The Handbook of the Graduate Student Council of Claremont Graduate University

The Handbook of the Graduate Student Council of Claremont Graduate University Ratified: November 2016 2016, Graduate Student Council of Claremont Graduate University. All Rights Reserved. Claremont, California 91711 Handbook 1

Table of Contents Article 1. The GSC Handbook... 3 Article 2. Communications... 3 Article 3. Budget Committee... 4 Article 4. Funding Request Process... 5 Article 5. Constitution Committee... 5 Article 6. Elections Committee... 6 Article 7. Student Affairs Committee... 7 Article 8. Annual Projects Committee... 9 Article 9. Meeting Goals... 11 Article 10. Meeting Procedures... 12 Article 11. GSC Student Handout... 13 Article 12. Agenda, Presentation, & Announcement Request Process... 13 Article 13. GSC Reference Timeline... 13 Handbook 2

Article 1. The GSC Handbook Section 1.1: The GSC Handbook can be changed by a two-thirds vote of the Constitution Committee and the President. Section 1.2: The GSC Handbook serves as an operational guide and should be followed to the best of the council s ability. Section 1.3: Each committee shall review any sections of the Handbook that is pertinent to their operations and submit any changes to the Constitution Committee for approval at the start of each semester. Article 2. Communications Section 2.1: Publicity 2.1.A: The Secretary and Work-Study Students of GSC are in charge of all digital communications to the CGU and Claremont community. In order to publicize any information, please submit a completed flyer, informational blurb about the event, and event details (date, time, location) at least 2 weeks in advance directly to the GSC email account. 2.1.B: Information that is not submitted by the dates requested will be publicized as soon as possible but may not give sufficient notice to the students. Events submitted to the GSC will attempt to be publicized on Facebook, through email, the CGU and GSC Events Calendar, and the Bugle. Section 2.2: Facebook 2.2.A: GSC has an active Facebook account (CGU GSC) publicizing weekly events through an event page, photos, and statuses. Please do not create GSC Facebook events through a personal account. We would like all GSC events to come from GSC Facebook page. Section 2.3: E-Mail 2.3.A: GSC has access to send out email blasts to the CGU student body. Please submit the flyer in Publisher or jpeg, AND in a PDF version. An email will be sent to the student body. 2.3.B: If submitted to GSC after the two-week deadline, it will be submitted at least once to the student body. Section 2.4: CGU and GSC Events Calendar & Bugle 2.4.A: Events can be publicized through the CGU Events Calendar on the CGU home page, and on the GSC calendar located on the GSC home page. In order to appear in the Bugle, CGU s weekly newsletter, event requests should be submitted no later than Thursday at noon. The Bugle will compile all events submitted by Friday for the upcoming weekly newsletter. Section 2.5: Flyer Distribution 2.5.A: The committee hosting the event will create flyers. The Secretary and Work-Study Students are not responsible for creating flyers.. The Secretary and Work-Study Students may be able to help post flyers around campus, but should only be used as a last resort. Handbook 3

Article 3. Budget Committee Section 3.1: Committee Responsibilities 3.1.A: Provide the GSC with meeting minutes, project documentation, and progress reports at each meeting and post them on the cur. Section 3.2: Projects: 3.2.A: Approve Club Funding Requests 3.2.B: Approve Event Funding Requests 3.2.C: Approve Other Funding Requests 3.2.D: Execute the Travel & Material Awards 3.2.E: Provide Budget process training to GSC Members, Clubs, and Student Associations Section 3.3: Budget Committee Chair 3.3.A: Shall be the Treasurer. 3.3.B: Shall call committee meetings or request the Committee Director to do so. 3.3.C: Shall meet with the appropriate university administrator twice a month to balance the budget. 3.3.D: Shall delegate tasks to the Committee Director, Project Directors, and Committee members as needed. 3.3.E: Provide all necessary training and materials to committee members in order to ensure the successful execution of committee responsibilities and expectations. 3.3.F: Create Project Director positions as necessary to ensure the execution of committee goals are successfully accounted for and met. 3.3.G: Be responsible and accountable for all budgetary considerations involving the committee. 3.3.H: Be responsible for giving updates of committee proceedings at General GSC meetings. Section 3.4: Budget Committee Members 3.4.A: Must attend all Committee Meetings 3.4.B: Participate in discussions 3.4.C: Volunteer to be a Project Director for at least one project a year Section 3.5: Budget Committee Director 3.5.A: Complete any tasks assigned by Committee Chair 3.5.B: Lead Budget Committee meetings, if asked. 3.5.C: Assure minutes are taken at all meetings and send them to the Committee Chair and the Secretary. 3.5.D: Evaluate documentation for all requests submitted to the Budget Committee. Section 3.6: Budget Committee Project Director 3.6.A: Responsible for completion of a project. 3.6.B: Organize and coordinate project as assigned with committee supervisors and members 3.6.C: Send report of progress (1-3 sentences) to Secretary 48 hours before each GSC council meeting. Section 3.7: Travel and Material Award Deadlines Handbook 4

