1 of 5 November 14, 2017 South Hanover Township Board of Supervisors 161 Patriot Way Hershey, PA 17033 Tuesday, November 14, 2017 Supervisors: Rebecca Boehmer, Chair Scott Plouse, Vice Chairman Stephen Cordaro, Secretary Thomas Scott Douglas Walters Township Personnel: Debra Force, Township Manager John Davidson, Township Solicitor Max Shradley, Township Engineer Art Heilman, Township Treasurer Elizabeth England, Administrative Bookkeeper Public Present: Leta Beam Jim Buckheit Adam Davis Tara Hagenberger Nora Blair Dan Collins Elliot Shibley Aura Hill Robert Cassel Russ Palmer Call to Order: Chair Boehmer called to order the South Hanover Township Board of Supervisors meeting for Tuesday, November 14, 2017, at 7:00 PM followed by the Pledge of Allegiance and a moment of silence. Public Comment: Adam Davis, BL Company. Mr. Davis was representing the Greenawalt 2-lot Subdivision plan which was tabled at the last meeting for the infiltration report. Mr. Davis requested consideration of the plan even though it is not on the agenda. Mr. Shradley said his technical comments have been addressed and reviewed the balance of his comments for the Board. Supervisor Cordaro asked about the amount of impervious coverage. Mr. Davis said approximately 3500 sq. ft. or less than 10 % of the total. Mr. Davis requested that the improvement guarantee for the stormwater management features be submitted with the new owner rather than at plan approval. Mr. Shradley recommended submitting the improvement guarantee now and getting reimbursed from the new owner at settlement. Supervisor Walters asked whether the comments from the County and the Zoning Officer have been addressed. Mr. Davis said they were addressed at the previous meeting. Motion: Vice Chairman Plouse made a motion, seconded by Supervisor Cordaro, to approve the Greenawalt Preliminary/Final 2-lot Subdivision plan contingent upon satisfying all the Township Engineers comments. Dan Collins, 1 Dorchester Rd. Mr. Collins asked whether existing sewer customers will have to pay for the new customers from the identified 5 needs areas. Chair Boehmer said this will be brought up later in the meeting. Mr. Davidson said the Authority owns the sewer system but the Township operates it. Mr. Collins said there has been no legal instrument to that affect since the bond was retired. Mr. Davidson said the 2 entities are connected by custom and usage. Mr. Shradley clarified that the Township is responsible for planning (the Act 537 plan) for the sewer system. Jim Buckheit and Leta Beam, 335 N. Hoernerstown Rd. Mr. Buckheit and Ms. Beam are members of the Fair Districts PA, a statewide coalition on redistricting. Mr. Buckheit asked for Board support on legislative efforts on redistricting and against gerrymandering. Mr. Buckheit gave a sample Resolution to the Board to consider. Robert Cassel, 289 N. Hoernerstown Rd. Mr. Cassel said he was aware that Mr. Davidson intends to retire as Township Solicitor and the deadline for proposals from potential replacements was November 10, 2017. Mr. Cassel asked the Board to extend the deadline so there may be appropriate overlap of duties. Chair Boehmer said the Board has provided for transition between the solicitors.
