Delta Sigma Theta Sorority, Inc. Dallas Alumnae Chapter Minutes of the February 21, 2015 Chapter Meeting

Delta Sigma Theta Sorority, Inc. Dallas Alumnae Chapter Minutes of the February 21, 2015 Chapter Meeting Uncompromising Commitment to Communities: Service, Leadership, Empowerment Ritualistic Opening The meeting was called to order in ritualistic form by President Sharon Royal Hunt at 2:07PM at Concord Missionary Baptist Church, 6808 Pastor Bailey Dr., Dallas, Texas. Soror Bertha Whatley served as Vice President, Soror Karla McGary served as Recording Secretary, Soror Demetria Chester served as Chaplain and Soror Thalia Matherson served as Parliamentarian. A quorum was present. Adoption of the Agenda New Business was added as item K; thus changing Correspondence, Announcements, and Ritualistic Closing as items L, M, and N. The agenda was adopted with the changes. Approval of Minutes from the January 2015 Meeting The minutes from the January 17, 2015 chapter meetings were approved as posted on website. Officer s Report President Madame President opened her remarks with a welcome to the membership. She acknowledged the Nominating committee for a successful Leadership Training Workshop held this morning. This concluded her remarks. Vice-President Soror Bertha Whatley presented the report. Visiting members were recognized. All February birthdays were celebrated by serenade. Soror McGary moved for the chapter to reconsider the agenda with the addition of the Executive Board report to Committee Reports-Requiring Action. The Executive Board report was added as item E under Committee Reports-Requiring Dallas Alumnae Meeting Minutes Page 1

Action; thus changing the remaining reports and agenda items in sequential order. The motion was seconded; Motion carried. Financial Secretary and Treasurer Soror Kabrina Luckey, Financial Secretary reminded members the Finance team is accepting payments for the 2015-2016 chapter dues. All dues must be paid by the March 21st chapter meeting to meet the deadline to Grand Chapter. She also presented the following chapter dues category information: Chapter Dues Category: Regular Member $385.00 Delta Dear (Regular Member) $260.00* Delta Dear (Golden or Diamond Life Member) $135.00* Regular Member (not active for one sorority year) $400.00 Regular Member (not active for two or more sorority years) $410.00 Golden or Diamond Life Member $260.00 After the March chapter meeting, there will be a $5.00 late fee added through June 30, 2015. After June 30 th, a reinstatement fee will apply. For Golden or Diamond Life Members, the $5.00 late fee is waived. *To receive the Delta Dear discount, you must be a member of the Dallas Alumnae Chapter for 5 years and be 6 old. Soror Carol Crawley presented the Treasurer s Report for January. A vote card must be obtained in order to receive a treasurer s report. The report will be filed for audit. A verification form must be completed if you have not been financial for two or more years. Protocol Moment The Protocol committee report was given by Soror Renee Battle. The purpose of the Protocol moment is to cover and review items during each chapter meeting to ensure our chapter is in compliance. The presentation for the February chapter meeting addressed the Delta Internet Guidelines for social media. The Delta Internet Guidelines that outlines specific compliance information is posted on the national website under Policies. There are sanctions for violations to these guidelines therefore, all Deltas should review this information and be cautious on how you represent yourself on social media. Dallas Alumnae Meeting Minutes Page 2

