pursuant to Katy Independent School District policy FNG (LEGAL) and FNG ('LOCAL) regarding student and parent complaints!grievances. Moved by Bryan Michalsky seconded by Joe Adams that the Board of Trustees denies the Level Three FNG grievance in FNG-15-017-A, thereby upholding the decision of the Level One and Level Two hearing officers. 4.3 Consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel. Moved by Rebecca Fox seconded by Ashley Vann that the Board of Trustees approves the personnel report as recommended by the Superintendent in Closed Meeting. = Pledqes of Alleqiance 5.1 Arissa Zajac, 5th Grade, Mayde Creek Elementary led the pledges of allegiance. 6. Recognitions 6.1 City of Katy Proclamation 6.2 Mayde Creek Elementary Choir 6.3 Diane Winborn Elementary Choir For videos of Board meetings go to www.katyisd.org Page 2
6.4 6.5 Morton Ranch High School Theatre Katy ISD Parent Teacher Association (PTA) Book Donation 6.6 Texas Association for Health, Physical Education, Recreation and Dance Emerging Professional Award 6.7 Texas Association of School Business Officials Registered Texas School Business Administrator 6.8 Texas Department of Agriculture's Gives Recognition for Outstanding Work (GROW) Achievement Award 6.9 Katy High School Football- State Champions. Public Hearinq on the 2014-2015 Annual Report to include the Texas Academic Performance Report (TAPR) 7.1 Presentation on the 2014-2015 Annual Report to include the Texas Academic Performance Report (TAPR). Dr. Christine E. Caskey, Chief Academic Officer and Dr. Allison E. Matney, Executive Director, Research, Assessment and Accountability, presented. 7.2 Public Hearing on the 2014-2015 Annual Report to include the Texas Academic Performance Report (TAPR). No one signed up to speak at the public hearing., Report 8.1 Katy Summer Academic Term (KSAT) Update. Mr. Marcus D. Forney, Executive Director, Campus Administrative Support, and Mrs. Kristi Archer, KSAT Intervention Specialist, presented. = Open Forum Mike Johnston expressed his appreciation to Mr. Frailey for his service to the district and asked the Board be respectful of the next superintendent. Dr. Babin asked the Board to refrain from conducting a superintendent search until after the May election. Keeshan Patel thanked the Board for their support of the CTE program. Nimra Zubair and Future Business Leaders of America student representatives from all campuses thanked the Board for their continued support of CTE and student organizations. William Tennant spoke to promote Family Career Community Leaders of America and the great opportunities that the program offers. Jack Janik thanked the Board for their support of CTE student organizations and invited the Board to attend the Livestock Show and Rodeo. Stephen Talecki requested that Katy ISD hold a joint election with Cornerstone's MUD in May 2016. Bill Lacy thanked Mr. Frailey for keeping the community on the great path to growth that the district has experienced during his tenure, acknowledged his service to the district, and advised the Board For videos of Board meetings go to www.katyisd.org Page 3
that the community expectations are high for the hiring of the next superintendent. He also thanked Mr. Frailey for his support of the Katy High School Football team and all Katy ISD sports throughout the years. Laura Freeman provided the Board with a Katy ISD Council of the PTAs update. 10, Consent Aqenda Moved by Bryan Michalsky seconded by Ashley Vann that the Board of Trustees approves the Consent Agenda as recommended in items 10.1 through 10.12. 10.1 Consider Board approval of the minutes for the Board meetinqs held in December 2015. It is recommended that the Board of Trustees approves the minutes for the Board meetings held in December 2015. 10.2 Consider Board approval of grant ratifications. It is recommended that the Board of Trustees ratifies the district's participation in the grant projects presented. 10.3 Consider Board approval of the January 2016 budget amendments. It is recommended that the Board of Trustees approves the district's January 2016 budget amendments. 10.4 Consider Board approval of the December 2015 financial statements. It is recommended that the Board of Trustees approve the district's December 2015 financial statements. 10.5 Consider Board approval of the December 2015 check reqisters. It is recommended that the Board of Trustees approves the district's December 2015 check registers in the amount of $26,265,699. 10.6 Consider Board approval of the November 2015 tax report. It is recommended that the Board of Trustees approves the November 2015 tax report. 10.7 Consider Board approval of the proposal for musical instruments and equipment. It is recommended that the Board of Trustees awards the contract for the purchase of musical instruments and equipment as per the attached tabulation. 