GARVILLE NETBALL CLUB INC CONSTITUTION OFFICIAL CONSTITUTION OF THE GARVILLE NETBALL CLUB INCORPORATED 03/12/2012 Supersedes all previous copies 1
Contents 1. NAME 3 2. COLOURS 3 3. OBJECTS 3 4. AFFILIATION 3 5. MEMBERSHIP 3 6. LIFE MEMBERSHIP 3 7. HONORARY LIFE MEMBER 3 8. CLUB MANAGEMENT 4 9. ELECTION OF CLUB MANAGEMENT 4 10. DUTIES OF THE COMMITTEE 4 11. POWER TO SUMMON ADDITIONAL COMMITTEE MEETINGS 5 12. DELEGATES 5 13. SELECTORS 5 14. APPOINTMENT OF COACHES 5 15. ANNUAL GENERAL MEETINGS 5 16. ORDER OF BUSINESS 5 17. SPECIAL GENERAL MEETINGS 5 18. CHAIRPERSON OF MEETINGS 6 19. AUDITOR 6 20. QUORUMS 6 21. VOTING 6 22. SUBSCRIPTIONS 6 23. UNFINANCIAL MEMBERS 6 24. EXPULSION AND REPRIMANDS 6 25. CLUB RULES AND REGULATIONS 6 26. CHANGE OF ADDRESS 7 27. PAYMENT OF ACCOUNTS 7 28. RECORDS 7 29. DISSOLUTION OF THE CLUB 7 30. ALTERATION OF CONSTITUTION 7 31. INTERPRETATION 7 32. COPIES OF CONSTITUTION 7 03/12/2012 Supersedes all previous copies 2
1. NAME: 1.1. The name of the Club shall be the Garville Netball Club Incorporated, hereinafter, referred to as the Club. 1.2. A major sponsors name may be included from time to time. 2. COLOURS: 2.1. The colours of the Club shall include Red and Grey, which are to be the predominant colours. 3. OBJECTS: 3.1. The objects and purposes of the Club shall be: 3.1.1. To encourage and develop the playing of the Sport of Netball. 3.1.2. To promote good fellowship, enjoyment, co-operation, teamwork and fair play amongst the members of the Club. 3.1.3. To provide coaching, training, skills development and general facilities to assist in the fulfilment of the above objectives. 3.1.4. To fulfil the club s commitments to Netball SA as a Premier League Club. To provide pathways for players, coaches and umpires to achieve the highest level of competition that they can. 3.1.5. To provide professional management of the Club 4. AFFILIATION: 4.1. The Club shall be an affiliated member in the divisions of the South Australian Netball Association Incorporated. 5. MEMBERSHIP: 5.1. Members shall be persons who have agreed to the above objects, paid the prescribed membership fee if any, and who 5.1.1. are the parent or legal guardian of an Associate Member; or 5.1.2. are 17 years of age or older and play, coach, umpire or manage a team on behalf of the Club: or 5.1.3. have applied in writing for membership and who are accepted as members by a majority vote of the Board or of a General Meeting. 5.1.4. are the Board, being those persons elected by Members at the Annual General Meeting. 5.2. Associate Members shall be persons under 17 years of age who have agreed to accept the above objects, paid the prescribed membership fee if any and who currently play, coach, umpire or manage a team on behalf of the Club. Associate Members shall be ineligible to vote. 5.2.1. Each Associate Member has only one vote 5.3. 5.3 Organisation Members shall be organisations, which have applied in writing for membership, expressed support for the above objects and paid the prescribed membership fee if any, and which are accepted as members by a majority vote of the Committee or of a General Meeting. 5.3.1. An organisation member may appoint from its members a representative who may speak and vote on its behalf. 5.4. You membership is valid for 12 months from the date the prescribed fees are due. 6. LIFE MEMBERSHIP: 6.1. Nominations for Life Membership must be endorsed by the Board and must be carried by a majority vote at the Annual General Meeting. Maximum Life Members per Year = two (2). 6.2. Qualification for Life Membership is as follows: 6.2.1. Playing 150 State League or Premier League matches with the Club. 6.2.2. Playing ten (10) years of Senior Netball or fifteen (15) years playing with the Club. 6.2.3. Rendering meritorious service to the Club 7. HONORARY LIFE MEMBER: 7.1. The Club may, upon recommendation of the Committee at any Annual General Meeting, elect any person Honorary Life Member of the Club for service rendered and such membership shall entitle them to all the privileges of the Club without payment of any Subscription fee. 03/12/2012 Supersedes all previous copies 3
8. CLUB MANAGEMENT: 8.1. The General Management Structure shall consist of the following: President, Vice President, Secretary, Treasurer, Premier League Head Coach/Premier League Representative and up to 4 elected persons and shall be called the Board of Management 8.2. The Executive Committee shall consist of the following: President, Vice President, Secretary, Treasurer and one other elected Committee Member. They meet for the purpose of expediting any decisions with the prior authority of the Committee. All outcomes shall be ratified by the Committee. 8.3. The Board of Management will be responsible for all decisions made and all decisions will be in the best interests of the Garville Netball Club. 8.4. The Board of Management shall form sub-committees to be headed up by a Board Member. Duties and functions of the club will be delegated to each Board Member to oversee. Recommendations to the Board by the sub-committee will be made via the designate Board Member, as per the Garville Netball Club Business Plan. 8.5. The Vice President to assume the role of Proxy President when absence of President. 8.6. Any member of the Board absenting oneself from three (3) consecutive meetings without reasonable excuse shall be deemed to have vacated their office. 9. ELECTION OF CLUB MANAGEMENT: 9.1. All Board members (President, Vice President, Secretary, Treasurer and up to 4 general members) are to be elected at the Annual General Meeting. The Premier league Head Coach will automatically be appointed to the Board of Management immediately after their appointment. 