MINUTES BIBB COUNTY BOARD OF COMMISSIONERS March 25, 2003 6:00 P.M. The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, March 25, 2003. The meeting began at 6:00 p.m. Members present: Chairman Tommy C. Olmstead,, Commissioner Bert Bivins, III, Commissioner Charles W. Bishop and Commissioner Elmo A. Richardson, Jr. Members absent: Commissioner Samuel F. Hart, Sr. Staff present: Mr. Virgil L. Adams, County Attorney; Mr. Bill Johnston, Director of Buildings & Properties; Mr. Sam Kitchens, Assistant Director of Buildings & Properties; Mr. Ken Sheets, Interim County Engineer; Mr. Tommy Brown, Director of Human Resources; Mr. Tony Rousey, Director of Information and Technology Services; Mr. Don Hoch, Director of Lake Tobesofkee; Mr. Calvin Hicks, Chief Appraiser; Mrs. Barbara Wood, Public Affairs and Mrs. Shelia Thurmond, Clerk of the Board. News Media present: Mr. Travis Fain, The Macon Telegraph Chairman Olmstead recognized and welcomed Reverend William L. Turner, Jr., of the Maranatha Bible Baptist Church, for the PRAYER FOR THE DAY. Chairman Olmstead asked everyone to stand for the recitation of the Pledge of Allegiance lead by Commissioner Charles Bishop. ANNOUNCEMENTS - NONE. APPROVAL OF MINUTES On motion of Commissioner Richardson, seconded by Commissioner Bivins and carried, the Minutes of the regular meeting of February 25, 2003 and March 11, 2003 were approved as written. RECOGNITION OF VISITORS Chairman Olmstead recognized and welcomed Ms. Johnnie Mae Dawkins and Ms. Nettie Thomas, who were present to observe the meeting. REFERRALS: The following items were referred to the ENGINEERING/PUBLIC WORKS COMMITTEE: 1. Letter from Mr. James Childs requesting a motor grader and operator to grade the parking lot 1
at the Western Little League Ball Park before opening day on April 5, 2003. 2. Correspondence from Mr. Rick Frame, KLGJR Enterprises, Inc., requesting that the County condemn the closed portion of Wesleyan View Drive and quit claim in equal parts to the adjacent property owners. The following item was referred to the HUMAN RESOURCES & INFORMATION SERVICES COMMITTEE: 1. Letters from Dr. Lil James and Ms. Mary Wilder offering names for consideration for appointment to the Macon-Bibb County Library Board of Trustees. RECORD & INFORMATION: Monthly departmental reports and agency activities received for record: Clerk of State Court. ACTION: 2. Ratification of the following Resolution of the Board of Commissioners: Recognizing Mr. Augustus M. Gus Parker, Exchange Club National President, for his role as an ambassador representing Bibb County on a national level. On motion of Commissioner Richardson, seconded by Commissioner Bishop and carried, the before mentioned Resolution was ratified. On motion of Commissioner Richardson, seconded by Commissioner Bishop and carried, the following items were allowed for discussion: CALL FOR VOTE TO DISCUSS: 1. A Resolution of the Board of Commissioners of Bibb County, Georgia, to authorize certain proceedings in eminent domain for property known as 635-665 Riverside Drive, Macon, Bibb County, Georgia; and for other purposes. On motion of Commissioner Bishop, seconded by Commissioner Richardson and carried, the before mentioned Resolution was 2. An Ordinance of the Board of Commissioners of Bibb County, Georgia, to amend Section 17-31 of the Code of Bibb County, Georgia, entitled Joint Board of Tax Assessors ; to provide an effective date; to repeal conflicting ordinances and for other purposes. On motion of Commissioner Bishop, seconded by Commissioner Richardson, the Ordinance was adopted by a three to one (3-1) vote with Commissioner Bivins casting the 2
