REGULAR BOARD MEETING OF APRIL 18, 2017 The Board of County Commissioners of Chippewa County, Minnesota, met in regular session on Tuesday, April 18, 2017 at 1:30 p.m. in the Courthouse in Montevideo, Minnesota. Commissioners present were Chairman, Jim Dahlvang, Dave Lieser, Dave Nordaune, and Matt Gilbertson. Commissioners absent, Jeffrey Lopez. The Chairman asked for any additions or deletions to the agenda. The Auditor/Treasurer requested that an application for a temporary 1 day on-sale liquor license for the Minnesota Valley Antique Farm Power and Machinery Association should be added to the Consent Agenda and the hourly rate for part time seasonal worker be added as an item for consideration. Commissioner Lieser moved, second by Commissioner Gilbertson, to approve the agenda as presented. The motion passed by a unanimous vote. At 1:30 a bid letting was conducted for two Road & Bridge construction projects. The following bids were received: Project SAP 12-599-097 & 12-607-013, Engineer s Estimate $2,072,770.50 Central Specialties, Inc. $1,697,737.77 Alexandria MN Duininck, Inc. $1,578,605.95 Prinsburg, MN Midwest Contracting, LLC $1,359,858.63 Minnerath Construction, Inc. $1,316,571.21 Cold Spring, MN R and G Construction Co. $1,022,389.76 Riley Bros. Construction, Inc. $1,216,269.59 Morris, MN Sellin Brothers, Inc. $1,678,748.15 Hawley, MN Project SAP 12-599-088, 12-599-089, 12-599-090, Engineer s Estimate $1,250,490.00 Central Specialties, Inc. $1,308,183.80 Alexandria, MN Landwehr Construction, Inc. $1,254,651.40
St. Cloud, MN Midwest Contracting, LLC $1,117,498.40 R and G Construction Co. $1,022,403.50 Riley Bros. Construction, Inc. $1,048,697.50 Morris, MN Sellin Construction, Inc. $1,498,674.00 Hawley, MN The Engineer reviewed the bids received for accuracy and reported that there were no errors in calculation and recommended that R and G Construction be awarded contracts for both projects. Commissioner Gilbertson moved, second by Commissioner Nordaune, to award the contract for SAP 12-599-097 & 12-607-013 in the amount of $1,022,389.76 and to award the contract for SAP SAP 12-599-088, 12-599-089 and 12-599-090 to R and G Construction in the amount of $1,022,403.50 and to further authorize the Chairman and Auditor/Treasurer to execute said contracts. The motion passed by a unanimous vote. Caroline Chan and Cindy Wilkins representing Bethesda DayBreak Adult Day Services met with the Board to describe their services to the Board and their intent to come to Montevideo and their interest in renting the County Office Building in Montevideo. No action taken. American Federation of State, County, and Municipal Employees (AFSCME) Business Agent Paul Schwarze, Union Steward Molly Ludwig, and Kelly Vaala met before the Board to discuss a Level 3 Grievance filed by the union on behalf of Kelly Vaala. Also present was Family Service Director Patrick Bruflat and Social Services Supervisor Lisa Schultz. The grievance alleges that a provision contained in Article 12, Section 12.04 of the collective bargaining agreement was violated during a recent hiring whereby two internal candidates were vying for the same position and Ms. Vaala was not selected for the position over another internal candidate. The recommendation from Family Service management staff was to deny the grievance. The Board carefully considered the qualifications and experience of both candidates for the position along with the staff recommendation. Commissioner Lieser moved, second by Commissioner Nordaune, that the provisions of the collective bargaining agreement in Article 12, Section 12.04 were followed therefore the grievance is denied. The motion passed by a unanimous vote. Ag./Drainage Inspector Josh Macziewski met with the Board to discuss a petition Ed Sachariason, et al requesting a re-determination of benefits for County Ditch # 68. Mr. Macziewski reported that an informational meeting was held on September 14, 2016 with landowners assessed into the system with Attorney Kurt Deter and Viewer Jim Weideman. Those present at the informational meeting were reported to be in favor of the re-determination. Commissioner Lieser moved, second by Commissioner Nordaune, to authorize the re-