Presentation by Physical and Mental Health The members of Dallas Alumnae who are heart / stroke survivors were recognized and presented with flowers and gifts. Committee Reports (Requiring Action) A. Delta G.E.M.S. The report was given by Soror Jackie Glee, Chairperson. The following recommendations for the 2014-2015 calendar of activities with updated budget information were presented: 2014 September 27th Delta G.E.M.S. Kickoff - Frederica Chase Dodd 9:00am-10:30am Life Development Center (Dodd Center), 1401 S. Akard Street, Dallas, Texas (Actual $65.99 office supplies & kickoff hospitality) October 4th 9:00am-12Noon October 18th 10:00am-12Noon November 15th 10:00am-12Noon November (TBD) Brave -Teen Dating Violence/Trafficking/STD Summit: (Parental consent required) hosted by Dallas Alumnae Chapter Physical & Mental Health, Social Action, & PPAD Delta G.E.M.S/T.A.S.P.ers Get Acquainted Empowering You Workshop-Dodd Center Delta G.E.M.S./T.A.S.P.ers College/Career & Scholarship Workshop, Dodd Center, (Actual $83.03 workshop) Family Fun Day- Thanksgiving and Service Project hosted by Dallas Alumnae Chapter, PPAD Program with all of Dallas Alumnae Chapter Youth Programs/Charles Rice Elementary 2425 Pine Street, Dallas, Texas Dallas Alumnae Meeting Minutes Page 3

December 6th 2015 January 31st 9:00am-1:00pm February 14th 10:00am-1:00pm February 21st 10:00am-12Noon March 10th March 22nd 2:00pm-4:00pm March 28th 9:00am-11:00am April 11th 8:30am-2:00pm Christmas Social Party Delta G.E.M.S./T.A.S.P.ers/Delta Academy (Actual $304.30 gifts & hospitality) Dallas Life Foundation Community Service Project Delta G.E.M.S. & T.A.S.P.ers, 1100 Cadiz Street, Dallas, Texas Showing the Love Community Service Project (Approx. $346.68 gifts for residence, supplies for valentine s cards); (Valentine s Day), Modern Living and Rehabilitation Center (Formerly South Dallas Nursing Home) (Promoting African American literature), 3808 S. Central Expressway (service road) African American Museum Scavenger Hunt- Delta G.E.M.S./T.A.S.P.ers, 3536 Grand Avenue, Dallas, Texas (Fair Park) Dallas Alumnae Chapter Youth Programs Day Trip to Texas State Capital, Austin, (Spring Break Week) Texas (Subject to approval by National Headquarters and Regional Director of Delta Sigma Theta Sorority, Inc., Hosted by PPAD (Approx. $2,500.00 trip expenses, snacks) Totally You Etiquette Workshop-Delta G.E.M.S./TASPers, Dodd Center, (Approx. $600.00 catered dinner, hospitality supplies) North Texas Food Bank-Delta G.E.M.S./T.A.S.P.ers, 4500 S. Cockrell Hill Road, Dallas, Texas Dallas Alumnae Chapter Annual Teen Town Hall Summit Dallas Alumnae Meeting Minutes Page 4

May 2nd Time: TBD Dallas Alumnae Youth Groups Year End Celebration (Delta G.E.M.S, Delta Academy, T.A.S.P.ers & EMBODI) (Approx. $600.00 certificates & supplies for senior gifts, facility cost, cater) Total Budget/Cost: $4,500.00 Soror Glee moved for the adoption of the committee s recommendations. Motion carried. B. Elections The report was given by Soror Deborah Watkins, Chairperson. The following recommendation was presented: See the attached pages (Article VI: Elections Guidelines) for a review of the Chapter s Policies and Procedures relating to Elections and recommended procedures that requires the approval of the chapter see pages 7-8. Recommended procedures for Election of Chapter Officers for 2015-2017: Logistic process 1. Chapter members will be given voting instructions immediately after the ritualistic opening, established quorum, opening remarks by the President, and any other necessary chapter business (on or before 2:30 p.m.). 2. Tables will be set up in the meeting room for members to use that will facilitate ease of completing ballot. 3. Instructions for voting will be given to the membership prior to distribution of ballots and before voting begins. 4. Magnifying sheets will be available for members to use that may assist in identifying the number to shade that represents a candidate for office on the Scantron ballot. Dallas Alumnae Meeting Minutes Page 5

