RAPIDES PARISH SCHOOL BOARD P.O. BOX 1230 Alexandria, Louisiana January 28, 2015 Dear Sir/Madam: I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, FEBRUARY 3, 2015 for the purpose of discussing, considering and taking action upon the following motions or such substitute motions as might be lawfully made concerning the following, to wit: 1. Call to order 2. Invocation, Pledge 3. Roll Call 4. Recognize: a. the Board s student guest from Pineville High School Mr. Steve Berry b. Lessie Moore Elementary School for the bulletin board display in the lobby of the School Board Office for the month of February 2015 Mr. Clyde Washington c. school from each category (small elementary schools, large elementary schools, K-12 schools, middle/junior high schools, high schools) with the highest teacher attendance rate for the quarter Dr. Arthur Joffrion d. Billy Albritton, Supervisor of Career and Technical Education Mr. Nason Authement e. Cheerleaders from Tioga Junior High and Pineville Junior High Mr. Wilton Barrios and Mr. Steve Berry 5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5) * 6. Motion to approve revising policies as recommended by Forethought Consulting, pending review by legal counsel as follows: - Dr. Arthur Joffrion Pages 1-5 a. BBBA (Duties of Board Members) b. GBRJ (Substitute Employees) * 7. Motion that the RPSB amend Policies GBK and GBN with changes and for the Administration to provide to the RPSB, upon completion, the process of randomly selecting the hearing officer (discussed at the October Personnel Committee; laid over from November Board meeting and sent to January meeting; deferred to the January Personnel Committee; sent to the February Board ) Mr. Steve Berry Pages 6-20 * 8. Motion to consider and take action with respect to adopting a Resolution providing for the issuance and Sale of General Obligation School Refunding Bonds, Series 2015 of Consolidated School District Number 62 of Rapides Parish, Louisiana and providing for other matters in connection therewith Ms. Liz Domite Pages 21-46
9. Motion to authorize the Superintendent and/or Board President to sign contract with Music Theatre International for the amount of $6,550 for Pineville High School Theatre performance of The Wedding Singer (Revised contract dates changed) Mr. Nason Authement Pages 47-48 Source of funding School Funds Amount $6,550.00 10. Motion to authorize the Superintendent and/or Board President to sign contract with Music Theatre International for the amount of $6,950 for Pineville High School Theatre performance of Mary Poppins Mr. Nason Authement Pages 49-50 Source of funding School Funds Amount $6,950.00 11. Motion to approve the contract agreement between OffShore Energy Center and the Rapides Parish School Board on behalf of C. C. Raymond Elementary, Ruby-Wise Elementary, Cherokee Elementary, H. R Lawrence Upper Elementary and Peabody Montessori Elementary and accept a donation in the amount of $1,500 per referenced schools from Harvey Gulf Marine and authorize the Board President and/or Superintendent to sign any necessary documentation, pending review by Board Counsel - Mr. Clyde Washington Pages 51-57 12. Motion to authorize the Superintendent to enter into a Maintenance and Support agreement with MorphoTrak, Inc. (yearly support system for our fingerprinting system reviewed by Board Attorney) (2013 - $3,741 and 2014 - $3,928) Mrs. Vicki Younger Pages 58-72 Source of funding General Fund Amount $4,124.00 13. Motion to award E-Rate Services purchases(s), contracts(s) and/or agreement(s) from RFP 15-30A: CAT 1 E-rate per tabulation sheet and to authorize the Board President to sign any and all documentation in connection with said contract(s) or agreement(s), pending any necessary review by Board Counsel Mrs. Rebekah Beck Source of funding General Fund 14. Motion to discuss and take action on funding source for E-Rate Category 2 expenses Mr. Keith Breazeale 15. Motion to approve out of state field trip request for Peabody Montessori Robotics and Young Astronauts Club to attend Pathfinder Space Camp at U. S. Space and Rocket Center in Huntsville, AL; approval for Superintendent to sign all contracts associated with the approximate cost of $11,200 to be paid through grants, fundraising and parents Mr. Jeff Powell Pages 73-80 Source of funding Grants-Walmart, Fundraisers (Parents pay themselves) Amount $11,200 (est.) (Bus-tuition+hotel) 16. Motion to authorize the secretary to advertise for bids for cafeteria equipment and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and a recommendation to be made to the Board - Mrs. Erma Davis Page 81 Source of funding National School Lunch Program Equipment Assistance Grant Amount $48,600.81 17. Motion for the RPSB Administration to present an update on the current district-wide curricula including Eureka Math and present at the June 2, 2015 Board Meeting Dr. Stephen Chapman
