PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS

PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS COUNTY OF ADAMS) STATE OF ILLINOIS) The County Board of Adams County, Illinois met at the Courthouse, Quincy, Illinois, on Tuesday February 10, 2004 at 7:00 P.M., pursuant to recess. PRESENT: Mike McLaughlin, Chairman Georgia Volm, County Clerk Chairman McLaughlin called the meeting to order. The County Clerk called roll and the following members were present: Heidbreder, Johnson, Wand, Baum, Obert, Peter, Hibbert, Smith, Totsch, Bockhold, Niekamp, Scott, Richard Reis, Markword, Peters, Bennett, Cole, Randall Reis, Snider, Bellis, McLaughlin. Those absent were none. Total present: 21. Total absent: none. Chairman McLaughlin declared a quorum present. Officeholders, department heads, and/or their representatives also present were: Mr. Bier from the State s Attorneys Office, Ms. Reddington from the Treasurer s Office, Sheriff Fischer from the Sheriff s Office, Mr. Rowlands from 911, Mr. Foster from ESDA, Ms. Zimmerman from the Supervisor of Assessments Office, Mr. Felsman from the Highway Department, Mr. Hancox from Probation, Ms. Bluhm from the Health Department, and Mr. Grimes from Animal Control. - - - - - - - - - - Mr. Hancox gave the invocation followed by the pledge of allegiance to the Flag of the United States of America. - - - - - - - - - - A presentation was given by Ms. Susan Asher on the Adams County Citizen Corps, a nationwide volunteer program which began after the terrorist attacks on September 11, 2001. - - - - - - - - - - Mr. Bennett moved to approve the minutes of the January 13, 2004 meeting as printed and distributed. Mr. Obert seconded the motion. Motion to approve the January 13, 2004 minutes as printed and distributed adopted. - - - - - - - - - -

Page 2 TRANSPORTATION, BUILDING & TECHNOLOGY Committee Action & Report (Mr. Baum) Bills The committee met on January 14, 2004 and reviewed the bills for the Building & Grounds Department, Superintendent of Schools, Jail, and Information Technology. All of the bills were in order. The committee also met on February 9, 2004 and reviewed the bills for the Highway Department. All of the bills were in order. Courthouse Roof Replacement Approximately 9,300 square feet of the courthouse roof needs to be replaced. The work will involve replacing the second- and third-story portions of the roof of the original city building on the west side and the roof of the thirdstory portion of the original county building. The approximate cost is $80,000. The Transportation, Building & Technology Committee reviewed the situation and recommends that Poepping Stone Bach & Associates oversee the project. Highway Dept. Project Review The highway department gave the Transportation, Building & Technology committee reviews on upcoming projects, including the Locust Street project from 30 th to 36 th and the entrance to the Post Office. Bids for the post office should begin about the first of April. Snow Removal The highway department has used about 1,800 tons of salt this year. Last year the total amount of consumption was about 1,500 tons. County Highway Resolutions Eight resolutions were read by the County Clerk for approval. Resolution Authorizing the Advertising of Bids to Replace the Courthouse Roof (See Attachment A-1). Mr. Baum moved to approve the resolution as read. Mr. Bennett seconded the motion. 02-2004-01 Resolution reporting bids of the January 12, 2004 Road District Motor Fuel Tax gravel and bituminous patch materials (See Attachment B-1 thru B-2). Mr. Baum moved to approve the resolution as read. Mr. Smith seconded the motion. 02-2004-02 Resolution establishing a standard policy for the selection of firms for professional services. (See Attachment C-1). Mr. Bennett moved to approve the resolution as read.