5. Number 2 pencils will be available on the tables in the voting area. 6. No ELECTIONEERING/TALKING signs will be placed on the tables in the voting area. Instructions for voting 1. Members will be guided by rows to a table to sign-in next to their name on the chapter s most current membership roster and pick up a Scantron ballot from a member of the election committee. (If your name is not on the current membership roster you must speak to the Financial Secretary) 2. Once members sign-in they will be given a Scantron ballot and guided by an election committee to a table located in the meeting room to vote. 3. There will be 13 positions on the ballot listed in order according to Chapter Rules of Order/Policies and Procedure (approved 12/25/14) (See attached sample Scantron ballot.) o President o Vice-President o Recording Secretary o Corresponding Secretary o Financial Secretary o Treasurer o Assistant Recording Secretary o Assistant Financial Secretary o Budget and Finance Chair o Internal Audit Chair o Internal Audit Members (2) o Nominating Committee Chair o Nominating Committee members (8) 4. The Scantron ballot will list the names of the candidates for each office. 5. Members should first circle a candidate s number and name listed on the right side of the Scantron ballot and then look to the left of the Scantron ballot to find the corresponding number. Dallas Alumnae Meeting Minutes Page 6

6. Shade the number that corresponds to the candidate with a #2 pencil available on the table. (i.e. President: 1 Mary Jane; 2- Jane Doe; 3 Sally Williams (If there is no pencil available, please report immediately to an election committee member. 7. The number should be shaded in completely. 8. Do not use checkmarks or circle the number. 9. If an error is made in selecting a candidate, please remove (erase) completely any changes on the Scantron ballot. 10. An election committee member will be available to answer questions relating to the voting process. 11. There should be no discussion between members regarding the election process or candidates listed on the ballot. 12. Members should vote for no more than 21 candidates, inclusive of all positions on the ballot. If a member votes for more than 21 candidates, there is a problem. 13. After voting, members must return the Scantron ballot to an election committee member and return to their seats to continue participation in the chapter meeting. 14. After all members have voted, the election committee members will vote for candidates for office. 15. Members will not be allowed to vote after the election committee members have voted. 16. The chair of the election committee will notify the President once all members of the election committee have voted. The President will announce when voting is closed no later than 3:30p.m. 17. The election committee will access the results of the Scantron balloting using the Scantron scoring equipment. Dallas Alumnae Meeting Minutes Page 7

As Scantron ballots are collected, committee members will begin identifying illegal ballots and positions affected before running ballots through the scanner. A check sheet will be used to identify Scantron ballot number when it is deemed to be an illegal ballot. Each Scantron ballot will be fed into the equipment according to equipment instructions. After all Scantron ballots have been fed into the equipment, the election results tally sheet will be fed into the equipment according to the equipment instructions. 18. The election results for each office will be recorded on a teller s report form to announce to the chapter members. 19. The teller s report must include: the total number of votes cast by members present and voting the number of votes necessary for election by a majority vote (abstentions/blanks are not counted to determine a majority) total votes received by each candidate illegal votes illegal ballots or unidentifiable or ineligible candidates 20. A run off will occur if a candidate(s) for any office does not receive a majority of votes cast for the position. 21. In the case of the internal audit committee and the nominating committee positions, the number of candidates included in the runoff balloting will be determined by the number of positions left in which candidates did not receive a majority vote and candidates who received the highest number of votes but did not receive a majority of the votes (ex., Two positions and three candidates with the highest number of votes did not receive a majority of the votes). Dallas Alumnae Meeting Minutes Page 8

22. The same procedure for the run off will be used as in the first balloting process. 23. New sign-in sheets will be used for members to sign in for the run off. Informational: Listed below are the dates of election activity leading up to the Chapter Election: Date of Mock Election February 3, 2015, 6:30 p.m., Dodd Center (completed) Election Guideline/Procedures - February 21, 2015 (60 days prior to election) Second Mock Election March 21, 2015 (during chapter meeting) Mail Guidelines/Procedures not later than May 1, 2015 (must give prior written notice at least 10 days for election of officers) Chapter Election Day May 16, 2015 Soror Watkins moved for the adoption of the committee s recommendation. Motion carried. C. May Week The report was given by Soror Tammi Southall, Chairperson. The following recommendations were presented: The chapter approved the May Week committee s plans to present Dallas Alumnae Community Service projects to 3 local schools. The committee is now recommending that we present the Dallas Alumnae Community Service projects to no more than 2 schools. The committee is asking for approval of to spend the $100.00 already allocated to the committee on refreshments and printing. The committee will purchase juice, cookies and napkins not to exceed $75.00. The committee also plans to develop a handout /flyer with highlights on the youth program including chapter contact information, the cost for printing not to exceed $25.00. Dallas Alumnae Meeting Minutes Page 9

