SPONSORSHIP & EXHIBITION PROSPECTUS 30 Aug - 2 Sep 2018 Durban ICC, South Africa Dermatology for Africa
Invitation / Welcome Messages 2 The 2nd African Society of Dermatology and Venereology (ASDV) congress will be held in conjunction with the 4th Combined National Congress of the Dermatology Society of South Africa from the 30th August 2nd September 2018 at the Durban ICC. For the first time in South Africa, we will be sharing the latest trends and research in dermatology with colleagues from Africa and beyond. We have interest and support from colleagues in the USA, UK and Europe. The mandate of the combined meeting is to advance the specialty of dermatology in Africa, promote the highest standards of clinical practice, disease control programs, collaborative research and influence policy development in the African region We welcome everyone and look forward to host you. It s with immense pleasure, honour and humility that I take this opportunity to welcome you all to Durban, south Africa and to the second African society of Dermatology and Venerology conference. The theme of this year s conference is Dermatology for Africa. In line with the theme we gear to discuss problems that affect us and the accepted good practices. The aim is to impact knowledge in such a way that each delegate can put it into their practice and make Africa a better place. We have invited renowned world and regional experts who will be sharing the latest discoveries and development as well as practice pearls in the field of Dermatology and Venerology. I therefore take this opportunity once again to thank and wish all a nice stay in Durban as we enhance the theme of this year s conference. Dermatology for Africa. Yours faithfully, Professors Dlova and Mosam President and Deputy President: Dermatology Society of South Africa Congress Dr. Evanson N. Kamuri President, ASDV The SASDS invites you with excitement to our 2018 national congress where unity, teamwork and collaboration will surely triumph to the benefit of our beautiful African continent. As a society, we hope to contribute to the practical armamentarium of each attendee. In keen anticipation, In association with DSSA,ASDV and the SASDS, the Vitiligo Society of South Africa extends a warm welcome to you to the 2018 Combined National Congress. The congress will be graced by three international speakers who will demonstrate established and new surgical techniques in vitiligo. New developments in the non-surgical management will also be covered. We look forward to your presence. Izolda Heydenrych President: South African Society of Dermatollgical Surgery Dr. Noufal Raboobee President: Vitiligo Society of South Africa
Congress & Exhibition Organisers 3 Turners Conferences & Conventions (Pty) Ltd PO Box 1935, Durban, 4000 Telephone: +27 (0) 31 368 8000 Fax: +27 (0) 31 368 6623 Email: catherinet@turnersconferences.co.za Contact: Catherine Taylor Dermatology 2018 Congress Exhibition & Sponsorship Coordinator: Name: Percy Naidu Noufal Raboobee Email: pnnaidu@iafrica.com raboobee@iafrica.com Congress Website: The official website will be updated on a continuous basis with details of the programme, registration and social events. Visit the Congress Website
Sponsorship 4 Platinum Sponsor: R300 000.00 Recognition as a Platinum Sponsor by inclusion of your logo on the website, on the Congress slide displayed between sessions and in the official programme book Recognition on banners strategically placed in the Congress venue. One symposium One 9m² exhibition space Three delegate registrations to the congress Three gala dinner tickets Leaflet insertion in the delegate bag (to be supplied 14 days before the date of the Congress) Gold Sponsor: R225 000.00 Recognition as a Gold Sponsor by inclusion of your logo on the website, on the Congress slide displayed between sessions and in the official programme book Recognition on banners strategically placed in the Congress venue. Two delegate registrations to the congress Two gala dinner tickets Leaflet insertion in the delegate bag (to be supplied 14 days before the date of the Congress) Silver Sponsor: R150 000.00 Recognition as a Silver Sponsor by inclusion of your logo on the website, on the Congress slide displayed between sessions and in the official programme book One delegate registration to the congress One gala dinner ticket Leaflet insertion in the delegate bag (to be supplied 14 days before the date of the Congress) Congress Sponsor: > R25 000.00 Recognition as a Congress Sponsor by inclusion of your logo on the website and in the official programme book
Sponsorship Items 5 All costs are exclusive of VAT. All items below to be approved by the Committee. Advertisements in Final Programme (Full Colour) Inside back cover Inside full page Inside half page R 8 000.00 R 6 000.00 R 3 000.00 * Item design and content subject to approval of the Committee. Advertisements subject to the printing of the programme book. Branded Sessions (per session) Sponsor s logo will appear on the holding slide before and after the session. The sponsor can have banners inside and outside the room (sponsor to supply) for the duration of the session. Breakfast Symposium Sponsors will be able to display popup banners in the room Sponsors to supply catering Congress Bag Insert Product samples / A4 double sided page to be supplied to the congress 14 days before Delegate Gift (Sponsor to supply) Sponsor to supply delegates with a branded gift (water bottles etc.) that will be distributed in the congress bag R 20 000.00 R 25 000.00 R 4 000.00 R 5 000.00 * Subject to approval of the Committee. Educational Grants Merit bursaries for delegates for poster/oral presentation acceptance Prizes for best poster/oral presentation Fellowship bursaries for Young Dermatologists Research Presentations Travel bursaries to offer for deserving delegates from developing countries in Africa Gala Dinner Sponsor will be entitled to a 5 minute address at the Gala Dinner Sponsor will have the naming rights (excluding décor and entertainment) Sponsor may display 6 banners inside the venue. All banners are subject to approval of the committee and the venue Complimentary admission for 6 guests or sponsoring company s representatives Sponsor may also supply a gift for each place setting bearing the company logo R 250 000.00
