Infotype (IT 9094) Contents Procedure Overview How to Read a Work Permit Maintain HR Master Data to (IT 9094) Maintain HR Master Data to Create Implied Status for Employment Verification Procedure Overview Overview To gain an understanding on how to create employment verification information by recording the following: Permit Type Date Applied for Permit (for Implied Status only) Permit Issue Date Permit Expiry Date Permit File Number/Application UCI (Unique Client Identifier) Passport Number Passport Expiry Date Country of Citizenship Three permit types and one Student Permit with overlapping dates can be created for an employee. Work Permit Number starts with W; Student Permit Number starts with S. HRIS Procedure Document - 1 - For Assistance with this Process
How to Read a Work Permit Work Permit Type 1 HRIS Procedure Document - 2 - For Assistance with this Process
Work Permit Type 2 Work Permit Document HRIS Document Number Date Signed (Type 1) HRIS Procedure Document - 3 - For Assistance with this Process
Work Permit Document HRIS Date Issued (Type 2) Expiry Date File Permit Number Unique Client ID Maintain HR Master Data to Create Employment Verification (IT 9094) Click on the following path: Human Resources Personnel Management Administration HR Master Data Maintain Maintain HR Master Data 1. Enter employee number 2. Enter 9094 in the Direct Selection Infotype field 3. Click to Create. 4. Select Type of Permit from the list. LMIA Exempt A work permit has been granted under an immigration pathway that is exempt from a Labour Market Impact Assessment (LMIA). Postdoctoral Fellows, NAFTA Professionals, & International Experience Canada are common LMIA exempt immigration pathways. Requires University intervention to apply for an Offer of Employee ID number from Citizenship & Immigration Canada LMIA A positive Labour Market Impact Assessment was required and has HRIS Procedure Document - 4 - For Assistance with this Process
been granted in order for the employee to receive their work permit. The LMIA confirms the need to hire a foreign worker. Requires University intervention to process and submit the LMIA application. Open Work Permit A work permit that has been applied for and granted without University intervention. The work permit will indicate that the holder can work for any employer in any occupation. Typically includes postgraduation work permits and spousal work permits. Post Graduate Work Permit Applicant The employee must demonstrate that an application for a Post- Graduate work permit is currently in process by means of an official Citizenship and Immigration Canada receipt of confirmation Study Permit The employee is the holder of a valid study permit that allows the holder to work a specified number of hours depending on their home institution. Z94A Used to convert active records to IT9094. Do not use. Z94S Used to convert active records to IT9094. Do not use. (9094) is proposed 1. Enter the Start Date of Appointment in 2. Enter the Permit Expiry Date in Note: For Post Graduate Work Permit Applicant, end date must be 6 months after the application date of permit. 3. For PGWP (Post Graduate Work Permit), the Date of Application must be entered in. 4. Enter the Permit Issue Date in 5. Enter the Permit Expiry Date in 6. Enter the Permit File Number/Application in 7. Enter the UCI in 8. Enter the Passport Number in 9. Enter the Passport Expiry Date in 10. Enter Country of Citizenship in 11. For LMIA Exempt, select applicable exemption type in HRIS Procedure Document - 5 - For Assistance with this Process
12. Click to validate. 13. Click to Save. Maintain HR Master Data to Create Implied Status for Employment Verification Click on the following path: Human Resources Personnel Management Administration HR Master Data Maintain 1. Enter employee number 2. Enter 9094 in the Direct Selection Infotype field 3. Click to Overview. 4. Select the record where implied status will be applied. Note: Implied status is applicable only for LMEX, LMIA, OPWP and STPM 5. Click to Edit. Change Employment Verification (9094) is proposed 14. Put a tick mark in 15. Enter Date of Application in 16. Click to validate. 17. Click to Save. A new record will be created for the selected permit with implied status and same employment verification information as with previous permit. The Start Date of the new record is a day after the Previous Permit Expiry Date. The End Date of the new record is 6 months after the record s Start Date. HRIS Procedure Document - 6 - For Assistance with this Process