RECORD OF PROCEEDINGS Board of Education Regular Meeting Tuesday, November 20, 2012 7:00 p.m. Oconomowoc High School Little Theatre ORDER OF BUSINESS Call to Order - President Wiemer called the regular board meeting to order at 7:00 p.m. Pledge of Allegiance - The Pledge of Allegiance was recited. Roll Call: Present: Arenas, Bickler, Griswold, Guckenberger, Schick, Thelen and Wiemer Others Present: Assistant Superintendent-Business Services Barry; Director of Student Services Dawes, Director of Curriculum and Instruction Leonard-Witte and Deputy Clerk Snyder (Superintendent Neudecker is on a medical leave at this time.) The meeting was properly noticed according to Wisconsin Statutes. The agenda was accepted as presented. Rules for the meeting were used according to policy. SCHOOL SHOWCASE Ixonia Elementary School Principal Deanna Burton introduced the Ixonia Elementary School showcase about the MeMoves activities in the elementary school environment. She introduced Ms. Rebecca Reichhart and students from Ixonia s second grade to demonstrate their MeMoves experiences. MeMoves helps students increase their attention, and helps to calm the body. Students participating in the showcase were presented with certificates and pins of appreciation. AWARDS AND GRANTS Presentation by Oconomowoc Public Education Foundation (OPEF) Board members of Oconomowoc Public Education Foundation (Maribeth Bush, Mike Judkins, DeeDee Follo, Jason DeVorak and Tamara Hauck) were present to provide the Board with updates on OPEF. On behalf of OPEF, Maribeth Bush presented OASD with a $50,000 check helping to celebrate successful fundraising during the five year Performing Arts Center Enhancement (PACE) campaign. A brief update was provided on the success of the Haunted High and Haunted Ball activities sponsored by OPEF. Thanks were given to the Board of Education, the Administrative Team, with special thanks to Assistant Superintendent Barry and Building and Grounds Manager Newman. A small endowment fund has also recently been initiated by OPEF. On behalf of the Board and Administration, Board President Don Wiemer thanked OPEF for this evening s check and for all their generous fundraising efforts. CORRESPONDENCE AND INFORMATION Assistant Superintendent Barry reported on the following: - The OHS Players Fall production of OKLAHOMA closed on Saturday, Nov. 17 th. - OASD is completing this year s WKCE testing. Testing dates this year were October 22- November 23.
Page 2 - OHS Freshman Parent s Night held last Tuesday, Nov. 13. - OPEF s Haunted High celebrates another successful year raising over $95,000 to support future teacher initiatives. - Veteran s Day ceremonies at Oconomowoc Schools provided a number of moving tributes to our veterans. - Newspaper Articles of Interest from Oct/November are included in the eboard electronic Board packet for Board information. - A list of upcoming district holiday concerts and activities is included in the eboard electronic Board packet. - Congratulations to Superintendent Neudecker for being awarded the American Association of School Administrators Distinguished Service Award. She will be recognized by AASA in February at the association s annual meeting. - Administration wishes everyone a Happy Thanksgiving. The buildings are closed beginning tomorrow (Wednesday, Nov. 21) and will re-open for school/regular business on Monday, November 26. - Board member Schick congratulated Eagle Scout Jacob Jordan on his project in providing an exercise station at Nature Hill. Member John Griswold was thanked for his contribution to this project of digging numerous postholes and saving numerous hours of time on the project. PUBLIC PARTICIPATION Mike Bickler moved, seconded by John Griswold, to open Public Participation. The motion passed Citizen Nancy West submitted a public comment card to the Board President requesting information on when, where, who is eligible to become a school board member. President Wiemer provided this information. Mike Bickler moved, seconded by John Griswold, to close Public Participation. The motion passed REPORTS APPROVAL OF MEETING MINUTES John Griswold moved, seconded by Sandy Schick, to approve the special Board of Education meeting minutes of October 11, 2012; the regular Board of Education meeting minutes of October 16, 2012 and the special Board of Education meeting minutes of October 30, 2012. The motion passed APPROVAL OF TREASURER S REPORT Treasurer Guckenberger provided an update from the Business Committee held on Monday, November 19, 2012. The committee met to review bank reconciliations, check registers, financial statements, purchase cards and other reports. No unusual findings were identified. Other issues discussed included: the OHS fuel tank project, Taher Food Service, OHS Library Project, Wide Area Network Project, etc. More detailed information is contained within the Committee s minutes.
Page 3 Sandy Schick moved, seconded by John Griswold, to approve the revenue and expense report for the period ending November 14, 2012, as recommended by the Business Committee. The motion passed unanimously APPROVAL OF PERSONNEL ACTIONS Mike Bickler moved, seconded by John Griswold, to approve the recommended certified staff full-time one-year only contract (Dumke) and part-time one year only contract (Sgarlata) and support staff new hires (Adrian, Gray, Groehler, Johnson, Lederer, Orgas, Papa, Roehrborn, Smojver) and resignation (Lederer). The motion passed REPORT ENERGY PROGRAM FOR THE 2011-2012 SCHOOL YEAR Building and Grounds Manager Matt Newman provided an overview of the energy program for 2011-2012 and introduced Nadine Wiencek, Operations Supervisors, and Greg Maroo, Nature Hill s Head Custodian who has also accepted an additional role as the district s Energy Monitor. The district continues to meet its Energy Program s goals, and is continuing to strive for additional savings and increased returns on investments. Ms. Wiencek provided both an overview of district energy initiatives as well as energy activities occurring at OHS for 2011-2012. OLD (UNFINISHED) BUSINESS There was no unfinished business. NEW BUSINESS RECEIPT OF 2011-2012 AUDITED FINANCIAL REPORT Judith Bruni, CPA and partner with Feld, Schumacher & Company, LLP, presented the June 30, 2012 audited financial statements and addressed questions from the Board. Following discussion, Mike Bickler moved, seconded by John Griswold, to acknowledge receipt of the 2012 audit report. The motion passed PRESENTATION OF WI SCHOOL REPORT CARDS Dr. Derick Kiger, Director of Research, Technology and Assessment, provided information on the new scoring system for WI school report cards. Under the new scoring system, school performance is judged according to student achievement in reading and mathematics, student growth in reading and mathematics, closing achievement gaps in reading and mathematics, and graduation/postsecondary readiness. He also addressed questions from the Board. PRESENTATION OF GOALS PART 2: INTERMEDIATE SCHOOLS AND OHS SITE GOALS Nature Hill and Silver Lake Intermediate Schools Principals Ellyn Helberg (Silver Lake) and Michael O Connor (Nature Hill) provided an update on goal summaries from last year and upcoming goals and implementation plans. Questions from the Board were addressed.