determination of benefits for County Ditch # 68 and to appoint Jim Weideman, Steve Johnson, and Richard Kvohls as viewers on the project. The motion passed by a unanimous vote. Mr. Macziewski also requested that an expenditure of $900.00 payable to Tyler Degner for beaver trapping in Joint County Ditch # 7 of Chippewa, Kandiyohi and Renville Counties be added to the Accounts Payable list. Commissioner Lieser moved, second by Commissioner Gilbertson, to approve the expenditure as requested. The motion passed by a unanimous vote. Bob Goede representing Minnesota Counties Intergovernmental Trust (MCIT) met with the Board to review the annual report of the trust. No action taken. Lee Bjerk and David Reamer representing Geronimo Energy met with the Board to discuss changes in the subscription agreement for the County to participate in a community solar garden. Previously the County declined to participate due to the 25 year term of the agreement. Geronimo continues to have a 25 year subscription agreement but now is offering off ramps beginning at 10 years and thereafter in 5 year increments. No action was taken, but the Board requested copies of the updated agreements for future consideration. County Assessor Bonnie Crosby met with the Board to obtain approval for three abatements to tax lists as follows: Taxpayer Parcel # Payable Year Amount CenterPoint Energy 04-960-0080 2015 $ 62.00 CenterPoint Energy 04-960-0080 2016 $ 42.00 CenterPoint Energy 04-960-0080 2017 $ 56.00 Calvin Harms 30-086-0230 2017 $334.00 Twin Cities & Western RR 13-940-0010 2017 $666.00 Commissioner Nordaune moved, second by Commissioner Lieser, to approve the abatements as requested plus interest on the CenterPoint abatements pursuant to the tax court settlement. The motion passed by a unanimous vote. Commissioner Gilbertson moved, second by Commissioner Nordaune, to approve the following items on the consent agenda. The motion passed by a unanimous vote. Set the date for the next regular meeting for May 2, 2017 at 9:00 a.m. in the Commissioner s Room in the Courthouse in Montevideo. Approve the minutes of the April 4, 2017 regular meeting and April 5, 2017 special meeting as presented. Approve Temporary 1 Day On-Sale Liquor License for MN Valley Farm Power and Machinery Association for August 19, 2017. Accounts payable as follows:
County Revenue $175,979.26 Road & Bridge 30,251.25 Family Service 650.00 Ditch 11,550.27 Total $218,430.78 Pursuant to Minnesota Statutes 375.12 vendors receiving payments in excess of $2,000 are listed individually below: Anoka County Human Services $ 3,200.00 Bargen, Incorporated $ 4,395.00 Baycom, Inc. $ 3,853.00 Brookside Senior Living $ 3,906.00 Cenex $ 6,711.27 Centracare Health $ 5,708.68 Engineering Design Initiative, Ltd. $ 10,236.96 Emergency Communications $ 6,150.00 MEND Correctional Care, PLLC $ 2,566.11 Mitlyng Electric & Refrigeration $ 2,102.28 Minnesota Counties Information Systems $ 24,817.50 Minnesota Department of Transportation $ 7,502.38 Minnesota State Auditor $ 5,159.76 Montevideo Publishing Co., Inc. $ 4,688.33 Minnesota Sex Offender Program $ 7,770.00 Nelson Oyen Torvik & Gilbertson $ 23,208.34 Pioneerland Library System $ 6,821.48 Southwest Minnesota Regional Radio Board $ 2,364.00 SRF Consulting Group, Inc. $ 14,387.79 Tostenson, Inc. $ 17,930.32 J. Westfield Excavating $ 10,479.00 Yellow Medicine County Jail $ 4,488.19 Payments less than $2,000.00 $ 39,984.39 Total Accounts Payable $218,430.78 ------------------- The Board discussed the hourly rate for the Temporary Seasonal Maintenance employee Richard Koopman. Commissioner Gilbertson moved, second by Commissioner Lieser to increase the hourly rate to $14.00 per hour effective May 1, 2017. The motion passed by a unanimous vote. There being no further business to come before the Board, the meeting was adjourned.
/s/ Jon Clauson /s/ Jim Dahlvang Auditor/Treasurer & Clerk of the Board Chairman of the Board (Auditor s Seal)