10.8 Consider Board approval of the use of the BuyBoard contract with Shade Structures, Inc. for the purchase and installation of the sun shade structures for Cinco Ranch High School, Katy High School, Mayde Creek Hiqh School, Morton Ranch High School, Seven Lakes High School, Taylor High School, and Tompkins High School. It is recommended that the Board of Trustees approves the use of the BuyBoard contract with Shade Structures, Inc., formerly USA Shade & Fabric Structure, through the BuyBoard Cooperative for the purchase and installation of shade structures at Cinco Ranch High School, Katy High School, Mayde Creek High School, Morton Ranch High School, Seven Lakes High School, Taylor High School and Tompkins High School for a total contract price of $747,483.91. 10.9 Consider Board approval of Amendment One to the Pepper Lawson Construction Manaqer at Risk contract for the Guaranteed Maximum Price related to the shell space build out and renovation at the Miller Career and Technology Center. It is recommended that the Board of Trustees approves Amendment One to the Pepper Lawson Construction Manager at Risk contract for the second floor shell space build out and renovation at the Miller Career and Technology Center for the total Guaranteed Maximum Price of $6,580,692 and approves the total project cost associated with Amendment One not to exceed $8,821,960. For videos of Board meetings go to www.katyisd.org Page 4
10.10 Consider Board approval of a siflnafle and access easement to Willow Fork Drainaqe District associated with the future Willow Fork Park on the Katy Independent School District Cinco Ranch Hiqh School site. It is recommended that the Board of Trustees awards to Willow Fork Drainage District a signage and access easement as depicted in the attached easement documents associated with Katy ISD-owned property located on the Cinco Ranch High School site. 10.11 Consider Board approval of Board Policy Update 103 and Local Policy Update. It is recommended that the Board of Trustees adopts Board Policy Update 103 and Local Policy Update. 10.12 Consider Board approval of the annual financial audit report. It is recommended that the Board of Trustees approves the 2014-2015 annual financial audit report. 11. Discussion/Action 11.1 Discuss and consider Board approval of a Proclamation for School Bus Driver Appreciation Week. Mr. Charles Griffin, Board President, presented. Moved by Courtney Doyle seconded by Rebecca Fox that the Board of Trustees approves the Proclamation for School Bus Driver Appreciation Week. 11.2 Discuss and consider Board approval of the 2016-2017 Instructional Calendar. Moved by Bryan Michalsky seconded by Henry Dibrell that the Board of Trustees approves Option One of the 2016-2017 Instructional Calendar. 11.3 Discuss and consider Board approval of election sites for the May 2016 School Board Trustee Election. Moved by Henry Dibrell seconded by Courtney Doyle that the Board of Trustees approves the election sites for the May 2016 School Board Trustee Election. 11.4 Discuss and consider Board adoption of the Order callinq for a regular election of School Board Trustees to be held on May 7, 2016 and authorization of the Administration to provide official notice of the election as required by the Texas Election Code. Moved by Joe Adams seconded by Bryan Michalsky that the Board of Trustees adopts the Order calling for a regular election of School Board Trustees to be held on May 7, 2016 and authorizes the Administration to provide official notice of the election as required by the Texas Election Code. 11.5 Discuss and consider Board approval of proposed changes to Board Policy BED (LOCAL) - Board Meetings (Public Participation). Moved by Ashley Vann seconded by Henry Dibrell that the Board of Trustees approves the proposed changes to Board Policy BED (LOCAL) - Board Meetings (Public Participation). 11.6 Discuss and consider Board approval of the retention of consultants to assist the Board in the search for a new superintendent. Moved by Bryan Michalsky seconded by Courtney Doyle that the Board of Trustees approves the retention of Thompson & Horton LLP to assist the Board in the search for a new superintendent. For videos of Board meetings go to www.katyisd.org Page 5
12. Information Items 12.1 Donated Items to Katy Independent School District 12.2 Quarterly Investment Report 13. Future Meetinqs 13.1 Board Work Study Agenda - Monday, February 15, 2016 13.2 Regular Board Meeting - Monday, February 22, 2016 14. Adjournment Board President Charles Griffin adjourned the meeting at 9:16 p.m. President, Board of Trustees fley Vann Se "retary, stees Approved: February 22, 2016 For videos of Board meetings go to www.katyisd.org Page 6