TENDER FOR PRINTING & SUPPLY OF 2000 NOS. OF 150 YEARS BALMER LAWRIE HISTORY BOOK TENDER REF. NO. ADMIN / 150 YEARS TENDER NO. 001/2018-2019 TENDER DATE 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM UN-PRICED BID (PART - I) Page 1 of 12
C O N T E N T S PART SUBJECT PART - I (Un-priced) NOTICE INVITING TENDER GENERAL CONDITIONS OF CONTRACT SPECIAL CONDITIONS OF CONTRACT FORM OF TENDER (UN-PRICED) PART - II (Priced) PRICE SCHEDULE Page 2 of 12
NOTICE INVITING TENDER TENDER REF. ADMIN / 150 YEARS TENDER NO. 001/2018-2019, DATED 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM. BALMER LAWRIE & CO. LTD. invites sealed tenders from competent and experienced printers with sound technical and financial capabilities for printing and supply of 2000 Balmer Lawrie 150 years History Book. SCOPE OF WORK i. The Scope of work of this tender consists of printing and supply of 2000 copies Balmer Lawrie 150 years History Book with the variance of 10% to 15%. ii. The printer has to arrange for delivery of 150 years History Book to our Corporate Head office. iii. The materials should be packed in such a manner so that damages of the consignment can be avoided. iv. The printer has to get the challan signed by the BL Official / Courier Company to enable the company to make payment. COMPLETION PERIOD The first proof will have to be handed over within three working days from the date of the work order and receipt of artwork. The total quantity of books will have to be dispatched to Balmer Lawrie s Corporate Office, situated at 21, Netaji Subhas Road, Kolkata 700 001 within 15 (Ten) days from the date of approval of the first proof. TENDER DOCUMENTS Tender Documents comprise of two parts viz. Part-I (Un-priced) and Part-II (Price). The Un-priced Part consists of Notice Inviting Tender, General Conditions of Contract, Special Condition of Contract and Form of Tender (Unpriced). The Priced Part consists of Price Schedule and Form of Tender (Priced). PRE-QUALIFICATION CRITERIA a) The bidder must have a minimum average Annual Turnover of not less than Rs. 5 cores during the last 3 (three) financial years. All bidders shall submit copies of audited statement of Accounts / CA Certificate for the last 3 (three) financial years (2015-16, 2016-17, 2017-18) along with the tender documents without which the offer will not be considered. b) The bidder must submit copy of acknowledgement of Income Tax return for the last 3 (three) financial years (2015-16, 2016-17, 2017-18) without which the offer will not be considered. c) All bidders shall submit along with their tender, copies of PAN Card, GST Certificate, Services Tax Registration. d) The bidder shall submit sample cover designs with paper sample as per the mentioned specifications. e) The bidder should have at least 2 nos. of 4 colour offset printing machines. f) The bidder should have ISO certification. g) The bidder should have minimum 5 years of experience in the printing business. h) The bidder should have a facility for printing, cutting & binding in and around Kolkata. Selection Procedure:- i) Evaluation will be done as per the submitted documents in respect of (a) to (d) of the minimum eligibility criteria. ii) Sample designs of qualified bidders in the first stage will be selected for final evaluation. iii) The commercial bid will be opened in case of only those vendors whose sample designs have been selected from second stage. The tenderer should have successfully executed similar work of value as below during the last 3 (Three) financial years. - 1 works costing not less than Rs.10 Lakh OR - 2 works costing not less than Rs.20 Lakh OR - 3 works costing not less than Rs.30 Lakh Completion Certificates / copy of Order issued by Tenderer s Clients should be enclosed as supportive document. Page 3 of 12
