1 0 1 0 1 0 1 0 CITY OF CLIO Regular Commission Meeting Monday, February, 0 :00 p.m. 1. CALL TO ORDER/ROLL CALL The Clio City Commission meeting was called to order by Mayor Bare at :00 p.m. ROLL CALL: Commission Members Present: Staff Present: Commissioner Duane Mosher City Administrator, Eric Wiederhold Commissioner David Fejedelem City Clerk, Linda Kingston Commissioner D. J. Williams Police Chief, Rick Witham Commissioner Reuben Garcia City Attorney, Otis Stout Commissioner Robert Smith City Treasurer, Donald Dowell Mayor Bonnie Bare Rowe Engineer, Dean Oparka ABSENT: Mayor Pro Tem Doug Vance and DPS Superintendent, Arnold Brown. Public Comment 1) Lisa Yenglin, Field Road, Clio, MI 0 Ms. Lisa Yenglin complained that the DPS snow removal trucks hit her garbage can a second day. City Administrator, Eric Wiederhold asked DPS Superintendent, Arnold Brown if the DPS snow trucks accidently hit Yenglin s trash can and he replied that it was not hit by their truck. ) Jeff Masters, Masters Excavating, P.O. Box, Clio, MI 0 Mr. Jeff Masters complained that he has not been paid on an invoice #, due November 1, 0 for the amount of $,.0 sent to the city. City Administrator, Eric Wiederhold explained that the city only pays for authorized services and could not be responsible for other charges associated with a property owner.. Approval of Agenda Motion by Commissioner Mosher, second by Commissioner Smith to approve the agenda as presented. Approval of Minutes Motion by Commissioner Smith, second by Commissioner Mosher to approve the January, 0 regular Commission meeting minutes G:\CLIO_DOC\MEETINGS\Commission MTGS\MINUTES\REGULAR\FY0-\00.doc
1 0 1 0 1 0 1 0. Approval of Bills Motion by Commissioner Mosher, second by Commissioner Garcia to approve the bills in the amount of $0,.0. Unfinished Business A. Vacant property/building maintenance discussion City Administrator Eric Wiederhold opened discussion with a PowerPoint presentation on the proposed vacant property/building maintenance code in other municipalities. The Commissioners would like to review other municipal vacant property/building maintenance ordinances and compare differences. They will also review the application process, as well as required inspections to assess the condition of the vacant property. Water service and noticing will be addressed accordingly. The estimation of vacant residential properties in the city could be six to ten homes.. New Business A. nd quarter Investment Report Treasurer, Donald Dowell presented the nd quarter investment report to the Commission for their review and discussion. B. nd quarter Variance Report Treasurer, Donald Dowell presented the nd quarter variance report to the Commission for their review and discussion. C. Resolution -01, nd quarter budget amendments Motion by Commissioner Mosher, second by Commissioner Smith to approve Resolution - 01, nd quarter budget amendments D. Resolution -0, nd quarter revenue and expenditure guide for administrative staff Motion by Commissioner Mosher, second by Commissioner Garcia to approve Resolution - 0, nd quarter revenue and expenditure guide for administrative staff E. Amphitheater ABC1 advertising proposal for $000.00 Motion by Commissioner Mosher, second by Commissioner Smith to approve the Amphitheater ABC1 advertising proposal for $000.00 G:\CLIO_DOC\MEETINGS\Commission MTGS\MINUTES\REGULAR\FY0-\00.doc
1 0 1 F. Amphitheater 0 concert program/trifold/season pass bid not to exceed $.00 Motion by Commissioner Mosher, second by Mayor Bare to approve the Amphitheater 0 concert program/trifold/season pass bid from Craig Media Associates not to exceed $.00 G. Schedule of Fees amendment Motion by Commissioner Mosher, second by Commissioner Fejedelem to approve the Schedule of Fees amendment Administrative fee for code enforcement $0.00 Appeals to ZBA $0.00 Burn Permit Free Conditional Use Permit $0.00 Copies. per page Cut and Plug - (water $, sewer $) $0.00 Entertainment Permit $0.00 Fax. per page Fence Permit $0.00 Fingerprinting $.00 Garage Sale Permit Free Gun Permit Free Gun Permit administrative fee $.00 Impound Release $0.00 Maps - county and zoning $.00 Marriage $.00 NSF Fee $.00 Non Payment Fee for w/s bill $.00 Notary (1- signatures) $.00 Notary (- signatures) $.00 PBT Test $.00 G:\CLIO_DOC\MEETINGS\Commission MTGS\MINUTES\REGULAR\FY0-\00.doc