Consent agenda: (Item 5) A. Reports: 1. to receive an update on school construction projects Mr. Clyde Washington Pages 82-84 B. Action Minutes 1. to approve the minutes of the 12-2-14 and 12-9-14 meetings, and the 12-15-14 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk C. Action Education * 1. to approve the 2015-2016 School Calendar for Rapides Parish School District (Option #1 recommendation) Mrs. Kim Bennett Pages 85-90 * 2. to approve revising policies as recommended by Forethought Consulting, pending review by legal counsel Dr. Arthur Joffrion Pages 91-94 a. IFA (Instructional Materials) b. JCAA (Due Process) * 3. to approve new policy as recommended by Forethought Consulting, pending review by legal counsel Dr. Arthur Joffrion Page 95 a. JCEC (Demonstrations of Students) * 4. to provide an update on the collaboration between Rapides Parish School Board and CDI Head Start and to acknowledge CDI Head Start s Notice of Termination of Agreement effective January 31, 2015 Dr. Arthur Joffrion Pages 96-97 D. Action Finance * 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite * 2. to approve/adopt any budget changes/amendments Ms. Liz Domite Pages 98-106 * 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith Mrs. Bethanie Herrick Page 107 * 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) Ms. Liz Domite Page 108 * 5. to receive a quarterly report on Maintenance Funds Ms. Liz Domite Page 109
* 6. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2015-2016 school year with written mutual agreement of the vendor and authorize the secretary to sign any documentation connected therewith - Ms. Liz Domite a. Science Materials and Supplies - Fisher Scientific and Frey Scientific - (Original Bid No. 14-16 and Renewal Bid No. 15-16) Source of funding Maintenance Amount $40,000 (est.) b. Propane Purchases - Jim s South Butane Propane, Inc. (Original Bid No. 14-10 and Renewal Bid No. 15-10) Source of funding Maintenance Amount $55,000 (est.) c. Professional Drug Testing Services - Louisiana Occupational Health Services - (Original Bid No.07-08A and Renewal Bid No. 15-11) Source of funding Maintenance, General and Food and Nutrition Amount $60,000 (est.) d. Pest Management Services - Adams Pest Control - (Original Bid No. 13-17 and Renewal Bid No. 15-17) Source of funding Maintenance e. Dust Control Services D & L Textile (Original Bid No. 14-03 and Renewal Bid No. 15-03) Source of funding Maintenance Amount $32,000 (est.) Amount $52,000 (est.) * 7. to authorize the secretary to advertise for bids and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board - Ms. Liz Domite a. Purchase of Educational Materials and Supplies (Bid No. 15-28) Source of funding Maintenance b. Sanitary Maintenance (Bid No. 15-13) Source of funding Maintenance * 8. to ratify and confirm bid(s) received on Thursday, January 8, 2015 at 11:00 a.m.by the Central Office staff for Sale of Surplus Equipment (Bid No. 15-25) and award to the highest responsive and responsible bidder(s) contingent on high bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications Ms. Liz Domite Page 110 * 9. to approve an agreement between RPSB and Xerox Corp. for the rental of two (2) WorkCentre 5945 off Louisiana State Contract 409870 for Alexandria Senior High for a 36 month term and authorize the Board President to sign any documentation in connection therewith Ms. Liz Domite Page 111 Source of funding School Funds Amount $376.42 (monthly) * 10. to approve revising policies as recommended by Forethought Consulting and staff, pending review by legal counsel Ms. Liz Domite Pages 112-121 a. DE (Debt Limitation) b DFD (Tax and Bond Elections and Sales) c. DFL (Cash Management and Investments) d. DJE (Purchasing) * 11. to authorize the Superintendent to sign the contract with ZFX Flying Effects for the stage flying effects for Mary Poppins performance and a proscenium dance for Bert at Pineville High School, pending review by Board Attorney Mr. Nason Authement Pages 122-124 Source of funding School Funds Amount $8,750.00 * 12. to approve Interfund Loan from the General Fund to District 11 Technology Fund in the amount of $20,000 from January 15, 2015 until funds are sufficient to pay, February 1, 2015 - Ms. Liz Domite Page 125 Source of funding General Fund Amount $20,000.00
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3) * 1. to uphold the Rapides Parish School Board Review Committee s recommendation Mrs. Ruby Smith 2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith 3. to receive a report for students successfully completing the requirements for a performance contract Mrs. Ruby Smith F. Action Personnel * 1. receive reports as follows: - Mrs. Vicki Younger a. new hires, pending a satisfactory drug screening and background check b. new hires in lieu of substitute c. promotions d. leave requests, rescissions, waivers, etc. e. performance contract renewals f. resignations and retirements g. disclosure of new and renewed performance contracts * 2. to discuss any personnel complaints that may go before the full board for action Mrs. Vicki Younger * 3. to approve revising policy as recommended by Forethought Consulting, pending review by legal counsel as follows: - Mr. Roy Rachal Pages 126-128 a. EGAA (Workers Compensation) * Denotes that these items have been through committee IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 28 th day of January 2015 ATTEST: /s/nason Authement Secretary /s/w. K. Breazeale President S E A L
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