Page 3 Mr. Baum seconded the motion. 02-2004-03 Resolution reporting bids of the January 29, 2004 letting for the construction of a bridge in Keene Road District. (See Attachment D-1). Mr. Obert moved to approve the resolution as read. Mr. Smith seconded the motion. 02-2004-04 Resolution granting the City of Quincy a water main installation permit along County Highway 5-45 th State Street (See Attachment E-1 thru E- 2). Mr. Cole moved to approve the resolution as read. Mr. Smith seconded the motion. Chairman McLaughlin asked Mr. Cole to withdraw his motion since he was an employee of the City of Quincy s water department. Mr. Obert moved to approve the resolution as read. Mr. Smith seconded the motion. 02-2004-05 Resolution authorizing the County Transportation, Building & Technology Committee to advertise for bids and sell two tandem axle dump trucks (See Attachment F-1). Mr. Baum moved to approve the resolution as read. Mr. Smith seconded the motion. Resolution submitted by Darren Shupe for approval of a PLAT titled White Oak Creek Subdivision for the subdivision of a part of property in Northeast Ursa Township (See Attachment G-1). Mr. Baum moved to approve the resolution as read. Mr. Bennett seconded the motion. Resolution for Adams County to have a standard policy in effect for the selection of firms for Professional Services (See Attachment H-1).

Page 4 Mr. Baum moved to approve the resolution as read. Mr. Obert seconded the motion. Grand Jury Jail Tour The grand jury, as part of its annual tour, walked through the Adams County jail and filed their report. The report was complementary in regards to the staff of the jail facilities, but not in respect to the jail facility itself. The report will be on file at the County Clerk s office. LEGISLATIVE & JUDICIAL Committee Action & Report (Mr. Bockhold) Bills The committee met on Tuesday, January 20, 2004 and reviewed the bills from the Circuit Clerk, Juvenile Detention Center, Probation Department, Public Defenders Office, State s Attorneys Office, and the Supervisor of Assessments. All of the bills were in order. Liquor Licenses Mr. Bockhold moved to approve a new liquor license for a facility operating under the name of the Green Parrot in Payson, IL. Mr. Nick Peters seconded the motion. Roll call taken on the approval of a new liquor license for a facility operating under the name of the Green Parrot in Payson, IL: Those voting to approve were Heidbreder, Johnson, Wand, Obert, Peter, Hibbert, Totsch, Bockhold, Niekamp, Scott, Richard Reis, Markword, Peters, Bennett, Cole, Randall Reis, Snider, Bellis, and McLaughlin. Total 19. Those voting no were Baum and Smith. Total two. Those absent were none. Total none. Motion for approval of a new liquor license for a facility operating under the name of the Green Parrot in Payson, IL adopted. Checks with Insufficient Funds State s Attorney Bier is working on a program that would involve a private vendor handling any checks returned due to insufficient funds. The work is in the preliminary stage and a detailed report will be made to the County Board at a later date. The next Legislative & Judicial Committee meeting will be on Tuesday, February 17, 2004 at 7:00 P.M. in the County Board Room.

Page 5 PUBLIC HEALTH & SAFETY FINANCE Committee Action & Report (Mr. Mark Peter) Bills & Office Reports The committee met on Tuesday, January 20, 2004 in the law library. The committee reviewed the bills for the Animal Warden, the Coroner, and the Sheriff s Department. All of the bills were in order. City Animal Control Committee Mr. Grimes reported to the Public Health & Safety Committee that an agreement had been worked out with the city s animal control committee regarding the sharing of registration information for animals. The County will provide their data to the City of Quincy at no additional expense to the County. The County s Treasurer will be entering the data. For the record, the County s data is, and has been up-to-date and accurate. An earlier report from the city s animal control committee indicated that the County was behind on the recording of their information. Safety Committee The safety committee will be meeting on Thursday, February 19, 2004 at 4:00 P.M. in the courthouse. A report will be given at the next county board meeting. The Public Health & Safety Committee s next meeting will be on Tuesday, February 17, 2004 at 7:00 P.M. in the law library. There will also be a joint meeting with the Board of Health, the Finance Committee, and the Public Health & Safety Committee at 6:00 P.M. on Tuesday, February 17, 2004 at the Health Department. Committee Action & Report (Mr. Heidbreder) Bills The Finance Committee met on Monday, January 26, 2004 and again on Monday, February 9, 2004. All bills, as presented, were approved. Budget Amendment/Health Department Mr. Heidbreder moved to approve a budget amendment for the Adams County Health Department to increase line item number 042-076-5155, Salary Health Promotion, to $213,000 (an increase of $30,000) and to increase line item number 042-076-5625, Expenses Health Promotion, to $357,000 (an increase of $87,000). Both increases in expense our due to the receipt of new grants (See Attachment I-1). Mr. Johnson seconded the motion. Roll call taken on the motion to approve a budget amendment for the Adams County Health Department to increase line item number 042-076-5155, Salary Health Promotion, to $213,000 (an increase of $30,000) and to increase line item number 042-076-5625, Expenses Health Promotion, to $357,000 (an increase of $87,000). Those voting to approve were Heidbreder, Johnson, Wand, Baum, Obert, Peter, Hibbert, Smith, Totsch, Bockhold, Niekamp, Scott, Richard Reis, Markword, Peters, Bennett, Cole, Randall Reis, Snider, Bellis, and McLaughlin. Total 21. Those voting no were none. Total none. Those absent were none. Total none.