Informational: Tentative May Week activity will be held at Longfellow Middle School Academy and Barack Obama Male Leadership Academy on May 15, 2015. The time at each location is TBD; we hope to share time at each location by April meeting. We need Committee Chairpersons to please send photos we can use in the imovie presentation to Tammi.Southall@hotmail.com. Youth Group Chairpersons will be contacted regarding high lights from this year s events by a May Week Committee member. Don t forget to wear your Red Pumps to the May Chapter meeting in recognition of our May Week theme Putting Your Best Foot Forward Day. The imovie will be made available to view before sorority meeting. If you would like to donate a door prize for the May Week activity please contact Tammi.Southall@hotmail.com, we are looking for gift cards or anything a middle school-age child would like. Soror Southall moved for the adoption of the committee s recommendations. Motion carried. D. Membership Services The report was given by Soror Bertha Whatley, Chairperson. The following recommendations were presented: The Chapter approves the allocation of $300.00 to fund a luncheon following the new member orientation. The Chapter continues to support the meetings of Sorors in various parts of our service area. The dates and times of these activities will be announced in the newsletter. No funds are being requested for these gatherings. The recognition of our Delta Dears with a token of appreciation at the March 21, 2015 meeting. The Chapter is asked to approve the allocation of $300.00 to fund this activity. Donations will also be requested from the Chapter members. Dallas Alumnae Meeting Minutes Page 10

A Sisterhood Days Party be held on March 27, 2015 from 7-10pm. The Membership Services Committee is requesting an allocation of $1,200.00 to host a party during Sisterhood Month. Membership Services Budget/Cost: $1,800.00 Soror Whatley moved for the adoption of the committee s recommendations. The motion was seconded; Motion carried. E. Executive Board The report was given by Soror Karla McGary, Recording Secretary. The following recommendations and ratification were presented which were approved at the February 17, 2015 Executive Board meeting: Recommendations: o Soror Kristen Wells-Lewis, Southwest Region Representative and the Southwest Regional Collegiate Leadership Team of Delta Sigma Theta Sorority, Inc. cordially invites Alumnae Chapters to be a sponsor for its Southwest Region Collegiate Retreat under the theme: C.R.O.W.N.E.D. Crimson: When Passion & Purpose Collide! The Southwest Region Collegiate Retreat will be hosted by the Eta Beta Chapter of Prairie View A&M University, LaMarque Alumnae Chapter, and the Galveston Alumnae Chapter, the weekend of March 6-8, 2015. The Retreat will take place at the South Shore Harbor Resort in League City, Texas. We are asking Alumnae Chapters in the Blazing Southwest Region to consider making a contribution and serve as a sponsor for the weekend to help alleviate high registration costs. As a sponsor of our Southwest Region Collegiate Retreat, your chapter will be making an important investment in the success of the collegiate Sorors in the region. Gala tickets are available for guest and Sorors not registered to attend the retreat for $50.00 each. Donation levels are as follow: Blazing $150-$299 - Recognition as a sponsor in program booklet Crimson $300-$499 - Recognition as a sponsor in program booklet Dallas Alumnae Meeting Minutes Page 11

