SAN FRANCISCO AIRPORT COMMISSION MINUTES June 20, 2017 9:00 A.M. Room 400 - City Hall #1 Dr. Carlton B. Goodlett Place (400 Van Ness Avenue) City and County of San Francisco EDWIN M. LEE, MAYOR COMMISSIONERS LARRY MAZZOLA President LINDA S. CRAYTON Vice President ELEANOR JOHNS RICHARD J. GUGGENHIME PETER A. STERN IVAR C. SATERO Airport Director SAN FRANCISCO INTERNATIONAL AIRPORT SAN FRANCISCO, CALIFORNIA 94128
Minutes of the Airport Commission Meeting of June 20, 2017 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 4 B. ROLL CALL: 4 C. ADOPTION OF MINUTES: Regular meeting of June 6, 2017 17-0150 4 D. ITEMS INITIATED BY COMMISSIONERS: 4 E. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: 1. Phase C2 of Contract 10504.66 - Design-Build Services for AirTrain Extension and Improvements Program - Skanska Constructors 17-0151 4-5 2. Phase C3 of Contract 8872A.66 - Design-Build Services for Consolidated Administration Campus Phase 1 Project - Webcor Construction LP dba Webcor Builders, Inc. 17-0152 5-6 3. Phase C1 of Contract 10515.71 - CM/GC Services for Plot 2 Aircraft Reconfiguration and So. McDonnell Rd. Realignment Project - Webcor Construction LP dba Webcor Builders 17-0153 6-7 4. Modification No. 5 to Professional Services Contract 10511.41 - PMSS for Airport Security Infrastructure Program - Faith Group LLC 17-0154 7-8 F. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 5. Modification No. 10 to Professional Services Contract 9024.9 - Construction Management Services for Intern l Terminal Checked Baggage Inspection System Modernization Program and Baggage Handling System Improvements Project - CAGE Professional Services, Inc. dba CAGE, Inc. 17-0155 8-9 6. Modification No. 2 to Professional Services Contract 50004 - Conduct Economic Impact Studies - Economic Development Research Group, Inc. 17-0156 9 7. Bid Call - Contract 10568.61- Construction Services - Airport Terminals Fire Alarm System Upgrade 17-0157 9 8. Establish Pools of Consultants to Provide Airport Minutes, June 20, 2017, Page 2
Management and Financial Consulting Services 17-0158 9 G. NEW BUSINESS: 9 H. CORRESPONDENCE: 9 I. CLOSED SESSION: 10 J. ADJOURNMENT: 10 Minutes, June 20, 2017, Page 3
AIRPORT COMMISSION MEETING MINUTES June 20, 2017 A. CALL TO ORDER: The regular meeting of the Airport Commission was called to order at 9:00 AM in Room 400, City Hall, San Francisco, CA. B. ROLL CALL: Present: Absent: Hon. Linda S. Crayton, Vice President Hon. Eleanor Johns Hon. Peter A. Stern Hon. Larry Mazzola, President Hon. Richard J. Guggenhime C. ADOPTION OF MINUTES: The minutes of the regular meeting of June 6, 2017 were adopted unanimously. No. 17-0150 D. ITEMS INITIATED BY COMMISSIONERS: There were no items initiated by Commissioners. E. ACTION ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: Item No. 1 was approved unanimously upon a motion by Commissioner Stern and a second by Commissioner Johns. 1. Approve Phase C2 of Contract No. 10504.66 - Design-Build Services for AirTrain Extension and Improvements Program - Skanska Constructors - $25,036,177 No. 17-0151 Resolution approving Phase C2 of Contract No. 10504.66, Design-Build Services for the AirTrain Extension and Improvements Program with Skanska Constructors, to increase the contract amount by $25,036,177 for a new contract amount of $52,586,177 and a corresponding contingency amount, and to increase the contract duration by 706 consecutive calendar days through Oct. 31, 2019. Mr. Geoff Neumayr, Chief Development Officer... This item approves C2 Trade Package Sets (TPS). This does not include scope revisions or changes. This is for the Skanska Constructors contract for design build services for the AirTrain Minutes, June 20, 2017, Page 4
Extension and Improvement Project. It will increase the contract amount by $25 million and establish a new contract capacity of $52.6 million with a corresponding amount of contingency authorization and no changes to the contract duration. This contract provides for design build services for the design and construction of the AirTrain extension and approval project which includes the design and construction of an Elevated Guideway Extension to the Airport s Long Term Parking Garages at Lot DD, and two new AirTrain stations, one at the hotel and one at the parking garages. This Phase 2 approval adds TPS No. 1 to the contract which includes structural concrete and the general requirements. The approved budget for this