Athletics Tasmania MEMBER PROTECTION POLICY

Athletics Tasmania MEMBER PROTECTION POLICY APPROVED VERSION June 2010 1

CONTENTS PAGE Preface PART A MEMBER PROTECTION POLICY 1. Athletics Tasmania s Core Values 2. Purpose of Policy 3. Who this Policy Applies To 4. Code of Conduct 5. Responsibilities of the Organisation 6. Individual Responsibilities 7. Policy Position Statements 7.1 Child Protection Policy 7.2 Taking of Images of Children 7.3 Anti-Discrimination & Harassment 7.4 Sexual Relationships Policy 7.5 Pregnancy Policy 7.6 Gender Identity Policy 7.7 Anti-Cyber-Bullying Policy 7.8 Other Relevant Policies 8. Complaints Procedures 8.1 Complaints 8.2 Vexatious Complaints & Victimisation 8.3 Mediation 8.4 Tribunals 9. What is a Breach of this Policy 10. Disciplinary Measures 11. Dictionary PART B ATTACHMENTS: CHILD PROTECTION REQUIREMENTS B1. Screening Requirements (for states/territories with no WWCC legislation) B2. Member Protection Declaration PART C ATTACHMENTS: COMPLAINT HANDLING PROCEDURES C1. Overview of Complaints Procedure C2. Mediation C3. Investigation Procedure - General C4. Handling an allegation of child abuse C5. Hearings & Appeals Tribunal Procedure C6. Disciplinary Measures Procedure PART D ATTACHMENT: ROLE-SPECIFIC CODES OF CONDUCTS D1. General Code of Conduct D2. Official/Volunteers Code of Conduct D3. Athlete Code of Conduct D4. Employee Code of Conduct D5. Board Member Code of Conduct D6. Athlete and Official Team Code of Conduct D7. Coach Code of Conduct PART E ATTACHMENTS: REPORTING DOCUMENTS/FORMS E1. Record of Informal Complaint E2. Record of Formal Complaint E3. Record of Child Abuse Allegation E4. Record of Mediation E5. Record of Tribunal Decision 2

PREFACE Athletics Tasmania was established in 1902 and is the recognised governing body for athletics in Tasmania. It is a voting member of Athletics Australia. The Association comprises a range of formal and informal membership tiers, with grass roots competition delivered through its member branch structure in the three regions of the State. Clubs are affiliated with both their respective branches and Athletics Tasmania. As the state body, AT is also responsible for the co-ordination of communications and development programmes, government and inter-sport relations, the management of state championships and national events, state teams and selection. Until the 1980 s athletics in Tasmania was administered on a voluntary basis and with separate associations for men and women. Since then it has gradually moved towards a more professionally based staffing structure in various forms. Currently AT employs administration and development staff with AA and the Tasmanian Institute of Sport providing the funds for the employment of a State Performance Co-ordinator. Executive tasks are once again, for the time being, handled on a voluntary basis. After a period of stabilisation, Athletics Tasmania looks forward to a period of re-establishment and growth, with a strong focus on increased participation and up-skilling of its membership. Our sport caters for males and females, of all ages and abilities, from the social runner to the elite athlete. They compete at athletics for various reasons, from competitive challenge, health and fitness, just being with friends, the satisfaction of volunteering and most importantly to just have fun. For these reasons Athletics Tasmania endeavour to provide a safe and enjoyable sporting environment for the benefit of all. The adoption of this policy reflects Athletics Tasmania s commitment to serving and protecting its members and participants throughout all levels of the sport. MISSION OF ATHLETICS TASMANIA: Athletics Tasmania is responsible for the organisation, growth, development and promotion of all aspects of track and field, cross country and mountain running, road running and walking in Tasmania. In this respect it seeks to provide accessible, safe and healthy options for all Tasmanians to pursue athletics as a sport or recreation in both formal and informal environments. Athletics Tasmania is also responsible for upholding the traditions and principles of our sport, while ensuring it will continue to play a significant role in Tasmanian society into the future. Brian Roe President 10 June 2010 3

Athletics Tasmania PART A: MEMBER PROTECTION POLICY 1. Athletics Tasmania Core Values VALUES OF ATHLETICS TASMANIA: Opportunity Athletics is the sport that most truly provides opportunity for active participation for all - regardless of age, gender, cultural background, skill or disability. This principle of broad opportunity underlies the approach we take in delivering the sport at all levels. Apart from being an active participation activity for all ages, athletics also provides opportunity to directly participate as a coach, official, administrator or volunteer. To participate to the level of one s ability in Tasmania in one of the World s two acknowledged universal sports To access healthy activity, against a background of social interaction to the extent which an individual may desire Fairness Fairness is a basic principle that is applied in delivery of all aspects of athletics We strive to provide an even playing field for all participants We are committed to ensuring that athletics in Tasmania is kept affordable for every person who might wish to participate Tradition and the Future We respect the history of athletics in Tasmania in all of its forms and the memories which Tasmanians have for their participation in it We must also keep pace with our changing society in order to keep our traditions alive We are committed to reaching out to take advantage of new opportunities to build the strength and success of our developing talent and high performance competitors, coaches and officials We enhance opportunities for all Tasmanians to access and participate in all aspects of athletics 2. Purpose of Policy This Member Protection Policy aims to ensure our core values, good reputation and positive behaviours and attitudes are maintained. It outlines our commitment to a person s right to be treated with respect and dignity and to be safe and protected from abuse. This policy also ensures that everyone involved in our sport is aware of his or her legal and ethical rights and responsibilities and the standards of behaviour that are required. The policy attachments outline the procedures that support our commitment to eliminating discrimination, harassment, child abuse and other forms of inappropriate behaviour from our sport. As part of this commitment, the Company will take disciplinary action against any person or organisation bound by this policy if they breach it. This policy has been endorsed by the Board as a Policy of Athletics Tasmania. The policy commences on 1 July 2010 and will operate until replaced. Copies of the current policy and its attachments can be obtained from the Athletics Tasmania website at http://www.tasathletics.org.au or by contacting the MPIO. 4