dissenting vote. Commissioner Hart was absent. COMMITTEE REPORTS: Chairman Olmstead reported on his activities since the last meeting. There were as follows: Meeting with Frank Amerson, Vernon Ryle, Bob & Van - 3/12 Meeting with Mike Syphoe & Bob Fountain - 3/12 Meeting with Marjorie Almand, Greg Jarres, Susan, Ed Bond & Deborah Martin - 3/12 Macon State College Trustee Meeting - 3/13 Called Industrial Authority Meeting - 3/13 Meeting with Dr. Godsey, Ray Bennett, Ralph Nix, Chip & Kevin Brown - 3/17 Meeting Marjorie Almand, Judge Matthews, Judge Christian & Carrie Johnston - 3/18 Great American Downtown Cleanup - 3/18 Called Commissioners Meeting - 3/18 Cherry Blossom Awards Luncheon - 3/19 21 st Century Partnership Meeting - 3/20 Meeting with reps at the City Club - 3/20 ASA Maintenance Training Center Opening - 3/20 Meeting with Jim Irwin of Saxby Chambliss Office, and Bob Fountain and Van Etheridge - 3/21 William A. Fickling, Sr/Founder s Day Ribbon Cutting - 3/24 Meeting with Frank Fields, Commissioner Richardson, Bob Rychel, George Balian & Bill Vaughn - 3/24 FINANCE, TAX AND REVENUE COMMITTEE - In the absence of Committee Chairman Hart, Commissioner Bishop reported the following: 1. The Committee recommends approval of a supplemental appropriation in the amount of $20,000.00 to the FY 2003 General Fund budget to the Board of Commissioners Office to cover overages in the Public Relations and Advertising accounts. 2. The Committee recommends approval of the Roof Consultant Services Proposal submitted by Michael E. Clark & Associates covering Phase III - Construction Administration for the Randall Building in the amount of $2000.00. 3
3. The Committee recommends approval of the Roof Consultant Services Proposal submitted by Michael E. Clark & Associates covering Phase III - Construction Administration for the Bibb County Engineering Warehouse in the amount of $1500.00. 4. FOR THE RECORD: Monthly report on the Bibb County Purchasing Card was received. 5. The Committee recommends approval of supplemental appropriation in the amount of $5,000.00 to the FY 2003 General Fund budget to cover payment to Mercer Center for Community Development for development of a plan to improve health access for the indigent and reduce cost of these services. 6. The Committee recommends approval of supplemental appropriation in the amount of $13,378.16 to the FY 2003 General Fund budget to cover reimbursement to Macon-Bibb County Industrial Authority for expenses related to taxes on Buildings 6 and 6A in Allied Industrial Park. 7. Finance Committee reports that a presentation was made at today s meeting regarding the proposed Crisis Stabilization Unit to be located on Fulton Mill Road. The Committee endorsed conceptual plan A adding 17,500 square feet of space with an estimated cost of $1.4 million. The proposed funding for the project is broken down as follows: Community Block Grant $ 500,000 State Grant 400,000 County Funds 500,000 Total $ 1,400,000 Tentative plans call for the $500,000 local participation to be funded over a two-year period. 8. Finance Committee recommends the Image Enable Payment Processing System, complete with Archive and Retrieval System and Integration Services for the Tax Commissioner s Office, be awarded as a sole source to Standard Register based on their quote in the amount 4
of $95,481.75, subject to signing of contract between the City and County whereby the City pays a portion of the cost. 9. The Committee recommends that the bid for a 15-Passenger Van previously awarded to Huckabee Auto Company in the amount of $19,582.00 be rescinded due to an error in computing the bid price. The Committee further recommends that the bid for a 15-Passenger Van for the Bibb County Sheriff s Office be awarded to Riverside Ford in the amount of $20,931.00. RISK MANAGEMENT COMMITTEE - In the absence of Committee Chairman Hart, Commissioner Bivins reported the following: 1. With regard to Hillsman v. Bibb County et.al., the Committee recommends that the recommendation of the County Attorney be accepted. ENGINEERING/PUBLIC WORKS COMMITTEE - Committee Chairman Bishop reported the following: 1. The Committee recommends approval of the ordinance establishing and constituting Nowell Estates as Street Light District 5026. 2. The Committee recommends approval of the request of Mike Windom and David Sentell that the County officially abandon the unopened right-of-way platted to accommodate a cul-desac on St. Andrews Road, between lots 4 and 5 of Cambridge Subdivision. The Committee further recommends that the County Attorney draw up the necessary quit claim deeds to convey whatever interest the County may have in the up opened right-of-way to the respective adjacent property owners. 5