3.7.A: The Executive Board will schedule the application deadlines the summer before the academic year. 3.7.B: The Project Director will work with the Chair to make sure all deadlines are met. Section 3.8: Travel and Material Awards Project Director 3.8.A: Schedule a meeting with the Treasurer to discuss and review the Travel and Materials application site and reviewer site. 3.8.B: Schedule and facilitate information sessions. Reserve a projector for each session and create a flyer for publication. 3.8.C: Make sure announcements and flyers are sent to the Treasure and Secretary for publication on Facebook, student email, CGU and GSC calendar and the Bugle at least 2-3 weeks prior to the application deadline. 3.8.D: Advertise and recruit volunteer student reviewers. 3.8.E: Set deadlines and scoring rubrics for student reviewers. 3.8.F: Send announcement for applicants and student body of award recipients to the Treasure and Secretary for publication Article 4. Funding Request Process Section 4.1: Ways of Receiving Funding: 4.1.A: Club Funding is used by clubs to support various activities they are planning for the year, like food at meetings, office supplies, and printing costs. 4.1.B: Event Funding is used for a specific event such as as fliers, refreshments, speaker fees, transportation, or ticket costs. 4.1.C: Travel and Material awards are given on a merit basis to cover the costs of attending training, presenting at conferences, materials for research, or other similar activities twice a year. 4.1.D: Other Funding requests can be made to the GSC which have not been covered elsewhere. Section 4.2: Applying for Club, Event, or Other Funding: 4.2.A: Complete the Funding Application on the GSC website. 4.2.B: Submit the form to GSC email, physical mailbox, or the Treasurer. 4.2.C: The application will be submitted to the Budget Committee for review. 4.2.D: The Budget Committee will collect any necessary information. 4.2.E: You might be asked to present your application at a GSC meeting. 4.2.F: The Budget Committee s recommendations will be presented to the full council before it votes to approve or deny the request. 4.2.G: If denied, the proposal might go back to club to revise and resubmit. 4.2.H: The club will be notified within 48 hours of the council s vote of the results. Article 5. Constitution Committee Section 5.1: Committee Responsibilities 5.1.A: Provide the GSC with meeting minutes, project documentation, and progress reports at each meeting and post them on the current platform. Section 5.2: Projects: 5.2.A: Complete Resolutions from previous years Handbook 5

5.2.B: Ensure the Constitution, By-laws, and Handbook are current and followed. 5.2.C: Section 5.3: Constitution Committee Chair 5.3.A: Shall call committee meetings or request the Committee Director to do so 5.3.B: Shall delegate tasks to the Committee Director, Project Directors, and Committee members as needed 5.3.C: Provide all necessary training and materials to committee members in order to ensure the successful execution of committee responsibilities and expectations. 5.3.D: Create Project Director positions as necessary to ensure the execution of committee goals are successfully accounted for and met. 5.3.E: Provide support and direction to Committee Director as necessary for the successful execution of committee meetings. 5.3.F: Hold committee members and actions to GSC and committee approved responsibilities and expectations. 5.3.G: Be responsible and accountable for all budgetary considerations involving the committee. 5.3.H: This includes being transparent and communicative with the budget committee in decisions that affect the budget. 5.3.I: Be responsible for giving updates of committee proceedings at General GSC meetings Section 5.4: Constitution Committee Members 5.4.A: Must attend all Committee Meetings 5.4.B: Participate in discussions 5.4.C: Volunteer to be a Project Director for at least one project a year Section 5.5: Constitution Committee Director 5.5.A: Complete any tasks assigned by Committee Chair. 5.5.B: Preside over committee meetings, if asked. 5.5.C: Take minutes at all committee meetings or ensure they are taken and send them to the Committee Chair and the Secretary. 5.5.D: Write all Committee Reports and submit to the Secretary. Section 5.6: Constitution Committee Project Director 5.6.A: Responsible for completion of a project. 5.6.B: Organize and coordinate project as assigned with committee supervisors and members. 5.6.C: Send report of progress (1-3 sentences) to Secretary 48 hours before each council meeting. Article 6. Elections Committee Section 6.1: Election Committee Chair 6.1.A: Schedule a meeting with the President and Constitution Committee to discuss and review the elections process after accepting the Election Committee Chair position. 6.1.B: Work with the President and the Secretary to publicize the elections and candidates. 6.1.C: Announcement and flyer sent to the GSC email for publication on Facebook, student email, CGU & GSC calendar, and the Bugle at least 2-3 weeks before deadlines Handbook 6

