NOTICE OF ANNUAL GENERAL MEETING Dear members, We are pleased to invite you to the Annual General Meeting (AGM) of Québec Aboriginal Tourism (QAT) scheduled on Thursday, November 23, 2017 in Huron-Wendat Territory. Please note that the AGM will kick off at 9 a.m. with a training session given by our Kéroul partners. The AGM will be held at the following venue: TRADITIONAL HURON SITE ONHOÜA CHETEK8E 1 575 Rue Chef Stanislas Koska, Wendake, QC G0A 4V0 ACCOMMODATION For this occasion, a block of rooms at the Hôtel-Musée Premières Nations in Wendake has been reserved for the training and AGM participants. Members are responsible for their accommodation and transport costs. To book a room, call our staff directly on 418 847-2222 or toll-free on 1 866 551-9222. Please note that this offer is not available online. You must specify over the phone that you are part of the Tourisme Autochtone Québec TAQ221117 group. The price for the Comfort room (with 1 or 2 Queen beds), for single or double occupancy, is $121 plus taxes per overnight stay. TRAINING SESSION 9:00 A.M. KÉROUL TRAINING SESSION ON ACCESSIBILITY IN TOURISM Working in customer service? Not sure how to accommodate people with disabilities? Participate in the Welcoming Ways training session and gain advice from the experts. Kéroul trainers can enlighten you on the challenges faced by people with disabilities and provide practical advice based on your context and experiences. Kéroul has trained more than 25,000 employees in various enterprises and public institutions. Here are a few examples: several travel agencies, Canadian Museum of Nature, Tourisme Québec, Corporation de développement culturel de Trois-Rivières, Air Canada, etc. www.keroul.qc.ca DRAW TO WIN 2 FREE 2017-2018 MEMBERSHIPS. ELIGIBILITY: ENTERPRISES PARTICIPATING IN THE TRAINING! NETWORKING LUNCH Make the most of the lunch break to sample the exquisite dishes of NEK8ARRE restaurant, to network, share and learn more about your peers of the Aboriginal tourism industry. Lunch is offered by Québec Aboriginal Tourism.
ANNUAL GENERAL MEETING 1:30 P.M. ANNUAL GENERAL MEETING Besides being a decision-making platform for members, this meeting gives them the opportunity to learn about the 2016-2017 initiatives and achievements while exploring upcoming projects. It is also a unique chance to network with other stakeholders of the Aboriginal tourism industry in Quebec. Since the general by-laws have been modified and adopted by the directors, it will be necessary to have them validated at the AGM. The amended version of the general by-laws is available on request. Kindly confirm your attendance at this AGM before Friday, November 17, by filling out the attached reply-coupon and sending it at administration@tourismeautochtone.com. One reply-coupon is required per member. Would you be interested in joining our Board of Directors? Please refer to the attached nomination information. PROPOSED AGENDA 8:30 a.m. Registration 9:00 a.m. Training with Kéroul 12:00 p.m. Networking lunch 1:30 p.m. Annual General Meeting 1. Opening 2. Welcome speech of the President 3. Reading and adoption of the agenda 4. Reading and approval of the minutes of the previous AGM held on November 17, 2016 5. Annual report of activities for 2016-2017 6. Presentation of financial statements audited on March 31, 2017 7. Appointment of auditors for 2017-2018 8. Ratification of the amended general by-laws 9. Elections: appointment of officers 10. Question time 11. Adjournment of the meeting 4:30 p.m. Networking cocktail and door prize Looking forward to welcoming you on Huron-Wendat territory. Yours sincerely, Steeve Gros-Louis President 1 Please note that there are currently some road works affecting traffic on the streets of Wendake. We suggest you use Boulevard de la Colline and Rue Chef Claude Sioui to access the Traditional Huron Site. Google Map here
REPLY-COUPON NOTICE OF 2017 ANNUAL GENERAL MEETING QUÉBEC ABORIGINAL TOURISM Please fill out and return this coupon to confirm your presence by Friday, November 17. Return by fax on 418 843-7164 or by email at: administration@tourismeautochtone.com. One reply-coupon is required per voting member. I confirm my presence for the AGM of QAT on Thursday, November 23, 2017 in Wendake: Whole day Lunch and AGM AGM only MEMBER ENTERPRISE OR ORGANIZATION MEMBER CATEGORY (ACTIVE, DELEGATE, ASSOCIATE, TRAINEE) OFFICIAL REPRESENTATIVE TELEPHONE EMAIL SIGNATURE DATE * Please let us know in case of food allergies.
INFORMATION - NOMINATION 2017-2018 BOARD OF DIRECTORS Any enterprise and/or organization which is duly registered as a member in good standing of QAT can submit the nomination of its representative to become part of QAT s Board of Directors. To ensure legal compliance, no vote by proxy shall be accepted. QAT is managed by a Board of Directors composed of 9 people elected by the voting members, 5 of whom are chosen among the active members, 2 among the associate members and the remaining 2 among the delegate members. Appointments are for 2-year terms. 2017-2018 TERMS OF OFFICE: 2 YEARS For the period 2017-2018, 5 regular seats with a 2-year term, are up for elections on the Board of Directors, of which: 3 seats are for active members (Aboriginal tourism enterprises) 1 seat is for a delegate member (Aboriginal community or organization) 1 seat is for an associate member (other enterprises or organizations) If you will attend: Please fill out the attached form and return it by November 17, 2017 at administration@tourismeautochtone.com. You can also submit your nomination on the spot provided there is a motion from the floor in your favour. In case you will not be present at the AGM: You can still run for a seat on the Board of Directors, but in this case, you will have to write a letter explaining your interest in becoming a member of the board and provide a short biography so that we can introduce you. You can also delegate another member to speak on your behalf.
NOMINATION FORM 2017-2018 BOARD OF DIRECTORS QUÉBEC ABORIGINAL TOURISM I hereby wish to apply for the position of director on QAT S 2017-2018 Board of Directors MEMBER ENTERPRISE OR ORGANIZATION MEMBER CATEGORY (ACTIVE, DELEGATE OR ASSOCIATE) REPRESENTATIVE ADDRESS TELEPHONE EMAIL SIGNATURE DATE I will be present. I will not be present. 2017-2018 ELECTIONS: 5 SEATS ARE UP FOR ELECTION Active members: 3 seats are up for election Delegate members: 1 seat up for election Associate members: 1 seat up for election