- Public recognition during Collegiate Gala CROWNED Crimson $500-$600 - Recognition as a sponsor in program booklet - Public recognition during Collegiate Gala - 1 free ticket to Gala Soror Karla McGary moved for the chapter to support the SW Regional Collegiate Retreat as a CROWNED Crimson sponsor with a donation of $500.00 with funds coming from Delta-related. The motion was seconded; motion carried. o The Dallas Chapter of the National Pan-Hellenic Council Adopt a Lakewest Y Room, Spring 2015 proposal. The Lakewest YMCA operates in West Dallas and services many children and adults each day. Currently, the Lakewest YMCA has a wish list that includes updates needed to its meeting rooms and classrooms. There are eight meeting rooms and classrooms on the high priority list at the Lakewest YMCA that need to be updated with paint. Proposed Resolution: Solicit member organizations of the Dallas Chapter of the National Pan-Hellenic Council to adopt a room. Facilitate Adopt a Lakewest Y Room paint party in which each member organization comes together to paint its adopted room. Member organizations will provide paint, paint supplies, and manpower. The proposed timeline is as follow: Jan 2015: Adopt a Lakewest Y Room, is proposed as a community service project for the Dallas Chapter of the National Pan-Hellenic Council and its member organizations Feb 2015: Adopt a Lakewest Y Room is brought to a vote during the general meeting of the Dallas Chapter of the National Pan-Hellenic Council Mar 2015: Member organizations prepare for an Adopt a Lakewest Y Room paint party April 2015: Adopt a Lakewest Y Room paint party Dallas Alumnae Meeting Minutes Page 12

Soror Karla McGary moved for the chapter to participate in the Adopt a Lakewest Y Room project to provide paint, paint supplies, and manpower. The motion was seconded; motion carried. o The African American Education Archives and History Hall of Fame honors Black educators who made significant contributions to Dallas County education for African Americans. The 2015 Hall of Fame inductees include Sorors Thalia Matherson, Verna Mitchell, and Charlie Mae Smith. The 2015 African American Education Hall of Fame program and luncheon will be held on Saturday, April 18, 2015 at 12:00 Noon, Hilton Garden Inn, 800 N. Main St, Duncanville, TX. Tickets are $50.00 each. Soror Karla McGary moved for the chapter to purchase a ticket for the President or her designee to attend this event. Soror Eula Woodberry amended the motion for the chapter to purchase 2 tickets for the President or her designee and for the Vice President or her designee at $50.00 each to attend the event with funds coming from local community. The motion was seconded; motion carried. o The South Dallas Business & Professional Women s Club, Inc. will present its 52nd Annual V. Alyce Foster Trailblazer Luncheon on Saturday, April 25, 2015 at the Hilton Anatole Hotel, Dallas, Texas. This year s Trailblazer honorees are Sorors Verna Mitchell and Bessie Moody. Tickets and Souvenir Journal ads are as follow: Ad Size: Price: Inside Front Cover $350.00 Outside Back Cover $350.00 Inside Back Cover $300.00 Full Page $125.00 Half Page $75.00 Quarter Page $50.00 Business Card $35.00 Individual Tickets $60.00 Table of 10 $600.00 Soror Rita Davis moved for the chapter to purchase a ticket at $60.00 for the President or her designee and purchase a full page ad at Dallas Alumnae Meeting Minutes Page 13

$125.00. Soror Eula Woodberry amended the motion for the chapter to purchase 2 tickets at $60.00 each for the President or her designee and the Vice President or her designee and purchase a full page ad at $125.00 with funds coming from local community. The motion was seconded; motion carried. o The Denton County Alumnae Chapter of Delta Sigma Theta Sorority, Inc. will present its 20th Anniversary Gala, Building Legacies, Impacting Lives on Saturday, March 28, 2015 at 7:00pm at the Cascades Event Center, 5909 Stone Creek Dr., The Colony, TX. Tickets: $65.00 per person. Soror Rita Davis moved for the chapter to purchase a ticket at $65.00 for the President or her designee to attend the gala with funds coming from Delta-related. The motion was seconded; motion carried. o The Kappa Zeta Chapter of Zeta Phi Beta Sorority, Inc. will present its Miss Blue Revue Dinner and Dance on Saturday, March 21, 2015 at 7:30pm at the Crowne Plaza Dallas near the Galleria in Addison, TX. Tickets: $50.00 per person. Soror Andrea Hilburn moved for the chapter to purchase a ticket at $50.00 for the President or her designee to attend this event with funds coming from local community. The motion was seconded; motion carried. Ratification: o The Alpha Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. will present its 2015 Founders Day Luncheon on Saturday, February 21, 2015 at 12:00 Noon, Renaissance Hotel Dallas, 2222 North Stemmons Freeway, Dallas, Texas. Ticket: $65.00 per person. Soror Eula Woodberry moved for the chapter to purchase a ticket at $65.00 for the President or her designee to attend luncheon with funds coming from local community. The motion was seconded; motion carried. Soror Walker moved for the adoption of the committee s recommendations. Motion carried. Soror McGary moved for the adoption of the Executive Board s recommendations. Motion carried. Dallas Alumnae Meeting Minutes Page 14