PBT Test Tube $.00 Parking Permit (residents in north parking lot) $.00 Pavilion Rental $0.00 Peddlers Permit Police Report $.00 Rezoning $0.00 Rogers Lodge Deposit $0.00 Rogers Lodge Rental $1.00 Sewer Tap In Fee $1,.00 Site Plan Review (business) $00.00 Site Plan Review (residential single dwelling) $0.00 Temporary Sign Fee $0.00 Variances $00.00 Water Tap In Fee $1,.00 Water Turn On Fee $0.00 Zoning application fee $0.00 $.00 application fee + $ monthly fee 1 1 0 1 H. First Advantage agreement renewal CDL Consortium drug testing Motion by Commissioner Mosher, second by Commissioner Smith to approve the First Advantage agreement renewal CDL Consortium drug testing price schedule I. Traffic Control Order -001 City Hall No Parking Fire Lane Motion by Commissioner Mosher, second by Mayor Bare to approve the Traffic Control Order -001 City Hall No Parking Fire Lane J. Police vehicle equipment purchase not to exceed $,0.00 Motion by Commissioner Mosher, second by Commissioner Smith to approve the Police vehicle equipment purchase not to exceed $,0.00 G:\CLIO_DOC\MEETINGS\Commission MTGS\MINUTES\REGULAR\FY0-\00.doc
1 0 1 0 1 0 1 0 K. Rogers Lodge improvements discussion The Commissioners discussed several options that need improvements on Rogers Lodge. New tables, siding, windows, and air conditioning would be a great start. L. Planning Commission annual report The Commissioners reviewed the Annual Planning Commission report. D.J. Williams left the meeting at : p.m. M. Butler Street service lead repair and costs City Administrator Eric Wiederhold discussed the issue with the corroding galvanized service lines connectors. Mayor Bare asked that this item be placed on the agenda for the next regular Commission meeting February, 0 to determine the approximate associated costs to the city and/or property owner. Additionally, decide whether there should be a shared financial responsibility for the upgrade.. Staff Reports City Administrator Wiederhold addressed the public comments regarding trash cans being hit on Field Road by the city s snowplow truck, and the comment regarding Wiederhold living at City Hall. Wiederhold will solicit bids for various Rogers Lodge repairs. Additionally, Wiederhold contacted the MDOT representative regarding the road work completed on M and the associated warranty language. MDOT representative Ponce Esparza will look into and get back to Eric after he reviews the language. City Attorney reported that last Friday s court date was good. Oakbrook Apartments was ordered to stripe and comply with the zoning ordinance design for their parking lot. Chief of Police reported that he will include the MCOLES (Michigan Council of Law Enforcement Standards) information and tracking network report in his packet. Treasurer Dowell reported that there has been an issue with the shut-off notices being mailed in a timely manner. Many residents did not receive and are upset, even though the city sent out and they are postmarked the th of January. City Engineer- Oparka reported that Lou Fleury has left ROWE Engineering and will not be present to address the SAW grant. Dean will give the SAW grant report at the next regular Commission meeting. DPS Superintendent- absent Clerk Kingston reported that she attended a county-wide accredited election training class in Mundy Township with Tracy and received materials to run a county mock election, which went well. Actual transmission for all municipalities reported within an eight-minute time frame using their new modems.. Commissioner comments/committee reports Commissioner Fejedelem- happy with the new fee schedule, he wants a healthy budget for the city. Commissioner Mosher attended both Genesee County Water and Waste and Metro Alliance. Water and Waste had discussed the issue of enforcing collection of their county tap in fee. They have a lot of outstanding debt. Metro Alliance is soliciting comments by requesting surveys on their website. They also discussed PASER training. Commissioner Smith none Commissioner Vance absent Commissioner Garcia none G:\CLIO_DOC\MEETINGS\Commission MTGS\MINUTES\REGULAR\FY0-\00.doc
1 Commissioner Williams absent Mayor Bare- really appreciated the attendance charts being created. It is nice to look at all the meetings at a glance and how they are attended/represented.. Excuse Absent Members Mayor Pro Tem Vance Motion by Commissioner Smith, second by Commissioner Mosher to excuse Mayor Pro Tem Vance from the February, 0 Commission meeting Voting Yes: Garcia, Smith, Mosher, Fejedelem, Bare Absent: Williams, Vance. Mayor Bare adjourned the meeting at : p.m. Bonnie Bare, Mayor Date Linda Kingston, City Clerk Date G:\CLIO_DOC\MEETINGS\Commission MTGS\MINUTES\REGULAR\FY0-\00.doc