3. The Committee reports that the petition to pave Frederick Drive has been signed in favor of the paving by property owners representing 52.7% of the frontage. The Committee recommends that the petition be approved on an assessment basis with the abutting property owners incurring 2/3 of the cost and the County incurring the remaining 1/3. The Committee further recommends that construction begin when prior commitments have been fulfilled and monies become available (tentatively FY04) 4. The Committee reports that the petition to pave Seville Avenue does not meet the requirement to represent 50% of the frontage signed in favor the paving. On motion of Commissioner Bishop and carried, the before mentioned report was approved as presented. 5. The Committee recommends approval of the Resolution of the Board to authorize certain proceedings in eminent domain for Parcel No. 02, Project RIP # 22 Bass Road/Forsyth Road Intersection, consisting of fee simple right-of-way, construction easements and a temporary driveway easement. On motion of Commissioner Bishop and carried, the before mentioned Resolution was 6. The Committee recommends approval of the Resolution of the Board to authorize certain proceedings in eminent domain for Parcel No. 08, Project RIP #22, Bass Road/Rivoli Drive Intersection consisting of fee simple right-of-way, construction easement and two temporary driveway easements. On motion of Commissioner Bishop and carried, the before mentioned Resolution was TOBESOFKEE COMMITTEE - No Report. MACON WATER AUTHORITY - No Report. PUBLIC SAFETY COMMITTEE - No Report. HUMAN RESOURCES AND INFORMATION SERVICES COMMITTEE - Committee Chairman Bivins reported the following: 6
1. The Committee approved a new Elected Officials pay policy for the State Court Judge, Civil/Magistrate Judge, Solicitor, County Commission Chairman, and Coroner; which is effective July 1, 2003. The new pay policy is based upon the 1999 Administrative Pay Policy percentages and will only reflect increases received by the Superior Court Judges inclusive of the Bibb County Supplement only and no COLA adjustments. The salary of the Chairman of the Board of Commissioners will not be effective until January 1, 2005 (which the Chairman voluntarily recommended). The County Attorney was instructed to develop an ordinance establishing the new Administrative Pay Policy. 2. The Committee nominated Ms. Ruth Isaacs to the MHDDAD Board (formerly known as the Region 8 MHMRSA Board). 3. The Committee agreed to pay Health Care expenses in network where employees have no control over a second physician, which is not in network, rendering an assessment. 4. The Committee recommends the appointment of Mr. Robert Gerhardt to the Macon-Bibb County Tax Assessor s Board to serve a six (6) year term. This is a part-time appointment. 5. The Committee recommends the approval of the nomination of Mr. Tim Thornton (District 3) and Mr. Bob Cleveland (County at Large) to the Citizen s Advisory Committee of the Macon Area Transportation Study (MATS). LAND BANK AUTHORITY - No Report. LICENSE & TAX COMMITTEE - Committee Chairman Richardson reported the following: 7
1. The Committee recommends that the request of NES Equipment Services Corporation d/b/a Falconite Equipment, Inc., 875 Guy Paine Road, for waiver of penalties and fifa cost be approved, based on the recommendation of the Chief Appraiser that a mailing error was made by the Tax Assessors Office. On motion of Commissioner Richardson and carried, the before mentioned recommendation was 2. The Committee recommends that the request of Ms. Mamie H. Miller of 2152 Belmont Avenue for a refund of taxes be respectfully denied, based on the recommendation of the Chief Appraiser. On motion of Commissioner Richardson and carried, the before mentioned recommendation was 3. The Committee recommends that the request of Ms. Winifred Granberg of 469 Orange Street for a refund of the interest and penalties assessed on her tax bill be respectfully denied, based on the recommendation of the Chief Appraiser. On motion of Commissioner Richardson and carried, the before mentioned recommendation was PROPERTIES COMMITTEE - No Report. ORDINANCES, RESOLUTIONS & LEGISLATIVE COMMITTEE - No Report. UNFINISHED BUSINESS - None. OLD BUSINESS - None. NEW BUSINESS - None. There being no further business and on motion duly made and seconded, the meeting adjourned at 6:25 p.m. Clerk of the Board 8