Approved: June 1, 2015 I. CALL TO ORDER RILEY COUNTY UNIFIED SCHOOL DISTRICT NO. 378 REGULAR BOARD OF EDUCATION MEETING HELD IN THE RILEY COUNTY HIGH SCHOOL LIBRARY MONDAY, MAY 18, 2015 President Jennifer Wilson called the USD 378 Board of Education s regular meeting to order on Monday, May 18, 2015, at 7:00 p.m. in the Riley County High School library following the Pledge of Allegiance. The following members were present: Shane Allen Randy Glenn David Higgins Kerry Thurlow Ross Wahl, arrived at 7:26 p.m. Jennifer Wilson The following members were absent: Tom Richard Others present: Nancy Meyer, Superintendent Jenae Suderman, Board Clerk Teresa Grant, Riley County Grade School principal Antoinette Root, Riley County High School principal See attached list for additional guests A. Agenda Kerry Thurlow moved the board approve the agenda as amended. Second by Randy Glenn. Motion passed with five yes votes cast. B. Approval of minutes Kerry Thurlow moved the board approve the minutes from the regular May 4, 2015 meeting. Second by Shane Allen. Motion passed with five yes votes cast.
C. Financial reports Shane Allen moved the board approve the following financial reports: Month end, food service, Melanie Tuttle accounting cash reconciliations, April bills, Visa bills, RCGS building report, RCHS building report. Second by Randy Glenn. Motion passed with five yes votes cast. II. PATRON COMMUNICATION A. Hearing of students None. B. Hearing of visitors None. C. Hearing of principals III. OLD BUSINESS 1. Teresa Grant gave an oral report on RCGS including: Broken track records, 8 th grade promotion, Fun Day, last day of school, site council, summer library services. 2. Antoinette Root gave an oral report on RCHS including: Graduation, regional softball, state golf qualifiers, district merchandise sold at Dillons, drama club. A. Summer project list Nancy Meyer stated the list is still being compiled by building assistant principals, and the list should be ready for discussion at the June 1 meeting. B. Long term facilities 1. Nancy Meyer presented proposals from the five architect firms who responded to her request. The board concluded to interview all five during a special meeting, scheduled to begin at 6 p.m. June 8, 2015, at the RCHS library. 2. Nancy Meyer also stated she had met with Col. Cole from Fort Riley, who had estimated the availability of the multi-section modular unit (annex) for September or October 2015. Ross Wahl arrived at 7:26 p.m.
C. Update on the multi-purpose wrestling/weights facility (metal building) Nancy Meyer stated that flooring had been poured last week, and discussions were continuing regarding fire alarms and wiring. D. Dance team 1. Nancy Meyer presented the board with a list of estimated pay for a dance team sponsor. 2. The board discussed participation numbers, fundraising, summer camps, etc. 3. Randy Glenn moved the board approve a dance team sponsor position. Second by David Higgins. Motion passed with six yes votes cast. E. Flynn property Nancy Meyer stated advertisements had been put in the local newspapers to part out or raze the property, but no offers have been made yet. IV. ADMINISTRATIVE REPORTS A. Superintendent V. NEW BUSINESS Nancy Meyer: - Thanked Transportation Director Frank Clark for overseeing transportation during the regional softball games - Inquired about board member participation during the annual end-of-year barbeque - Stated school districts are still waiting to hear about how legislation will affect school budgets - Stated that individual fund budgets might be cut slightly for SY 2015-16, but no staff will be cut at this time A. Fire suppression bids for 2015-16 1. Two bids were received by deadline and opened at the meeting: - 451 Protection: $2,299.25 - Professional Fire Alarm: $2,607.00 2. Ross Wahl moved the board accept the low bid of $2,299.25 from 451 Protection. Second by Randy Glenn. Motion passed with six yes votes cast.
B. Preventative maintenance contract Shane Allen moved the board approve the preventative maintenance contact from Thermal Comfort Air for SY 2015-16. This would be a bi-annual payment of $5,836.00. Second by Kerry Thurlow. Motion passed with six yes votes cast. C. Grade school freezer Ross Wahl moved the board accept the proposal from Thermal Comfort Air to change the compressor in the existing two-door reach-in freezer at RCGS for $1,305.00. Second by David Higgins. Motion passed with six yes votes cast. D. RCGS library weeding list VI. PERSONNEL Ross Wahl moved the board approve the RCGS weeding list, per Dawn Messerla s recommendation. Second by Kerry Thurlow. Motion passed with six yes votes cast. A. Executive session At 8:05 p.m., Kerry Thurlow moved the board enter executive session to discuss nonelected personnel with Nancy Meyer for 20 minutes, preceded by a 5 minute recess. Second by Shane Allen. Motion passed with six yes votes cast. Returned at 9:32 p.m. No action was taken. B. Position approvals 1. Ross Wahl moved the board approve Kaci Brenner as the RCHS assistant cheer sponsor. Second by Kerry Thurlow. Motion passed with six yes votes cast. 2. Ross Wahl moved the board approve Jennifer Wege as the RCHS/RCMS concession stand supervisor. Second by Randy Glenn. Motion passed with six yes votes cast. 3. Ross Wahl moved the board approve the RCHS coaching recommendations as presented by Athletic Director Harold Oliver. Second by Randy Glenn. Motion passed with six yes votes cast. 4. Randy Glenn moved the board approve Erin Lloyd as the 5-12 band director. Second by Kerry Thurlow. Motion passed with six yes votes cast.
C. Rehire lists 1. Randy Glenn moved the board approve the RCGS supplemental and classified rehire list as presented by Teresa Grant. Second by Ross Wahl. Motion passed with six yes votes cast. 2. Randy Glenn moved the board approve the RCHS supplemental and classified rehire list as presented by Antoinette Root. Second by Shane Allen. Motion passed with six yes votes cast. 3. Randy Glenn moved the board approve the district classified rehire list as presented by Nancy Meyer. Second by Shane Allen. Motion passed with six yes votes cast. D. Resignations 1. Randy Glenn moved the board approve the resignation of Food Service employee Dianna Powell. Second by Kerry Thurlow. Motion passed with six yes votes cast. 2. Kerry Thurlow moved the board approve the resignation of Bus Driver Ken Hanson. Second by Randy Glenn. Motion passed with six yes votes cast. 3. Randy Glenn moved the board approve the resignation of custodian Chris Morgan. Second by Ross Wahl. Motion passed with six yes votes cast. VII. BOARD CORRESPONDENCE Janeil Sullivan thanked the board for her $1,000 for classroom materials. VIII. FUTURE MEETINGS Jennifer Wilson stated the following: - The next IBB negotiations meeting will be at 6:00 p.m. Monday, June 1, 2015, in the RCHS Library - The next regular meeting will be at 7:00 p.m. Monday, June 1, 2015, in the RCHS Library - The end-of-year barbeque will be at 11 a.m. May 22 at RCHS cafeteria - Outgoing BOE member reception will be at 6 p.m. June 15 at the RCHS library IX. ADJOURNMENT At 8:38 p.m., Shane Allen moved the board adjourn the meeting. Second by Randy Glenn. Motion passed with six yes votes cast. Jennifer Wilson, President Jenae Suderman, Board Clerk
Guests at the USD 378 Riley County regular Board of Education meeting May 18, 2015* Randy O Boyle Frank Clark Jared Larson Clint Hibbs Chris Tawney Ralph Wahl Melissa Wahl * Some names were illegible and/or some individuals did not sign in