6.1.D: Notify candidates of campaigning and voting procedures 6.1.E: Ensure that all candidates follow all campaign regulations 6.1.F: If any changes are made to procedures, ensure that all candidates are notified in advance. 6.1.G: Announce the election winners to student body. Article 7. Student Affairs Committee Section 7.1: Committee Responsibilities 7.1.A: Provide the GSC with meeting minutes, project documentation, and progress reports at each meeting and post them on the current platform. 7.1.B: To facilitate an atmosphere that encourages community and supports overall student satisfaction 7.1.C: Develop GSC Brand and increase GSC awareness 7.1.D: Improve relationships between schools and cross departments 7.1.E: Projects: 1: Create and execute social events 2: Create and execute academic events 3: Manage the GSC House Section 7.2: Student Affairs Committee Chair 7.2.A: Shall call committee meetings or request the Committee Director to do so 7.2.B: Shall delegate tasks to the Committee Directors, Project Directors, and Committee members as needed 7.2.C: Provide all necessary training and materials to committee members in order to ensure the successful execution of committee responsibilities and expectations. 7.2.D: Create Project Director positions as necessary to ensure the execution of committee goals are successfully accounted for and met. 7.2.E: Provide support and direction to Committee Director as necessary for the successful execution of committee meetings. 7.2.F: Be the liaison between committee members and the Disabilities Advocacy Project Director to ensure committee goals are met. 7.2.G: Hold committee members and actions to GSC and committee approved responsibilities and expectations 7.2.H: Be responsible and accountable for all budgetary considerations involving the committee. 7.2.I: This includes being transparent and communicative with the budget committee in decisions that affect the budget. 7.2.J: Be responsible for giving updates of committee proceedings at General GSC meetings. 7.2.K: Be the liaison between CGU administration and committee members as necessary when planning events. 7.2.L: Be the liaison between CGU administration and the student body as necessary regarding student advocacy and disability related issues. Section 7.3: Student Affairs Committee Members 7.3.A: Must attend all Committee Meetings 7.3.B: Participate in discussions Handbook 7

7.3.C: Volunteer to be a Project Director for at least one project a year 7.3.D: Be at the GSC house for one hour per week or two hours every two weeks 7.3.E: Spend at least one hour per week promoting activities, thoughts and proposals on Facebook and/or on campus 7.3.F: Distribute flyers for events 7.3.G: Volunteer at all large events and be present for at least one other event per semester 7.3.H: Be aware of, read and be prepared to discuss all updated materials related to SAC on the current platform or in emails preceding SAC meetings 7.3.I: If event Director, SAC member must complete all necessary steps to execute event and must be present before, during and after event unless otherwise discussed with SAC supervisor or Committee chair. Section 7.4: Student Affairs Committee Director 7.4.A: Complete any tasks assigned by Committee Chair 7.4.B: Take minutes at all committee meetings or ensure they are taken and send them to the Committee Chair and the Secretary 7.4.C: Write all Committee Reports and submit to the Secretary 7.4.D: Oversees the committee during meetings 7.4.E: Directs the course of meetings (decides agenda, promotes discussion amongst committee identifies potential problems, etc.) 7.4.F: Holds committee members accountable for their responsibilities (house hours, promotions) 7.4.G: Main objective is the consistency of having regular meetings, and the inherent accountability provided by the discussion of current events. Section 7.5: Student Affairs Project Directors 7.5.A: Must go through the event Director training before leading an event to ensure all expectations are understood. 7.5.B: Shall be the facilitator of an event from conception to realization 7.5.C: Shall be responsible for the budgeting considerations and will be accountable to explain decisions in a post evaluation report and the SAC meeting following event 7.5.D: Shall be responsible for the successful advertising and turn out of event and will be accountable to explain actions in a post evaluation report and the SAC meeting following event 7.5.E: Shall be responsible for the prep work before, the execution of and the cleanup of the event 7.5.F: Think of the Director role as being a host, you are in charge and responsible for the success of the event. Events do not run themselves make sure you are available before, during, and after the event unless previously approving absence with SAC Chair. 7.5.G: Will need to make decisions do not hesitate or delegate 7.5.H: Shall be responsible for initiating and completing all necessary communications involving this event 7.5.I: If using existing GSC supplies make a list of all supplies used and be sure to bring this list when returning supplies. House supplies used at events must be returned to the house within 48 hours following an event. 7.5.J: After an event, a post evaluation report must be submitted within 48 hours to SAC Committee Chair to ensure Event Director accountability and to provide groundwork for future events of the same nature. Handbook 8