2 of 5 November 14, 2017 Approval of Minutes: Motion: Supervisor Plouse made a motion, seconded by Supervisor Cordaro, to approve the minutes of the October 18, 2017, Act 537 meeting as presented. Motion passed with a 3-0-2 vote with Supervisor Scott and Supervisor Walters abstaining as they were not at the meeting. Motion: Supervisor Plouse made a motion, seconded by Supervisor Scott to approve the minutes of the October 24, 2017, meeting as presented. PARKS & RECREATION COORDINATOR REPORT: Outdoor Smokers Receptacle Purchase. Vice Chairman Plouse questioned where the receptacles would be placed saying they should not be right beside the door. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to approve the purchase of 2 Smoker s Oasis Receptacles from Amazon.com at a total cost of $262.58 to be installed at the front door and side door where it makes the most sense. Motion passed on a 4-1 vote with Supervisor Walters voting against the motion. Mr. Heilman offered his thanks to Vice Chairman Plouse for the donation and the installation of the tree in front of the Administration building. ENGINEER S REPORT: Ridgewood Public Sidewalk. Mr. Shradley summarized that the public sidewalk at the top of the hill along Stoudt Rd. was approved as part of the Subdivision plan for Ridgewood. The sidewalk goes down the embankment to Stoudt Rd. with several sets of steps with a vinyl railing with aluminum inserts. Supervisor Cordaro questioned whether there were aluminum inserts in the posts. Ms. Tara Hagenberger, representing the developer, said there were. Chair Boehmer asked whether the original agreement said this sidewalk was not ADA compatible. Mr. Shradley said that was correct. Supervisor Scott asked whether the rails were close enough together to prevent a child from getting his head caught. Ms. Hagenberger said they were 3 apart and they meet both the IBC and IRC building codes. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to approve the railings for the public sidewalk along Stoudt Rd. as presented. Discussion: Supervisor Cordaro asked whether there were aluminum inserts in the posts. Ms. Hagenberger said there were and the railings meet the loading specs in the IBC. Supervisor Cordaro asked that the approval be subject to the railings meeting the code loading conditions. Revised Motion: Supervisor Scott revised his motion, seconded by Supervisor Cordaro, to approve the railings for the public sidewalk along Stoudt Rd. subject to meeting the code loading conditions. Motion passed with a 5-0 vote. Project Status Report. Mr. Shradley reviewed the following items from his project summary report: 1. Grandview Estates. Grandview Estates is submitting a permit modification to PA DEP and DCCD this week. 2. Act 537 Update. Mr. Shradley said he needs to provide an updated schedule for the Act 537 plan to DEP. To prepare the update they need direction from the Board on the time period for review and comment. Supervisor Cordaro said the only thing left is the discussion on funding. Mr. Shradley said they must include a reasonable funding mechanism, including tapping fees and rates, as part of the submission. Mr. Shradley estimated that approximately 4 months after the Township provides the final sign-off the update will be submitted to DEP. Chair Boehmer said we may need another meeting to discuss the funding. The Board said they would give Mr. Shradley a date at the next meeting.
3 of 5 November 14, 2017 3. MS4. There was a great deal of discussion about setting a date for a workshop for the Board to review the MS4 permit and the Pollution Reduction Plan. The Board set the date for Thursday, November 16, 2017, at 6:30 PM with a date of November 29, 2017, at noon for a staff meeting. 4. Venice North. Mr. Shradley reported on the meeting held on the site at the end of the Venice North walking path which comes out to the guiderail on Shetland. Mr. Shradley said they may be able to utilize the right-of-way. Mr. Davidson said we must review the plan and the agreements. 5. Crossings. Mr. Shradley reported that the Crossings has addressed his comments however they do need a Highway Occupancy Permit (HOP). PennDOT is reluctant to approve the walking path to the intersection of Route 39 and Canal when there is nothing there now. PennDOT has requested a letter that the Township will ultimately provide a walking path connection at the intersection. Motion: Vice Chairman Plouse made a motion, seconded by Supervisor Walters, to instruct the Township Engineer to provide a letter on the Townships behalf to PennDOT regarding a walking path connection at the intersection of Route 39 and Canal St. 6. Patriot Park Phase 2. The final forms are being signed and will be forwarded to DCNR to proceed with their review. MANAGER S REPORT: U.D.V.F.Co. Open Discussions. Ms. Force reminded everyone of the Vendor Fair coming up on Saturday, November 18, 2017, from 1:00 to 5:00 PM. EMA Open Discussions. No items were presented for discussion. Act 42 of 2017, Category 4 Casinos. Ms. Force reported on the passage of Act 42 of 2017 authorizing the placement of 10 Category 4 mini-casinos of 300 to 750 slot machines and table games in the Commonwealth. The Hollywood Casino is a Category 1 casino and would probably not have a Category 4 casino within 25 miles. There was discussion about whether a Resolution prohibiting a Category 4 casino was necessary. Motion: Supervisor Walters made a motion to pass a Resolution prohibiting a Category 4 casino in South Hanover Township. Discussion: Supervisor Cordaro asked about the 25 mile radius prohibition. Mr. Davidson said the law says a Category 4 casino cannot be within a linear 25 mile radius of a Category 1 casino. Supervisor Walters withdrew his motion. The Board asked Mr. Davidson to draft a Resolution. Expiration of Board Terms. Ms. Force explained there are expiring terms on several of the Township Boards and Commissions. Ms. Force will draft a letter to those residents whose term is expiring asking for a letter of intent. Supervisor Scott said the positions of Auditor are elected, not appointed, unless there is a vacancy. Newly Elected Supervisors. Ms. Force announced the PSATS Boot Camp course for newly elected Supervisors and Township officials. Ms. Blair has asked to attend and Mr. Cassel will respond. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to authorize 2 new Supervisors and the Manager to attend the PSATS Boot Camp course. Discussion. Vice Chairman Plouse asked whether it was appropriate for the Manager to attend. Ms. Force said the course was open to Managers and Secretaries as well as newly elected Supervisors.