3. Who this Policy Applies To This policy applies to the following people, whether they are in a paid or unpaid/voluntary capacity Individuals sitting on boards, commissions, committees and sub-committees; Employees and volunteers; Support personnel (e.g. managers, physiotherapists, psychologists, masseurs, sport trainers); Coaches and assistant coaches; Athletes; Referees, judges and other officials; Members, including life members; Member associations; Affiliated branches, clubs and other bodies and associated organisations; Athletes, coaches, officials and other personnel participating in teams, events and activities, including camps and training sessions, held or sanctioned by Athletics Tasmania; Any other person or organisation that is a member of or affiliated to Athletics Tasmania; Parents, guardians, spectators and sponsors to the full extent that is possible. This policy will continue to apply to a person even after they have stopped their association or employment with Athletics Tasmania if disciplinary action, relating to an allegation of child abuse against that person, has commenced. 4. Code of Conduct Athletics Tasmania requires every individual and organisation bound by this policy to; Be ethical, fair and honest in all their dealings with other people and Athletics Tasmania; Treat all persons with respect and courtesy and have proper regard for their dignity, rights and obligations; Always place the safety and welfare of children above other considerations; Comply with Athletics Tasmania s constitution, rules, regulations and policies including this Policy; Operate within the rules and spirit of the sport; Comply with all relevant Australian laws (Federal and State), particularly antidiscrimination and child protection laws; Be responsible and accountable for their conduct; and Abide by the relevant Athletic Tasmania role-specific codes of behaviour. 5. Responsibilities of the Organisation Athletics Tasmania, and its affiliates must: Adopt, implement and comply with this policy and its regulations; Publish, distribute and otherwise promote this policy and the consequences of breaching it; Promote appropriate standards of conduct at all times; Promptly deal with any breaches or complaints made under this policy in a impartial, sensitive, fair, timely and confidential manner; Apply this policy consistently without fear or favour; Recognise and enforce any penalty imposed under this policy; Ensure that a copy of this policy is available or accessible to the persons and associations to whom this policy applies; Appoint or have access to appropriately trained people to receive and handle complaints and allegations. Member Protection Information Officers (MPIO s) and display the names and contact details in a way that is readily accessible; and Monitor and review this policy at least annually. 5

6. Individual Responsibilities Individuals bound by this policy are responsible for: Making themselves aware of the policy and complying with its standards of conduct outlined in this policy; Complying with our screening requirements and any state/territory Working with Children checks; Placing the safety and welfare of children above other considerations; Being accountable for their behaviour; Consenting to a national police check if the individual holds or applies for any position (voluntary or paid) within the sport; Co-operating in providing a discrimination, child abuse and harassment free sporting environment; Following the procedures outlined in this policy if they wish to make a complaint or report a concern about possible child abuse, discrimination, harassment or other inappropriate behaviour; and Understanding the possible consequences of breaching this policy. 7. Policy Position Statements 7.1 Child Protection Policy Every person and organisation bound by this Policy must always place the safety and welfare of children above all other considerations. Athletics Tasmania acknowledges that our staff, members and volunteers provide a valuable contribution to the positive experiences of youth-aged athletes, officials and volunteers involved in our sport. Athletics Tasmania aims to ensure this continues and to protect the safety and welfare of its youth participants. Several measures will be used to achieve this such as: Prohibiting any form of abuse against children; Ensuring people have completed a satisfactory Working with Children Check once required under Tasmanian law or by the state/territory law applicable to the location where and event is taking place or a team is participating Carefully selecting and screening people whose role requires them to work with children; Ensuring our Codes of Conduct, particularly for roles associated with youths, are promoted, enforced and reviewed; Responding to all reports and complaints of abuse promptly, seriously and confidentially; Making information about child protection available, particularly for roles associated with children; and Providing procedures for raising concerns or complaints (our complaints procedure is outlined in Part C of this policy. Athletics Tasmania requires that any child who is abused or anyone who reasonably suspects that a child has been or is being abused by someone within our sport, is to report it immediately to the police or relevant government agency and MPIO. Descriptions of the sorts of activity which may be abuse are in the Dictionary at clause 11. All allegations of child abuse will be dealt with promptly, seriously, sensitively and confidentially. A person will not be victimised for reporting an allegation of child abuse and the privacy of all persons concerned will be respected. Our procedures for handling allegations of child abuse are outlined in attachment C4 of this Policy. If anyone bound by this policy reasonably suspects that a child is being abused by his or her parent/s, they are advised to contact the relevant government department for youth, family and community services within our state. 6