contract is $136.7 million. The current contract forecast is $136.6 and remains in budget with appropriate levels of contingency. This project is funded from the Airport s approved 5-Year Capital Program. Staff will return to the Commission for approval of all remaining trade package sets. The City s Contract Monitoring Division has approved a 22% LBE sub-consulting goal for this contract for design services, and a 20% LBE goal for construction services, and Skanska is committed to meeting this goal. Commissioner Stern... it says contract duration through October 31, 2019 and it says it increases the contract duration. This is in terms of time of execution for the total project? Is the total project going to be completed October 31, 2019? Mr. Neumayr... correct. Item No. 2 was approved unanimously upon a motion by Commissioner Johns and a second by Commissioner Stern. 2. Approve Phase C3 of Contract No. 8872A.66 - Design-Build Services for the Consolidated Administration Campus Phase 1 Project - Webcor Construction LP dba Webcor Builders, Inc. - $6,983,170 No. 17-0152 Resolution approving Phase C3 of Contract No. 8872A.66, Design-Build Services for the Consolidated Administration Campus Phase 1 Project with Webcor Construction LP dba Webcor Builders, Inc. to increase the contract amount by $6,983,170 for a new contract amount of $72,074,758, and a corresponding contingency amount, with no change to the contract duration. Mr. Neumayr... this approves Phase C3 and does not include scope revisions or changes to the Webcor contract for design build services for the Consolidated Administration Campus Phase 1 Project. It increases the contract amount by $7 million, establishes a new contract amount of $72.1 million with a corresponding contingency, and there are no changes to the contract duration. This contract provides for the design build services for the design and construction of the Consolidated Administration Campus Phase 1 Building which includes design and construction of a new mixed used office building that will consolidate Planning, Design, and Construction, Information & Technology and Telecommunications, and the Museum Divisions into one facility. This Phase 3 approval adds Trade Minutes, June 20, 2017, Page 5
Package Sets (TPS) No. 7 and 8 to the contract. TPS No. 7 includes doors and frames, miscellaneous metals, flooring, and loading dock equipment. TPS No. 8 includes ceilings, painting, signage, concrete cedar hardeners, and window treatments. The approved budget is $77.2 million. The current contract forecast is $77.2 million and remains within the budget with appropriate levels of contingency. This project is also funded from the 5-Year Capital Program. Staff will continue to return to the Commission for approval of remaining Trade Package Sets. The City s Contract Monitoring Division has approved a 25% LBE goal for design services, and a 21% LBE sub-contracting goal for construction services and Webcor is committed to meeting these goals. Commissioner Crayton... what is the final date for project completion? Mr. Neumayr... it s tentatively January 2018. There were a few set backs with the weather, but we ve accommodated for that with the schedule extension and it s included in the price. Item No. 3 was approved unanimously upon a motion by Commissioner Johns and a second by Commissioner Stern. 3. Approve Phase C1 of Contract 10515.71 - Construction Manager/General Contractor Services for Plot 2 Aircraft Reconfiguration and South McDonnell Road Realignment Project - Webcor Construction LP dba Webcor Builders - $8,792,609 No. 17-0153 Resolution approving Phase C1 of Contract No. 10515.71, Construction Manager/General Contractor Services for the Plot 2 Aircraft Reconfiguration and South McDonnell Road Realignment Project with Webcor Construction LP dba Webcor Builders to increase the contract amount by $8,792,609 for a new contract amount of $18,634,581, increase contract duration by 425 consecutive calendar days, and authorize a corresponding contingency amount. Mr. Neumayr... this item approves Phase C1 and the scope does not include any changes to the contract. This Webcor contract is for Construction Management/ General Contractor (CM/GC) services for the So. McDonnell Road realignment project, and increases the contract amount by $8.8 million and establishes a new contract amount of $18.6 million. The contract provides for CM/GC services for construction of the