Committee Reports - Informational F. Founders Day The report was given by Soror Eugenia Vance, Chairperson. The following preliminary updates were presented: Revenues: Income Expense Variance Comments Founder s Day Luncheon 32,590.00 31,325.25 1,264.75 Rededication Lunch 960.00 982.50 (22.50) Church Donation * 688.00 1,000.00 (312.00) This year the committee was extremely focused on budget and keeping cost within line. Additionally, we had a local speaker and fewer honorees that qualified for the additional chapter gift. We had additional revenue based on the number of tickets that were purchased after the November 15 th Date. We had some last minute request for tickets and had to increase the numbers however, those Sorors that requested to attend did not show up to purchase the additional meals Because we had additional funds from the proceeds the founders day committee added money so we could give $1,000 the church scholarship fund We were able to save money due to significant donations from Sorors and the leveraging of relationships to get reduced cost on several items that would have been an expense. 34,238.00 33,307.75 930.25 Expenses: Budget Actual Variance Comments Hotel 22,051.54 21,737.90 313.64 Photographer 350.00 450.00 (100.00) Corsages 335.00 200.00 135.00 Airfare 300.00 0.00 300.00 The committee received 3 bids for photography and this was the vendor that provided the lowest bid We did not purchase as many as we had originally budgeted We selected a local speaker and airfare was not required Dallas Alumnae Meeting Minutes Page 15

Honorarium 400.00 400.00 0 Transportation 200.00 0 200.00 Gifts 3,230.00 1,587.51 1,642.49 Snacks 50.00 0 50.00 Decoration 250.00 765.67 (515.67) AV 4,000.00 4,457.00 (457.00) Printing 1,500.00 1,660.25 (160.28) Misc. 100.00 66.89 33.11 Total 32,766.54 31,325.25 1,441.29 Since our speaker was local we did not have this expense. Additionally, the transportation for the Regional Director and her Daughter was donated by a chapter member We did not have as many honorees that qualified for the additional chapter gift Since we were able to reduce cost in other areas we decided to purchase the fresh flowers for the head table and some additional items for the honoree tables. Soror Terri donated a lot of items to also help to defray the cost. The committee received several quotes and this was the best bid for the services. Additionally, the actual cost of the AV is approximately $15,000 based on the items that we received. Several items were donated by the vendor and they gave us a 50% discount in order to work with our limited budget. This was based on an existing relationship with Soror Thomas We had to pay tax to the vendors that provided the service. We did not pay the labor cost for any of the design, layout or setup for the program. All of this was donated and handled internally Founders' Day Luncheon Ticket Count Income Description Ticket Count $ 29,965.00 direct @ $65 461 $ 1,125.00 direct @$75 15 $ 1,125.00 Pay pal @$75 15 $ 375.00 late @75 5 $ 32,590.00 496 Dallas Alumnae Meeting Minutes Page 16