9.2. No more than one (1) person to be elected from any one (1) family member to cover the above positions. 9.3. The term of office for each position of the Board shall be for two years except for the initial year after the adoption of this Constitution, when the positions of Vice President, Treasurer and the first two (2) elected General Members be held for a period of one year only. Thereafter, elections for these positions will be on a biannual basis alternating with elections for the positions of President, Secretary, and the other two (2) elected General Members in the initial year and in any subsequent year where a vacancy necessitates the election of more Board members for that year than is prescribed above, the term of office of the elected Board shall be based on the number of votes received - majority of votes - two year term. 9.4. The Board shall have the power to form sub-committees and delegate any duties to these subcommittees it deems necessary for the efficient organisation of Club affairs. Each sub-committee shall have a Board Member as its chair. 9.5. All casual vacancies as they occur may be filled by the vote of the Board for the term until the next Annual General Meeting when the position shall be declared vacant and elections held as prescribed above. 9.6. Any member of the Board whose term of office has expired shall be eligible for re-election. 9.7. Nominations for positions on the Board shall be in writing and in the hands of the Secretary fourteen (14) days prior to the Annual General Meeting. 9.8. The only nominations that will be accepted from the floor at an Annual General Meeting will be for positions for which no written nomination has been received. 10. DUTIES OF THE BOARD: 10.1. The Board may do on behalf of the Club, all such duties as are by these rules, expressly required to be done. 10.2. The Board shall control and manage the affairs, disputes and property of the Club. 10.3. The Board shall meet at least once a month during the Winter Netball Season and when required by the President, but in any event not less than once every two (2) calendar months outside of the Winter Netball Season. 10.4. Minutes of all resolutions and proceedings shall be kept as a hard copy. 10.5. The Board shall be empowered to raise loans from recognised lending authorities, provided that at least six (6) of the Board which must include three (3) Executive Committee Members are satisfied that such a loan is necessary and in the best interests of the Club. 10.6. The Board has the power to raise money and create funds for any purpose of the Club, by subscription or otherwise, and to use funds for carrying out the said objects of the Club. 03/12/2012 Supersedes all previous copies 4
10.7. The Board may acquire any property real or personal as necessary for the benefit of the Club. 11. POWER TO SUMMON ADDITIONAL BOARD MEETINGS: 11.1. The President and any two (2) members of the Board may summon additional meetings of the Board. At least forty-eight (48) hours notice of such a meeting must be given. 12. DELEGATES: 12.1. As required by Netball SA, the President shall be the club delegate for Netball SA and attend all President Advisory Meetings on behalf of the Club. In the absence of the President, the Vice President or an alternative Board Member will attend giving prior notice to Netball SA. 13. SELECTORS: 13.1. Selectors will be recommended to the Board by the Premier League Head Coach and coach s subcommittee prior to the commencement of trials. 14. APPOINTMENT OF COACHES: 14.1. All Premier League and pathway coaching positions will be advertised when they become vacant. Applications for coaches are to be submitted to the Secretary in writing by the date determined by the Board. 14.2. The Premier League Head Coach shall be appointed by the Board and shall be responsible for the overall coaching and playing policies of the Club and shall be accountable directly to the Board for their actions. 14.3. Team coaches will be recommended to the Board by the Head Coach and the Coaches subcommittee. 14.4. Any vacancies in the position of Coaches during the appointed term shall be filled by the Head Coach and Coaches Committee in the most expeditious manner with Board of Management approval. 15. ANNUAL GENERAL MEETINGS: 15.1. The Annual General Meeting of the Club shall be held prior to the scheduled commencement of the Winter Netball Season. 15.2. At least twenty-one (21) days notice of the Annual General Meeting shall be given to members by circular. Accidental omission to give notice to a member shall not invalidate the meeting. 15.3. The notice must state the time, date and place of the meeting. 16. ORDER OF BUSINESS: 16.1. The following shall be the order of business at all Annual General Meetings: i) Apologies ii) Confirmation that previous Annual General Meeting Minutes. iii) Annual Reports (1) President (2) Treasurer (3) Auditor (4) Club Coach (5) Designated Board Members iv) Election of Officers (1) Board (2) Patron(s) (3) Life Members v) General Business 17. SPECIAL GENERAL MEETINGS: 17.1. Special General Meetings shall be held whenever the Committee directs, or upon written requisition received by the Secretary from at least ten (10) financial Club members. 17.2. Such Meetings shall be called within twenty-one (21) days after written notice has been received by the Secretary. At least seven (7) days notice of any such meeting shall be given to members by circular. 03/12/2012 Supersedes all previous copies 5