4 of 5 November 14, 2017 CHAIRMAN S REPORT: SWM Operations and Maintenance Agreement Ira and Christina D. Kline, 108 Dobbs Lane. Motion: Supervisor Cordaro made a motion, seconded by Supervisor Scott, to approve and authorize the execution of a Stormwater Operation and Maintenance Agreement with Ira and Christina D. Kline for parcel 56-006-303, 108 Dobbs Lane. Motion passed on a 5-0 vote. SWM Operations and Maintenance Agreement William and Kristen Coyle, 140 Savannah Dr. Motion: Supervisor Cordaro made a motion, seconded by Supervisor Scott, to approve and authorize the execution of a Stormwater Operation and Maintenance Agreement with William and Kristen Coyle for parcel 56-006-327, 140 Savannah Dr. Motion passed on a 5-0 vote. TREASURER S REPORT: September Financial Reports. Mr. Heilman reported that both the Hydrant and Street Light fund are on or above budget. In the General fund the income is over budget and the expenditures are under budget. There is a declining surplus in the Sewer Revenue fund. Vice Chairman Plouse asked that the chart be shown without depreciation. The Fire Protection Fund is very thinly balanced. In the expenditure detail for the General fund line item 40102 is over budget because there has been no reimbursement from the other funds yet. Draft 2018 Budget. Mr. Heilman reminded the Board that the final discussion is held tonight along with authorizing the advertisement of the 2018 budget. The final adoption is scheduled for December 12, 2017. The General Fund is very solid and in a healthy financial position with revenues budgeted at $2,243,264 and expenditures at $2,212,865 with a total of $124,251 in transfers for loan payments for a projected 2018 end of year fund balance of $4,488,981. Chair Boehmer brought up the budget item for a new server saying other experts recommend not replacing it. Mr. Heilman said the funds could remain in the budget but the Board could not authorize the purchase. Chair Boehmer asked to see more specific detail of revenue and expenditures of the Park & Rec department. Mr. Heilman said the Fire Protection Fund is very thinly balanced. Grant awards have enabled the payment of the debt service however if no grants are received there will not be enough in the budget in 2019 to pay a full year of debt service. There is a substantial cash balance in the Sewer Revenue fund. This is protection against catastrophic repairs. Mr. Heilman reported the Street Light Fund budget proposes the current $1.20 foot frontage rate be increased to $1.25 to meet the cash flow needs of the fund. The Hydrant Fund 2018 budget proposes a reduction in the tax rate from 0.17 mills to 0.16 mills. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to preliminarily approve the 2018 budget and authorize its advertisement for the 20 day public inspection period prior to final adoption scheduled for Tuesday, December 12, 2017. Motion passed on a 5-0 vote. SOLICITOR S REPORT: There was no Solicitor s Report. EXECUTIVE SESSION: There was no Executive Session.
5 of 5 November 14, 2017 ANY OTHER BUSINESS FROM BOARD MEMBERS: Supervisor Scott. Supervisor Scott congratulated all 8 candidates who ran for Supervisor. Supervisor Scott said he would consider a Resolution on gerrymandering but that it is not a new issue. There is a concern with the timing and the motivation behind the request. Supervisor Walters. Supervisor Walters said he intends to resign from the Planning Commission as of January 1, 2018. Supervisor Walters recommended the Board consider appointing Trevor Spivey as his replacement. Chair Boehmer said Supervisor Walters should put his resignation in writing so the Board can act on it. Payroll and Invoices: Motion: Vice Chairman Plouse made a motion, seconded by Supervisor Cordaro, to approve the following invoices for payment: DCNR Fund $447.78 Engineering Escrow Fund $1,194.64 Fire Protection Fund $3,041.92 General Fund $36,150.87 Grant Fund $237.72 Hydrant Fund $2,829.23 Payroll $20,250.16 Sewer Revenue Fund $42,708.20 Street Light Fund $3,289.80 Total: $110,150.32 Adjournment: Motion: Vice Chairman Plouse made a motion, seconded by Supervisor Scott to adjourn the meeting at 8:50 PM. Elizabeth England