Page 6 Motion to approve a budget amendment for the Adams County Health Department to increase line item number 042-076-5155, Salary Health Promotion, to $213,000 (an increase of $30,000) and to increase line item number 042-076-5625, Expenses Health Promotion, to $357,000 (an increase of $87,000) adopted. Budget Reconciliation/Health Department Mr. Heidbreder moved to approve four transfers of appropriations due to an FY 2003 Budget Reconciliation. The first is for the Health Department for $4,191.96 from line item number 042-076-5713, Contingency, to line item number 042-076-5120, Salary Health Protection. The second is for the Health Department for $20,460.90 from line item number 042-076-5129, Salary Dental, to line item number 042-076-5615, Program Expenses-Dental. The third is for the Tuberculosis Department for $1,455.88 from line item number 044-078-5456, Hospital Care, to line item number 044-078-5115, Salary-Staff Nurse. The fourth is for the Tuberculosis Department for $862.13 from line item number 044-078-5456, Hospital Care, to line item number 044-078-5120, Salary-Clerical Support (See Attachment J-1). Mr. Johnson seconded the motion. Roll call taken on the motion to approve four transfers of appropriations due to an FY 2003 Budget Reconciliation. The first is for the Health Department for $4,191.96 from line item number 042-076-5713, Contingency, to line item number 042-076-5120, Salary Health Protection. The second is for the Health Department for $20,460.90 from line item number 042-076-5129, Salary Dental, to line item number 042-076-5615, Program Expenses-Dental. The third is for the Tuberculosis Department for $1,455.88 from line item number 044-078-5456, Hospital Care, to line item number 044-078-5115, Salary- Staff Nurse. The fourth is for the Tuberculosis Department for $862.13 from line item number 044-078-5456, Hospital Care, to line item number 044-078-5120, Salary-Clerical Support. Those voting to approve were Heidbreder, Johnson, Wand, Baum, Obert, Peter, Hibbert, Smith, Totsch, Bockhold, Niekamp, Scott, Richard Reis, Markword, Peters, Bennett, Cole, Randall Reis, Snider, Bellis, and McLaughlin. Total 21. Those voting no were none. Total none. Those absent were none. Total none. Motion to approve four transfers of appropriations due to an FY 2003 Budget Reconciliation. The first is for the Health Department for $4,191.96 from line item number 042-076-5713, Contingency, to line item number 042-076-5120, Salary Health Protection. The second is for the Health Department for $20,460.90 from line item number 042-076-5129, Salary Dental, to line item number 042-076-5615, Program Expenses-Dental. The third is for the Tuberculosis Department for $1,455.88 from line item number 044-078-5456, Hospital Care, to line item number 044-078-5115, Salary- Staff Nurse. The fourth is for the Tuberculosis Department for $862.13 from line item number 044-078-5456, Hospital Care, to line item number 044-078-5120, Salary-Clerical Support adopted. Duplicate Bank Statements Mr. Heidbreder moved to approve a letter to all Financial Institutions in Adams County regarding authorization levels for the opening of new accounts as substituted at the recommendation of the Adams County Treasurer with the following letter:

Page 7 In the past, numerous Adams County offices have opened bank accounts using the Adams County s FEIN number. Our auditor points out that many of these accounts were opened without proper authorization. To remedy several problems associated with this situation, such as identifying interest income on 1099 statements, collateralization, and access for auditing purposes, our auditor has suggested that the Adams County Treasurer have access to all accounts using the FEIN number XX-XXXXXXX. Realizing that sending duplicate statements may be cumbersome and costly, we are requesting that the Treasurer have access to the accounts either by alternate signatory authority or viewing access. As we work on getting this accomplished at our end with the existing accounts, we are asking your cooperation in the future: NO NEW ACCOUNTS may be opened or closed without the authorization of the treasurer and the proper corporate resolution. Mr. Johnson seconded the motion. Motion to approve a letter to all Financial Institutions in Adams County regarding authorization levels for the opening of new accounts as substituted at the recommendation of the Adams County Treasurer with the above letter adopted. Fitness Equipment/Ambulance Department Mr. Heidbreder reported that the fitness equipment located at Blessing Hospital and used by the County s ambulance employees was no longer available to the ambulance employees. The safety committee and the finance committee have been working toward a common goal of preventing lower back injuries. Mr. Heidbreder made a motion to give Mr. Tom Carpenter the authority to spend up to $1,800 for the purchase of three fitness machines that would be placed at the ambulance department s three locations in the county, with the funds taken from the county s contingency line item. Mr. Johnson seconded the motion. Discussion Concerns were voiced as to the appropriateness of the machines in the county locations. Since the employees are on a rotational basis all ambulance employees would rotate to these three locations. Also discussed was the amount of time the employees would utilize the machines, unless mandated. It would be up to each employee to utilize the new equipment. Finally, the concern was voiced that this practice would set a precedent for all county employees, thus requiring the county to purchase fitness equipment for all offices. Although this is a possibility, ambulance employees use their lower backs each day to lift their patients. The fitness machines have been suggested in order to reduce injuries and thus save the county from excessive worker s compensation expenses. Chairman McLaughlin entertained a motion to table the authorization to purchase the fitness machines for one month until the Public Health & Safety Committee can review and report on the proposal.

Page 8 Mr. Scott moved to table the authorization to purchase the fitness machines for one month until the Public Health & Safety Committee can review and report on the proposal. Mr. Bockhold seconded the motion. Roll call taken on the motion to table the authorization to purchase the fitness machines for one month until the Public Health & Safety Committee can review and report on the proposal. Those voting to approve were Johnson, Wand, Baum, Obert, Peter, Hibbert, Smith, Bockhold, Niekamp, Scott, Richard Reis, Markword, Bennett, Cole, Randall Reis, Snider, Bellis, and McLaughlin. Total 18. Those voting no were Heidbreder, Totsch, and Peters. Total three. Those absent were none. Total none. Motion to table the authorization to purchase the fitness machines for one month until the Public Health & Safety Committee can review and report on the proposal adopted. Medical Insurance The Finance Committee met with a representative from the County s health insurance provider. The following was reported to the committee: New Network Carriers Hannibal Clinic and Hannibal Regional Hospital are now providers in the county s health care network. PHCS The County now belongs to this nationwide network. For the county employees and those dependents covered under the health care insurance this network means healthcare will be provided at a discount no matter where they are located in the United States. Quincy Health Care Management (QCHM) QCHM will no longer provide utilization management for the County s health care. The charge has been $4.00 per person per month for their services. Three options were suggested to the Finance Committee (shown below): 1. MCM This provider would cost about $2.00 per person per month (See Attachment K-1). 2. PHCS This provider would cost about $2.10 per person per month (See Attachments L1 thru L-5). 3. Hines & Associates This provider would cost about $2.40 per person per month (See Attachment M-1). It was recommended to the Finance Committee that Hines & Associates be selected for the County s utilization management due to their competent management practices with respect to serious cases. Mr. Heidbreder made a motion to enter into a contractual agreement with Hines & Associates for the County s utilization management of health care. Mr. Snider seconded the motion. Motion to enter into a contractual agreement with Hines & Associates for the County s utilization management of health care adopted.