17.3. The object for calling such meetings shall be clearly stated in the requisition and notice calling the same and no other business shall be transacted at such meetings. 18. CHAIRPERSON OF MEETINGS: 18.1. The President of the Club shall preside over the Committee and all Special General Meetings of the Club but in the event of his/her absence, and the absence of the Vice President, the members shall elect a Chairman from amongst their numbers. 19. AUDITOR: 19.1. Auditors (who are not members of the Committee) shall be appointed at the Annual General Meeting or at the discretion of the Committee. 20. QUORUMS: 20.1. Twenty (20) financial members personally present shall form a quorum for all Special or Annual General Meetings of the Club. 20.2. At any meeting of the Committee a quorum of six (6) is necessary and must include two (2) Executive Committee members. 20.3. In absence of a quorum the Secretary shall make a note to that effect in the Minute Book. 21. VOTING: 21.1. To have voting rights at the Annual General Meeting or any Special General Meeting all members must be financial prior to the date of the Annual General Meeting or Special General Meeting or be a Life Member. 21.2. Each financial member personally present at any meeting shall have one vote and, in the event of an equality of voting on a matter, the Chairperson of the Meeting shall have a casting vote only. 21.3. All voting may be by show of hands but if any member present should require the voting to be by way of a secret ballot, thereupon such a vote shall be taken in this manner. Voting papers shall be destroyed after the results of the ballot have been announced. 22. SUBSCRIPTIONS: 22.1. The subscriptions shall be set by the Board as soon as possible prior to the commencement of each season. 22.2. Subscriptions shall be due on the date set by the Board provided that the aforesaid date is advised to all Members. 22.3. Differential subscriptions may be levied at the discretion of the Board. 23. UNFINANCIAL MEMBERS: 23.1. Any member failing to pay their subscription or fee within thirty (30) days of receiving written notice from the Treasurer requesting payment shall be deemed to be unfinancial. 23.2. The neglect of a member to pay their subscription or fee (as before stipulated) may, at the discretions of the Board, deprive them of all privileges of membership and the player may be ineligible to play for the Club or any other affiliated member of The South Australian Netball Association, but such member may, upon payment of their subscription or fee be reinstated by the Board. 24. EXPULSION AND REPRIMANDS: 24.1. The Board shall have the power to expel or reprimand any member whose character or conduct is found to be unsatisfactory. 24.2. Any member called to answer charges under this rule shall receive seven (7) days written notice to appear before the Board. 24.3. Should a vote be required on any action to be taken, this may be done by a majority vote of the Board. 25. CLUB RULES AND REGULATIONS: 25.1. The Club rules and regulations shall be binding on every member and no member shall be absolved from effect of same. 03/12/2012 Supersedes all previous copies 6
26. CHANGE OF ADDRESS: 26.1. Players and/or members must immediately notify the Secretary of any change of residence. 27. PAYMENT OF ACCOUNTS: 27.1. All accounts are to be ratified by two (2) Board Members and cheques or internet payments authorised/signed by two (2) signatories consisting of President, Vice President, Secretary or Treasurer, with an option to include another Board Member if required. 28. RECORDS: 28.1. The books of account, minute books and other records of the Club and of all Board or Sub - Committees thereof, the register of members, and all other books relating to the transactions, business, rules and management of the Club shall be written in the English language. 28.2. The said register of members/players of the Club shall be kept when practical on Club premises. 28.3. Correct accounts and books shall be kept showing the financial affairs of the Club and the particulars usually shown in the books of account of a like nature. 29. DISSOLUTION OF THE CLUB: 29.1. The Club may be dissolved or wound-up by a resolution passed at a Special General Meeting called for that purpose, provided that at least Twenty-one (21) days notice of the proposed resolution shall have been given to members. A two-thirds majority of the members present and entitled to vote shall be necessary to pass the resolution. 29.2. Upon the winding-up or dissolution of the Club the Board shall proceed to realise the property of the Club and, after the discharge of all liabilities, shall transfer any surplus funds and property to the the South Australian Netball Association Incorporated or the governing body at the time of dissolution. 30. ALTERATION OF CONSTITUTION: 30.1. No existing Rule shall be altered or repealed, or any new Rule adopted except at the Annual General Meeting or at a Special General Meeting of the Club. 30.2. Twenty-one (21) days written notice at least of any proposed alterations or amendment of Rules shall be given to the Secretary who shall forthwith communicate the same to the members. 31. INTERPRETATION: 31.1. Any doubt arising as to the application or meaning of any clause shall be decided by the Board whose decision will remain until altered by a vote of a General Meeting, whose decision shall then be final and conclusive. 31.2. If any case occurs which, in the opinion of the Board, is not provided for in this constitution, it shall be determined by the Board in such manner as deemed expedient. 32. COPIES OF CONSTITUTION: 32.1. The Secretary shall supply a copy of this constitution, without charge, upon reasonable request, to any new member or existing member. 03/12/2012 Supersedes all previous copies 7