NOTICE OF MEETING PROPERTY COMMITTEE November 7, 2017-4:30 PM Courthouse 615 North 6th Street Sheboygan, WI 53081 Building Services Conference Room Call to Order *Agenda* Certification of Compliance with Open Meeting Law Approval of Minutes Review and Approve Vouchers Correspondence 2017 3 rd Quarter Variance Reports - o University of Wisconsin Sheboygan o Building Services Transportation Complex Update Building Services Consideration of Parking Lot Use Request Consideration of Contingency Fund Requests o Courthouse Electrical Vault Plate o Courthouse Elevator Governor Plate Approval of Attendance at Other Meetings or Functions Date / Time / Location of Next Meeting Tuesday November 21, 2017 @ 4:30 PM Courthouse Annex Building Building Services Conference Room 615 North 6th Street - Sheboygan, WI Adjourn Prepared by: Gail Ulezelski Recording Secretary James Glavan Committee Chairperson NOTE: The Committee welcomes all visitors to listen and observe, but only Committee members and those invited to speak will be permitted to speak. A majority of the members of the County Board of Supervisors or of any of its committees may be present at this meeting to listen, observe and participate. If a majority of any such body is present, their presence constitutes a "meeting" under the Open Meeting Law as interpreted in State ex rel. Badke v. Greendale Village Board, 173 Wis. 2d 553 (1993), even though the visiting body will take no action at this meeting. Wis. Stat. 19.84 requires that each meeting of a governmental body be preceded by a public notice setting forth the time, date, place, and subject matter of the meeting. This Notice and Agenda is made in fulfillment of this obligation. Electronic versions of this Sheboygan County Page 1 Posted: 11/03/2017 11:30 AM
Agenda Property Committee November 7, 2017 Notice and Agenda may hyperlink to documents being circulated to members in anticipation of the meeting and are accessible to the public for viewing. Additions, subtractions, or modifications of the hyperlinked materials do not constitute an amendment to the meeting agenda unless expressly set forth in an Amended Notice and Agenda. Members of the public are encouraged to check from time to time before the meeting to see whether the hyperlinked content has been changed from what was originally posted. Persons with disabilities needing assistance to attend or participate are asked to notify Gail Ulezelski at 920-459-4342 prior to the meeting so that accommodations may be arranged. Sheboygan County Page 2 Posted: 11/03/2017 11:30 AM
SHEBOYGAN COUNTY PROPERTY COMMITTEE MINUTES Sheboygan County Courthouse 615 North Sixth Street Sheboygan, WI Building Services Conference Room October 17, 2017 Called to Order: 4:30 pm Adjourned: 5:06 pm PRESENT: OTHERS PRESENT: Jim Glavan, Chairman, Henry Nelson, Vice Chairman, Bob Ziegelbauer, Secretary, Steve Bauer, Brian Hilbelink, Member. Jon Etta, University of Wisconsin Sheboygan; Dale Deterding, Allison Brunette, Aging & Disability Resource Center; Jim TeBeest, Gail Ulezelski, Building Services. CALL TO ORDER Called to order by Chairperson Glavan at 4:30 PM. CERTIFICATION OF COMPLIANCE WITH OPEN MEETING LAW Posted October 13, 2017 at 11:15 AM. APPROVAL OF MINUTES Property Committee Regular Meeting September 5, 2017 @ 4:30 PM Moved by Supervisor Ziegelbauer/seconded by Supervisor Hilbelink to approve as presented; motion carried. REVIEW AND APPROVE VOUCHERS Moved by Supervisor Nelson/seconded by Supervisor Hilbelink to approve vouchers as presented; motion carried. CORRESPONDENCE 2018 Capital Outlay Budget Request The request to secure the main stairs in the Health & Human Services Building, Health & Human Services Pickup Truck w/plow & Lift at Health & Human Services and the RESCEW for Project Management adding a staff Engineer for Building Services were denied by the Finance Committee. Handed out Finance Committee meeting dates for the remainder of 2017. TRANSPORTATION COMPLEX UPDATE Seventy-five days of construction without an accident, water main installed, Kohler generator delivered, heated floors to pour yet, salt shed roofs to complete - reviewing what works best vs plan, fuel island nearing completion, minor details with canopy, plan to paint before weather turns. Anticipate move-in by or before January 1, 2018 for Elkhart Lake and Plymouth sheds and May 30, 2018 for Main Office and staff. Project continues under-budget. BUILDING SERVICES Consideration of Aging & Disability Resource Center Request for Grow Lights Received grant to improve dining site program hoping to construct raised garden beds to encourage participants to take ownership by growing own source of produce. Committee members expressed concerns of bringing ground and moisture into the building may affect the already numerous complaints from staff regarding mold in the building; hopefully this does not escalate those complaints. Moved by Supervisor Ziegelbauer/seconded by Supervisor Nelson to approve request; motion carried via roll call vote 4-1 (Supervisor Glavan voting No).
Sheboygan County Property Committee Meeting October 17, 2017 Page 2 Consideration of Request Permission to Post / Fill / Hire Building Services Technician (Maintenance II Worker) Vacant position November 2, 2017 due to retirement. Moved by Supervisor Nelson/seconded by Supervisor Ziegelbauer to approve and request Human Resources Department to post and advertise vacation position; motion carried. Project Updates o Courthouse Security Entrance / Front Steps Renovations rebid in January for spring work. Reviewing suggestions on how to lower cost. o HVAC Control Upgrades Law Enforcement Center complete during summer, correcting seasonal related issues. Health & Human Services complete in September, minor punch list. Rocky Knoll 99% complete, some minor hiccups; University of Wisconsin Sheboygan install new graphic, then complete. o Rocky Knoll Fire Alarm complete, certify next Wednesday. o Roof Replacements Law Enforcement Center OSHA railing to install, otherwise complete. Rocky Knoll tuckpoint yet, otherwise complete. o Security Camera Upgrades converted from analog to digital; complete. o University of Wisconsin Sheboygan Key Card Upgrade upgraded before school started, working through some access level issues. o University of Wisconsin Sheboygan VAV Upgrade Physical work done, programming controls. APPROVAL OF ATTENDANCE AT OTHER MEETINGS OR FUNCTIONS None. DATE / TIME / LOCATION OF NEXT MEETING Tuesday November 7, 2017 @ 4:30 PM, Courthouse Annex Building Services Conference Room, 615 North 6 th Street - Sheboygan. ADJOURN Moved by Supervisor Ziegelbauer/seconded by Supervisor Hilbelink to adjourn; motion carried, meeting adjourned. Respectfully Submitted, Gail Ulezelski Recording Secretary Robert Ziegelbauer Secretary