February 10, 2004 Page 9 Labor Labor negotiations will begin in April or May of 2004 for those bargaining units whose contracts are about to expire. Officeholders Salaries Chairman McLaughlin referred to the Finance Committee the review of salaries of those elected officials whose terms will begin on December 1, 2004. They include the Coroner, the Circuit Clerk, and the seven County Board members whose terms expire at the end of November, 2004. He requested that the Finance Committee in their review compare existing salaries and benefits with other counties and with members of the Quincy City Council. Reports/Supervisor of Assessments Mr. Markword stated that in reviewing the monthly reports of the Supervisor of Assessments he noticed that each month a request was made to furnish the reports on a quarterly basis instead of a monthly basis. Mr. Markward made a motion to replace the monthly reports of the Supervisor of Assessments with a quarterly report. Mr. Richard Reis seconded the motion. Discussion Mr. Heidbreder indicated that a resolution already existed requiring officeholders to provide monthly reports. It was also indicated that if one officeholder were permitted a quarterly report instead of a monthly report, other officeholders may also put in the request. Mr. Markword withdrew his motion. Mr. Richard Reis withdrew his second. Geographical Information System (GIS) Mr. Johnson gave the County Board an update on the GIS system. An $80,000 grant from the Illinois Department of Transportation (IDOT) has been obtained. The grant is a $20,000 matching grant. The grant will used to upgrade equipment and to fly over and obtain new aerial photographs of Adams County. UNFINISHED BUSINESS Loraine Fire Protection District Trustee/Miller The County Clerk read a petition of reappointment of Mr. William Miller as Trustee of the Loraine Fire Protection District which was layed over for 30 days. Mr. Smith moved to approve the reappointment of Mr. William Miller as Trustee of the Loraine Fire Protection District. Mr. Richard Reis seconded the motion. Motion to approve the reappointment of Mr. William Miller as Trustee of the Loraine Fire Protection District adopted. NEW BUSINESS Tri-Township Fire Protection District Trustee/McNett The County Clerk read a petition of reappointment of Mr. Mark McNett as Trustee of the Tri-Township Fire Protection District.

Page 10 Mr. Scott moved to approve the reappointment of Mr. Mark McNett as Trustee of the Tri- Township Fire Protection District after a 30 day layover. Mr. Bockhold seconded the motion. Motion to approve the reappointment of Mr. Mark McNett as Trustee of the Tri- Township Fire Protection District after a 30 day layover adopted. Monthly Reports The County Clerk had monthly reports for the January, 2004 paid bills, the Coroner s Office, Quincy/Adams County 9-1-1, the Supervisor of Assessments, the Board of Review, the Adams County Juvenile Center, the Office of Recorder, the Adams County Ambulance Department, and the Probation Department. Mr. Bennett made a motion to receive and file the monthly reports with the appropriate committee. Mr. Obert seconded the motion. Motion to receive and file the monthly reports with the appropriate committee adopted. CORRESPONDENCE Illinois Department of Transportation City of Quincy Department of Planning City of Quincy Office of the Mayor Letter from Insight Communications Thank you card from the Wand family Mr. Bockhold made a motion to receive and file the correspondence. Mr. Scott seconded the motion. Motion to receive and file the correspondence adopted. -- - - - - - - - - Chairman McLaughlin stated as a point of information that the Adams County EMT & Paramedic Association was holding a fundraiser on February 28, 2004 at 7:00 P.M. at the River s Edge Hall in Quincy, IL. Chairman McLaughlin moved that the meeting be recessed until Tuesday, March 9, 2004 at 7:00 P.M.