Excess (Deficit) of Revenues over (under) Expenses 930.25 Expense to Income Summary In-kind Donations: We had several goods and services that were donated to help us reduce our expenses: Centerpieces, Transportation, Entertainment Expenses, and Audio Visual discounts, printing, graphic design and layouts, gift wrapping, certificate assembly and calligraphy, etc. We would like to give special thanks to those Sorors that donated items, and used their relationships to help defray our cost which allowed us to have significant budget savings. 2016 Location: The committee is currently working on securing proposals for review so that we can assist the next committee in preparing for the 2016 Founders Day. Committee Summary: The committee is currently working on recommendations for submissions to policy and procedures for review. They will be included in the final report by the Founders Day committee at the March Meeting. The survey for Founders Day can be located on the back of the program. However, you can also go to https://surveymonkey.com/s/dk59f2h and complete the online survey. The results will be shared at the March meeting. G. Nominating The report was given by Soror Tammi Abney, Member, Nominating. The following updates were presented: The Nominating Committee presents the Call for Nominations for the 2015-2017 biennium which is issued immediately following this report. Dallas Alumnae Meeting Minutes Page 17

There are 21 positions included in the Call for Nominations. They are: Eligible for Available Office/Position Tenure Re-Election President Vice President Recording Secretary Assistant Recording Secretary Corresponding Secretary Financial Secretary Assistant Financial Secretary Treasurer Budget & Finance Committee Chair Internal Audit Committee Chair Internal Audit Committee (2) Nominating Committee Chair Nominating Committee (8) The Nominating Timeline is: or 1 term or 1 term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term Yes, if eligible one 2 year term No See C&B, Article IX- Elections & Voting, Section 7 E Term of Office, page 50 No See C&B, Article IX- Elections & Voting, Section 7 E Term of Office, page 50 Dates Event Location February 21, 2015 February 21, 2015 Leadership Workshop Call for Nominations presented to chapter Frederica Chase Dodd Life Development Center 9 am -11 am Chapter Meeting Concord Church 2 pm Dallas Alumnae Meeting Minutes Page 18

February 22, 2015 Application available on Ning Chapters secured website March 7, 2015 Applications Due Email or mail to: Eula Woodberry 6368 Fenway St Dallas, TX 75217-5024 ewoodbe@sbcglobal.net March 16-18, 2015 Interviews Location: TBA April 14, 2015 Meet the Candidates Forum Location: TBA April 18, 2015 Present Slate of Candidates Chapter Meeting April 27, 2015 Mail Profiles - Slated Candidates & Elections Notice USPS The Nominating Committee sponsored the required Leadership Retreat this morning, February 21, 2015 from 9:00am 11:00am at the FCD Life Development Center. Sorors Gwendolyn Brown Sneed and Deborah Watkins presented training on Chapter Management, Conflict Resolution, Leadership Skills/Requirements in Delta and Time Management. The Committee extends our gratitude to them for filling in when other presenters had scheduling conflicts. 2014 2015 Budget Beginning Budget $2,000.00 Expenses are projected to be incurred for the Leadership Retreat, slating process, preparing and mailing the Candidate profiles. The election notification will be mailed along with the profiles to maximize cost. Rationale: This schedule supports the Nominating Committee duties outlined in Section 8.E. of the Chapter s Policies and Procedures, approved 12-25-14. H. Physical and Mental Health The report was given by Soror Rita Davis, Chairperson. The following activities were approved by the chapter for support and participation: South Dallas AIDS Walk, March 21, 2015, St. Phillips School and Community Center. Registration is $25.00. Team 1913 LUPUS Walk, April 4, 2015, Texas Lone Star Park, Grand Prairie, Texas Dallas Alumnae Meeting Minutes Page 19