Page 4 Oconomowoc High School Joseph Moylan, OHS Principal, provided an update on OHS goals. Principal Moylan said that an update of the OHS Transformation Plan is scheduled to be presented to the Board at the January 15, 2012. At this point, the plan has been in effect for two and one half months, which is too early have gathered and analyzed data from a number of sources. Stephanie Leonard- Witte, Director of Curriculum & Instruction, shared information on a number of activities and courses that assisted teachers in preparing for the transformation plan. Dr. Derick Kiger, Director of Research, Technology and Assessment, discussed recent testing and commented that results have not been analyzed at this point. APPROVAL OF EARLY GRADUATION REQUESTS John Griswold moved, seconded by Mike Bickler, to approve early graduation for Nicholas Bergren, Cara J. Berlin, Joseph B. Buss, Mary A. Eagen, Nicholas Even, Jake Guggenmos, Brandi Henning, Maxwell D. Schmidt, Lisa Schuetz, Kaytlin Sweda, Keanna Welhouse- Pavlovich at semester contingent upon their successful completion of all first semester course work. The motion passed READING 1 BOARD POLICY SERIES 700 (SUPPORT SERVICES) The Board of Education and administration have begun the process of a review of all OASD Policies. President Wiemer asked for review and comment on each of the policies in the 700 series (Support Services). Elizabeth Thelen moved, seconded by Mike Bickler to table Policy 731.1. Use of Surveillance Cameras, and to bring back to the Board for a second reading/approval. The motion passed 720 Safety Program Mike Bickler moved, seconded by Elizabeth Thelen, to waive the second reading and approve Policy 720. The motion passed 721 Buildings and Grounds Inspections Mike Bickler moved, seconded by John Griswold, to waive the second reading and approve Policy 721. The motion passed 722 Accident Reports Mike Bickler moved, seconded by John Griswold, to waive the second reading and approve Policy 722. The motion passed 723.1 Fire Drills Mike Bickler moved, seconded by Elizabeth Thelen, to waive the second reading and approve Policy 723.1. The motion passed 723.2 Bomb Threats Mike Bickler moved, seconded by Elizabeth Thelen, to waive the second reading and approve Policy 723.2. The motion passed 723.3 Emergency School Closings Mike Bickler moved, seconded by John Griswold, to waive the second reading and approve 723.3. The motion passed 731 Security of Buildings and Grounds Mike Bickler moved, seconded by John Griswold, to waive the second reading and approve Policy 731. The motion passed 731.2 Vandalism Mike Bickler moved, seconded by Lisa Arenas, to table Policy 731.2 and bring back to the Board for a second reading/approval. The motion passed 732 Buildings and Grounds Maintenance Mike Bickler moved, seconded by Sandy Schick, to waive the second reading and approve Policy 732. The motion passed 733 Energy Management Conservation John Griswold moved, seconded by Dave Guckenberger, to waive the second reading and approve Policy 733. The motion passed 740 Material Resource Management Mike Bickler moved, seconded by Dave Guckenberger, to waive the second reading and approve Policy 740. The motion passed
Page 5 741 Maintenance and Control of Instructional Materials Dave Guckenberger moved, seconded by Sandy Schick to waive the second reading and approve Policy 741. The motion passed 760 Food Service Management John Griswold moved, seconded by Sandy Schick, to waive the second reading and approve Policy 760. The motion passed 761 Free and Reduced Price Meals Mike Bickler moved, seconded by John Griswold, to waive the second reading and approve Policy 761. The motion passed 771(.1) Use of Copyrighted Materials Dave Guckenberger moved, seconded by John Griswold, to waive the second reading and approve Policy 771.1. The motion passed 780 Insurance Management Sandy Schick moved, seconded by Dave Guckenberger, to table Policy 780 and bring back to the Board for a second reading. The motion passed Policy 770 Office Services Management- John Griswold moved, seconded by Mike Bickler, to delete Policy 770 Office Services Management. The motion passed FUTURE MEETINGS AND AGENDA ITEMS The next regularly scheduled meeting of the Board is 7:00 p.m. on Tuesday, December 18, 2012 in the Oconomowoc High School Little Theatre. Sandy Schick moved, seconded by Elizabeth Thelen, to add an agenda item to the December 18, 2012 Board agenda as follows: Update on Athletic Fields Forever. The motion passed ADJOURNMENT John Griswold moved, seconded by Mike Bickler, to adjourn. The motion passed The meeting adjourned at 9:30 p.m. Respectfully submitted, Mike Bickler, Board Clerk Don Wiemer, Board President