So. McDonnell Road Realignment Project which includes the realignment of the road westward to capture additional airfield operations allowing for additional and larger aircraft parking. This Phase C1 approval adds Trade Package Set (TPS) Nos. 1 and 2 to the contract. TPS 1 includes surveying and identifying utilities, roadway demolition, and new wet utilities. TPS No. 2 includes construction of a temporary roadway to facilitate construction of the new roadway. The approved budget is $43 million. The current contract forecast is $41.8 and the contract remains in budget with the appropriate contingency levels. The project is also funded from the Airport s 5-Year Capital Program. We will return to the Commission for approval of additional Trade Package Sets. The City s Contract Monitoring Division has approved a 21% LBE sub-contracting goal and Minutes, June 20, 2017, Page 6
Webcor is committed to meeting this goal. Commissioner Johns... is McDonnell Road on Airport property and solely maintained by the Airport? It s not like CalTrans or San Mateo County roads? Mr. Neumayr... all of McDonnell Road is on Airport property. Today you will see the road cut out when we are at the hotel site. Mr. Ivar Satero, Airport Director... there is a section of North McDonnell Road that is in the City of South San Francisco at the north end of the Airport, but all of South McDonnell Road is on Airport property. Commissioner Crayton... this isn t the building portion of Webcor, but the road portion of Webcor? Mr. Neumayr... they do core and shell which is general contracting work, and they do horizontal work, or roadway work. They also have Webcor Concrete where they do the superstructure. So, there are different divisions within the company. Commissioner Crayton... there aren t that many paving contractors or road alignment people, correct? Mr. Neumayr... within this contract there will be a Civil Contractor who does purely roadways. This is a very difficult contract because it not only includes the roadway, but we have to reconstruct the hard stands, we have a lot of utility relocations, signalization, fencing, we have to build a new sidewalk along the hotel site. It s a fairly sophisticated roadway contract that is much broader than just a paving job. Utilities are actually the most difficult part of this contract because we have to relocate all of the utilities from the existing airfield further to the West along with the road so we can continue to have access to them. Item No. 4 was approved unanimously upon a motion by Commissioner Johns and a second by Commissioner Stern. 4. Modification No. 5 to Professional Services Contract No. 10511.41 - Program Management Support Services for the Airport Security Infrastructure Program Faith Group LLC - $4,160,653 No. 17-0154 Resolution approving Modification No. 5 to Professional Services Contract 10511.41 Program Management Support Services for the Airport Security Infrastructure Program to Faith Group LLC, in an amount not to exceed $4,160,653 for a new contract amount of $9,820,795 for services through August 15, 2018. Mr. Neumayr... this approves Modification No. 5 which is an annual renewal for Project Management Support Services (PMSS) for our Security Infrastructure Program with Faith Group. It increases the not to exceed amount by $4.2 million, revises the total not to exceed contract amount to $9.8 million, and extends the Minutes, June 20, 2017, Page 7
contract an additional 12 months through August 15, 2018. The forecasted contract amount is $14.4 million. Staff will continue to return to the Commission to renew this contract each year based on the Consultant s performance. This contract provides for design and construction of our Security Infrastructure program which includes enhancement of security systems infrastructure to increase the safety and security of the Airport, provides for a new perimeter security system, and upgrades all access and controls throughout the Airport. This Modification is for the third year of services and provides continued PMSS. The City s Contract Monitoring Division has approved an 18% LBE sub-consultant goal for the Faith Group and they are committed to meeting this goal. Commissioner Johns... can you tell me a little bit about the Faith Group? Mr. Neumayr... they are a PMSS and they have supported airports throughout the United States. Commissioner Johns... are they local? Mr. Neumayr... no, they re out of St. Louis, I