Section 7.6: GSC House Project Director 7.6.A: Ensure the GSC House is student friendly 7.6.B: Maintain clear and well publicized hours of operation 7.6.C: Ensure the GSC House is open during assigned hours 7.6.D: Maintain the GSC House budget with the help of the Chair Section 7.7: Allocation Breakdown of Events Budget 7.7.A: Add category breakdown to event budget format and add percentage breakdowns to create more organization of funding. Section 7.8: Proposed Event Size Grouping 7.8.A: The committee amended the event budget amounts per category in order to be more in line with event sizes and structure. However, to comply with budgetary requirements, if the goal budget is projected over the maximum, budget must be approved through the budget committee. Goal and max budget taken from approved event budget recommendation from budget committee. Section 7.9: Event Director Related Procedure 7.9.A: If a request is made known to an Event Director that complies with university standards and the event is under budget then Event Director will have the power to execute or not execute request. Section 7.10: Sustainable Products 7.10.A: Under budget event, funds will be placed in the event reserve or used to purchase sustainable supplies for same category future events. Sustainable products include supplies that can be reused at future events. 7.10.B: Each event will have a goal of 30% of the budget allocated to sustainable supplies, with no maximum. It will be up to the Event Director in conjunction with the chair and/or advisor will have the authority to implement purchases. Section 7.11: Collaborative Events 7.11.A: Collaborative event budget requests must be made at least 1 month in advance in order to ensure compatibility with SAC approved events schedule. Section 7.12: Budget Research 7.12.A: Budget committee assistance requests to research: the average, medium, or low prices, usefulness, locations, budget allocation, and donations shall be submitted to the Budget Chair. (Only for large budget items that do not have a budget line.) Once request has been granted, voting on the maximum allotted amount for item will take place in the Budget Committee meeting and approval to purchase item at or under said allotted amount will be granted. Section 7.13: House Inventory 7.13.A: Create inventory process at the house that will be implemented in the possession are taken care of and accounted for. Article 8. Annual Projects Committee Section 8.1: Committee Responsibilities Handbook 9

8.1.A: Provide the GSC with meeting minutes, project documentation, and progress reports at each meeting 8.1.B: Plan and execute Graduation Student Speaker search, Volunteer Competition, Graduation Gifts, and any other projects the Council or President requests. Section 8.2: Projects: 8.2.A: Coordinating and purchasing the Graduation gifts for graduating students from the GSC 8.2.B: Coordinating and facilitating the Spirit Award each semester. 8.2.C: Coordinating and facilitating Graduation Student Speaker Search. 8.2.D: Assisting students with Disabilities Services. 8.2.E: Assisting students living in Student Housing. Section 8.3: Annual Projects Committee Chair 8.3.A: Shall call committee meetings or request the Committee Director to do so 8.3.B: Shall delegate tasks to the Committee Directors, Project Directors, and Committee members as needed 8.3.C: Provide all necessary training and materials to committee members in order to ensure the successful execution of committee responsibilities and expectations. 8.3.D: Create Project Director positions as necessary to ensure the execution of committee goals are successfully accounted for and met. 8.3.E: Provide support and direction to Committee Director as necessary for the successful execution of committee meetings. 8.3.F: Hold committee members and actions to GSC and committee approved responsibilities and expectations 8.3.G: Be responsible and accountable for all budgetary considerations involving the committee 8.3.H: This includes being transparent and communicative with the budget committee in decisions that affect the budget. 8.3.I: Be responsible for giving updates of committee proceedings at General GSC meetings Section 8.4: Annual Projects Committee Members 8.4.A: Must attend all Committee Meetings 8.4.B: Participate in discussions 8.4.C: Volunteer to be a Project Director for at least one project a year Section 8.5: Annual Projects Committee Director 8.5.A: Complete any tasks assigned by Committee Chair 8.5.B: In case of committee chair s absence, preside over committee meetings 8.5.C: Take minutes at all committee meetings or ensure they are taken and send them to the Secretary 8.5.D: Write all Committee Reports and submit them to the Secretary Section 8.6: Disabilities Advocacy Project Director 8.6.A: Aid in the efforts of the CGU Disability Coordinator. 8.6.B: Meet with CGU administration and advocate for students with disabilities. 8.6.C: Create and implement goals and a timeline to achieve those goals with CGU administration. Handbook 10