Catholic Charities Spring donations for African Refugees will be collected prior to/after the March, April, and May chapter meetings (see items list by last name) Health Fair: April 11, 2015, 10:00am-2:00pm, Harold Lang Middle School, 1678 Chenault St, Dallas. DELTA SIZED: Please submit your miles to Soror Rosiland Burton at rbatt03@aol.com I. Item for Consideration Request for the DFW Area Chapters of Delta Sigma Theta Sorority, Inc. to host a hospitality suite with other local chapters for Alpha Phi Alpha Fraternity, Inc. 69 th Annual Southwestern Regional Convention, April 9-12, 2015 in Dallas, Texas at the Intercontinental Hotel. Soror Demetria Chester moved for our chapter to participate with the other area chapters of Delta Sigma Theta Sorority, Inc. to host a hospitality suite for the Alpha Phi Alpha Fraternity, Inc. 69 th Annual Regional Convention with funds not to exceed $250.00. Funds coming from local community. The motion was seconded; Motion carried. K. New Business Soror Mythe Kirven presented information and requested the chapter to recommend to the National Executive Board of Delta Sigma Theta Sorority, Inc. that Soror Ada Williams be considered for National Parliamentarian Emeritus. The motion was seconded; Motion carried. L. Correspondence National None Regional None Dallas Alumnae Meeting Minutes Page 20

Local Thank you and appreciation cards/letters from Sorors Sherril English, Sharon White, Elsie Cooke Holmes & Family, and Natecia Binion & Family, and New Hope Baptist Church. M. Announcements Team Pearl is requesting your support with two fundraisers. The 1 st fundraiser is a raffle, the tickets are $5.00. o 1 st Prize: 2 round trip tickets to anywhere in the U.S. (except Hawaii) o 2 nd Prize: 2 night stay at any Marriott (except Hawaii) o 3 rd Prize: $100 cash The drawing will be held at the 2 nd fundraiser, our Masquerade Ball. Date: Saturday, February 28, 2015 Time: 8:00pm to 1:00am Address: 7225 University Hill Blvd., Dallas, Texas 75241 (across from UNT Dallas) Cost: $20.00 includes heavy appetizers & specialty drink provided Team Pearl will be selling tickets after the meeting or you can provide your email address and pay via Pay Pal. If you have any questions, please call 972-741-0442 or email thsimple@sbcglobal.net. Team Sisterhood, Taste of New Orleans Part II; Gumbo $10.00, Bread Pudding $3.00. Please contact Soror Marsha Bailey Cantrelle at 972-965- 0321 or via email at daprez0507@yahoo.com to place your order. Orders will be delivered at the next chapter meeting in the parking lot. Team Sisterhood is also selling raffle tickets for $1.00 each for a Red & White Afghan. See Sorors Marsha Bailey Cantrelle or Diann Stansberry to purchase your raffle tickets. Belated notification regarding the passing of Soror Orvee Seward and her funeral services on February 3, 2015 from Soror Linda Goode. Soror Seward was initiated through the Dallas Alumnae Chapter in 1976, Nine the Second Time. Soror Seward s daughter contact information is: Ms. Kim Seward Duncan Dallas Alumnae Meeting Minutes Page 21

3526 Shady Hollow Lane Dallas, Texas 75233 (214) 914-4249 The Dallas City Council Political Forum co-hosted by the NPHC, Inc. Dallas will be held at New Hope Baptist Church, 5002 S. Central Expressway, Dallas, Texas 75215 on Saturday, March 7, 2015 from 1:00pm- 3:00pm. The forum is free and open to the public. The Rules of Order/Policies and Procedures have been approved and posted on the chapter s website as Policies and Procedures Revised December. Please review and print your copy. All articles, flyers, committee announcements, and pictures (6 limit) to be published in the March issue of the chapter newsletter are due to Soror Andrea Hilburn via email by February 28 th. The Dodd Education & Support, Inc. annual corporation meeting will be held immediately following the Dallas Alumnae chapter meeting today. Chapter members are requested to stay for this meeting as there will be an election for three (3) Board of Director positions. There will also be discussions regarding the status of the foundation and maintenance of the Dodd Life Development Center. N. Ritualistic Closing The meeting was adjourned in ritualistic form at 3:51PM. Minutes prepared by Soror Karla McGary, Recording Secretary Soror Sharon Royal Hunt, President Dallas Alumnae Meeting Minutes Page 22