believe. Their core business is to associate building and construction relative to technology and bridge that gap. Commissioner Johns... is that someone s name? Mr. Neumayr... the owner of the company is Faith. Commissioner Stern... Are they helping set the priorities that we re implementing, or are they just implementing what we prioritized? Mr. Neumayr... we ve established priorities through our strategic objectives and what we want accomplished. They help us bridge the gap through coordination of the physical design of the infrastructure relative to the technologies. Some of the technologies are purchased separately. For example, the Perimeter Detection System was purchased as a separate technology through another contract yet there are a lot of requirements that we have to establish on what we call the brick and mortar side and they help us bridge that gap. They do a very good job for us. F. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: The Consent Calendar, Item Nos. 5 through 8, was unanimously approved upon a motion by Commissioner Stern and a second by Commissioner Johns. 5. Modification No. 10 to Professional Services Contract No. 9024.9 - Construction Management Services - International Terminal Checked Baggage Inspection System Modernization Program and Baggage Handling System Improvements Project - CAGE Professional Services, Inc. dba CAGE, Inc. - $750,000 No. 17-0155 Resolution approving Modification No. 10 to Professional Services Contract 9024.9, Construction Management Services for the International Terminal Checked Baggage Inspection System Modernization Minutes, June 20, 2017, Page 8
Program & Baggage Handling System Improvements Project with CAGE Professional Services, Inc. dba CAGE, Inc., in an amount of $750,000 for a new contract amount not to exceed $10,695,000 for an additional year of services through Sept. 30, 2018. 6. Modification No. 2 to Professional Services Contract 50004 - Conduct Economic Impact Studies - Economic Development Research Group, Inc. - $235,200 No. 17-0156 Resolution approving Modification No. 2 to Professional Services Contract No. 50004 with Economic Development Research Group, Inc. to Conduct Economic Impact Studies, by extending the contract through June 30, 2019, to add scope, and to increase the contract amount by $235,200 for a new contract total not to exceed amount of $465,700. 7. Authorization to Call for Bids for Contract No. 10568.61- Construction Services for the Airport Terminals Fire Alarm System Upgrade Project No. 17-0157 Resolution approving scope, budget, and schedule for Contract No. 10568.61, Construction Services for the Airport Terminals Fire Alarm System Upgrade, and authorizing the Director to call for bids. 8. Establish Pools of Consultants to Provide Airport Management and Financial Consulting Services on an As-Needed Basis No. 17-0158 Resolution establishing pools of pre-qualified firms to provide Airport Management and Financial Consulting Services on an as-needed basis. G. NEW BUSINESS: Discussion only. This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to two (2) minutes. Please fill out a Request to Speak form located on the table next to the speaker s microphone and submit it to the Commission Secretary. There were no requests to speak. H. CORRESPONDENCE: There was no discussion by the Commission. Minutes, June 20, 2017, Page 9
I. CLOSED SESSION: There are no planned agenda items for a Closed Session for the current meeting. In the event of any urgent matter requiring immediate action which has come to the attention of the Airport Commission after the agenda was issued and which is an item appropriately addressed in Closed Session, the Airport Commission may discuss and vote whether to conduct a Closed Session under Brown Act (California Government Code Sections 54954.2(b)(2) and 54954.5) and Sunshine Ordinance (San Francisco Administrative Code Section 67.11). If the Airport Commission enters Closed Session under such circumstances, the Airport Commission will discuss and vote whether to disclose action taken or discussions held in Closed Session under the Brown Act (California Government Code Section 54957.1) and Sunshine Ordinance (San Francisco Administrative Code Section 67.12). J. ADJOURNMENT: There being no further calendared business before the Commission the meeting adjourned at 9:15 AM. (Original signed by: Jean Caramatti) Jean Caramatti Commission Secretary Minutes, June 20, 2017, Page 10