7.2 Taking Images of Children Images of children can be used inappropriately or illegally. Athletics Tasmania requires every person and organization bound by the policy, wherever possible, obtain permission from a child s parent/guardian before taking an image of a child that is not their own and ensure that the parent knows the way the image will be used. Athletics Tasmania also require the privacy of others to be respected and disallow the use of camera phones, videos and cameras inside changing areas, showers and toilets. When using an image of a child Athletics Tasmania will not display personal information such as residential address, email address or telephone numbers without gaining consent from the parent/guardian. Athletics Tasmania will not display information about hobbies, likes/dislikes, school, etc as this information can be used as grooming tools by pedophiles or other persons. Athletics Tasmania will only use appropriate images of a child, relevant to our sport and ensure that the child is suitably clothed in a manner that promotes the sport. 7.3 Anti-Discrimination & Harassment Athletics Tasmania aims to provide a sporting environment where all those involved in its activities are treated with dignity and respect, and without harassment or discrimination. Athletics Tasmania prohibits all forms of harassment and discrimination not only because it is against the law, but because it is extremely distressing, offensive, humiliating and/or threatening and creates an uncomfortable and unpleasant environment. Athletics Tasmania recognises that all those involved in its activities cannot enjoy themselves, perform of their best, or be effective or fully productive if they are being treated unfairly, discriminated against or harassed because of their sex, marital status, pregnancy, parental status, race, age, disability, homosexuality, sexuality, transgender, religion, political belief and/or industrial activity. Descriptions of some types of behaviour which could be regarded as harassment or discrimination are provided in the Dictionary at clause 11. If any person feels they are being harassed or discriminated against by another person or organisation bound by this policy, please refer to our complaints procedure outlined in attachment C1 of this policy. This will explain what to do about the behaviour and how Athletics Tasmania will deal with the problem. 7.4 Sexual Relationships Policy Athletics Tasmania takes the position that sexual relationships (unless as part of a marriage or established other relationship) between coaches and the adult athletes that they coach should be avoided as these relationships can have harmful effects on the individual athlete involved, on other athletes and coaches, and on the sport s public image. Such relationships may be intentionally or unintentionally exploitative due to a disparity between coaches and athletes in terms of authority, power, maturity, status, influence and dependence. Should a sexual relationship exist between an athlete and coach, Athletics Tasmania will investigate whether any action is necessary. Factors that may be relevant in this consideration are the age and maturity of the athlete relative to the coach, the financial or emotional dependence of the athlete on the coach, and the likelihood of the relationship having any adverse impact on the athlete and/or other athletes. If it is determined that the sexual relationship is inappropriate, action may be taken to stop the coaching relationship with the athlete. Action may include transfer, a request for resignation or dismissal from coaching duties. 7

In the event that an athlete attempts to initiate an intimate sexual relationship, the coach must take personal responsibility for discouraging such approaches, explaining the ethical basis for such action. The coach or athlete may wish to approach the MPIO if they feel harassed. The law is always the minimum standard for behavior within Athletics Tasmania and therefore sex with a child is a criminal offence. 7.5 Pregnancy Policy Athletics Tasmania is committed to providing an inclusive sporting environment for pregnant women involved in its activities. Athletics Tasmania expects everyone bound by this policy to treat pregnant women with dignity and respect and to remove any unreasonable barriers to participation in our sport that disadvantages them. We will not tolerate any unlawful discrimination or harassment against pregnant women or women who may become pregnant. Descriptions of some types of behavior which could be regarded as pregnancy harassment or discrimination are provided in the Dictionary at clause 11. If any person feels they are being harassed or discriminated against by another person or organisation bound by this policy, please refer to our complaints procedure outlined in attachment C1 of this policy. This will explain what to do about the behaviour and how Athletics Tasmania will deal with the problem. While many sporting activities are safe for pregnant women, there may be particular risks that apply to some women during pregnancy. Those risks will depend on the nature of the sporting activity and the particular pregnant woman s circumstances. Athletics Tasmania will take reasonable care to ensure the safety, health and well being of pregnant women and their unborn children. We advise pregnant women that there may be risks involved, and encourage them to obtain medical advice about those risks. Pregnant women should be aware that their own health and wellbeing, and that of their unborn children, should be of utmost importance in their decision making about the extent and manner in which they participate in our sport. We encourage all pregnant women to consult with their medical advisers, make themselves aware of the facts about pregnancy in sport, and ensure that they make informed decisions about participation in particular sporting activities. We will only require pregnant women to sign a disclaimer if we require other participants to sign one in similar circumstances. We will not require women to undertake a pregnancy test. 7.6 Gender Identity Policy Athletics Tasmania is committed to providing an inclusive sporting environment where transgender or transsexual people involved in its activities are able to contribute and participate. Athletics Tasmania expects everyone who is bound by this Policy to treat people who identify as transgender or transsexual fairly and with dignity and respect. This includes acting with sensitivity and respect where a person is undergoing gender transition. We will not tolerate any unlawful discrimination or harassment of a person who identifies as transgender or transsexual or who is thought to be transgender. Descriptions of the types of behavior which could be regarded as transgender discrimination or harassment are provided in the Dictionary. Athletics Tasmania recognizes that the exclusion of transgender people from participation in sporting events has significant implications for their health, well-being and involvement in community life. In general Athletics Tasmania will facilitate transgender persons participating in our sport with the gender with which they identify. Athletics Tasmania also recognizes there is debate over whether a male to female transgender person obtains any physical advantage over other female participants. This debate is reflected in the divergent discrimination laws across the country. If issues of performance advantage arise, 8