NOTICE INVITING TENDER TENDER REF. ADMIN / 150 YEARS TENDER NO. 001/2018-2019, DATED 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM. TENDER SUBMISSION DUE ON 20/04/2018 BY 3:00 PM. Tender to be submitted in two separate sealed covers, one cover containing Part-I (Un-priced Bid) and the other cover containing Part - II (Priced Bid) duly super scribed UN-PRICED / PRICED BID, Tender Number and Name of the Work. 'UN-PRICED' Bid should be kept free of any price figures, while 'PRICED' Bid should be filled in with the price figures only. Detailed offer complete in all respects should be addressed to Head (Administration & CSR), Balmer Lawrie & Co. Ltd., 21 Netaji Subhas Road, Kolkata 700001 and dropped in the sealed tender box to be available at Administration Department, Ground Floor, 21 Netaji Subhas Road, Kolkata 700001 by.. March, 2018 at 3:00 pm. EARNEST MONEY DEPOSIT (EMD) A sum of Rs.10000.00 (INR Ten thousand only) should be accompanied with Part - I (Un-priced Bid) in the form of Pay Order / Bank Draft in favour of BALMER LAWRIE & CO. LTD. payable at KOLKATA. Bids / Offer not accompanied with the requisite EMD or bids accompanied with inadequate value, shall not be entertained. In case of award of work, the EMD shall be converted into Security Deposit and shall be released within three months of successful completion of contractual job. EMD of unsuccessful applicants will be returned after finalization of the contract. VALIDITY OF OFFER Tenderers shall keep their offer valid for a period of 60 Days from the date of opening of Technical (Un-priced) bid. NON-CONFORMANCE Tenders not conforming to the above-mentioned requirements are liable to be rejected. RIGHT OF ACCEPTANCE / REJECTION Mere issue of tender document and submission of bids does not necessarily qualify for consideration of bids. M/s Balmer Lawrie & Co. Ltd. reserves the right to accept or reject any or the lowest tenderer either in part or in full without assigning any reason whatsoever. Note;- [1] Bids of any tender may be rejected if a conflict of interest between the bidder and the company is detected at any stage. [2] Balmer Lawrie reserves the right to cancel the tender / offers without assigning any reason whatsoever. [3] Company reserves the right to increase the requirement of the number of History Books or number may be reduced during the period of the contract. For Balmer Lawrie & Co. Ltd. (Dilip Kumar Das) Head (Administration & CSR) Page 4 of 12
NOTICE INVITING TENDER TENDER REF. ADMIN / 150 YEARS TENDER NO. 001/2018-2019, DATED 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM. GENERAL CONDITIONS OF CONTRACT FOR PRINTING & SUPPLY OF 2000 NOS. 150 YEARS BALMER LAWRIE HISTORY BOOK. 1.0 This is only a Price Enquiry and not an order. 2.0 Two Bid System Bidders are required to submit offer in two parts namely Un-priced & Priced. Each part shall be submitted in separate envelope marked Un-priced / Priced as applicable. Both of above envelopes (after duly sealed) are to be kept in a large common envelope and the same is to be submitted by the due date. Tender documents (duly signed by bidder) to be submitted along with the tender will be as follows: Sr.No. Document No of copies to be submitted Un-priced Bid Priced Bid 2.1 Tender Document 1 Nil 2.2 Price details Nil 1 3.0 Validity 3.1 Quoted prices shall be valid for a period of 60 days from the date of opening of Technical Bid. 3.2 Detailed literature along with pamphlets and performance certificates as applicable shall be attached to the offer. 4.0 Testing / Inspection: Items will be subject to inspection by BL / authorized representatives as mutually agreed between the Purchaser and the Supplier. Page 5 of 12
NOTICE INVITING TENDER TENDER REF. ADMIN / 150 YEARS TENDER NO. 001/2018-2019, DATED 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM. Other Conditions 5.1 Balmer Lawrie (BL) reserves the right to reject offers not meeting its Technical requirements and commercial Conditions. 5.2 BL shall not be bound to accept the issued tender and reserves the right to reject any tender in part or in full without assigning any reason. Decision of the company in this connection shall be final. 6.0 TERMS & CONDITIONS 6.1 Firm Prices. On placement of order, prices will remain firm till completion of execution. 