8.6.D: Provide updates on progress to Committee Chair and GSC at least twice a semester. Section 8.7: Student Housing Project Director 8.7.A: Communicate any issues/needs/feedback current CGU residents have with housing Section 8.8: The Spirit Award Project Director 8.8.A: Work with the Chair to coordinate the Spirit Award. 8.8.B: The Award shall be given at the last meeting of the semester. 8.8.C: Each candidate must be nominated by an essay 8.8.D: Each committee will vote on which essay and/or candidate will move to the next round 8.8.E: The final four chosen by the committees will be given to the Dean of Students who will make the final choice 8.8.F: The amount of the Award shall be determined by the Chair and the Budget Committee Section 8.9: Graduation Gift Project Director 8.9.A: The Director will ensure the purchase and delivery of the Graduation Gift 8.9.B: Work with the Secretary to research graduation gifts that will be voted on by the entire council. Section 8.10: Graduation Student Speaker Search Project Director 8.10.A: Schedule a meeting with the Secretary to discuss and review the Graduation Student Speaker search and selection of the graduation gift. 8.10.B: Announcement and flyer sent to the GSSC email for publication on Facebook, student email, CGU & GSC calendar, and the Bugle at least 2-3 weeks before the application deadline. 8.10.C: Compile speeches and all necessary score sheets for each applicant. 8.10.D: Advertise and recruit volunteer student panelist judges to review and score speeches. 8.10.E: Coordinate with judging panel and candidates on interview process and scoring rubric. 8.10.F: Panel should include: Dean of Students; Administrative Assistant for the CGU President; and at least two student volunteers serve on the judging panel. Article 9. Meeting Goals Section 9.1: Meetings last one hour. Section 9.2: The conduct of meetings shall be the responsibility of the President or their designated presiding officer Section 9.3: Committees are prepared to make recommendations on relevant proposals to speed up voting process Section 9.4: All agenda items should all be processed by the end of the meeting Section 9.5: At the end of each meeting, the next meeting time will be confirmed. Section 9.6: Review any preparation material necessary for the meeting. Section 9.7: Ex: review the last meeting s minutes and make corrections or review current proposals. Section 9.8: If you have not read the preparation material please vote Abstain not Opposed. Handbook 11