Athletics Tasmania will seek advice on the application of those laws in the particular circumstances. Athletics Tasmania is aware that the International Association of Athletics Federations (IAAF) and the International Olympic Committee (IOC) has established criteria for selection and participation in the Olympic Games. Where a transgender or transsexual person intends competing at an elite level, we will encourage them to obtain advice about the IOC s criteria which may differ from the position taken by Athletics Tasmania. Drug testing procedures and prohibitions also apply to people who identify as transgender. A person receiving treatment involving a Prohibited Substance or Method, as described on the World Anti-Doping Agency s Prohibited List, should apply for a standard Therapeutic Use Exemption. Athletics Tasmania recognizes change of gender and, in circumstances of a change in gender, require the individual to undertake a gender verification test as reasonably required by Athletics Tasmania on the advice of a medical expert. 7.7 Anti-Cyber-Bullying Policy Athletics Tasmania is committed to developing a safe environment where people bound by this Policy act respectfully and positively towards each other in all forms of interaction up to and including internet services such as; Email Chat Rooms Discussion groups Instant messaging Web pages Mobile phone technologies (i.e. SMS) 7.8 Other Relevant Policies Other relevant Policies of Athletics Tasmania can be found at http://www.tasathletics.org.au 9

8. Complaints Procedures 8.1 Complaints Athletics Tasmania aims to provide an easy to use, confidential and trustworthy procedure for complaints based on the principles of procedural fairness (natural justice). Any person (a complainant) may report a complaint about a person/s or organisation bound by this policy (respondent) if they reasonably believe that a person/s or a sporting organisation has breached this policy. Such complaints should be reported to MPIO. A complaint may be reported as an informal or formal complaint. The complainant decides whether the complaint will be dealt with informally or formally unless MPIO considers that the complaint falls outside this policy and would be better dealt with another way and/or the law requires the complaint/allegation to be reported to an appropriate authority. All complaints will be dealt with promptly, seriously, sensitively and confidentially. Our complaint procedures are outlined in attachment C1. Individuals and organisations may also pursue their complaint externally under anti-discrimination, child protection, criminal or other relevant legislation. 8.2 Vexatious Complaints & Victimisation Athletics Tasmania aims to ensure our complaints procedure has integrity and is free of unfair repercussions or victimisation. If at any point in the complaints process the MPIO considers that a complainant has knowingly made an untrue complaint or the complaint is vexatious or malicious, the matter may be referred to Athletics Tasmania Board for appropriate action which may include disciplinary action against the complainant. Athletics Tasmania will also take all necessary steps to make sure that people involved in a complaint are not victimised by anyone for coming forward with a complaint or for helping sort it out. Disciplinary measures can be imposed on anyone who harasses or victimises another person for making a complainant. 8.3 Mediation Athletics Tasmania aims to resolve complaints with a minimum of fuss. Complaints may be resolved by agreement between the people involved with no need for disciplinary action. Mediation allows those involved to be heard and to come up with mutually agreed solutions. People involved in a formal complaint the complainant and the person complained about (respondent) may also seek the assistance of a neutral third person or a mediator. Lawyers are able to negotiate on behalf of the complainant and/or respondent. Mediation may occur before or after the investigation of a complaint. If a complainant wishes to resolve the complaint with the help of a mediator, the MPIO will, in consultation with the complainant, arrange for a neutral third party mediator where possible. More information on the mediation process is outlined in attachment C2. 8.4 Tribunals A hearing tribunal may be formed to hear a formal complaint that has been referred by MPIO or, for an alleged breach of policy. A respondent may lodge one appeal only to the Appeal Tribunal in respect of a decision of a hearing tribunal. The decision of the Appeal Tribunal is final and binding on the people involved. Every organisation bound by this policy will recognise and enforce any decision of a Tribunal or Appeal Tribunal under this policy. 10