6.2 Delayed Delivery Delivery is the essence of Work order. In case of delay in execution of the order beyond contractual delivery date as stipulated in the order by BL at its opinion can Either i) Accept the delayed delivery on price reduced by sum equivalent to One percent (1 %) of the total contract value per week. Or ii) Cancel the order in part or full and get the job done for such cancelled quantities from elsewhere on account at the risk of the printer without prejudice to its right under (i) above in respect of goods delivered. All costs and expenses incurred by BL, if any, resulting from cancellation of order shall be recovered from the printer. 6.3 Terms of payment Payment shall be made after 30 days on receipt of material in good condition against submission of following documents along with Bill / Invoice: i) Delivery Challan / lorry receipt duly acknowledged by the Administration Department / Unit representatives. ii) Inspection / Clearance Report on the quantity of job completed. For delayed suppliers, bills will be reduced by the amount as per clause No. 6.2 above (delayed delivery). Page 6 of 12
NOTICE INVITING TENDER TENDER REF. ADMIN / 150 YEARS TENDER NO. 001/2018-2019, DATED 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM. SPECIAL CONDITIONS OF TENDER FOR PRINTING & SUPPLY OF 2000 NOS. 150 YEARS BALMER LAWRIE HISTORY BOOKS. The special terms & condition as stated hereunder shall be read in conjunction with General Conditions of Tender: (1) No price escalation on cost of materials shall be entertained. (2)The work is of urgent in nature and must be completed within 15 days from the date of placement of order or Letter of Intent. (3) Rates & Taxes, as applicable shall be paid extra. Please follow price bid. (4) The work shall be carried out strictly in accordance with the specification as given in Price Bid Documents. Any defects in the work if found on account of materials as also workmanship to be rectified or redone by the Printer at their own cost. (5) The undersigned shall not be bound to accept the lowest or any other tender and reserves the right to accept or to reject the tenders without assigning any reason whatsoever. (6) The quantity of work allotted to the printer / vendor must be completed in all respect within the specified time as mentioned in the Tender. Any spillage of work beyond the stipulated time shall attract delay penalty @ 1% of the total value of the contract per week basis subject to 10% of Total Work Order value. Since the proper delivery schedule is the main essence of the order, in case of delay beyond two weeks, Company reserves the right to cancel the order and forfeit the EMD thereof. (7) Photo Copy of Pan Card / Trade License to be attached. (8) Your rate should include loading, unloading & carrying charges of the materials to the destination as specified above. (9) The company shall not be bound to accept the issued tender and reserves right to reject any tender in part or full. Decision of Company in this connection shall be final. All laws and regulations required to be incorporated in agreements of this character are hereby deemed to be incorporated by these references. BL and their authorized representatives disown any responsibility for any irregularity, contravention or infringement of any statutory regulations in the manufacture of supply of goods/ services covered by this order. Page 7 of 12
[1] [a] Name and Address of Bank [A Government of India Enterprise] Administration Department 21, Netaji Subhas Road, Kolkata 700001 [b] Account Number [c] Type of Account [Savings / Current] [2] Tax Registration No. [Please submit photo-copy of proof] [a] GST No. [b] TIN, if any [3] Income Tax Permanent Account No. [please submit photo-copy of proof] [4] Trade License No. [Please submit photo-copy of proof] [5] Other Information, if any, please specify [please submit photo-copy of proof] Page 8 of 12
TENDER FOR PRINTING & SUPPLY OF 2000 NOS. OF 150 YEARS BALMER LAWRIE HISTORY BOOK. TENDER REF. NO. ADMIN/150 YEARS TENDER NO. 001/2018-2019 TENDER DATE 10/04/2018 DUE ON 20/04/2018 BY 3:00 PM PRICED BID (PART - II) Page 9 of 12