Sponsorship Items 6 All costs are exclusive of VAT. All items below to be approved by the Committee. Information Wall This will be placed near the registration desk Sponsor s name / logo will appear on the wall Keynote Speaker The Sponsor may contribute to the travel, accommodation and subsistence costs of our Keynote Speakers, subject to approval of the Committee and the Speaker. Sponsor will be acknowledged after the appropriate Keynote Lecture, on the website and in the final programme book in a space relative to the notice of the respective speaker. Lunch (per break) Sponsors will be able to display pop banners in the lunch area Poster Area Sponsor may display banners in the poster board area or brand the poster boards (sponsor s expense) Pre Congress Instructions Distributed electronically 3 weeks before congress Sponsor s logo will be prominently displayed on instructions R 8 000.00 R 20 000.00 R 6 000.00 Speaker Prep Room (presenters review room) Sponsor s logo will be displayed on the screensavers and on the signage at entrance of the room Tea & Coffee (per break) Sponsors will be able to display banners in the tea & coffee area USB sticks for Abstracts Sponsor s logo will appear on the USB stick the R 15 000.00 R 30 000.00 Welcome Reception The sponsor will have naming rights. The Welcome Reception will be referred to as Company Welcome Reception. Sponsor may display 6 banners inside the venue Sponsor s logo will appear on the Congress website relative to the notice of the Welcome Reception Sponsor may also provide cups, napkins and other items bearing your company or product logo for use at the event R 100 000.00
Trade Exhibition 7 A Trade Exhibition will be held in Halls 5 and 6 at the ICC Durban from 30th August 2nd September 2018. The Exhibition Hall is situated adjacent to the Registration Area. Exhibition Space: R37 800.00 exclusive of VAT This includes 2 exhibitor registrations, general hall security, daily cleaning in public areas and catering as per the programme. Shell Scheme Package: R2 500.00 exclusive of VAT This includes shell scheme, fascia board, 2 spotlights behind fascia, plug point, 1 conference table and 2 chairs.
Exhibition Layout Plan 8
Application Form 9 Please complete and return to: Turners Conferences: Attention Catherine Taylor: Tel: +27 31 3688000: Fax: +27 31 3686623: Email: Catherinet@turnersconferences.co.za COMPANY DETAILS COMPANY Contact Person VAT No. Position Address Zip Code City State Country Cell No. Office Telephone Email EXHIBITION SPACE Booth Number/s 1 st Choice 2 nd Choice 3 rd Choice SHELL SCHEME PACKAGE Yes No If Yes, put fascia name SPONSORSHIP OF EVENTS AND CATERING Welcome Reception Gala Dinner Tea/Coffee per Break Lunch per Break SPONSORSHIP OPPORTUNITIES Congress Bag Insert Branded sessions (per session) Breakfast Meeting Poster Area Delegate Gift Information Wall Keynote Speaker Pre Congress Instructions Advertising: Inside Back Cover Educational Grant: Merit Bursaries Other (specify): ORDER SECTION Sponsor Value R Speaker Prep Room Full Page Prizes for Oral or Poster USB for Abstracts Half Page Fellowship Bursaries Exhibitor Value R Sub Total R Add 14% VAT R Grand Total R Travel Bursaries I am aware of the financial and administrative conditions for Sponsors and Exhibitors and I agree to abide by those conditions. Signature Name Date Bank Transfers to: Turners Conferences and Conventions Pty Ltd Dermatology 2018 First National Bank, Durban Branch, Branch Code: 221426, Account No. 627 387 50737 Payment of 50% of the total Sponsor/ Exhibitor value selected must accompany this form to secure the booking. The remaining 50% by 2 May 2018. Requested deviations from this plan can be discussed.
Terms and Conditions 10 Terms and Conditions of Application and Contract Exhibition Policy Exhibition space will only be confirmed once the exhibitor s application form has been completed and payment has been received in full. Exhibition space is allocated on a first come first serve basis. All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested to notify the organisers. All custom stand builders are required to submit stand designs and plans for sign off by the organisers and safety officer. Terms of Payment 50% deposit invoice will be issued on receipt of Application Form and Contract Final balance invoice will be issued 2 May 2018 All invoices must be settled within 30 days, non-receipt of payments may result in release of reserved items Cancellation Policy All cancellations must be made in writing to the Congress Secretariat and the following cancellation policy will be enforced: 10% of the contract price if cancellation is received up until 4 months before the start of the Congress 50% of the contract price if cancellation is received up until 3 months before the start of the Congress 100% of the contract price if cancellation is received less than 2 months before the start of the Congress Exhibition Layout The Organisers reserve the right to change the exhibition floor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/ or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers. Liability The Organisers accept no responsibility for any damages if the sponsored event is not performed because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a reasonable effort or cost. Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above. E & O E