9. What is a Breach of this Policy It is a breach of this policy for any person or organisation to which this policy applies, to have been found to have: 9.1 Done anything contrary to this policy; 9.2 Breached the Code of Conduct and Role-Specific Codes of Conduct; 9.3 Brought the sport and/or Athletics Tasmania into disrepute, or acting in a manner likely to bring the sport and/or Athletics Tasmania into disrepute; 9.4 Failing to follow Athletics Tasmania policies (including this policy) and procedures for the protection, safety and welfare of children; 9.5 Appointed or continue to appoint a person to a role that involves working with children and young people contrary to this policy; 9.6 Discriminating against, harassing or bullying (including cyber bullying) any person; 9.7 Victimising another person for reporting a complaint; 9.8 Engaging in a sexually inappropriate relationship with a person that they supervise, or have influence, authority or power over; 9.9 Verbally or physically assaulting another person, intimidating another person or creating a hostile environment within the sport; 9.10 Disclosing to any unauthorised person or organisation any Athletics Tasmania information that is of a private, confidential or privileged nature; 9.11 Making a complaint they knew to be untrue, vexatious, malicious or improper; 9.12 Failing to comply with a penalty imposed after a finding that the individual or organisation has breached this policy; or 9.13 Failing to comply with a direction given to the individual or organisation during the discipline process. 10. Disciplinary Measures If an individual or organisation to which this policy applies breaches this policy, one or more forms of discipline may be imposed. These may include making a verbal or written apology, paying a fine, being suspended or de-registered or having a persons appointment or employment terminated. Any disciplinary measure imposed under this policy must: Be applied consistent with any contractual and employment rules and requirements; Be fair and reasonable; Be based on the evidence and information presented and the seriousness of the breach; and Be determined in accordance with our Constitution, By Laws, this policy and/or Rules of the sport. 11

11. Dictionary This Dictionary sets out the meaning of words used in this policy and its attachments without limiting the ordinary and natural meaning of the words. State/Territory specific definitions and more detail on some of the words in this dictionary can be sourced from the relevant State/Territory child protection commissions or equal opportunity and anti-discrimination commissions. Abuse is a form of harassment and includes physical abuse, emotional abuse, sexual abuse, neglect, and abuse of power. Examples of abusive behaviour include bullying, humiliation, verbal abuse and insults. Affiliated club means an association, branch or club granted affiliation by Athletics Tasmania according to its Constitution, rules and regulations Bullying means behaviour that is intentional, harmful, repetitive, and reflects an abuse of power. Child means a person who is under the age of 18 years Child abuse involves conduct which puts children at risk of harm (usually by adults, sometimes by other children) and often by those they know and trust. It can take many forms, including verbal and physical actions and by people failing to provide them with basic care. Child abuse may include: Physical abuse by hurting a child or a child s development (e.g. hitting, shaking or other physical harm; giving a child alcohol or drugs; or training that exceeds the child s development or maturity). Sexual abuse by adults or other children where a child is encouraged or forced to watch or engage in sexual activity or where a child is subject to any other inappropriate conduct of a sexual nature (e.g. sexual intercourse, masturbation, oral sex, pornography including child pornography or inappropriate touching or conversations). Emotional abuse by ill-treating a child (e.g. humiliation, taunting, sarcasm, yelling, negative criticism, name calling, ignoring or placing unrealistic expectations on a child). Neglect (e.g. failing to give food, water, shelter or clothing or to protect a child from danger or foreseeable risk of harm or injury). Complaint means a complaint made under clause C1. Complainant means a person making a complaint. Cyber-Bulling means a form of bullying, which is carried out through an internet service such as email, a chat room, instant messaging, mobile phone technologies or web pages Discrimination means treating or proposing to treat someone less favourably because of a particular characteristic in the same or similar circumstances in certain areas of public life (Direct Discrimination), or imposing or intending to impose an unreasonable requirement, condition or practice that is the same for everyone, but which has an unequal or disproportionate effect on individuals or groups with particular characteristics (Indirect Discrimination). The characteristics covered by discrimination law across Australia are: Age; Disability; Family/carer responsibilities; Gender identity/transgender status; Homosexuality and sexual orientation; Irrelevant medical record; Irrelevant criminal record; Political belief/activity; Pregnancy and breastfeeding; Race; Religious belief/activity; Sex or gender; Social origin; Trade union membership/activity. 12