PART II (To be filled in by the Tenderer on Letter head) BILL OF QUANTITY FOR PRINTING & SUPPLY OF 2000 NOS. OF HISTORY BOOK FOR BALMER LAWRIE & CO. LTD. Specification and Price Bid a) Title: History book b) Size: 8.25 (W) x 11.5 (H) c) No of pages: Cover + 100 Pages Inside (approx.) d) Printing: 4/4 col. Printing with online coating e) Pages: 190 GSM Specialty paper for inside pages with online coating (end pages + 200 pages) 250 GSM Art paper for cover. f) Binding: hard case cloth/ jell bound with section sewing. g) Special fabrication: Electroplated name on cloth binding/ Jell & Jacket, 5th Col. Printing, Emboss, Foil Print and Spot UV h) Envelope: Die punch with cover design replica / Sleeve Case: 5/0 Col. Printing on 350 GSM Art paper with Matt Lamination & Self emboss Basic Price: - Rs. per Book. Rates & Taxes :- Net Price Rs per Book (Rupees ) TAX AS APPLICABLE Signature of the authorized person/s with designation and Office seal. Page 10 of 12
Date: Head (Administration & CSR) Balmer Lawrie & Co. Ltd. Administration Department 21 Netaji Subhas Road Kolkata 700001. Dear Sir, FORM OF TENDER (Un-Priced) (To be filled in by the Tenderer on Letter head) Having examined the Tender Document (Tender Ref. No. - Admin./150 Years and Tender No.- 001/2018-2019, dated 09/04/2018 consisting of Notice Inviting Tender, General Conditions of Contract, Special Conditions of Contract, Form of Tender, Price Schedule and having understood the provisions of the said Tender Document, and having thoroughly studied the requirements of Balmer Lawrie & Co. Ltd. in connection with the printing and supply of 2000 Nos. of Balmer Lawrie 150 years History Books. I/We hereby submit our tender offer for the performance of proposed work in accordance with the terms and conditions as mentioned in the Tender Document at the rate(s) quoted by me/us in the accompanying price schedule based on the Schedule of Works included within the Tender Document. If the work is awarded to me/us, I/We undertake to perform the work in accordance with the Tender Document and accept the terms and conditions of the Tender as will be laid down therein failing which, Balmer Lawrie & Co. Ltd. shall be at liberty, without further reference to me/us and without prejudice to any of its rights or remedies, to terminate the Agreement and/or to forfeit the earnest money deposited in terms thereof. I/We have annexed / attached to this tender the following documents in Duplicate: i. Tender Document in sealed envelope (Two copies) each of Part I (Un-priced) and Part II (Priced) duly filled with Annexure. ii. Set of Tender Document, as issued duly signed. iii. The proof of authority of the person who has signed the Tender duly attested by a Officer in proof of authority of the person who has signed the tender, annexed with Part - I. iv. Photo Copy of Pan Card / Trade License v. Turnover of the tenders for the last 3 years shall not be less than Rs.5 Cores. vi. Copy of WO as per clause pre-qualification criteria (The above documents submission is mandatory). 1 work costing not less than Rs.10 Lakh OR 2 works costing not less Rs. 20 Lakh OR 3 works costing not less than Rs. 30 Lakh vii. Any additional documents as asked for. Page 11 of 12
I/We hereby undertake that the statements made herein and the information given in the Annexure referred to above are true in all respects and that in the event of any such statement or information being found to be incorrect in any particular, the same be construed to be a misrepresentation entitling Balmer Lawrie & Co. Ltd. to avoid any resultant contract. I/We further undertake as and when called upon by Balmer Lawrie & Co. Ltd. to produce, for its inspection, original(s) of the document(s) of which copies have been annexed hereto. I/We confirm having Deposited Earnest Money of (INR only) in the form of Pay Order / Bank Guarantee No.- Dated on Bank Branch. Dated this day of 2016. Yours faithfully, For Signature[s] of the Tenderer[s] with Date & Official Seal Name [in block letters]:- Designation: - Address: - Page 12 of 12