Section 9.9: Arrive a few minutes early so we can end on time. Section 9.10: Before the meeting begins, each department will write upcoming events in their department on the white board. Section 9.11: At the end of each meeting, the next meeting time will be confirmed. Silence all electronic devices during the meeting. Section 9.12: Do not speak unless called upon by the chair. Section 9.13: Silence is assumed to be agreement. Section 9.14: All meetings will be recorded, documented, and published. Section 9.15: Complete all tasks you have been assigned before the next meeting. Section 9.16: If you cannot attend a meeting, email the Secretary before the meeting start time and appoint a proxy who will vote in your absence. If you need to leave during a meeting you can appoint a proxy before you leave. Section 9.17: A proxy can be any student currently attending CGU and has all the rights and responsibilities of the member they are representing Section 9.18: Every meeting will hold Open Floor to introduce new topics of discussion Article 10. Meeting Procedures Section 10.1: Obtaining the floor 10.1.A: Wait until the last speaker has finished. Stand or raise your hand. Wait until the Chair recognizes you. Section 10.2: Make Your Motion 10.2.A: Speak in a clear and concise manner. 10.2.B: Always state a motion affirmatively. Say, "I move that we..." rather than, "I move that we do not... 10.2.C: Avoid personalities and stay on your subject. Wait for someone to second your motion 10.2.D: Another member will second your motion or the Chair will call for a second. If there is no second to your motion, it is lost. 10.2.E: The Chair will say, "it has been moved and seconded that we... Thus placing your motion before the membership for consideration and action 10.2.F: The membership then either debates your motion, or may move directly to a vote. 10.2.G: Once your motion is presented to the membership by the chairperson, it becomes "assembly property, and cannot be changed by you without the consent of the members. Section 10.3: Expanding on Your Motion 10.3.A: The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it. 10.3.B: The mover is always allowed to speak first. 10.3.C: All comments and debate must be directed to the Chair. 10.3.D: Keep to the time limit for speaking that has been established. 10.3.E: The mover may speak again only after other speakers are finished, unless called upon by the Chair. Section 10.4: Putting the Question to the Membership 10.4.A: The Chair asks, "Are you ready to vote on the question?" 10.4.B: If there is no more discussion, a vote is taken. Handbook 12

Section 10.5: Voting on a Motion. The method of vote on any motion depends on the situation. There are five methods used to vote, they are: 10.5.A: By voice: The Chair asks those in favor to say, "aye, those opposed to say "no. 1: Any member may move for an exact count. 10.5.B: By roll call: Each member answers "yes, or "no" as his or her name is called. This method is used when a record of each person's vote is required. 10.5.C: By consent: When a motion is not likely to be opposed, the Chair says, "if there is no objection... The membership shows agreement by their silence, however if one member says, "I object," the item must be put to a vote. 10.5.D: By division: This is a slight verification of a voice vote. It does not require a count unless the Chairperson so desires. Members raise their hands or stand. 10.5.E: By ballot: Members write their vote on a slip of paper, this method is used when secrecy is desired. Section 10.6: Motion to Table 10.6.A: This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table, for reconsideration by the membership. Article 11. GSC Student Handout 11.1.A: The GSC Student Handout shall: 1: Be given to all incoming students at orientation. 2: Be sent out before the first scheduled meeting of each semester. 3: Include information of GSC activities including but not limited to: elections, meetings, GSC house, upcoming events, contacts and important dates. Article 12. Agenda, Presentation, & Announcement Request Process 12.1.A: Write a short proposal (no more than one page) of the agenda item or announcement 12.1.B: Send the proposal to the President. 12.1.C: You will be notified of the date for the presentation or asked to submit the announcement to the Secretary to disburse in another manner. Article 13. GSC Reference Timeline Section 13.1: Below is a timeline for reference regarding the deadlines outlined in the Constitution (CT), By-laws (BL), and Handbook (HB). Summer Before the Fall Semester Starts: Decide on Travel Award Deadlines: Fall Qualifying Period: Usually March to October Spring Qualifying Period: Usually October to March Fall Deadline: Usually End of October Spring Deadline: Usually Start of April Fall Semester By New Student Orientation: Send Out Student GSC Handout to All Students (CT 5.3.K) Handbook 13

First Meeting of Fall Semester: Executive Board Reports on Summer Activities (CT 8.1.B) Delegate & Ambassador Nomination Period Opens (CT 9.3) Elect Council Justice (BL 5.3.C.1) Elect Election Committee Chair (BL 5.4.C) Members Select an Internal Committee to Join (BL 5.2.B) Each committee reviews/edits Handbook (HB 1.3) By First Event of GSC: Hire Two Work-study Students (BL 8.1.A) October 1: Vote to Approve the GSC Budget (BL 5.2.C) Spring First Week of Spring Semester: Finalize Election Timelines (BL 5.4.B) Each committee reviews/edits Handbook (HB 1.3) January: GSC Election Email (CT 6.4.A) Before First Spring GSC Meeting Send Out Student GSC Handout to All Students (CT 5.3.K) By April 10: Nominations for Representatives and Diversity Ambassadors (CT 9.5.A) Mid-April: Elections for Executive Officers, Reps, and Diversity Ambassadors (CT 9) Before End of Spring Semester: Set Delegate Apportionment (FTE) for next year (CT 9.1.C) May: Graduation Gifts (BL 5.6.B) Graduation Student Speaker Search (BL 5.6.B) Handbook 14