(Some States and Territories include additional characteristics such as physical features or association with a person with one or more of the characteristics listed above). Examples of Discrimination Age: A club refuses to allow an older person to coach a team simply because of age. Breastfeeding: A club member who is breastfeeding in the club rooms is asked to leave. Disability: A youth player is overlooked because of mild epilepsy. Family responsibilities: A club decides not to promote an employee because he has a child with a disability even though the employee is the best person for the job. Gender Identity: A transgender contract worker is harassed when employees refuse to call her by her female name. Homosexuality: An athlete is ostracised from her team after it becomes known that she is a lesbian. Marital Status: A player is deliberately excluded from team activities and social functions because she is single Pregnancy: A woman is dropped from a squad when she becomes pregnant. Race: An Italian referee is not permitted to referee games with a high proportion of Italian players on one team because of his race. Sex: Specialist coaching is only offered to male players in a mixed team. Harassment is any type of behaviour that the other person does not want and that is offensive, abusive, belittling or threatening. The behaviour is unwelcome and a reasonable person would recognise it as being unwelcome and likely to cause the recipient to feel offended, humiliated or intimidated. Unlawful harassment is sexual or targets a person because of their race, sex, pregnancy, marital status, sexual orientation or some other characteristic (see characteristic list under discrimination). It does not matter whether the harassment was intended: the focus is on the impact of the behaviour. The basic rule is if someone else finds it harassing then it could be harassment. Harassment may be a single incident but is usually repeated. It may be explicit or implicit, verbal or non-verbal. Discrimination and harassment are not permitted in employment (including volunteer and unpaid employment); when providing sporting goods and services including access to sporting facilities; when providing education and accommodation; the selection or otherwise of any person for competition or a team (domestic or international); the entry or otherwise of any player or other person to any competition and the obtaining or retaining membership of clubs and organisations (including the rights and privileges of membership). Some exceptions to state and federal anti-discrimination law apply. Examples include: holding a competitive sporting activity for females only who are under 12 years of age or of any age where strength, stamina or physique is relevant or not selecting a participant if the person s disability means he or she is not reasonably capable of performing the actions reasonably required for that particular sporting activity. Requesting, assisting, instructing, inducing or encouraging another person to engage in discrimination or harassment may also be against the law. It is also a breach of discrimination law to victimize a person who is involved in making a complaint of discrimination or harassment. Example: a player is ostracized by her male coach for complaining about his sexist behavior or for supporting another player who has made such a complaint. Public acts of racial hatred which are reasonably likely to offend, insult, humiliate or intimidate are also prohibited. This applies to spectators, participants or any other person who engages in such an act in public. Some states and territories also prohibit public acts that vilify on other grounds such as homosexuality, gender identity, HIV/AIDS, religion and disability see vilification. Mediator means an impartial/neutral person appointed to mediate Complaints. Member means a member of the Association pursuant to Rule 5 of the Athletics Tasmania Constitution. 13

Member Protection Information Officer (MPIO) means a person trained to be the first point of contact for a person reporting a complaint under, or a breach of, this Policy. Natural justice (also referred to as procedural fairness) incorporates the following principles: both the Complainant and the Respondent must know the full details of what is being said against them and have the opportunity to respond; all relevant submissions must be considered; no person may judge their own case; the decision maker/s must be unbiased, fair and just; the penalties imposed must be fair. Police check means a national criminal history record check conducted as a pre-employment, pre-engagement or current employment background check on a person. This policy means this Member Protection Policy. Respondent means the person who is being complained about. Role-specific codes of conduct (or behaviour) means standards of conduct required of certain roles (e.g. coaches). Sexual harassment means unwanted, unwelcome or uninvited behaviour of a sexual nature which makes a person feel humiliated, intimidated or offended. Sexual harassment can take many different forms and may include unwanted physical contact, verbal comments, jokes, propositions, display of pornographic or offensive material or other behaviour that creates a sexually hostile environment. Sexual harassment is not behaviour based on mutual attraction, friendship and respect. If the interaction is between consenting adults, it is not sexual harassment. Sexual offence means a criminal offence involving sexual activity or acts of indecency including but not limited to (due to differences under state/territory legislation): Rape Indecent assault Sexual assault Assault with intent to have sexual intercourse Incest Sexual penetration of child under the age of 16 Indecent act with child under the age of 16 Sexual relationship with child under the age of 16 Sexual offences against people with impaired mental functioning Abduction and detention Procuring sexual penetration by threats or fraud Procuring sexual penetration of child under the age of 16 Bestiality Soliciting acts of sexual penetration or indecent acts Promoting or engaging in acts of child prostitution Obtaining benefits from child prostitution Possession of child pornography or publishing child pornography and indecent articles. Transgender is a general term applied to individuals and behaviours that differ from the gender role commonly, but not always, assigned at birth. It does not imply any specific form of sexual orientation. Victimisation means subjecting a person or threatening to subject a person to any detriment or unfair treatment because that person has or intends to pursue their rights to make a complaint under government legislation (e.g. anti-discrimination) or under this Policy, or for supporting such a person. Vilification involves a person or organisation doing public acts to incite hatred towards, serious contempt for, or severe ridicule of a person or group of persons having any of the attributes or characteristics within the meaning of discrimination. Public acts that may amount to vilification include any form of communication to the public and any conduct observable by the public. Young People/Person means people in the 13-18 year age group. 14

PART B: - ATTACHMENTS: CHILD PROTECTION REQUIREMENTS Background Child protection is about keeping children safe from harm/abuse and protecting them from people who are unsuitable to work with children. Child abuse is illegal in all states and territories of Australia, with each having their own child protection laws that cover the reporting and investigation of cases of child abuse. Working with Children Check (WWCC) laws aim to prevent people who pose a risk from working with children as paid employees or volunteers. In New South Wales, Queensland, Western Australia, Victoria and South Australia child protection legislation places specific requirements upon individuals and organizations involved in a range of areas including sport and recreation. This is done by checking certain criminal history and other matters. In some states this also involves reviewing relevant findings from disciplinary proceedings. There are also requirements placed on organizations. The Northern Territory government has passed new law and screening will be compulsory from January 2010. The Australian Capital Territory and Tasmania are currently reviewing their screening laws. New requirements and amendments will be added to this policy as they are introduced. Please be aware that state and territory child protection requirements also apply to individuals and organizations originating outside of the state with the legislation in place. For example, if a state association or club takes players U18 into New South Wales for training camps, competition or other activities, those travelling with the teams must comply with NSW law. Please note that the state specific child protection requirements apply despite the existence or absence of our Member Protection Policy. As part of Athletics Tasmania s commitment to protecting the safety and welfare of children and young people involved in Athletics Tasmania s activities, Athletics Tasmania requires the following measures to be met. Provide education and/or information on child abuse and child protection to those involved in our sport such as coaches, youths and officials; and Meet the requirements outlined below as and when applicable. The following States have a sport specific child protection legislation: New South Wales: Refer to the NSW Commission for Children and Young People website: www.kids.nsw.gov.au or 02 9286 7219. Queensland: Refer to the Queensland Commission for Children and Young People and Child Guardians website: www.bluecard.qld.gov.au or 1800 113 611. South Australia: Refer to the Department for Families and Community website: www.familiesandcommunities.sa.gov.au or the South Australian Office for Recreation and Sport s website www.resport.sa.gov.au 08 8226 8800. Western Australia: Refer to the Department for Community Development Working With Children Screening Unit website: www.checkwwc.wa.gov.au or 1800 883 979. Victoria: Refer to the Department of Justice website: www.justice.vic.gov.au and follow the Working With Children Check Link under Business Units or 1300 652 879. Northern Territory: Refer to the Department of Health and Community services website: www.nt.gov.au/health/comm_svs/facs/community_welfare_act_review/child_protection.shtml 08 8999 2400 or for more information contact 1800 SAFE NT (1800 723 368) 15

The following States do not have a sport specific child protection legislation, please contact: Tasmania: Refer to the Commissioner for Children website: www.childcomm.tas.gov.au or 03 6233 4520 or: The Tasmanian Police on www.police.tas.gov.au and Play by the Rules at: www.playbythe rules.net.au Australian Capital Territory: Refer to the Office for Children, Youth and Family Support website: www.det.act.gov.au/services/ocyfs_care_protection.htm. or 1300.556.729 16

Attachment B1: SCREENING REQUIREMENTS This attachment sets out the screening process for people who currently occupy or who apply for any work (paid or voluntary) for Athletics Tasmania that involves working with children. Screening under this policy is not a replacement for any other procedure required by law. If a State or Territory legislation sets an equivalent or higher standard of screening, the requirement to screen people under the process outlined below need not be followed. Athletics Tasmania and its affiliates, where applicable, will: 1. Identify positions (paid or voluntary) that involve working, coaching, supervising or regular unsupervised contact with people under the age of 18 years. 2. Obtain a completed Member Protection Declaration (MPD) from all people who are bound by this policy if they occupy or apply for a position that involves working with people under the age of 18 years. The MPD will be kept in a secure place. If a MPD is not provided, or it reveals that a person does not satisfactorily meet with one or more of the clauses in the MPD (e.g. has a relevant criminal conviction) Athletics Tasmania, its associations or club will: Provide an opportunity for the person to respond/provide an explanation, and Make a assessment as to whether the person may pose a risk to or be unsuitable to work with people under the age of 18 years. If unsatisfied, then Athletics Tasmania, its association or club will: In the case of a existing employee/volunteer, transfer the person to another role which does not require them to work (directly and unsupervised) with people under the age of 18 years. If this is not possible, then end the appointment: or In the case of a someone applying for the position/role, not appoint them; 3. Where possible, check a person s referees (verbal or written) and interview a person about his/her suitability for the role and their suitability for working with children for both paid and voluntary positions: 4. Ask the people applying for and people who currently occupy a position that involves working with children, to sign a consent form for a national police check. (Information on police checks and forms can be found at www.ausport.gov.au/ethics/policechecks.asp ; 5. Request a national police check from our relevant police jurisdiction for people applying for and people who currently occupy (paid or voluntary) positions that involves working with children. In most police jurisdictions, a Part Exclusion check for people working with children can be requested. This check excludes irrelevant records. If the police check indicates a relevant offence, Athletics Tasmania, and its affiliates, where applicable, will: provide an opportunity for the person to respond/provide an explanation, and make an assessment as to whether the person may pose a risk to or be unsuitable to work with people under the age of 18 years. If unsatisfied then Athletics Tasmania, its associations or club will: In the case of an existing employee/volunteer, transfer the person to another role which does not require them to work (directly and unsupervised) with people under the age of 18 years. If this is not possible, then end the appointment: or In the case of someone applying for the position/role, not appoint them; If the person does not agree to a national police check after explaining why it is a requirement, Athletics Tasmania, its associations or club will: 17

In the case of a existing employee/volunteer, transfer the person to another role which does not require them to work (directly and unsupervised)with people under the age og 18 years. If this is not possible, then end the appointment: or In the case of someone applying for the position/role, not appoint them; 6. Decide whether to offer the person the position or retain the person in the position, taking into account the result of the police check and any other information Athletics Tasmania, its associations or club has available. Where it is not practical to compete the police check prior to employment commencing, Athletics Tasmania, its associations or club will advise the person that their ongoing employment is conditional upon the satisfactory outcome of the check. 7. Where a national police check is obtained under this member protection policy, another organization which is also required to screen may obtain a copy of the national police check provided that the consent of the relevant person is obtained and the national police check was performed in the immediately preceding two years.. 8. Protect the privacy of any person who is checked and the confidentiality of any information obtained through the checking process. Information collected during screening (such as completed MPD form, police records and referee reports) will be returned to the relevant person if that person is not appointed to/will not remain in the position, or otherwise be destroyed with the consent of the person concerned. 18

Attachment B2: MEMBER PROTECTION DECLARATION Athletics Tasmania, its associations or clubs has a duty of care to its members and to the general public who interact with its employees, volunteers, members and others involved with Athletics Tasmania, its associations or club s activities. As Part of this duty of care and as a requirement of Athletics Tasmania, its associations or club s Member Protection Policy, Athletics Tasmania its associations or club must enquire into the background of those applying for, undertaking in any work (paid or voluntary) that involves working with children. I.. (name) of.... (address) born / / sincerely declare: 1. I do not have any criminal charge pending before the courts. 2. I do not have any criminal convictions or findings of guilt for offences involving sexual activity, acts of indecency, child abuse or child pornography; 3. I have not had any disciplinary proceedings brought against me by an employer, sporting organisation or similar body involving child abuse, sexual misconduct or harassment, acts of violence, intimidation or other forms of harassment; 4. I have never been sanctioned for anti-doping rule violation under any anti-doping policy applicable to me; 5. I will not participate in, facilitate or encourage any practice prohibited by the World Anti-Doping Agency Code or any other ASADA approved anti-doping policy applicable to me. 6. To my knowledge there is no other matter that Athletics Tasmania, its associations or club may consider to constitute a risk to its members, employees, volunteers, athletes or reputation by engaging me. 7. I will notify the President of the organisation(s) engaging me immediately upon becoming aware that any of the matters set out in clauses [1 to 6] above has changed. Declared in the State of.. on..././.(date) Signature. Parent/Guardian Consent (in respect of a person under the age of 18 years) I have read and understood the declaration provided by my child. I confirm and warrant that the contents of the declaration provided by my child are true and correct in every particular. Name:.. Signature: Date:.. 19

PART C: ATTACHMENTS - COMPLAINT HANDLING PROCEDURES Attachment C1: OVERVIEW OF COMPLAINTS PROCEDURE A complaint can be about an act, behaviour, omission, situation or decision that someone thinks is unfair, unjustified, unlawful and/or a breach of this policy. Complaints will always vary. They may be about individual or group behaviour; they may be extremely serious or relatively minor; they may be about a single incident or a series of incidents; and the person about who the allegation is made may admit to the allegations or emphatically deny them. Given all of the variables that can arise, Athletics Tasmania provides a step-by-step complaint procedure that people may use/enter at any stage. Individuals and organisations to which this policy applies may also pursue their complaint externally under anti-discrimination, child-protection or other relevant legislation. Where the MPIO receives a complaint either orally or in writing from a minor, the MPIO will offer such assistance as reasonably necessary to that minor to formulate the complaint and will advise the complaint s parent or guardian prior to any further action being taken under this policy. If at any point in the complaint process MPIO and/or the President consider that a complainant has knowingly made an untrue complaint or the complaint is vexatious or malicious, the matter will be referred to Athletics Tasmania s Appeals Tribunal for appropriate action. All complaints will be kept confidential and will not be disclosed to another person without the complainant s consent except if law requires disclosure or if disclosure is necessary to effectively deal with the complaint. Individuals and organisations may also pursue their complaint externally under anti-discrimination, child protection or other relevant legislation. If you wish to remain anonymous, Athletics Tasmania may have difficulty assisting you to resolve your complaint. Procedural fairness (natural justice) means that Athletics Tasmania is required to provide the person/people you have complained about with full details of the complaint so they have a fair chance to respond. INFORMAL APPROACHES Step 1: Talk with the other person (where this is reasonable and appropriate) In the first instance, you (the Complainant) should try to sort out the problem with the person or people involved (respondent) if you feel able to do so. Step 2: Contact a Member Protection Information Officer If: The first step is not possible/reasonable; or You are not sure how to handle the problem by yourself; or You just want to talk confidentially about the problem with someone and get some more information about what you can do; or The problem continues after you tried to approach the person or people involved; then Talk with one of our Member Protection Information Officers (MPIO) and/or the President of Athletics Tasmania. A list of the MPIO s can be found at http://www.ausport.gov.au/supporting/ethics/resources/member_protection/member_protection_officers The MPIO and/or the President will: Take notes about your complaint (which the MPIO and/or President will keep in a secure and confidential place); Try to sort out the facts of the problem; Ask what outcome/how you want the problem resolved and if you need support; Provide possible options for you to resolve the problem; Explain how our complaints procedure works; 20